08-C Liquid ChlorineMEMORANDUM
City of Paris Utilities Department
Date: September 4, 2002
To: Mayor & City Council
City of Paris
From: Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals
Liquid Chlorine
Sealed bids were received on September 3, 2002 for the furnishing and delivery of li uid
chlorine for use at the Water and Wastewater Treatment Plants..
Bids received:
Bidder: Bid price ($/ton): Spec Deviations:
Brennta2 Southwest $ 308.00 None
Altivia $ 349.78 None
Harcros Chemicals $ 382.00 None
DPC Industries $ 510.00 None
Recommend that bid be awarded to lowest bidder: Brennta2 Southwest
We presently buy from Harcros Chemicals and pay $ 203.00 per ton.
This is an estimated increase of $ 21,000.00 from current price for the next fiscal year.
Total estimated cost for this chemical for the next fiscal year is $ 61,600.00
HHC WW D:ACHEMICAL\02\BIDTAB02.CL Sep 4, 2002
CITY OF PARIS
UTII.ITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING LIOUID CHLORINE
IT IS ESTIIvfATED THAT ONE-HUNDRED-FORTY (140) TONS OF LIQUID CHI,ORINE
WII.L BE REQUIItED IN THE OPERATION OF THE WATER TREATMENT PLANT AND SIXTY
(60) TONS OF LIQUID CHLORINE WII,L BE REQUIRED IN T14E OPERATION OF THE
WASTEWATER TREATMENT PLANT DURING THE PERIOD OCTOBER I, 2002 THROUGH
SEPTEMBER 3Q 2003.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT ESTDAATES ARE GIVEN AS
SHOWN ABOVE. QUANTI'I'IES MAY BE INCREASED OR DECREASED TO MEET THE
REQLTII2EMENT OF THE OPERATIONS OF THE PLANTS DURING THE PERIOD SHOWN ABOVE.
A IvIINIMUM IS NOT GUARANTEED.
A PURCHASE ORDER WII,L BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
TfiE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
CHI.ORINE DELIVERED SHALL CONFORM TO AWWA STANDARD B301-92 AND BE NSF
APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OFPARIS.
DELIVERIES TO BE MADE TO TfE WATER TREATMENT PLANT AND THE
WASTEWATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN ONE-TON CYLINDERS. TfqE CITY OF PARIS WII.L
MAKE EVERY EFFORT TO ACCEPT DELIVERIES IN TRUCK LOAD LOTS. LOTS MAY BE
SPLIT BETWEEN THE TWO PLANTS AS NECESSAI$Y.
DELIVERY TRUCK MUST BE CAPABLE OF SETTING CYLINDERS OFF TRUCK AND ON
TO OUR LOADING AREA SO WE CAN PICK IT UP WITH OUR CRANE.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY M[JST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFII2MED REQUEST FOR EACH DELIVERY.
CERTIFIEED WEIGHT TICKETS WII.L BE REQUIItED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS TfIE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON TfE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFTCATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD TI-IE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TA}CES. BIDDER
IS HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TA3ES.
OUR TAX EXEME'TION NUMBER IS 1-75-600053 5-9. A CERTIFICATE WII,L BE FURNISHED
UPON REQUEST.
PAYMENT WII,L BE MADE WITHIN THIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE CHI.ORINE. THERE SHALL BE NO PRICE INCREASES FOR ANY
REASON DURING THE CONTRACT PERIOD.
OUALIFICATIONS OF BIDDERS
BIDS WII,L BE CONSIDERED ONLY FROM MANUFACTURERS OR TfEIIt AUTHORIZED
DISTRIBUTORS. TI4E AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE CHLORINE BID UPON AND MUST ACTIVELY ENGAGE IN THE SALE OF
CHLORINE. SUCH STOCK AND FACILITIES MAY BE EXAMINED BY A REPRESENTATIVE OF
THE CITY OF PARIS AT ANY TIME EITfER BEFORE AWARD IS MADE OR DURING THE LIFE
OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO TfTE CITY OF PARIS, THE NAMES OF
THREE CI'I'IES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HI-IC WW D:\CHEMICAL\021BID3PC02.CL July29, 2002