08-I Liquid Anhydrous AmmoniaDate: September 4, 2002
To: Mayor & City Council
City of Paris
From: Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals
Anhydrous Ammonia
Sealed bids were requested on September 3, 2002 for the furnishing and delivery of
Anhydrous Ammonia for use at the Water Treatment Plant.
Bids Received:
Bidder: Bid Price ($/ton): Spec. Deviation:
BBB Fertilizer Co. $ 475.12 None
Southwest Chemical $ 484.68 None
Tanner Industries, Inc. $ 580.00 None
Recommend that bid be awarded to the low bidder: BBB Fertilizer Co.
We presently buy from BBB Fertilizer Co. at the same price.
Total estimated cost for this chemical for the next fiscal year is: $ 19,004.80.
HHC WW D:AC1AEMICAL\02\BIDTAB02.NH3 Sep 4, 2002
City of Paris tltilities Department
CITY OF PARIS
UTILITIES DEPARTMENT
FOR FURNISHING LIOUID ANHYDROUS AMMONIA
REOUIItEMENTS
TT IS ESTIMATED THAT FORTY (40) TONS OF LIQUID ANHYDROUS AMMONIA WII,L BE
REQUII2ED IN THE OPERAT'ION OF TI-IE WATER TREATMENT PLANT DURING THE PERIOD
OCTOBER 1, 2002 THROUGH SEPT'EMBER 30, 2003.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT ESTIMATES ARE GIVEN AS
SHOWN ABOVE. QUANiTTIES MAY BE INCREASED OR DECREASED TO MEET TI-IE
REQUIIiEMENT OF THE OPERATIONS OF TfE PLANTS DURING TfE PERIOD SHOWN ABOVE
A MINIMUM IS NOT GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF TFIIS INVITATION TO BID.
THE BIDDER MAY CANCEL Tf-IE CONTRACT AT TfE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
LIQUID ANHYDROUS AMMOTIIA DELIVERED SHALL CONFORM TO TfE NSF
STANDARDS AND CONTAIN AT LEAST 99.5% AMMONIA BY WEIGHT.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CTTY OF PARIS. MUST BE NSF APPROVED.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO TBE WATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN BULK AT APPROJIMATELY 2 TONS EACH LOAD.
TRUCK MUST BE CAPABLE OF SELF UNLOADING IN'TO OUR TANK.
ROUTINE DELIVERIES MUST BE MADE WITHIN TfE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE )~ADE WITHIN THREE (3) DAYS
FOLLOWING A CONFII2MED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WII,L BE REQUIRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, TI-IE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALTI'Y IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HEREBY NOTIFIED THAT THE CITY IS EXEMP'f FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMP'CION NUMBER IS 1-75-6000535-9. A CERTIFICATE WII.L BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYMENT WII.L BE MADE WITHIN THIItTY (30) DAYS AFTER RECEIP'T AND
ACCEPTANCE OF THE PRODUCT.
OUALIFICATION5 OF BIDDERS
BIDS WII.L BE CONSIDERED ONLY FROM MANUFACTURERS OR TI-IEII2 AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE PRODUCT BID AND MUST ACTIVELY ENGAGE IN THE SALE OF THE
PRODUCT. SUCH STOCK AND FACILITIES MAY BE EXAMINED BY A REPRESENTATIVE OF
THE CITY OF PARIS AT ANY TIME EITfIER BEFORE AWARD IS MADE OR DURING THE LIFE
OF TfE CONTRACT.
UPON REQUEST, BIDDER WII.L FURNISH TO TfE CITY OF PARIS, THE NAMES OF
THREE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HHC W W D:\CHEMICAL\02\BIDSPC02.NH3 July 29, 2002