07-L CRS-2 Emulsion AsphaltTo:
From:
MEMORANDUM
Michael Malone, City Manager
Terry Townsend, Director of Public Works
Subject: Bid Tabulation and Recommendation
Date: February 4, 2003
The following bids were received at a bid opening on Tuesday, February 4, 2003 at
3 p.m., for CRS-2 Emulsion Asphalt.
1.) Ergon Asphalt & Emulsion 209 Airport Rd.
Mt. Pleasant, Texas 75455
$.7639 per gallon
2.)
Southern Asphalt & Petroleum Inc.
3632 Lawnwood St., P.O. Box 7637.
Ft. Worth, Texas 76111
$.7840 per gallon
! am recommending the low bid of $.7639 per gallon from Ergon Asphalt & Emulsion be
accepted for CRS-2 Emulsion Asphalt.
These funds are budgeted in 2002-2003.
TT/as
DRAFT
F:kAttorney\LisahO. esolutions\CURRENTkAward Bid - CRS-2 Emulsion Asphalt. wpd
February 4, 2003
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF CRS-2
EMULSION ASPHALT FOR USE IN THE STREET DIVISION OF THE
PUBLIC WORKS DEPARTMENT; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 13th day of January,
2002, in Resolution No. 2003-013, authorize the advertisement for bids for the purchase of CRS-2
Emulsion Asphalt for use in the Street Division of the Public Works Department; and,
WHEREAS, the best bid for such material was made by Ergon Asphalt & Emulsion, and it
should be awarded the bid for the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Ergon Asphalt & Emulsion for the furnishing and delivery of CRS-
2 Emulsion Asphalt for use in the Street Division of the Public Works Department, in the amount of
$0.7639 per gallon, is hereby accepted and let conditioned upon said vendor meeting all of the terms
and specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 10th day of February, 2003.
ATTEST:
Michael J. Pfiester, Mayor
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
JAN. ]6. 2003 4:25P~ NO, 5374 P, o
RECEIVED
BID
FE6
To: Mayor and City Council, City of Paris135 ls SE C pITp~s,~?IR
P. 0, Box 9037
Paris, Texas 75461
Re: ~ishi.i ~d d:liv¢fin~, C~-2 Em~sion ~p~t
Pumu~ to ~d in comp~ance with your bid s~ca~ons for f~ishinE ~d de~v~
E~hion Asphalt, w: bid ~e following:
C~Z Emu~ion ~ph~t will be ~sh~ ~d deliver~ for ~e pr~
Dated thc/- c? / day of 2003
INSTRUCTIONS TO BIDDER
Place completed bid form in a scal~ envelope addressed as shown on bid form, Clearly mark on the
outsid~ of the envelop: "Sealed Bid: CRS-2 Emulsion Asphalt" and return to thc Offkc of thc
Cit7 Manager, City of Paris, 135 1" SE, P. 0, Box 9037, PaIis, Texas 75461 no later than 3:00 P.M.
on Tuesday, February 4, 2003 at which time all bids will bc publicly op~ncd at the City of Paris CRT
Hall Building, 135 1' SE, Paris, Texas, read aloud, tabulatexi and referred to the City Council for
consideration, Bids reci:ivexi after the deadline will b~ rctumcrl to wndor unot~ned_
JON-IG-B003 05:38PM TEL) ID)TOM OLEARY PAGE:008 R=96~
RECEIVED
BID FORM FEB 0 4 2005
To: Mayor and City Council, City of Pads
135 1st SE
P. 0. Box 9037
Paris, Texas 75461
From: ',oa/- errt. Pd l .Inc. ~me of Bidder)
~ ~,~, ~. 7a tlr (Address)
Re:Furnishing and delivering, C~-2 Emulsion Asphalt
Pursuant to and in compliance with your bid specifications for furnishing and delive~ CRS-2
Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ ~,?~4 per gallon RECEIVED
FE6
By: ~ ~~ Title:
Dated th~ day of 2003
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark on the
outside of the envelope "Sealed Bid: CRS-2 Emulsion Asphalt" and return to the Office of the
City Manager, City of Paris, 135 1't SE, P. 0, Box 9037, Pads, Texas 75461 no later than 3:00 P.M.
on Tuesday, February 4, 2003 at which time all bids will be publicly opened at the City of Paris City
Hall Building, 135 pt SE, Pads, Texas, read aloud, tabulated and referred to the City Council for
consideration. Bids received after the deadline will be returned to vendor unopened.