07-O SS-1 Emulsion Tack OilTo:
From:
Subject:
Date:
MEMORANDUM
Michael Malone, City Manager
Terry Townsend, Director of Public Works
Bid Tabulation and Recommendation
February 4, 2003
The following bids were received at a bid opening on Tuesday, February 4, 2003 at
3 p.m., for SS-1 Emulsion Asphalt (Tack Oil).
1.) Ergon Asphalt & Emulsion 209 Airport Rd.
Mt. Pleasant, Texas 75455
$.7639 per gallon
2.) Southern Asphalt & Petroleum Inc.
3632 Lawnwood St., P.O. Box 7637
Ft. Worth, Texas 76111
$.7840 per gallon
3.) Koch Materials Company
600 Minton Road
Fort Worth, Texas 76131
$.8200 per gallon
! am recommending the low bid of $.7639 per gallon from Ergon Asphalt & Emulsion be
accepted for S S-1 Emulsion Asphalt (Tack Oil).
These funds are budgeted in 2002-2003.
TT/as
DRAFT
F:kAttorney\LisahO. esolutions\CURRENTkAward Bid - SS-1 Emulsion Asphalt. wpd
February 4, 2003
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF SS-1
EMULSION ASPHALT (TACK OIL) FOR USE IN THE STREET DIVISION
OF THE PUBLIC WORKS DEPARTMENT; MAKING OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 13th day of January,
2003, in Resolution No. 2003-016, authorize the advertisement for bids for the purchase of SS-1
Emulsion Asphalt (Tack Oil) for use in the Street Division of the Public Works Department; and,
WHEREAS, the best bid for such material was made by Ergon Asphalt & Emulsions, and
it should be awarded the bid for the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Ergon Asphalt & Emulsions for the furnishing and delivery of SS-1
Emulsion Asphalt (Tack Oil) for use in the Street Division of the Public Works Department, in
the amount of $0.7639 per gallon, is hereby accepted and let conditioned upon said vendor meeting
all of the terms and specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 10th day of February, 2003.
ATTEST:
Michael J. Pfiester, Mayor
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
NO, 5374 F', ~,
RECEIVED
FEB 0 2003
To: Mawr and City Co~ncil, City of Paris CITY MANAGER
135 l" SE PARIS, TEXAS
P. O. Box 9037
Pm'is, Texas 75461
,.., (Name of Bidder)
Re: Furnishing and delivering $$~1 Emulsion Asphall (Tack Oil)
Pur~uam to and in compliance with your bid specificatiom for furnishing and d~liv¢~ of
Emulsion Asphali (Tack Oil), we bid the following:
SS-1 EmuLsion Asphalt (Tack Oil) will be furnished and delivered for the price of: $ ' ?~3~ . per g~io.
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed aS shown on bid form. Cloarly mark on tho
outsid~ of thc envelope "Seal,d Bid: SS-1 Emulsiou Asphalt (Tack Off)" and return to the Offi~
of file City Manager, City of Pads, 35 1 SE, P. 0. Box 9037, Pans, Texas 75461 nolater than 3:00
1 u .
P.M. on Tu~day, February 4, 2003 at which time all bids will be publicly opened at the City of Paris
City Hali Building, 135 1" SE, Paris, Texas, lead aloud, tabulated and r~l'eilexl co the City Council
for consideration.
JA~-16-8883 05:38PM TEL) ID)TOM OLEARY PAGE:003 R=96x
Bm voe
To: Mayor and City Council, City of Pads
135 1at SE
P. 0. Box 9037
P~s, Texas 75461
From: ~o. ~ ~ ~A,/~ ~ ~ra/~ ~ ~. ~ame of Bidder)
~. ~: ~. 7all/ (Ad.ess)
Re: Furnishing and delivering SS-1 Emulsion Asphalt (Tack Oil)
Pursuant to and in compliance with your bid specifications for furnishing and delive~ of SS-1
Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$ ~. 7~4o per gallon
Dated the fi/ day of__~r~ ,2003
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark on the
outside of the envelope "Sealed Bid: SS-1 Emulsion Asphalt (Tack Oil)" and return to the Office
of the City Manager, City of Paris, 135 pt SE, P. 0. Box 9037, Pads, Texas 75461 no later than 3:00
P.M. on Tuesday, February 4, 2003 at which time all bids will be publicly opened at the City of Paris
City Hall Building, 135 1~t SE, Paris, Texas, read aloud, tabulated and referred to the City Council
for consideration.
135 1st SE
P.O. Box 9037
Paris, Texas 75461
From: Koch Materials Company (Name of Bidder)
600 Minton Road (Address)
Fort Worth, Texas 76131 (Address)
Re: Furnishing and delivering SS-1 Emulsion Asphalt (Tack Oil)
Pursuant to and in compliance with your bid specifications for furnishing and delivery of S$-1
Emulsion Asphalt (Tack Oil), we bid the following:
$S-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$ .82 per gallon*
*This quote is based on a minimum load of 5,000 gallons delivered from our facility located at
1340 Commerce, Garland, Texas.
By: ~,~ ~/~-'~-~ v Title:Technical Market n.q Representative ~l~rold M. Ables
Dated the. 20th .day of January ,2003
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark
on the outside of the envelope "$ealedBid: S$-1 Emulsion Asphalt (Tack Oil)" and return to
the office of the City Manager, City of Paris, 135 1st SE, P.O. Box 9037, Paris, Texas 75461 no
ater than 3:00 P.M. on Tuesday, February 4, 2003 at which time all bids will be publicly opened
at the City of Paris City Hall, 135 1s SE, Paris, Texas, read aloud, tabulated and referred to the
City Council for consideration.