2013-023 RES AUTHORIZING THE APPLICATION FOR JUSTICE ASISTANCE GRANT PROGRAM, 2013-H3990-TX-DJRESOLUTION NO. 2013 -023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING THE APPLICATION FOR THE EDWARD BYRNE MEMORIAL
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM, GMS APPLICATION NUMBER
2013- H3990- TX -DJ; AUTHORIZING AN INTERLOCAL AGREEMENT WITH
LAMAR COUNTY; AUTHORIZING THE EXPENDITURE OF FUNDS; ACCEPTING
SAID GRANT AWARD UPON NOTICE THEREOF; AUTHORIZING THE
EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE
AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the United States Department of Justice, Bureau of Justice Assistance, Edward
Byrne Memorial Justice Assistance Grant (JAG) Program, provides funding for local law
enforcement grants; and,
WHEREAS, the City of Paris and Lamar County have been notified of the availability of
$12,181.00 in funding under said Grant Program, and it is deemed appropriate that the entities,
having been certified as disparate jurisdictions, agree to make a joint application for the funds
available in order to effectively comply with the intent of said program as set out in an Interlocal
Agreement between the entities; and,
WHEREAS, the City Council of the City of Paris is desirous of processing a grant
application in the amount of $12,181.00 of which the City will retain 50% (Six Thousand Ninety
and 50/100 Dollars $6,090.50) of the JAG funds to acquire a forward looking infrared handheld
device for use in the patrol division; and,
WHEREAS, fifty percent (50 %) of the Grant Funds received will be paid over to Lamar
County; and,
WHEREAS, it is deemed to be in the best interests of the citizens of Paris that the City of
Paris apply for said Grant for new equipment for the Police Department; and;
WHEREAS, the City Council desires to authorize the Mayor, City Manager, and
appropriate City staff to accept and implement said grant without further action of City Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That an application be made to the United States Department of Justice,
Bureau of Justice Assistance, for an Edward Byrne Memorial Justice Assistance Grant (JAG)
Program, GMS Application Number 2013- H3990 -TX -DJ in the amount of $12,181.00 of which
50% (Six Thousand Ninety Dollars and 50/100 $6,090.50) of the funds will be retained by the
City and 50% (Six Thousand Ninety and 50/100 Dollars $6,090.50) will be distributed to Lamar
County.
Section 3. That the City shall act as fiscal agent for this 2013 JAG Grant and shall
disburse 50% (Six Thousand Ninety and 50/100 Dollars $6,090.50) of the funds received to
Lamar County in accordance with the Interlocal Agreement attached hereto and incorporated
herein by reference as Exhibit "A ".
Section 4. That the City Manager be, and he is hereby, appointed as the Authorized
Official of said project and is authorized and directed to execute, on behalf of the City of Paris, an
application for said grant.
Section 5. That the Chief of the Paris Police Department be, and he is hereby, appointed
as Project Director and is hereby authorized and directed to execute and deliver, on behalf of the
City of Paris, all reports, communications, assurances, and documents necessary for the
completion of said project.
Section 6. That the Director of Finance be, and he is hereby, authorized and directed to
serve as the Financial Officer for said project and to receive and distribute funds for the new
interview monitoring system.
Section 7. That the Mayor, City Manager, the Chief of the Paris Police Department, and
the Finance Director be authorized and directed to execute, on behalf of the City of Paris, any and
all documents necessary for acceptance and implementation of said grant upon notice of award
thereof by the U. S. Department of Justice, and to execute and enter into an Interlocal Agreement
with Lamar County for the division of the grant funds under the terms and conditions and in the
forms approved by the City Attorney, and to proceed with use of said funds upon receipt thereof
for the purposes stated herein and in accordance with the grant conditions.
Section 8. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 24th day of June, 2013.
ATTEST:
)Wice Ellis, City Clerk
APPROVED AS TO FORM:
2
W. Kent cI ya , ity Attorney
CITY OF PARIS, TEXAS, POLICE DEPARTMENT
AND
LAMAR COUNTY, TEXAS, SHERIFF'S OFFICE
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT 2013
Amount Requested: $12,181.00
($6090.50 for the City of Paris and $6090.50 for Lamar County)
CITY OF PARIS, TEXAS, POLICE DEPARTMENT
BUDGET NARRATIVE
Amount Requested. The City of Paris, Texas, Police Department is respectfully requesting
$6,090.50 of the total funds allocated to the disparate jurisdictions.
Budget:
Year 1:
1 FLIR Hand held unit $5200.00
1 Interview Monitoring System $1322.00
TOTAL REQUEST $6,522.00 ($431.50 difference will be city funds)
Narrative: The proposed expenditure will allow the City of Paris Police Department to acquire a
forward looking infrared handheld device for use in our patrol division. The interview
monitoring system will be used during witness and suspect interviews. The system provides an
`ear bud' for the officer conducting the interview which allows prompts or questions by other
officers watching the interview in a discrete manner. This allows for a more competent and
thorough interview.
LAMAR COUNTY, TEXAS, SHERIFF'S OFFICE
BUDGET NARRATIVE
Amount Requested. The Lamar County, Texas, Sheriff s Office is respectfully requesting
$6,090.50 of the total funds allocated to the disparate jurisdictions.
Budget.
Year 1
Computer Equipment for Sheriff's EOC room- $ 3865.00
Computer Desks for Sheriff s EOC- $ 719.98
2- Color monitors for Sheriff's EOC room- $ 1100.00
4- Nikon Cool pix digital cameras for patrol $ 399.80
TOTAL REQUEST $6,084.78
Narrative: The equipment asked for in this JAG grant will help create a separate area where the
EOC can function with minimal disruption to the Sheriff s Office Main telecommunication
center. The computer systems asked for will run weather data needed for storm watch and
citizen notifications. Also the computers systems will integrate with the main dispatch CAD
systems to help track VFD spotter location as well as Deputy Locations in the County and can be
used in the same capacity as the main dispatch terminals. The TV monitors asked for will
project the latest news /weather casts and CAD mapping during the incident.
In the recent events that have just occurred in the State of Oklahoma, it brings a more focused
effort to highlight any and all abilities to provide the citizens with the very best protections that
can be given through the operations of the EOC's. With this equipment asked for it will help
facilitate information needed to first responders who are in the field; helping to track and give
pertinent information on the storms and also keep in contact with the National Weather Service
receiving/and or giving the information back to them as well and do this in an area just outside
the main telecommunications center.
The digital cameras will replace cameras that are broken and or not functioning properly in 4-
patrol units. Patrol Officers use these cameras on crime scenes, accidents, and routine law
enforcement duties to aid in the investigation and prosecution of crime
Page 1 of 2
APPLICATION FOR
2. DATE SUBMITTED
Applicant Identifier
FEDERAL ASSISTANCE
1. TYPE OF SUBMISSION
3. DATE RECEIVED BY
State Application Identifier
STATE
Application Non - Construction
4. DATE RECEIVED BY Federal
Identifier
FEDERAL AGENCY
5.APPLICANT INFORMATION
Legal Name
Organizational Unit
City of Paris
Police Department
Address
Name and telephone number of
the person to be contacted on
135 1st Street S.E.
matters involving this
P. 0. Box 9037
application
Paris, Texas
75461 -9037
Hundley, Bob
(903) 7374100
6. EMPLOYER IDENTIFICATION NUMBER (EIN)
7. TYPE OF APPLICANT
75- 6000635
Municipal
8. TYPE OF APPLICATION
9. NAME OF FEDERAL
AGENCY
New
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE
11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
NUMBER: 16.738
CFDA EDWARD BYRNE MEMORIAL JUSTICE
2013 JAG Equipment Grant
TITLE: ASSISTANCE GRANT PROGRAM
12. AREAS AFFECTED BY PROJECT
City of Paris, County of Lamar
13. PROPOSED PROJECT
14. CONGRESSIONAL
Start Date: September 01, 2013
DISTRICTS OF
End Date: September 01, 2016
a. Applicant
b. Project TX04
15. ESTIMATED FUNDING
16. IS APPLICATION
SUBJECT TO REVIEW BY
Federal
$12,181
STATE EXECUTIVE ORDER
12372 PROCESS?
Applicant
$0
State
$0
Program is not covered by E.O.
Local
Iso
12372
https:// grants. ojp. usdoj. gov/ gmsextemal /applicationReview.do ?print=yes 06/10/2013
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Other $0
Program Income $0 17. IS THE APPLICANT
TOTAL $12,181 DELINQUENT ON ANY
FEDERAL DEBT?
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DANA IN THIS APPLICATION
PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
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hops: // grants. ojp. usdoj. gov/ gmsextemal /applicationReview.do ?print=yes 06/10/2013
GMS APPLICATION NUMBER 2013- H3990 -TX -DJ
THE STATE OF TEXAS
KNOW ALL BY THESE PRESENT
COUNTY OF LAMAR
INTERLOCAL AGREEMENT
BETWEEN THE CITY OF PARIS, TEXAS, AND COUNTY OF LAMAR, TEXAS
2013 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD
This Agreement is made and entered into this 24th day of June, 2013, by and between the COUNTY
OF LAMAR, acting by and through its governing body, the Commissioners Court, hereinafter
referred to as COUNTY, and the CITY OF PARIS, acting by and through its governing body, the City
Council, hereinafter referred to as CITY, both of Lamar County, State of Texas, witnesseth:
WHEREAS, this Agreement is made under the authority of Chapter 791, Texas Government
Code; and,
WHEREAS, each governing body, in performing governmental functions or in paying for the
performance of governmental functions hereunder, shall make that performance or those
payments from current revenues legally available to that party; and,
WHEREAS, each governing bodyfinds that the performance of this Agreement is in the best
interests of both parties, that the undertaking will benefit the public, and that the division of costs
fairly compensates the performing party for the services or functions under this agreement; and,
WHEREAS, the CITY will make application for a 2013 Byrne Justice Assistance Grant on
behalf of the City of Paris and Lamar County; and,
WHEREAS, the CITY agrees to act as fiscal agent and to provide the COUNTY $6,090.50 from
the JAG award for the 2013 Justice Assistance Grant Program; and,
NOW THEREFORE, the COUNTY and CITY agree as follows:
Section 1.
CITY agrees to pay COUNTY a total of $6,090.50 the 2013 JAG Grant funds received.
Section 2.
COUNTY agrees to use the $6,090.50 for the Sheriff's Emergency Operations Center.
Section 3.
Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY
other than claims for which liability may be imposed by the Texas Tort Claims Act.
Section 4.
Nothing in the performance of this Agreement shall impose any liability for claims against CITY
other than claims for which liability may be imposed by the Texas Tort Claims Act.
Section S.
Each party to this agreement will be responsible for its own actions in providing services under this
agreement and shall not be liable for any civil liability that may arise from the furnishing of the
services by the other party.
Section 6.
The parties to this Agreement do not intend for any third party to obtain a right by virtue of this
Agreement. Neither party waives its Sovereign or Governmental Immunity by executing this
Agreement.
Section 7.
By entering into this Agreement, the parties do not intend to create any obligations express or
implied other than those set out herein; further, this Agreement shall not create any rights in any
party not a signatory hereto.
CITY OF PARIS, TEXAS COUNTY OF LAMAR, TEXAS
Mayor
i►7
County Judge
ATTEST:
Janice Ellis, City Clerk County Clerk
APPROVED AS TO FORM (Contract Authorization):
W. Kent Mcllyar, City Attorney District Attorney
*By law, the District Attorney's Office may only advise or approve contracts or legal documents on
behalf of its clients. It may not advise or approve a contracts or legal document on behalf of other
parties. Our view of this document was conducted solely from the legal perspective of our client.
Our approval of this document was offered solely for the benefit of our client. Other parties should
not rely on this approval and should seek review and approval by their own respective attorney(s).
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