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06-B Grounds Maint AwardMEMO To: Michael E. Malone, City Manager From: Terry Townsend, Director of Public Works Subject: Bid Recommendation for Grounds Maintenance Dwi ng) Date: September 12, 2002 Attached is the bid tabulation for Grounds Maintenance (Mowing) on City of Paris Parks and Facilities. Eight bids were received. After careful consideration, I am recommending we award this contract to the low bidder, Jack Ray Barton, Box 81 Bagwell, Texas 75412 in the amount of 32,750.00. If you have any questions, please contact me. ~ ~ Terry To send, Public Works Director /as Attachment: Bid Tabulation cc: Mark Johnson, Parks/ROWs Superintendent City of Paris Bid Tabulation for Grounds Maintenance (Mowing) on City of Paris Parks and Facilities Jack Ray Barton Glover Lawn Maintenance Renno & Sons Lawn Care B&K Lawn Paul Walker James C. Kennedy Powell Landscaping C&C Mowing Medians $ 1,000.00 $ 2,268.75 $ 3,200.00 $ 2,134.18 $ 3,510.00 $ 4,000.00 $ 6,450.00 $ 16,069.33 Skate Park & Farmers Market $ 2,500.00 $ 2,722.50 $ 2,600.00 $ 2,134.18 $ 2,982.00 $ 5,200.00 $ 7,256.25 $ 10,349.33 Martin Luther King Park $ 4,000.00 $ 2,722.50 $ 3,400.00 $ 5,503.39 $ 7,146.00 $ 10,400.00 $ 8,277.50 $ 18,929.33 Wade Park $ 4,000.00 $ 5,445.00 $ 4,400.00 $ 5,999.47 $ 7,672.00 $ 10,200.00 $ 15,318.75 $ 21,789.33 Gateway Park $ 1,500.00 $ 1,815.00 $ 1,700.00 $ 852.64 $ 1,756.00 $ 4,400.00 $ 5,643.75 $ 7,489.33 Cherry St. Cemetery $ 2,500.00 $ 2,722.50 $ 3,000.00 $ 3,105.62 $ 7,230.00 $ 5,200.00 $ 12,900.00 $ 18,929.33 Bywaters Park $ 3,000.00 $ 2,722.50 $ 3,900.00 $ 4,449.22 $ 5,700.00 $ 10,200.00 $ 8,062.50 $ 18,929.33 Downtown Fountain Plaza $ 1,250.00 $ 2,722.50 $ 2,400.00 $ 3,291.70 $ 3,360.00 $ 5,200.00 $ 6,503.75 $ 10,349.33 Paris Public Library $ 1,250.00 $ 1,815.00 $ 2,300.00 $ 3,643.09 $ 2,640.00 $ 3,000.00 $ 4,730.00 $ 7,489.33 Chism Memorial Park $ 1,000.00 $ 907.50 $ 1,200.00 $ 935.32 $ 1,000.00 $ 4,500.00 $ 2,418.75 $ 7,489.33 Paris Police and Courts Building $ 1,500.00 $ 2,722.50 $ 2,700.00 $ 3,064.33 $ 2,820.00 $ 8,000.00 $ 4,837.50 $ 11,779.33 lOt" Street Park $ 1,250.00 $ 907.50 $ 1,400.00 $ 852.64 $ 1,000.00 $ 3,000.00 $ 1,182.50 $ 7,489.33 Cox Field Terminal Area $ 3,000.00 $ 4,537.50 $ 4,300.00 $ 3,457.06 $ 4,656.00 $ 10,400.00 $ 8,062.50 $ 8,919.33 Paris Aquatic Facility $ 750.00 $ 3,176.25 $ 3,600.00 $ 3,250.36 $ 3,420.00 $ 8,000.00 $ 7,095.00 $ 10,349.33 OakPark $ 4,250.00 $ 7,260.00 $ 7,200.00 $ 4,841.95 $ 8,100.00 $ 10,000.00 $ 11,287.50 $ 18,929.33 Total Bid Price $32,750.00 $ 44,467.50 $47,300.00 $47,515.20 $62,992.00 $101,700.00 $110,026.25 $195,279.95 DRAFT J:\Attorney\ALICE\RESWORK\CiJRRENT\Grounds Maint Agr - Award Bid.wpd September 13, 2002 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, AWARDING THE BID FOR FURNISHING LABOR, MATERIALS, AND EQUIPMENT AND FOR PERFORMING ALL WORK REQUIRED FOR GROUNDS MAINTENANCE ON SPECIFIED CITY OF PARIS PARKS AND FACILITIES; AUTHORIZING THE EXECUTION OF THE AGREEMENT FOR GROUNDS MAINTENANCE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Paris did heretofore, on the 12th day of August, 2002, in Resolution No.2002-132, authorize the advertisement for bids for furnishing labor, materials, and equipment and for performing all work required for grounds maintenance on specified City of Paris parks and facilities, which bids were received until3 :00 p.m., Tuesday, September 3, 2002; and, WHEREAS, the best bid for performing such work was made by Jack Ray Barton, and he should be awarded the bid for the same; and, WHEREAS, the form ofthe Agreement for Grounds Maintenance, attached hereto as Exhibit A, should, in all things, be approved, and the Mayor of the City of Paris should be authorized to execute the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the bid by Jack Ray Barton for furnishing labor, materials, and equipment and for performing all work required for grounds maintenance on specified City of Paris parks and facilities, in the amount of $32,750.00, be, and the same is hereby, accepted and let. Section 3. That the form of the Agreement for Grounds Maintenance between the City of Paris and Jack Ray Barton, attached hereto as Exhibit A, be, and the same is hereby, approved. Section 4. That the Mayor of the City of Paris be, and he is hereby, authorized and directed to execute, on behalf of the City of Paris, the Agreement for Grounds Maintenance with Jack Ray Barton for a term of five (5) years, beginning on October 1, 2002, and ending on September 30, 2007, upon the terms and conditions and in the form shown in Exhibit A, attached hereto. Section 5. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 17th day of September, 2002. Michael J. Pfiester, Mayor ATTEST: Mattie Cunningham, City Clerk APPROVED AS TO FORM: Larry W. Schenk, City Attorney AGREEMENT FOR GROUNDS MAINTENANCE STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF LAMAR § THAT, the CITY OF PARIS, PARIS, TEXAS, a municipal corporation, by and through its Mayor, Michael J. Pfiester, duly authorized, hereinafter called CITY, and JACK RAY BARTON, hereinafter called CONTRACTOR, do hereby contract and agree as follows: CONTRACTOR agrees to provide grounds maintenance in accordance with the specifications attached hereto as Exhibit A, together with those which may be issued as supplements thereof. 2. That, in consideration of the faithful compliance with the terms and conditions of this Agreement, the CITY shall pay to the CONTRACTOR, at the times and in the manner provided in said specification, the total sum of Thirty-two Thousand Seven Hundred Fifty and no/100 Dollars ($32,750.00), which sum is subject, however, to increase or decrease in such proportion as the quantities named in said proposal are so changed. 3. That this contract shall be for a term of five (5) years, commencing on October 1, 2002, and ending on September 30, 2007. 4. That the contract documents which are hereby made a part of this Agreement by the actual attachment or by this reference thereto are as follows: Exhibit A Specifications Exhibit B Invitation to Bid Exhibit C Bid Form submitted by CONTRACTOR 5. That CONTRACTOR must, at all times during the term of this Agreement, keep and maintain in full force and effect a policy or policies of insurance, providing at least $250,000.00 per person and $500,000.00 for any single occurrence for bodily injury or death and $100,000.00 for any single occurrence for injury to or destruction of property, indemnifying all persons for any and all damages, personal injuries, or property damages sustained as the result of the negligence of CONTRACTOR, its agents, servants, or employees, and shall pay all premiums due thereon when due. It is expressly provided that such insurance policy or policies shall and must be written and issued by a reputable insurance company or companies, with CITY as an additional insured effective while CONTRACTOR is on property owned by CITY, subject to approval by the City Attorney of the City of Paris, and CONTRACTOR or its insurance carrier or carriers shall deliver a copy of any such policies to the City Clerk of the City of Paris, 150 1 st Page 1 of 3 Street S.E., Paris, Texas 75460, or furnish to said City Clerk a current letter or certificate from such company or companies, evidencing the fact that such insurance is in full force and effect at all times during this Agreement, and any extensions hereof, and specifically noting thereon that CITY is an additional insured while CONTRACTOR is on property owned by CITY. All such policies shall be written so that the CITY will be notified of cancellation or of any restrictive amendment of the policies at least thirty (30) days prior to the effective date of such cancellation or amendment. Notice shall be by certified mail, return receipt requested, addressed to the CITY at the following address: City Clerk, City of Paris, P. O. Box 9037, Paris, Texas 75461-9037. 6. CITY and CONTRACTOR have the right to unilaterally terminate this agreement at any time upon sixty (60) days written notice to the other party. CITY retains the right to terminate this agreement upon thirty (30) days written notice to CONTRACTOR for failure to perform the services required hereunder. Executed on the dates shown in the acknowledgments below. CITY OF PARIS, PARIS, TEXAS By: Michael J. Pfiester, Mayor ATTEST: Mattie Cunningham, City Clerk APPROVED AS TO FORM: Larry W. Schenk, City Attorney CONTRACTOR Jack Ray Barton Page 2 of 3 STATE OF TEXAS COUNTY OF LAMAR BEFORE ME, the undersigned authority, on this day personally appeared MICHAEL J. PFIESTER, Mayor of the City of Paris, Paris, Texas, known to me to be the person whose same is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this 17th day of September, 2002. Notary Public, State of Texas STATE OF TEXAS ) COUNTY OF LAMAR BEFORE ME, the undersigned authority, on this day personally appeared JACK RAY BARTON, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of , 2002. Notary Public, State of Texas Page 3 of 3 a a 7~•p~t . ~l.;~ BID FORM SEP 0 3 2002 . r_.M r:t~lNfjU:Ex TO:• HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL OF>>~!,S 3= .KAS *ru= rrrv ne onoie FROM: (Phone Number) I/We hereby submit the following bid in accordance with the attached specifications for the furnishing of labor, materials and equipment; and for performing all work cequired for grounds maintenance (mowing) on City of Paris parks and facilities: ANNUALLY ~ 1. Medians 2. Skate Park and Farmers Market $,~5~,1`• o 3. Martin Luther King Park 0. o 4. Wade Park ' 5. Gateway Park 6. Cherry St. Cemetery 7. Bywaters Park 8. Downtown Fountain Plaza o 9. Paris Public Library $ 12 , n°-~ 10. Chism Memorial Park $ t O j ~ D v 11. Paris Police and Courts Building t 12. 10`" Street Park Kai r~ lf, 13. Cox Field Terminal Area ~ nQ-'- 14. Paris Aquatic Facility ~ ~ 9 0- 15. Oak Park - o' ~ Total Bid G c2 ~'JV v Liabi lity insurance in effect no (atta yes h copy) Workman's Compensation in effect yes ~ no (atta h copy) NOTE: All items requested on this form must be completed in order forl the bid to he valid. D ~ e +cp~ v- C~-_V~ 5 r ~~w ~ Sac~~T j TY ZSqzCo I ~ 1~\GS~; Ir~~E u1;~ If- GC u V$ fJ 4~- ~o_ R~'J c.~~n ~1rL~~ ~ 6--r~ \k e Y•J i~l ~-J a. K I 08 7 t.`o.v~ ~C3 q `ta~-~~.~- g~6sS pc~ av I 3 , art, b:=-)- r / c~r ~ s 0- ~ avwC- ~ ( c~ i u- S c~ V- c~ ~-w f iJ'~ OAn-pc~,,l,jo_- ~Dx ~x C~. C c, o C.J e 'rd- c.:~i c_0 d- ke i`5 ~ECEIVED BID FORM TO: FROM: sEa 0 3 zooz =733 'IFR s I/We hereby submit the following bid in accordance with the attached specifiations for the furnishing of labor, materials and equipment; and for performing all work required for grounds maintenance (mowing) on City of Paris parks and facilities: , ANNU LLY 1. Medians , z Z 8 7~ 2. Skate Park and Farmers Market Z1.510 3. Martin Luther King Park > • ~ 4. Wade Park - °O 5. Gateway Park °o 6. Cherry St. Cemetery • 5-0 7. Bywaters Park • 8. Downtown Fountain Plaza 7 , so 9. Paris Public Library / , o0 10. Chism Memorial Park 9~ , o 11. Paris Police and Courts Building .Z 12. 10'hStreet Park 13. Cox Field Terminal Area 14. Paris Aquatic Facility ~ 15. Oak Park z o, o0 Total Bid $ ~ 467 5-0 Liability insurance in effect yes ✓no (attach copy) ✓ Workman's CWnpensation in effect yes no (att ch copy) ~t'/~" Gr~.( /iR~n ~S Awd.edEd Co,✓rilriTt.vsv.(ANcE BF' GBTAi"Id, NOTE: All items requested on this form must be coipleted in order for the bid to be valid. , o? 10 A~ Sig atur t P son Submlttin id Date ~ HONORABLE MAYOR AND MEMBERS OF THE CITY THE CITY OF PARIS BID FORM TO: FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY THE CITY OF PARIS I 2hV~ of Person or L.~ - Number) Y1s aw n any Bitlding) ron{<s 5- ~515 ~ c~:~t I/We hereby submit the following bid in accordance with the attached s the furnishing of labor, materials and equipment; and for performing ail for grounds maintenance (mowing) on City of Paris parks and facilities: 1. Medians 2. Skate Park and Farmers Market 3. Martin Luther King Park 4. Wade Park 5. Gateway Park 6. Cherry St. Cemetery 7. Bywaters Park 8. Downtown Fountain Plaza 9. Paris Pubiic Library 10. Chism Memorial Park 11. Paris Police and Courts Building 12. 10'h Street Park 13. Cox Field Terminal Area 14. Paris Aquatic Facility 15. Oak Park ~ P ~ 3 2092 !IC,DFkGLk. ±s. TE~as 4 x 75ya ~ al` ► b~~,'3 cifi ations for orkrequired Total Bid $~7.36d,chp Liability insurance in effect Workman's Compensation in effect ✓ yes no (atta h copy) ✓ yes no (atta h copy) NOTE: All items requested on this form must be compieted in order for the bid to be valid. Signature o non Subml g Bid Dat ~:~IaED BID FORM EP 0 3 zoaz TO:• HONORABLE MAYOR AND MEMBERS OF THE CITY COU C}IL1'PFAGPF THE CITY OF PARIS rex.as ~ 9 FROM: ~I/,"/nV j' :~~~Guh I (Name ot P rson or o pany dding) L ` (Ad ress) g I/We hereby submit the following bid in accordance with the attached s the furnishing of labor, materials and equipment; and for performing all for grounds maintenance (mowing) on City of Paris parks and facilities: 1. Medians 2. Skate Park and Farmers Market 3. Martin Luther King Park 4. Wade Park 5. Gateway Park 6. Cherry St. Cemetery 7. Bywaters Park 8. Downtown Fountain Plaza 9. Paris Public Library 10. Chism Memorial Park 11. Paris Police and Courts Building 12. 10"' Street Park 13. Cox Field Terminal Area 14. Paris Aquatic Facility 15. Oak Park Total Bid $ 7 Liability insurance in effect Workman's Compensation in effect NOTE: All items requested on this form be valid. Z, J, Signa e o rson Sy1S iltUng Id ~eZ`P/'G9Ci°S• . ~ennf F.-rrJ Glr~s~f" 2yes es no (z no (e must be completed in order ~ 7 eir3 1~cc%S;n1 7'.Y,V :ations for required t~ ~ ~ h copy) h copy) the bid to ~0,3_.~3a•y~i,5 ~ BID FORM TO: FROM: ~~COVED sEp O13 2ooz HONORABLE MAYOR AND MEMBERS OF THE CIT'YIUOU Cih~Qf~ THE CITY OF PAR1S PA~u'. L' ~ PRv/ (.t)q ef (Name ot Person or Company Bidding) . Afi2 6ox 106 Nf,5 -6 (Address) 03 ' 7k,4- i Number) VTZ I/We hereby submit the following bid in accordance with the attached sl the furnishing of labor, materials and equipment; and for performing all for grounds maintenance (mowing) on City of Paris parks and facilities: 1. Medians 2. Skate Park and Farmers Market 3. Martin Luther King Park 4. Wade Park 5. Gateway Park 6. Cherry St. Cemetery 7. Bywaters Park 8. Downtown Fountain Plaza 9. Paris Public Library 10. Chism Memorial Park 11. Paris Police and Courts Building 12. 10'" Street Park 13. Cox Field Terminal Area 14. Paris Aquatic Facility 15. Oak Park Total Bid Liability insurance in effect Workman's Compensation in effect 5 PC G ttG+lked yes _ pZr „ yes _ I,'/' no L," no NOTE: All items requested on this form must be completed in order be valid. Signature of Person Submitting 81d Date :ations for required U 0 .00 h copy) h copy) the bid to BID FORM ~EC~IVED SEP 0 3 2002 TO: • HONORABLE MAYOR AND MEMBERS OF THE CITY COU ~ILYOF 1,~1AGFR THE CITY OF PARIS YAR;S, TEaA~ FROM: -!c? m °^S c . (Name of Person or Company Bldding) (Addr 5g) ~ 9 (Phone Number) I/We hereby submit the following bid in accordance with the attached specif cations for the furnishing of labor, materials and equipment; and for performing all wor required for grounds maintenance (mowing) on City of Paris parks and facilities: 1 Medians °O" . 2 Skate Park and Farmers Market ~ . 3 Martin Luther King Park o ~t . 4 Wade Park . 5 Park Gatewa . 6 y Cemetery St Cherr . 7 . y waters Park B . 8 y Downtown Fountain Piaza . 9 Paris Public Library . 10 Chism Memorial Park . 11 Paris Police and Courts Buiiding a . 12 10`" Street Park . 13 Cox Field Terminal Area . 14 uatic Facility Paris A . 15. q Oak Park a~ro Total Bid ~y Liability insurance in effect v yes no (a ach copy) Workman's Compensation in effect ~Zyes no (a ach copy) NOTE: All items requested on this form must be completed in order fbr the bid to be valid. I G. Date Sig ture ot Person Submitting Bid 0 ~ -1I -o BID FORM FIEC 3 2aa2 Ta: FROM: HONORABLE MAYOR AND MEMBERS OF THE CITY THE CITY OF PARIS Cl xJ EL L. LA1JL~S~1h Person or Company Bidding) (Address) q 63 8 Q~24~ (Phone Number) I/We hereby submit the following bid in accordance with the attached s the furnishing of labor, materials and equipment; and for performing all for grounds maintenance (mowing) on City of Paris parks and facilities: 1. Medians 2. Skate Park and Farmers Market 3. Martin Luther King Park 4. Wade Park 5. Gateway Park 6. Cherry St. Cemetery 7. Bywaters Park 8. Downtown Fountain Plaza 9. Paris Public Library 10. Chism Memorial Park 11. Paris Police and Courts Building 12. 10`" Street Park 13. Cox Field Terminal Area 14. Paris Aquatic Facility 15. Oak Park Total Bid Liability insurance in effect Workman's Compensation in effect ;ations for required coPY) yes \V~ no (attach copy) NOTE: All items requested on this form must be completed in order f¢r the bid to be valid. Signature of Person Submitting Bld Date I % yes no BID FORM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COU~NC THE CITY OF PARIS II $EP 0 3 2002 FROM: C G /E7~(. $=1TY 1r<<n,.,. (Name of Person or Company Blddl ing) L'k,9S 27-2 (Address) I _ ]P7 2"03-- 6 7Z-,-7- 3 4. 6. II (Phone Number) i I/We hereby submit the foliowing bid in accordance with the attached speclfications for the fumishing of labor, materials and equipment; and for performing all wo~k required for grounds maintenance (mowing) on City of Paris parks and facilities: 1. Medians 2. Skate Park and Farmers Market 3. Martin Luther King Park 4. Wade Park 5. Gateway Park 6. Cherry St. Cemetery 7. Bywaters Park 8. Downtown Fountain Plaza 9. Paris Public Library 10. Chism Memorial Park 11. Paris Police and Courts Building 12. 10'h Street Park 13. Cox Field Terminal Area 14. Paris Aquatic Facility 15. Oak Park Liability insurance in effect. Workman's Compensation in effect Total Bid yes vno (at ach copy);`~~~Xd~~ es ~ no a achco w`u" c Y ~ PY) i ~F' ~B.'~Ac.14~l~-~/. NOTE: All items requested on this form must be completed in order ~or the bid to be valid. i O 9_ - a~lg - Siy re of Person Subml ing 81d Date of{.,,/' /l d SS