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07.22.13 MINUTESMINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS July 22, 2013 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, July 22, 2013, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Aaron Jenkins; Billie Lancaster; John Wright; Richard Grossnickle; Matt Frierson; and Cleonne Drake City Staff: Gene Anderson, Interim City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Shawn Napier, City Engineer; Larry Wright, Fire Chief, and Bob Hundley, Police Chief; Doug Harris, Utilities Director; and Alan Efrussy, Planning Director Opening Agenda Call meeting to order. Mayor Pro -Tem Wright said Mayor Hashmi would arrive soon and called the meeting to order at 5:30 p.m. Mayor Hashmi arrived immediately thereafter. 2. Invocation. Reverend Slaughter gave the invocation. Pledge of Allegiance. Council Member Grossnickle led the pledge. 3. Citizens' Forum. Toni Clem, 2980 Hubbard — she said she voted to approve the $89,000 for the Red River Region Business Incubator and $33,000 for Ricky Hayes Retail Attractions in the upcoming budget, and the Board approved it 3 -2 with Rebecca Clifford and David Turner not voting for the budget. She said that Ms. Clifford and Mr. Turner argued that retail marketing efforts conflict with the May 1, 1993 city -wide vote that established the PEDC as a corporation to carry out industrial development programs. She said for the same reason the City Council rejected the PEDC budget by a 4 -2 vote on July 8 and returned the $600,000 document to the board with instructions to delete the funds for R3bi and Retail Attractions. Ms. Clem said Ms. Clifford was attempting to discredit PEDC Director Steve Gilbert. Regular Council Meeting July 22, 2013 Page 2 Jeff Kent, 2910 Ridgeview Road — he said Paris needed a dog park and there was a group that was willing to raise money to build a fence. Christie Jones, Texas A &M Commerce student — she said as part of a class requirement she was required to give a presentation about transitional shelter for families and offer a solution for the problem. Ms. Jones gave a brief report. Consent Agenda Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. City Clerk Janice Ellis said she had made a correction to the minutes of June 24`x' on page 10, which should have read $17,000,000. Subject to the correction, a Motion to approve the Consent Agenda was made by Council Member Frierson and seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. 5. Approve the minutes from the City Council meetings on June 24, 2013; July 1, 2013; and July 8, 2013. 6. Receive reports and /or minutes from the following boards, commissions, and committees: a. Board of Adjustment (5 -7 -2013) b. Airport Advisory Board (5 -6 -2013) c. Planning & Zoning Commission (5 -6 -2013 & 6 -6 -2013) d. Historic Preservation Commission (6 -12 -2013) e. Paris Visitors & Convention Council (2 -19 -2013) f. Main Street Advisory Board (6 -18 -2013) 7. Receive June monthly financial report. 8. Receive June drainage ditch maintenance report. 9. Receive dilapidated structure report. 10. Discuss possible future amendments to the City of Paris Charter. 11. Approve RESOLUTION NO. 2013 -026: A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT WITH NORTH LAMAR INDEPENDENT SCHOOL DISTRICT FOR PROVISIONS OF SCHOOL RESOURCE OFFICER SERVICES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Regular Council Meeting July 22, 2013 Page 3 Regular Agenda 12. Presentation and discussion of the 2013 -2014 Budget for the City of Paris. Interim City Manager Gene Anderson presented the budget to City Council. Mr. Anderson said it was a lean balanced budget with a slight tax decrease. He said the general fund budget was actually $307,000 less than the current budget. He asked Council to schedule one or two budget workshops. Mayor Hashmi asked Mr. Anderson to e-mail the Council possible workshop dates. Council Member Wright said he would not be available the next week. A Motion to move item 16 forward was made by Council Member Frierson and seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. 16. Conduct a public hearing, discuss and act on RESOLUTION NO. 2013 -027: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS NOMINATING CAMPBELL SOUP COMPANY, PARIS, TEXAS TO THE OFFICE OF THE GOVERNOR FOR ECONOMIC DEVELOPMENT AND TOURISM THROUGH THE ECONOMIC DEVELOPMENT BANK FOR DESIGNATION AS A QUALIFIED BUSINESS AND ENTERPRISE PROJECT UNDER THE TEXAS ENTERPRISE ZONE ACT, CHAPTER 2303, TEXAS GOVERNMENT CODE; AUTHORIZING THE CITY OF PARIS TO PARTICIPATE IN THE TEXAS ENTERPRISE ZONE PROGRAM; PROVIDING TAX INCENTIVES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. PEDC Assistant Executive Director Shannon Barrentine explained this would be revenue neutral for the City and was a designation of certain refunds from the State. Ms. Barrentine introduced Ray Oldach, Plant Manager and Richard Quarles, Comptroller for Campbell Soup. Mr. Oldach said there had been a lot of great success with the Paris Plant, and asked for the City's help with this designation. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Hashmi closed the public hearing. A Motion to nominate Campbell Soup as an enterprise project was made by Council Member Frierson and seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. 13. Discuss possibility of the City of Paris funding the R3bi incubator not to exceed an amount of $89,000 in fiscal year 2013 -14. Council Member Wright said the Incubator was an area project and he wanted to know how the area works and what other parts of the area were helping with the funding of the Regular Council Meeting July 22, 2013 Page 4 Incubator. Sydney Young said she did not have that information in front of her but said that PEDC was not the only funding for the Incubator. She said they got money from the clients and sponsors. Ms. Young said she met with Dr. Anglin and Rebecca Clifford last week for about two hours to discuss funding and they were going to meet again the next day to figure out a matrix for the Incubator to actually be able to check off, so that they can show which clients meet PEDC funding and which clients meet other areas. Council Member Wright said that would be very helpful information. Mayor Hashmi said he was in favor of the Incubator, but not the manner in which it was being funded. He said he thought cutting off their funding without sufficient time was a bad ideal and that is why he agreed with Council Member Wright that the City should pick up the cost of $89,000 with a time limitation of nine months, during which time they should find alternative funding. Mayor Hashmi said it was his understanding there would have to be a contract or agreement between the City and Incubator. Council Member Jenkins said he would be fine with that, as did Council Member Lancaster. Council Member Grossnickle said it would be helpful to know how much anticipated income there is from donations and other contributors so that they could perhaps reduce that $89,000. Mayor Hashmi said Ms. Young was going to bring that type of information back to the Council. Council Member Frierson said he had the proposed 2013 -14 operating budget for the Incubator and if his numbers were correct, it looked like 40% of their income was from sources outside the PEDC which totals $39,572 in sponsorships and $22,000 in program service fees. Council Member Frierson said his understanding was that everyone wanted to move forward with the Incubator and the only issue was that the contract language was sufficient. Council Member Wright asked Council Member Frierson if he had the numbers on what the other areas were contributing and Council Member Frierson said he did not. Council Member Drake said she would like to hear the report back from Ms. Young. It was a consensus of City Council that once the requested information was received and reviewed by Council, that staff could draft a contract and bring it back to City Council. City Attorney Kent McIlyar said if Council was going to look at funding the Incubator as part of a 380 Grant Program that Council would need to develop policies and guidelines for a 380 Program. Mayor Hashmi said the Council needed to be properly educated on 380 Programs and possibly doing so at the next council meeting. Mr. Anderson said they could also discuss it during the budget workshop, because they would discuss fiscal year 2013 -14 for the funding. Mayor Hashmi said they would table this item for the time being. 14. Review and discuss draft map for reinvestment zone for Residential Tax Abatement Program. Mr. McIlyar said at the last meeting Council reached a consensus on the criteria for the residential tax abatement and that staff would bring it back in final form on August 12th. He said this meeting was to receive any additional comments or changes to the reinvestment zone map before finalization on August 12t ". Mayor Hashmi said the purpose of creating this program was to encourage growth in the blighted areas of town, but was not intended against anyone or to discourage development in other areas. Council Member Wright said he was happy with the map as drawn. Council Member Jenkins said the area that they previously agreed upon was the best area for this program. Council Member Lancaster said it covers the areas where homeowners needed help to fix their houses, which would improve the City by doing that. She said she was happy with the map. Council Member Grossnickle said the only areas he might Regular Council Meeting July 22, 2013 Page 5 consider adding were out North Main toward Lake Crook along 271 North. He said he did not know if that area contained enough houses. Mayor Hashmi said staff had put a lot of time and effort into this map and asked Council if they could add or subtract at a later point. Council Member Grossnickle said that would be fine. Council Member Frierson inquired if they could set requirements to keep the character of historic houses not in the historic district. City Planner Alan Efrussy said they could consider historic district overlays for specific properties, which was not a full historic region. Council Member Lancaster said she would like to keep the characteristics of the houses. Mr. Efrussy said a municipality could create its own social, cultural or historic standards on its own. Council Member Drake said she was okay with the map, but still had two areas in her district that she would like to see added at some point. Mayor Hashmi said he liked the ideal, but they were trying to encourage growth and was concerned if they started placing restrictions on the program it would deter residents from making improvements to their property. Mayor Hashmi said staff needed direction on this item. Council Member Wright favored in moving forward with the current map. It was a consensus of Council to move forward with the map as written. 15. Discuss and possibly act on changes for code enforcement. Council Member Wright said he asked for this item, because there seemed to be unequal enforcement. He said the system was activated by complaints, that the complaints were not consistently enforced, and that he would like to see a more consistent way of determining who the violators were instead of waiting for complaints. He said the system was not working. Council Member Wright said he was open to changes that would better identify and ensure enforcement of the code. Mayor Hashmi asked Code Enforcement Supervisor Robert Talley if he had suggestions for ways of improving his department. Mr. Talley said without specifics he did not. Mayor Hashmi asked him if he had a five year plan for his department. Mr. Talley said as instructed by Mr. Godwin, they were going over strategic plans and that Chief Wright and Mr. Maberry would have a lot of input for the plan. He said when they get complaints they worked them. Mayor Hashmi said that was Council Member Wright's complaint. Mr. Talley said the way they did things was consistent. Council Member Wright said he had given examples to Mr. Talley in the past and would do so again. Mayor Hashmi asked Mr. Talley to bring plans to a future meeting for discussion. Council Member Wright asked that they come back with a consistent method of operation so that it was not complaint driven. Mr. Maberry said the fire department took over code enforcement April Is' and they had been working with code enforcement trying to streamline some things and treat everyone fairly. 17. Presentation from Retail Attractions. Council Member Frierson said over the last few weeks they had gotten some good insight about what makes the local economy go and the different facets that encompass that. He said he asked Rickey Hayes to come to the meeting to explain his role and how his relationship has evolved with the PEDC. Council Member Frierson said under the Texas Economic Development Act, it says Type A and Type B corporations can spend no more than 10% of corporate revenues for promotional purposes. He said the Texas Attorney General Opinion Regular Council Meeting July 22, 2013 Page 6 concluded that a promotional expenditure must "advertise or publicize the City for the purpose of developing new and expanded business enterprise." Mr. Hayes said over three years ago he was contacted by Mr. Gilbert to consider a market analysis that would outline Paris' retail strengths and weaknesses, in Paris, Lamar County and the primary trade area. He said the primary trade area included Southeast Oklahoma, east to Clarksville area, South to Cooper, west to almost Bonham and to the Hugo area North. Mr. Hayes said that analysis revealed there was a large amount of retail leakage that the City of Paris was losing and continues to lose to other regional retail markets, such as Sherman, Texas and the Dallas /Fort Worth metro area. He said Retail Attractions was hired to market the City of Paris to private sector investors and they had identified at least five good retail sites. Mr. Hayes said he represented about 125 cities. Mr. Hayes said over the last ten months he had worked on a project with developers and local land owners. He said those developers are assuring his firm that they have anchors and junior anchor tenants ready to come to Paris. Mr. Hayes said if this deal develops, it will bring to the City of Paris over $30 million in private sector investment and will generate not only substantial new sales tax but also new ad valorem tax to the general funds of several local taxing entities. He also said that the employment estimate of all of the business in the complex was between 200 and 300 jobs. Council Member Wright asked Mr. Hayes what determined which city he marketed for which project since he worked for 125 cities. He said he had several employees in the Tulsa office who worked with about 20 cities at a time. Council Member Wright asked how many of those cities were in Texas and Mr. Hayes said two, one of which was McAllen. Council Member Jenkins said he was not against retail, but PEDC's emphasis should be on manufacturing. Council Member Grossnickle said it was a tiny amount of money spent on retail by PEDC and that retail attractions were important. Mr. Hayes added that additional retail shops brought more people to the City. Council Member Drake said they had to balance both and asked which entity in McAllen contracted with him. Mr. Hayes said his contract was with the City of McAllen, not the EDC. Mayor Hashmi asked Mr. Hayes if he knew the amount of grocery sales in the City of Paris and he said he did not. Mr. Hayes said there was 80 million dollars of leakage in the trade area with regard to grocery shopping. He said the area was Southeast Oklahoma and Northeast Texas, not just Lamar County. He also said Paris supplied the greatest number of those sales to consumers in the trade area. 18. Consider and approve future events for City Council and /or City Staff pursuant to Resolution No. 2004 -081. Mayor Hashmi said the next joint meeting with the CIP Committee was scheduled for Monday, July 29th. Council Member Drake reminded everyone of the ribbon cutting on July 29t1' for Campell Soup's new line. Regular Council Meeting July 22, 2013 Page 7 19. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Frierson and was seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 6:38 p.m. N — Upin qj NICE ELLIS, , C TY CLERK