05-A Violent Crimes GrantDRAFT
F:~Attorney\Lisa~Resolutions\CURRENT\Violence Against Women App 12-02.wpd
December 6, 2002
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING A GRANT
APPLICATION TO THE OFFICE OF THE GOVERNOR, CRIMINAL
JUSTICE DIVISION, THROUGH THE ARK-TEX COUNCIL OF
GOVERNMENTS, FOR A VIOLENCE AGAINST WOMEN ACT GRANT IN
THE AMOUNT OF $100,180.00, WITH THE CITY OF PARIS PROVIDING
$21,630.00 IN THE FORM OF IN-KIND SERVICES; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the Office of the Governor, Criminal Justice Division, through the Ark-Tex
Council of Governments, provides funding for "Violence Against Women Act" Grants; and,
WHEREAS, the City Council of the City of Paris is desirous of processing a grant application
for a "Violent Crimes Against Women Unit Project" Grant, for the period beginning September 1,
2003, and ending August 31, 2004, at a total cost of $100,180.00, with $78,550.00 to be provided
by grant and $21,630.00 to be provided by the City of Paris in the form of in-kind services; and,
WHEREAS, the City of Paris assures that in the event of loss or misuse of grant funds, such
funds will be returned to the Criminal Justice Division in full; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in all things
approved.
Section 2. That an application be made to the Office of the Governor, Criminal Justice
Division, through the Ark-Tex Council of Governments, for a "Violence Against Women Act" Grant
for the period beginning September 1, 2003, and ending August 31, 2004, in the amount of
$78,550.00, being 75% of the cost of the "Violent Crimes Against Women Unit Project," with the
City of Paris providing $21,630.00 in the form of in-kind services.
Section 3. That the City Council of the City of Paris does hereby assure the Criminal Justice
Division in the event of loss or misuse of grant funds, such funds will be returned to the Criminal
Justice Division in full.
Section 4. That the City Manager be, and he is hereby, appointed as the Authorized Official
of said project and is hereby authorized and directed to execute, on behalf of the City of Paris, the
application for said grant, under the terms and conditions and in the form shown in Exhibit A,
attached hereto.
Section 5. That the Chief of Police be, and he is hereby, appointed as Project Director and
is hereby authorized and directed to execute and deliver, on behalf of the City of Paris, all reports,
communications, assurances, and documents necessary for the completion of said project.
Section 6. That the Director of Finance be, and he is hereby, authorized and directed to serve
as the Financial Officer for said project and to receive and distribute funds for purposes of the
"Violent Crimes Against Women Unit Project."
Section 7. That the Mayor, City Manager, Chief of Police, and the Finance Director be
authorized and directed to execute, on behalf of the City of Paris, any and all documents
necessary for acceptance and implementation of said grant upon notice of award thereof by the
Office of the Governor, Criminal Justice Division, through the Ark-Tex Council of Governments,
under the terms and conditions and in the forms approved by the City Attorney, and to proceed
with use of said funds upon receipt thereof for the purposes stated herein and in accordance with
the grant conditions.
Section 8. That this resolution shall become effective from and after its date of passage.
PASSED AND ADOPTED this 9th day of December, 2002.
Michael J. Pfiester, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
Grant Application Cover Sheet
TX 175461-9037
I 903-785-8519
EXHIBIT __ Cover
CJD Grant Application - Page 7
VAWA PROJECT NARRATIVE & SUMMARY
PART 1: PROBLEM STATEMENT AND DATA
Type the problem statement and data hero...
The specific problem to be addressed by this application is the increased amount of violent crimes against
women (including domestic violence} in the City of Paris,Texas. Below is data compiled from the Paris
Police Department Records Division from previous years:
1997 - 1288 cases investigated rosulting in 303 arrests
1998 - 1347 cases investigated resulting in 281 arrests
1999 - 1340 cases investigated resulting in 289 arrests
2000 - 1271 cases investigated rosulting in 473 arrests
2001 - 1198 incidents reported to Paris Police Department
The 2001 figuros can be broken down further. Of 1198 cases investigated, 122 on-view ~rrests wero made.
213 cases were investigated by the CAW officer, rosulting in 43 arrests made by warrant. 130 cases wero
dismissed by the complainant. 40 cases wero determined not-prosecutable.
A report generated by Family Haven indicates the Family Haven Liaison served 780 clients during the grant
pedod.
PART 2: GOAL STATEMENT
Type the goal statement here...
To decrease the number of violent crimes against women by dedicating one officer and a Family Haven
Liaison to addrossing this problem through enforcement action, community education, and an improved
working relationship between law enforcement and social services.
PART 3: TARGET GROUP
Geographic Area: The City of Paris
Type of Victimization: Violent crimes and domestic violence
Gender:. Women
Underserved Population: n/a
Age: 17 and older
Profession of Personnel to be Trained (if applicable): Legal personnel
PART 4: PROJECT ACTIVITIES
4.1 Projects must meet at least one of the eligible purpose areas established by the federal Violence ..
Against Women Office. Please select one or more of the eleven federally legislated purpose
areas below that your project will address:
[] Training Criminal Justice Personnel [] Programs Addressing Indian Tdbes
I
~:3 .c;?w~.ial Units w/in Criminal Just ce [] Statewide Multidisciplinary Efforts
Grant Budget
~F-O2-V30-1342~05
Sala~ and fringe benefit-Pohce OfficerNolunteers I/ ;~ ~ ~
c~t~ct ~th FamH~ Have~ for one employee $27,18~ $0 $0~
Actual Cash Match Percentage: ~
Page 1 of 1 Budget
CJD Grant Application - Page 8
D~C ectl ion and Communication ~vstems ~-~ ,~ ........... '? -'
~ ~a~on Matters
-- Pr rams Addressin Stalkin
4.2 In addition to the purpose areas listed in 4.1, projects must addreSS at least one of the following state
priorities developed in coordination with the STOP Violence Against Women Planning Council. Please
select one or more of the following priorities that your project will address:
~icfim Services p~-='ects
Projects will provide essential victim services related to family violence, sexual assault, stalking and
ect will promote outreach and services into under-served communities for family violence,
sexua 'n .
'ecs will rovi~~ advocates. . .
sexual sta king, an.d/? ?.at, ng ¥.,ole. nce
~ Law Enforcement Pro'ects
ects will promote or improve training for law enforcement agencies related to family violence,
sexual assault, and dating violence'
;will develop specialized family violence, sexual assault, stalking, dating~/iolence and/o--~"~
victim service divisions within law enforcement agencies.
; will collaborate, plan and initiate unified policies among the different law enforcement and
rvices a encies for famil~ sexual ~ dati~
social ~~ _';'~'~;'~,~",~ -'^"~e sexua assault, sta ki-~, and/or dating violence
will estabiisll or maintain a ram y v u ~,,~ '
task fome which__Eromotes a coordinated communi res nse, includin multi-'udsdiction_al efforts___~__
Projects will develop specialized family violence, sexual assault, stalking, dating violence and/or
victim service divisions within._p.[osecutors' offices.
provide or improve training for prosecution agencies related to family violence, sexual
assault, and dating_violence.
~ outreach and services into under-served communities related to family
violence, sexua assault, ~(~e.
Projects wit-~'~ablish or maintain a family vio ence, ~xual assault, stalking, and/or dating violence
orce which_Eromotas a coordinated:communit~j_[._es.p?nse, in~udsdiction~
Priorities for Court Pro'ects
Projects will promote or improve training for judges and court personnel related to family violence,
sexual assaul~ violence.
specialized courts and/or court services aimed at family violence, sexual
{ence.
assaul~and/or datin, g..v~ and
Projects will provide in-court victims ass stance for family violence, sexual assault, sta!king violence victims.
Projects will promote outreach and services into under-served communities related to family
violence, sexual assault, s~and dating violence.
~ does not provide direct services to viddms, CHECK HERE and SKIP to Question 4.4--'-~'----~
4.3 Select one or more direct services to be provided for this~
~inanciai Assistance
~ ~- ;~ Emer enc Le al A_d?oca ......
I [] Therapy ~- ~ ensation Claims "
~erson ~ ~__. Personal Adv~
~ In Person ....... ~one Contact Information and Refen'al
Issue Date: October 2002
CJD Grant Application - Page 9
4.4 Describe the manner in which you will perform the above selected activities, purpose areas, state
priorities, and direct services, and any other information that allows a reader to understand the
specifics of the project's regular activities.
Type the manner in which you will perform the direct services, etc. here...
This project would consist of a cooperative effort between the City of Paris Police Department and Family
Haven. A full-time, licensed police officer will conduct follow-up investigations related to violent cdmes and
family violence inddents. The officer will work closely with Family H~ven, the County Attorney's Office and
other community resources to see that victims receive the services they need. The officer and Family Haven
representative will conduct community education programs to better inform the local population of the
seriousness of the problem. Additionally, the officer and Family Haven representative will keep the victim
informed of the status of her case and see the victim through the cdminal iustice system.
Issue Date: October 2002
CJD Grant Application - Page
4.5 Provide a summaP/of any training activities for outside agency staff including who will be trained and
on what topics they will be trained.
IType a summary of training activities here...
The Lamar County Family Violence Task Fome annua training, geared toward all professionals who support
the victim of domest c v o ence including law enforcement officers, physicians, nurses, social workers,
counselors, family members. Reinfome the participant's awaren.e, ss.of .domestic vlolen,ce as a .co.,mm .un.i. ty
problem that requires the cooperation of multiple disciplines to eftectivay intervene ano support [ne vlcums or
family violence.
4.6 Provide a summar~ of any relevant curricula for VAWA training projects.
Type a summary of relevant curricula here...
Train participants in ways to assess, identify and intervent in family violence situations. Educate these
community members about the services available for victims. Descdbe Texas laws regarding dating violence.
Discuss benefits of protective orders.
4.7 Provide a list of work products of staff, if any (i.e. program brochures, training manuais, protocols, etc.).
lType a list of work products here..
Program brochure, safety plan brochures, posters, reference materials.
PART 5: PROJECT OBJECTIVES
200o_9_ _
_ 140 f' J
Other ~ ~
~red for Pro'ects Providin
~stice-Related Pro ects __ 2000~
~ 1978
Victims served: 120 140_.__~
~or communit .-~._. ~
Issue Date: October 2002
CJD Grant Application - Page
PART 6: PROJECT SUMMARY:
~leed Help?~
Type the project summary here..
The City of Pads, Texas, has a population of approximately 25,000 people. The police department
responded to more than 1200 cells involving domestic violenceJviol.ence against women in 2000. The police
department has found in the past that the specialization of units within the police department has been
successful. When the auto theft division was started, there was a 33% reduction in auto thefts the first year
and approximately 60% reduction over the first four years of the division. Specialization does work.
Admittedly, with a domestic violence unit, a reduction may not be seen for several years due to the fact that
there is a stigma associated with domestic violence that makes it more difficult for these victims to report the
crimes that they are victims of. The Crime Against Women Unit's goal, through community education
)resentations, will be to eliminate the stigma and provide victims with information to remove themselves
from the violence. Domestic violence is often under reported since the perpetrator often resides with the
victim and the victim may love the perpetrator, thus, making it more difficult for the victim to come forward
han if this crime were perpetrated by a stranger that the victim does not have to face. As the existence of
this program becomes more well known and the community is educated and gains confidence in the unit, a
dse in the number of reported domestic violence cases will be seen. Due to the dse in the reports of
violence, the police officer will work diligently to increase the number of follow-up reports done, to insure
~rosecution for the perpetrator and justice for the victim. Through the continuing community education, the
Family Haven liaisen and the officer would seek to build the necessary public confidence that is so
necessary to have a successful program combating domestic violence. The Family Haven liaison will
continue to work hand in hand with the officer, providing emergency legal advocacy, emergency shelter,
counseling and many other necessary services for those victims who require it and give those victims an
option to leave their situation. The officer assigned to this unit will dedicate full time to the investigatiOn of
violent cdmes against women and assist the victims of these crimes. Since most of these victims are
female, many of them may find a police officer, especially a male officer in uniform, intimidating. The Family
Haven liaison will continue to assist the police officer by acting as a buffer between the often fragile victims
and the cdminal justice system. Additionally, the officer will act as a liaison for the victims and the victims'
advocetes to the justice system to see that the victims get the best results possible. The officer will continue
to work with the local county attorney's office, judges, and other local law enforcement officers to ensure the
safety of the victim is the pdodty to all facets of the system.
Issue Date: October 2002
CJD Grant Application - Page 12
OFFICE OF THE GOVERNOR~
COMPREHENSIVE CERTIFICATION CRIMINAL JUSTICE DIVISION
P.O. Box 12428
AND ASSURANCES- FEDERAL ^ustie, Tex 787.
512/463-1919
Fax: 512/475-2042
FUNDS, www.governor.state.tx.us
~eed Help. fl
This document is a material representation of fact upon which reliance was placed with the
agency determined to award the grant. If it is later determined that the grantee knowingly
rendered an erroneous certification, the agency, in addition to any other remedies available to the
federal government, may take available action.
ASSURANCES,
The applicant hereby assures and certifies compliance with any and all applicable federal and state
statutes, regulations, policies, guidelines and requirements, including, but not limited to, OMB Circulars
No. A-21, A-110, A-122, A-87, A-~33; Office of Justice Programs (OJP) Financial Regulations; Education
Department General Administrative Regulations (EDGAR); E.O. ~2372 Uniform Administrative
Requirements for Grants and Cooperative Agreements -- 28 CFR, Part 66, Common Rule; the Uniform
Grant Management Standards (UGMS); and Title 1, Part 1, Chapter 3 of the Texas Administrative Code,
that govern the application, acceptance and use of Federal and State funds for this project. In instances
where multiple requirements apply to a grantee, the more restrictive requirement applies.
1. LEGAL AUTHORITY - It possesses legal authority to apply for the grant. A resolution, motion or s[mitsr action has been duly
adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all
understandings and assurances contained therein, and directing and authorizing the person identified as the official
representative, or their designee of the organization to act in connection with the application and to provide such additional
information as may be required. State agencies are not required to adopt a resolution.
m I with requ rements of the provisions of the Un form Relocation Assistance and Real
DISP~ ' It will ce p Y ..... -~ ---=.~.~ ~.eatment of nersons disp aced as a result
Property Acquisitions t~ uo~. =~ .... - .... · -
of Federa and Federa y assisted programs·
3, pOLITICAL ACTIVITY - It will comp y with pray s OhS of Federal law which limit certain political activities of employees of State
or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal
grants. (5 USC 9 1501 et seq.)
4. ~BOR'FAIR S;FANDARDS ACT - It will comply with the minimum wage and maximum hours provisions of the Federal Fair
Labor Standards ACt (29 USC 99 201 - 219) if applicable.
5. CONFLICT OF INTEREST - It will establish safeguards to prohibit employees from using their positions for a purpose that is, or
gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom
they have fatally, business, or other ties·
6. EXAMINATION OF RECORDS - it will give the sponsoring agency, the Office of the Governor, or the Comptroller General,
through any authorized representative, access to and the right to examine all records, books, papers, or documents related to
7. cth~ gMr~t~NCE W~TH "EC~UIREM E NTS' - It will cemply w~th' all sr~qe~i~ rm~n~t~rel~Pe~Tdof~Ya twh, ~rFo~dr:~lr:~~r~'enngtsa'~y;t~he~
Office of the Governor, or the Comptroller Genersl, concerning P
admin strat ve requ rements. . . _ ·.. -,... -.~. ;e~ ,.,~,n~hln lease or suaervis[on which shall be ufitized
8. EPA VIOLATING FACILITIES - twttl insure tnat me racm~ es u.u~. ,.~ ........ ., -
in the accomplishment of the project, are not listed in the Environmental Protection Agency's (EPAs) list of Violating Facilities,
· deral rantor agency of the recaipt of any communication from the Direct°r °f the EPA Offica °f
andthatitwilinotdythel~e g -. ' rhanroect' under consideration for listing by the EPA'
Federal Activities indicating that a facd~ty to be used m .__ ~ ~ ~s
. ' I with the flood insurance purchase requ rements of Section 102(a) of the Flood Disaster
9. FLOOD INSURANCE It wilt comp y. ......... ~. ~.~h 2 1975 communities must purchase flood insurance,
Protection ACt (50 USC 9 4001 ), which states ma~,
where such insurance is available in those communities. This requirement is a condition for the receipt of any Federal financial
assistance for construction or acquisifion purposes for use in any area that had been identified by the Secretary of the
Department of Housing and Urban Development as an area having special flood hazards. The phrase ~Federal financial
assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant,
or any other form of direct or indirect Federal assistance.
ISTORIC PRESERVATION - It will assist the federal grantor agency in its compliance with Sect[on 106 of the National
10. Historic Preservation Act of 1966, as amended (16 USC 9 470), Execufive Order 11593, and the Arche°l°gical and Hist°r[cal
Preservation ACt of 1974, as amended, (16 USC 9 469a-1, et seq.) by (a) consulting with the State Historic Preservation Officer
· · ' s necassa , to identify properties listed in or eligible for nclusion in the National
(sRPo) on the conduct at ,??gat,onj: _a,,~ advers~Y:~ects (sea 30 CFR Part S00.8) by tha act,v,fy, an~ nofi~ing.}he.F?~,a~
Regtster of Historic Places tnat are s ~,~.,~ ....
grantor agency of the existence of a~U;~uch properties, and by (b) complying with all requirements estabhsheu oy me re~er~,
grantor agency to avoid or mitigate adverse effects upon such prope~es.
11. COMPLIANCE WITH LAWs AND GUIDES ' It will c°mply' and assure the c°mpltsnce °f att its subgrantaes and centract°rs'
with the applicable provisions of Title I of tl,a Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile
Justice and Delinquency Prevention Act, or the Victims of Crime ACt, as appropriate; the provisions of the current edition of the
Issue Date: October 2002
CJD Grant Application - Page
Office of Justice Programs Financial and Administrative Guide for GrantS, M7100.1; and all other applicable Federal laws,
12. orders circulars, or regulations.
COMPLIANCE W TH CODE OF FEDERAL REGULATION~ - It will comply with the provisions of 28 CFR applicable to grants
and cooperative agreements including Part 18, Administrative Review procedure; Part 20, Criminal Justice Information
Systems; Part 22, Confidentiality of Identifiable Research and Statistical information; Part 23, Criminal Intelligence Systems
.... er overnmental Review of Department of Justice Programs and Activities; Part 42,
Operating Policies, Part 30, Int g .... .~.~,., o~ ,- ,,~ and Procedures; Part 61, Procedures for Implementing the National
Nondisaimination/Equal Employment uppu~Lu-,,, ........
Environmental Policy Act; Part 63, FIcodpis[n Management and Wetland Protect[on Procedures; and Federal laws or
regulations applicable to Federal Assistance Programs.
13. t'NONDISCRIMINATION -
A. It will comply with all State and Federal statutes relating to nondiscrimination.
B. It will compty, and all its contractors will comply, w~h the nondiscrimination requirements of the Omnibus Crime Control
and Safe StreetS Act of 1968, as amended, (42 USC § 3789(d)), or ~ctims of Crime Act (as appropriate); Title VI of the
Civil RightS Act of 1964, as emended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title ti of the
Americans With Disabilities Act (ADA) (19g0); Title IX of the Education Amendments of 1972; the Age Discrimination Act
of 1975; Department of Justice Non-Discrimisation Regulations, 28 CFR Part 42, Subpar[s C, D, E, and G; and
Department of Justice regulations on disab~ity discrimination, 28 CFR Part 35 and Part 39.
C. In the event e federal or state court or federal or state administrative agency makes a finding of discrimination after a due
'n onthe roundsofrace,coIsr,religi°n'nati°nal°rigin'sex'°rd[sabliityagainstarecipient°ffunds'the
process he.~n g g ..... ' - ,* ,~-~ ~ffice of Justice Programs, Office for Civil Rights. . . .
rec p ant vnll forward a copy or the itnuln~ Lv u ,.~,_,,_, .... ~=c~°~ · r,,nuired to ma ntain one, where the apphcation IS ~or
D. It will provide an Equal Emp oyment Oppo~un
S$'~AO~' 0B~R°I~I~I~ ~' I, will comply with the provisions of the Coastal Barrier Resources ACt (16 USC § 3501,et seq.) which
14. COASTAL BAI'(~=~[= -
prohibits the expenditure of most new Federal funds w~thin the units of the Coastal Barrier Resources System.
15. SUPPLANTINs PROHIBITION ' It wlil use funds t° suppIsment exIstlng funds f°r pregrare activities and may n°t rep[zca
(supplant) non-Federal funds that have been appropriated for the same purpose. The applicant understands that potential
· f monitorin and audit. Violat ons can result in a range of penalties, including suspension of
supplanting will be the subject o · g - ~-~- .... ~ ~,^,~, Federal arants, receupment of monies provided under this
future funds under this Program, suspension o[ u=~,,,,-= .........
grant, and civil and/or criminal penalties.
16. TAXES - It will COmplywill all State and Federsl Isles and are s°tely resp°nsible f°r filing all required Stste and Federal tax
forms ....... , -.~=,,~=~ration system to ensure fha ali terms conditions
17. GRANT ADMINISTRATION - It will mainta n an appropna~= ~,,~-L o,~ ........ ·
and specifications of the grant, including these standard assurances, are met.
18. UBLIC INFORMATION - It will ensure that all information cotiected, assembled or maintained by the applicant relative to a
project will be availab e to the public during normal business hours In compliance with Texas Government Code, Chapter 552,
unless othenvise expressly prohl~[tod by law.
19. CHILD SUPPORT PAYMENTS - it will c°mply w~th secti°n 231'006' Texas Family c°de' which pr°hibits payments t° a
person who Is in arrears on child support payments.
20.SUSPECTEOCHiLDABUSE-ItwillcomplywithSection261'101 oftheTexas FamliyCode, which rsquires reporting ofall
suspected cases of child abuse to local law enforcement authorities and to the Texas Department of Child Protective and
Regulats~Y Services. Grantees shall also ensure that ali program personnel are properly trained and aware of this requirement.
21. RELATIVES' It wlil c°mply with Texas G°vernment C°de' chapter 573' by ensuring that n° °fficer' empl°yee' °r member °f
the applicant's governing body or of the applicant's contractor shall vote or confirm the employment of any person related
within the second degree of affinity or the third degree of consanguinity to any member of the governing body, or to any other
officer or employee author[zed to employ or supervise such person. This prohibition shall not prohibit the employment of a
person who shall have been continuously employed for a period of two years, or such. other period stipulated by local law, prior
to the elec~on or appointment of the officer, emplcyee, or governing body member related to such person in the prohibited
degree ntit- it will com"ly w th Texas Government Code, Chapter 551, which
22. OISEN MEETINGS - if the applicant is a govemmenra~ ·
requires all regular, special or called meeting of govemmentsl bodies to be open to the public, except as otherwise provided by
law or speciticaliy excluded in the Texas Constitution.
23. HEALTH, HUMAN SERVICES, PUBLIC SAFETY OR LAW ENFORCEMENT AGENCY- If the applicant is a health and
human services agency or public safety or law enforcement agency, it will not contract with or issue a license, certificate or
permit to the owner, operator or administrator of ~ facility if the license, permit or certificate has been revoked by another health
lic safet or law enforcement agency.
and human sew[cas agency or pub Y · ,~ = I~w enforcement aaencv re u ated by Texas Government Code,
24. LAW ENFORCEMENT AGENCY - If the applicant ~= ....... g
Chapter 415, it will comply with all ruibs adopted by the Texas Commission on Law Enforcement Officer Standards and
Education pursuant to Texas Government Code, Chapter 415, or it must provide the Criminal Justice Division with a
certification from the Texas Commission on Law Enforcement Officer Standards and Education stating that the agency is in the
process of achieving compliance with such reiss.
Issue Date: October 2002
.............. .................................................... CJD Grant Application - Page 14
%
CERTIFICATIONS
1. The applicant certifies that it will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of
a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition,
b. Establish a drug-free awareness program to inform employees about:
i. the dangers of drug abuse in the workplace;
ii. the applicent's poticy of maintaining a drug-free workptace;
iii. any available drug counseling, rehabilitation, and employee assistance programs; and
iv. the penalties that may be imposed upon employees for drug abt~se violations.
c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the
statement required by paragraph (a),
Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the
employee will:
I. abide by the terms of the statement, and
ii. notify the employer of any criminal drug stsfuts conviction for a violation occurring in the workptace not later than five
days after such conviction.
e. Notifying the agency within ten days after receiving notice under subparagraph (d)(ii) from an employee or otherwise
receiving actual notice of such conviction.
f. Taking one of the following actions with respect to any employee who is so convicted:
i. Taking appropriate personnel action against such an employee, up to and including termination; or
ii. Requiring such employee to participats satisfactorily in a drug abuse assistance or rehabilitation program appr°ved f°r
such purposes by a federal, state, or local health, law enforcement, or other appropriate agency.
g. Making a good faith effort to continue to maintain a drug-free workplace through the implementation of paragraphs (a), (b),
(c), (d), (e), and (0.
If application is in excess of $'100,000, I certify to the best of my knowledge and belief to the following:
1. No federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of
Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of
any federal contract, grant, loan, or cooperative agreement.
[~] Check here if any non-federal funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement. You
must also notify the Criminal Justice Division (CJD} or your local council of governments for the "Disclosure Form to
Report Lobbying'.
2. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at
all tiers and that alt sub-recipients shall certify accordingly.
AUDIT CERTIFICATION (SELECT THE APPROPRIATE CHOICE) I certify:
] The applicant agency currently expends combined federal funding of $300,000 or more and, therefore, is
required to submit an annual single audit by an independent auditor made in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular A-133.
] The applicant agency currently expends combined federal funding of less than $300,000 and, therefore, is
exempt from the Single Audit Act and cannot charge audit costs to a CJD grant. I understand, however, that
CJD may require a limited scope audit as defined in OMB Circular A-133.
EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATION (SELECT THE APPROPRIATE CHOICE)
Definitions:
Tvoe I Entity
Educational/medical/non-profit institution/Native American Tribe - certification required (select appropriate choice below};
EEOP NOT required.
Tyoe II Entitl/
All other recipients receiving more than $25,000, but not more the $500,000 - certification required (select the appropriate
choice below); organizations must maintain EEOP on file for possible audit if the organization has more the 50
employees.
Type III Entity
For profit entities and state and local governments receiving $500,000 or more - certification requ[rad (select the
appropriate choice below); the organization must submit an EEOP to the Office for Civil Rights (OCR) for approval.
Issue Date: October 2002
. -7 .... · .................... CJD Grant Application - Page 15
If your orqanization is a Type I, II or III Entity, select one of the followin.q: :
] I certiFJ this organization is a Type I Entity. This entity will comply with the prohibitions against discrimination in
any program or activity (28 CFR § 42,203), is not required to maintain an Equal Employment Opportunity Plan,
but will comply with equal employment opportunity program guidelines of the Department of Health and Human
Services (28 CFR § 42,302).
] I certify this organization is a Type Il Entity that employs less than 50 people, This entity will comply with the
prohibitions against discrimination in any program or activity (28 CFR § 42.302), but is not requ[rad to maintain
an Equal Employment Opportunity Plan (28 CFR § 42.301 et seq).
] I certify this organization is a Type II Entiiy that employs 50 or mom people. This entity will comply with
prohibitions against discrimination in any program or activity (28 CFR § 42.302), an has formulate an Equal
Employment Opportunity Plan (28 CFR § 42.30 et seq), that is on file in the office of Finance Director.
] I certify this organization is a Type III Entity, This entity will comply with the prohibitions against discrimination
in any program or activity (28 CFR § 42.302), and has formulated an Equal Employment Opportunity Plan (28
CFR § 42.301 et seq), that will be submitted to the Office for Civil Rights, Office of Justice Programs,
Department of Justice, for approval upon award of a grant.
Debarment Certification (SELECT THE APPROPRIATE CHOICE)
If this application is in excess of $25,000, I certi~ that:
] By submission of this proposal, that neither the applicant agency nor its principals ara presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any federal depariment or agency; or.
] I am unable to certify the above statement and have attached an explanation to the application.
Applicants must complete~ sign and submit this form it to CJD before they will receive state and/or federal
funds. Recipients of state and/or federal funds must fully understand and comply with the requirements
listed for Federal and State Assurances on pages 1 and 2 of this document. Failure to comply may result in
the withholding of funds, termination of the award, or other sanctions.
City of Paris, Paris~ Texas Violent Crimes Against Women Unit
Applicant's Organization Project Title
Michael E. Malone, Si ty Manager ~~----~~ tl/26/02
Printed N~me and T~tle of Authorized Official Signature of the Authorized Official '~'~ Date
Issue Date: October 2002