07-J White RockTo:
From:
Subject:
Date:
MEMORANDUM
Michael Malone, City Manager
Terry Townsend, Director of Public Works
Bid Tabulation and Recommendation
February 4, 2003
The following bids were received at a bid opening on Tuesday, February 4, 2003 at
3 p.m., for Flexible Base Material (White Rock).
1.) Martin Marietta Materials
P.O. Box 219
Powderly, Texas 75473
$8.15 per ton
2.)
Jackie Wheeler Construction
Route 6 Box 6620
Paris, Texas 75462
$8.15 per ton
According to Texas Statutes the municipality must select one of the bidders by the casting
of lots. This selection should take place on Monday, February 10, 2003 at 6:00 p.m. by the
City Council.
These funds are budgeted in 2002-2003.
TT/as
DRAFT
F:~Attorney\Lisa~esolutions\CURRENT~Award Bid - White Rocl~wpd
February 4, 2003
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF
FLEXIBLE BASE MATERIAL (WHITE ROCK) FOR USE IN THE STREET
DIVISION OF THE PUBLIC WORKS DEPARTMENT; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 13th day of January,
2003, in Resolution No. 2003-011, authorize the advertisement for bids for the purchase of Flexible
Base Material (White Rock) for use in the Street Division of the Public Works Department; and,
WHEREAS, the best bid for such material was made by Jackie Wheeler Construction, and
it should be awarded the bid for the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Jackie Wheeler Construction for the furnishing and delivery of
Flexible Base Material (White Rock) for use in the Street Division of the Public Works Department,
in the amount of $8.15 per ton, is hereby accepted and let conditioned upon said vendor meeting all
of the terms and specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 10th day of February, 2003.
ATTEST:
Michael J. Pfiester, Mayor
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
BXDFO M RECEIVED
FEB 0 4 2003
To: Mayor and Ci!y Council, City of Paris
135 1~ SE PARI$,T~_j~$
P. 0. Box 9037 '
Paris, Texas 75461
aackie Wheeler Construction
From: (Name of Bidder)
Route 6 Box 6620
(Address)
Paris, Texas 75462
(Address)
Re: Furnishing and delivering, Flexible Base Material (White Rock)
Pursuant to and in compliance with your bid specifications for furnishing and delivery of
Flexible Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price of:
$. 8.1 5 per ton
By: ~-~4 ~J~7 Title: /~.~gCf
Dated the third day of February ,2003
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark on the
outside of the envelope "Sealed Bid: Flexible Base Material (White Rock)" and return to the
Office of the City Manager, City of Paris, 135 1" SE, P. 0. Box 9037, Pads, Texas 75461 no later
than 3:00 P.M. on Tuesday, February 4, 2003 at which time all bids will be publicly opened at the
City of Pads City Hall Building, 135 1" SE, Paris, Texas, read aloud, tabulated and referred to the
City Council for consideration. Bids received after the deadline will be returned to vendor
unopened.
DRAFT
F:~Attorney\Lisa~esolutions\CURRENT~Award Bid - White Rocl~wpd
February 4, 2003
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF
FLEXIBLE BASE MATERIAL (WHITE ROCK) FOR USE IN THE STREET
DIVISION OF THE PUBLIC WORKS DEPARTMENT; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 13th day of January,
2003, in Resolution No. 2003-011, authorize the advertisement for bids for the purchase of Flexible
Base Material (White Rock) for use in the Street Division of the Public Works Department; and,
WHEREAS, the best bid for such material was made by Martin Marietta Materials, and it
should be awarded the bid for the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Martin Marietta Materials for the furnishing and delivery of
Flexible Base Material (White Rock) for use in the Street Division of the Public Works Department,
in the amount of $8.15 per ton, is hereby accepted and let conditioned upon said vendor meeting all
of the terms and specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 10th day of February, 2003.
ATTEST:
Michael J. Pfiester, Mayor
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
BID FORM
135 1st SE
P. 0. Box 9037
Paris, Tex~ 75461
From: ~rtin ~ietta ~t~ials .(Nme of Bidder)
P.O. ~x 219 .(Ad.ess)
~ly, ~ 75473 .(Address)
Re: Furnishing and delivering, Flexible Base Material ~hite Rock)
Pursuant to and in compliance with your bid specifications for furnishing and delive~ of
Flexible Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price o5
$ 8.~5 per ton
Dated the day of ~ ~ tot a ~- ,(, , 2003
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark on the
outside of the envelope "Sealed Bid: Flexible Base Material (White Rock)" and return to the
Office of the City Manager, City of Paris, 135 1't SE, P. 0. Box 9037, Paris, Texas 75461 no later
than 3:00 P.M. on Tuesday, February 4, 2003 at which time all bids will be publicly opened at the
City of Paris City Hall Building, 135 1't SE, Paris, Texas, read aloud, tabulated and referred to the
City Council for consideration. Bids received after the deadline will be returned to vendor
unopened.