04-J Custodial Contract Award MEMORANDUM
TO : MICHAEL E. MALONE, CITY MANAGER
FROM : GENE ANDERSON, DIRECTOR OF FINANCE
SUBJECT : CONTRACT FOR JANITORIAL SERVICE
DATE : MAY 8, 2003
Attached is the bid tabulation for bids received at a bid opening on Tuesday, May 6,
2003, 3:00 p.m. for janitorial service for city buildings. The notice for receipt of bids
was published in The Paris News on April 13, 2003 and April 20, 2003. It had also
been mailed to seventeen (17) companies or individuals who had shown an interest
in bidding on the work.
My recommendation is to award the bid to the Iow bidder Van Noord Janitorial.
Attachment: Bid Tabulation
DRAFT
F:kAttorneykALICEkRESWORK\CURRENTLIanitorial Contr - Award Bid Res.wpd
May 9, 2003
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID AND AUTHORIZING THE
EXECUTION OF A CONTRACT FOR FURNISHING LABOR, MATERIALS,
AND EQUIPMENT AND FOR PERFORMING ALL WORK REQUIRED
FOR MAINTENANCE AND CUSTODIAL SERVICES FOR THE CITY
HALL, CITY HALL ANNEX, CITY ATTORNEY'S OFFICE, WATER
BILLING OFFICE, THE PARIS PUBLIC LIBRARY, PUBLIC WORKS
BUILDING, AND THE COX FIELD TERMINAL; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 12th day of
August, 2002, in Resolution No. 2002-136, authorize the termination of custodial contract for
the maintenance and custodial service for the City Hall, Water Billing Office, City Hall West
Annex, City Hall North Annex, the Paris Public Library, and the Municipal Airport Terminal
and approve the advertisement for bids for furnishing labor, materials, and equipment, and for
performing all work required for said custodial service, which bids were received until 3:00
o'clock p.m., Tuesday, the 6th day of May, 2003; and,
WHEREAS, the best bid for such services was made by Van Noord Janitorial Service
of Blossom, Texas, and it should be awarded the bid for the same; and,
WHEREAS, the form of the contract for such custodial service, attached hereto as
Exhibit A, should in all things be approved, and the Mayor should be authorized to execute the
same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Van Noord Janitorial Service for the "Maintenance and
Custodial Services for the City Hall, City Hall Annex, City Attorney's Office, Water Billing
Office, the Paris Public Library, Public Works Building, and the Cox Field Terminal Project"
be, and the same is hereby, accepted and let conditioned upon said contractor meeting all of the
terms and specifications included in the bid documents.
Section 3. That the form of the contract with Van Noord Janitorial Service, attached
hereto as Exhibit A, be, and the same is hereby, approved.
Section 4. That the Mayor be, and he is hereby, authorized and directed to execute, on
behalf of the City of Paris, the contract with Van Noord Janitorial Service, upon the terms and
conditions and in the form shown in Exhibit A, attached hereto.
Section 5. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 12th day of May, 2003.
ATTEST:
Curtis Fendley, Mayor
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
CITY OF PARIS
PARIS, TEXAS
CLEANING CONTRACT
This agreement made and entered on this the 12 day of May, 2003, between the City of Paris, Paris,
Texas, a municipal corporation, acting by and through its City Manager, hereinafter referred to as
CITY and Van Noord Janitorial Service, Route 1, Box 127, Blossom, Texas 75416, hereinafter
known as CONTRACTOR, for those professionally operated cleaning and related services as
described in Exhibits "A through J" attached hereto and made a part hereof, hereinafter known as
the SERVICES which may, at the CITY MANAGER'S option, be changed from time to time.
Such SERVICES to be provided at the locations as follows:
A. City Hall, 135 1st Street SE, Paris, Texas
B. City Hall Annex, 150 1st Street SE, Paris, Texas
C. City Attorney's Office, 125 1st Street SE, Paris, Texas
D. Water Billing Offices, 120 E. Kaufman, Paris, Texas
E. Public Works, 50 West Hickory, Paris, Texas
F. Paris Public Library, 326 S. Main, Paris, Texas
G. Cox Field Airport Terminal Building
In consideration of the covenants herein contained, City and Contractor hereby agree as follows:
1. The term ofthis Agreement shall be for twelve (12) months commencing onor about the 1st,
day of June, 2003. Thereafter, the Agreement shall be self-renewing from year to year unless
the terms and conditions hereof are renegotiated at the request of either party. Notwithstanding
the foregoing, either party hereto shall have the right at any time and at its sole election and
without cause, to terminate this Agreement upon delivering thirty (30) days written notice to
the other. If, at the City Manager's discretion, Contractor's performance during the thirty (30)
day cancellation period diminishes to unacceptable levels, the City Manager may cancel this
agreement in 24 hours with written notice.
2. Upon notice of termination, the City Manager shall have the right at the City Manager's sole
discretion to hold retainage on Contractor's last payment for any outstanding monetary issues
which remain unresolved.
3. The City shall pay Contractor for services at the rate of $2,000.00 per month, which includes
all labor, supervision and any equipment, materials, and supplies (except as otherwise provided
herein) needed in performing services, in accordance with Exhibits "A" through "J". For
those supplies provided by the City, Contractor has the responsibility of notifying City at least
one week in advance before supplies need to be replenished. The City Manager will notify
contractor at least thirty days in advance of each month of additions or deletions of cleanable
space. Additional space or deleted space will change the monthly rate by a rate of $0.05 per
square foot of cleanable space.
2003 Janitorial Contract Page 1 of 6
4. Services to be furnished will be in accordance with standards, specifications, policies and
procedures established and changed from time to time by the City.
5. Liability - The Contractor, at his expense, shall, at all times while the contract is in effect,
carry with an insurance company or companies satisfactory to City Attorney, insurance as
follows:
A. Workman's Compensation Insurance to meet State of Texas requirements with limits
equal to State mandated requirements.
B. Comprehensive General Liability - $250,000 per person, $500,000 for any single
occurrence for bodily injury or both, $100,000 per occurrence for injury to or destruction
of property.
C. Automobile Liability $1,000,000.00.
D. General umbrella coverage of no less than $1,000,000.00.
E. All liability insurance shall include the City of Paris as additional name insured.
Contractor shall furnish, or cause to be furnished, Certificates of Insurance to the City Clerk
prior to or upon execution of this Agreement, evidencing the insurance coverage described
above. All insurance provided under this agreement shall require a minimum of thirty (30)
days written notice to the City Clerk prior to the expiration of any policy.
In addition, Contractor shall post with the City Clerk a fidelity bond, in the amount of at least
$10,000.00 per employee, to guarantee the City against loss or theft by Contractor's employees.
6. All the Services hereunder shall be performed at times designated by or satisfactory to City
Manager as noted in Exhibit J; the Services shall be performed in such a manner as not to
disrupt normal operations of City Offices.
7. Contractor shall not be responsible for impairments or interruption of the Services caused by
fire, labor disputes, regulations or rulings by any governmental agency, or any court for any
cause.
8. To the extent possible by law and local circumstances, Contractor shall conduct a
pre-employment check of each person intended to be employed for such purposes of rendering
services hereunder, and such preemployment check shall determine a person's suitability for
employment on the basis of the following factors: job qualifications, including prior experience
and recommendations (if any), honesty and integrity and personal grooming. Persons with
prior criminal convictions must be specifically approved by the City Manager before working
in City offices. Upon City Manager's written request with respect to one or more employees,
Contractor shall furnish to City Manager the information obtained in the pre-employmeut
investigation and the results thereof.
2003 Janitorial Contract Page 2 of 6
9. Contractor will not discriminate against any employee or applicant for employment because
of race, religion, color, sex or national origin. Contractor will take affirmative action to insure
that applicants are employed and that employees are treated during employment without regard
to their race, religion, color, sex, or national origin. Such action shall include, but is not
limited to the following: employment; upgrading; demotion or transfer; recruitment or
recruitment advertising; layoff; termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. Contractor agrees to post, in conspicuous
places available to employees and applicants for employment, notices setting forth the
requirements of these non-discrimination provisions.
10. Contractor shall maintain complete personnel files on all employees including documentation
of employment and termination dates.
11. Contractor, at its sole expense, shall furnish each of its employees an identification garment
or badge, the color and design of which shall be made known to the City Manager at the time
this Agreement is signed. All of Contractor's employees engaged in providing the services
shall be required to wear such garment or badge at all times while in the Building.
12. Contractor agrees to instruct all employees to lock all exterior doors while cleaning is being
done in the building. Contractor further agrees that only its paid employees will be in the
building and they will be informed that they may not bring guests, family or friends into the
building, without prior consent from the City Manager.
13. If suspected theft occurs in the City Offices Contractor will allow and aid in the investigation
of such theft, including all investigatory techniques permissible under state or federal law. If
any of Contractor's past or present employees prove to be totally or partially responsible for any
thefts in the City Offices, or any of Contractor's past or present employees know of any of the
Contractor's past or present employees to be totally or partially responsible for any of the theft
in the City Offices, then Contractor shall pay the City in full for all costs associated with said
loss, including the value of all stolen items.
14. The City shall provide Contractor with such storage facilities and staging area for its
performance of duties hereunder as may be mutually agreed upon by City Manager and
Contractor, and consequently, the City shall not be responsible for any off-site warehousing
costs, or the Contractor's off-site overhead costs. See Exhibits A thru G for locations of
storage areas.
15. Any notice required or permitted to be given hereunder by one party to the other shall be in
writing, and the same shall be given and deemed to have been served and given if delivered
in person to the address set forth hereinafter for the party at the address hereinafter specified.
If mailed, said notice shall be effective upon the date said notice is placed in the United States
mail, postage prepaid.
2003 Janitorial Contract Page 3 of 6
The addresses for ail purposes under this agreement and for ail notice hereunder shall be:
City of Pads Contractor
City Manager David Van Noord
City of Pads Van Noord Janitodai Service
P. O. Box 9037 Route 1, Box 127
Pads, TX 75461-9037 Blossom, Texas 75416
From time to time either party may designate another address for all purposes of this
Agreement by giving to the other party not less than ten (10) days advance notice of such
address change.
16. Contractor shall indemnify, defend and hold harmless the City (which term, as used in this
Section 16 includes ail officers, employees, and agents of the City) from and against ail causes
of action, claims, damages, demands, costs, expense and liabilities, including attorney's fees
(the foregoing being herein called "Claims") arising out of or in any way related to the services
under this agreement, in the favor of any persons (including officers, employees and agents
of the City) including, but not limited to, claims adsing in negligence, intentional acts, or
otherwise, on account of damage to property, bodily injury or death caused by any employees
of Contractor and any subcontractor of Contractor (and any such employee of subcontractor),
whether caused by the sole negligence (by act or omission) or intentionai act of Contractor or
whether caused by the negligence or intentionai acts of Contractor or any other party other than
the City. The indemnifications contained in this Section 16 shail bind Contractor unless the
Claims result solely from the negligence of the City.
17. This Agreement may not be assigned by Contractor without the express written consent of the
City Manager. City Manager may deny assignment with or without cause.
18. Subject to the provisions of Section 17, this agreement shail be binding upon and inure to the
benefit of the respective successors and assigns of the parties hereto.
19. This Agreement and the rights and obligations of the parties hereto shall be interpreted,
construed and enforced in accordance with the laws of the State of Texas. Venue for ail state
court actions rising hereunder shall lie exclusively in the courts of Lamar County, Texas, and
for ail Federai court actions shall lie exclusively in the courts of the Eastern District of Texas.
20. This contract, exhibits hereto, and the accompanying letters, if any, constitute the full
understanding between the City and Contractor as of the date herein below set forth.
21. The Contractor's activities will be structured so as not to unreasonably interfere with or
inconvenience the normal operation of the Buildings. Contractor will also be subject to any
speciai conditions set forth by the City in Exhibit 'T'.
22. The Contractor shail develop and maintain an orientation and training program for service
employees involved with the contract. Such training program shail include the following:
2003 Janitorial Contract Page 4 of 6
A. Tour of the Buildings as it relates to employee's responsibilities. Each employee shall be
educated thoroughly on any special instructions such as alarm systems, security codes,
and special requests and shall be responsible for carrying out these instructions.
B. Compensation, fringe benefits and the required use and maintenance of identification
garment or badge.
C. Clear understanding of job responsibilities.
D. Clear understanding of cleaning methods and the proper use of products and equipment.
E. Cleaning standards expected of each employee.
F. Cleaning specifications as they apply to the employee's assigned job..
G. Orientation and training shall be an ongoing process either on an individual basis or a
group basis with the records of training sessions maintained by the Contractor. If
Contractor should choose to change floor cleaning products, it is his responsibility to
train the employees in their proper use, storage and disposal.
23. It is understood that Contractor is obligated to frequently inspect the quality and effectiveness
of its work and when the inspection indicates that there is a deficiency, Contractor will then
follow through without hesitation to correct the deficiency at no additional charge to City.
24. The City shall provide adequate trash disposal facilities necessary for Contractor to perform
daily cleaning duties.
25. Additional service will be provided at an amount agreed to by both Contractor and the City
at the time of the request for such additional service.
26 Any deviations from or change to any of the terms of this Agreement must have prior written
consent of the City.
ENTERED into this 12t~ day of May, 2003.
CITY OF PARIS
Michael E. Malone, City Manager
ATTEST:
Mattie Cunningham, City Clerk
2003 Janitorial Contract Page 5 of 6
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
VAN NOORD JANITORIAL SERVICE
By:
David Van Noord
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared Michael E. Malone,
City Manager of the City of Paris, known to me to be the person whose name is subscribed to the
foregoing instrument, and acknowledged to me that he executed the same for the purposes and
consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE thisl 2th day of May, 2003.
Notary Public, State of Texas
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared David Van Noord
dba Van Noord Janitorial Service, known to me to be the person whose name is subscribed to the
foregoing instrument, and acknowledged to me that he executed the same for the purposes and
consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this __ day of ., 2003.
Notary Public, State of Texas
2003 Janitorial Contract Page 6 of 6
EXHIBIT A
JANITORIAL MAINTENANCE SCHEDULE
City Hall
OFFICE AREAS
Monday through Friday
DO NOT DUST the tops of desks.
Dust counter in the finance office and in the copy room daily.
Empty all trash receptacles and replace the bag liners when they are torn or have contained
food. But replace at least weekly. Tie off bags as soon as they are removed.
Remove cardboard boxes and other items of trash if so identified. These and the bags of
trash should be placed in the designated trash receptacle outside the building.
Sweep all tiled offices. Chairs and trash cans around desks need to be moved in order to
sweep and they should be replaced after sweeping is completed.
Vacuum all carpeted areas with electric operated vacuum cleaner. The bag cannot be full
at the beginning of a work day. Chairs and trash cans around desks need to be
moved in order to ~,acuum and then replaced after vacuuming.
Check all lights. Replace flickering or burned out bulbs with ones supplied by the city.
Place burned out bulbs in the trash receptacle outside.
WEEKLY (on Tuesdays)
Clean computer monitor screens with a computer lint free towel/paper.
Clean the exterior of monitors, towers, speakers, typewriters with a computer lint free
towel/paper.
Clean telephone receivers with 409. Spray 409 on the cloth and then clean the receiver. Do
not spray 409 directly on the receiver.
Clean the outside of trash cans if needed.
Clean the window sill of all windows.
Dust the tops of file cabinets by moving and then replacing objects that are on the top.
Dust base boards without moving furniture.
Dust picture or map frames, lights and lamp shades, globes, window sills, window blinds,
baseboards and file cabinets with a non oily cloth or duster.
Dust doors, chair legs & rungs & arms (if wooden), and open areas of book shelves with a
duster or cloth that may have light furniture polish (Pledge) applied to the rag or
duster.
Dust the outside of all desks, bookcases, credenzas, and doors using Pledge for wooden
surfaces and 409 for metal surfaces.
Remove cobwebs from light fixtures, ceilings and corners.
Remove accumulated dirt and dust from all return air vents and air-conditioning vents.
Remove all finger marks and smudges from vertical surfaces, including doors, door frames,
and around light switches.
Spot clean carpeted areas 'as needed.
CtymgtO2-Finance-Janitorial Exhibit A-City Hall 1 of 7
Vacuum and straighten chairs in City Council Room.
Vacuum upholstered furniture.
MONTHLY
Clean the legs of chairs and the backs of non upholstered metal chairs with 409.
Clean the legs of chairs and the backs of wooden chairs with Pledge.
Vacuum upholstered furniture using a crevice tool attachment.
Move items under 20 pounds, such as potted plants, visitor chairs, trash cans, and coat
trees, and vacuum the floors thoroughly.
Vacuum all louvers, ventilating grills and dust ceiling light fixture grills removing all bugs.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Clean the interior glass of ali windows and doors.
Clean the window frame of all windows and doors.
Buff terrazzo floors.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
Ctymgr02-Finance-lani~orial Exhibit A-City Hall 2 of 7
MAIL ROOM AND COUNCIL CHAMBERS
Monday through Friday
DO NOT DUST anything in the mail room.
Empty all trash receptacles and replace the bag liners when they are torn or have contained
food. But replace at least weekly. Tie off bags as soon as they are removed.
Vacuum mail room daily moving only the trash can.
Check all lights. Replace flickering or burned out bulbs with ones supplied by the city.
Place burned out bulbs in the trash receptacle outside.
Remove cardboard boxes and other items of trash if so identified. These and the bags of
trash should be placed in the designated trash receptacle outside the building.
WEEKLY (on Tuesdays)
Clean telephone receivers with 409. Spray 409 on the cloth and then clean the receiver. Do
not spray 409 directly on the receiver.
Clean the outside of trash cans if needed.
Clean the window frame of all windows.
Dust base boards without moving furniture.
Dust picture or map frames, lights and lamp shades, globes, window sills, window blinds,
baseboards with a non oily cloth or duster.
Dust doors, chair legs & rungs & arms (if wooden) with a duster or cloth that may have
light furniture polish (Pledge) applied to the rag or duster.
Dust the outside of all desks, and doors using Pledge for wooden surfaces and 409 for metal
surfaces.
Dust and polish Council Chamber desks and tables with Pledge.
Remove cobwebs from light fixtures, ceilings and corners.
Remove accumulated dirt and dust from all return air vents and air-conditioning vents.
Remove all finger marks and smudges from vertical surfaces, including doors, door frames,
and around light switches.
Spot clean carpeted areas as needed.
Vacuum and straighten chairs in City Council Room.
MONTHLY
Clean the legs of chairs and the backs of non upholstered chairs with 409.
Vacuum upholstered furniture using a crevice tool attachment.
Move items under 20 pounds, such as potted plants, visitor chairs, trash cans, and coat
trees, and vacuum the floors thoroughly.
Vacuum all louvers, ventilating grills and dust ceiling light fixture grills removing aH bugs.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Ctymgr02-Finance-Janitorial Exhibit A. City Hall 3 of 7
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
RESTROOM AREAS
Monday through Friday
Clean and sanitize all restroom fixtures: sinks, counter tops, faucets, commodes, urinals
and stall dividers. Clean and sanitize the underside of rim or urinals and bowls.
Wash both sides of all toilet seats. Pay particular attention to the faucet area. Use
409.
Clean door knobs leading into and out of the restrooms. Use 409.
Clean the mirrors with Windex.
Empty all trash receptacles and REPLACE bag liners. Tie off bags as soon as they are
removed.
Supply all restrooms with hand soap. Make sure the dispenser is not clogged and that the
soap will flow freely.
Fill toilet paper and paper towel holders. Leave extra toilet paper and paper towels in the
restroom.
Replace light bulbs as necessary.
Mop all restroom floors with a disinfecting product [409]. The mop water is to be
discarded in the sink in the store room.
WEEKLY (on Tuesdays)
Clean the toilet paper holder, the paper towel dispenser and the exterior of the soap
dispenser.
Clean and polish flushometers, piping, toilet seat hinges and other metal work.
Clean the corners of the floor because they are often missed during mopping. These should
be done every Friday.
Clean the window frame of all windows.
Make sure the trash receptacles are clean.
Wipe down walls and baseboards.
MONTHLY
Clean the interior glass of all windows.
Dust all ceiling grids with a clean, dry duster.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Strip and wax hard surface floors paying attention to the corners and areas directly in
front of sinks and commodes and urinals.
Ctymgr02-Finance-Janitorial Exhibit A-City Hall 4 of 7
Vacuum all louvers, ventilating grills.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
KITCHEN AREA
Monday through Friday
Clean and sanitize counter tops, sinks, faucets, microwaves, and tables.
Empty all trash receptacles and replace bag liners. Tie off bags as soon as they are
removed. If trash can is dirty be sure to wash it out with a disinfecting cleaner.
Mop kitchen floor being sure to move chairs away from the table so that you can mop
under the table.
Contractor is not responsible for the cleaning of dirty dishes left on the table, the counter,
or in the sink.
WEEKLY (On Tuesdays)
Clean the tops, front, and sides of refrigerators and microwaves with 409.
MONTHLY
Vacuum all louvers, ventilating grills and dust light fixtures and remove all bugs.
Move kitchen chairs out of the room and scrub the floor. Strip and wax hard surface floors
paying attention to the corners and areas directly in front of sinks.
Polish the fronts of kitchen cabinets with Pledge after scrubbing the floor.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Dust or shake ali artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
Semi-Annually
Remove the items from the inside of the refrigerator and clean the door shelves, the shelves
or racks, the storage bins and the bottom of the refrigerator with 409.
Pour ½ cup bleach through the drain of the refrigerators after they are cleaned.
Ctym~gr02-Vrr~nce-~anitorial E:~ibi~ A-City Hall 5 of 7
ENTRY AREAS AND STAlRS
Monday through Friday
Empty all trash receptacles and replace bag liners. Tie off bags as soon as they are
removed.
Clean glass areas to the entry doors with Winder,
Clean and shine drinking fountains with 409.
Sweep steps or vacuum.
Vacuum entrance mats.
Vacuum all carpeted areas with electric operated vacuum cleaner. The bag cannot be full
at the beginning of a work day. Chairs and trash cans need to be moved in order to
vacuum and then replaced after vacuuming.
WEEKLY (on Tuesdays)
Check the corners of the steps to make sure they are free of debris.
Clean the inside and the outside of the glass on the entry doors with Windex.
Clean the inside and the outside of the glass to the mail room with Windex.
Clean the thresholds with a good broom or brush.
Clean the tops, front, and sides of vending machine with 409.
Dust and/or wash all directory boards as required, remove fingerprints and smudges.
Dust fire extinguishers and cabinets (interior and exterior); wash as necessary.
Dust and polish banisters on stairs.
Use a damp rag to do the top of the base boards in the main entry.
Use a dry rag or dust mop to do the top of the base boards in other parts of the building.
MONTHLY
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off thc light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
QUARTERLY
Polish and buff all tile floors.
GENERAL
The janitorial room is located as follows:
City Hall: Closet that houses the air conditioning unit on 1~ floor to the left of the
steps leading to the basement. Contains a mop sink.
Mop water will only be poured down the mop sink. It should not be thrown down
bathroom sinks or kitchen sinks. At least once each month an organic drain cleaner
should be poured down the mop sink. This will be the responsibility of the
Contractor but the City should be notified of the type of product used.
Keep janitorial room in a clean, neat and orderly condition at all times.
Always close doors that were closed whenever you are finished cleaning.
Always lock interior doors that were locked whenever you are finished cleaning.
Never use anything to prop doors open. Exterior doors should be locked during cleaning
and the alarms should be set and doors locked when cleaning is completed.
Never place plastic bags on the floor--always use a box or barrel or can to carry each trash
bag to the central area for removal of trash. Do not just pull a liner out of a trash
can and carry to the central area. Liquids leak from the bags and stain the carpet.
Report to the City Manager's office any trash cans that are broken which results in
liquids leaking from the can.
SCOPE OF WORK
No floor plan is available
BASEMENT
1 large office with 12 x 12 ceramic tile floors (2 desks & 1 counter).
1 small computer office-requires only sweeping and emptying trash.
1 mechanical room - requires only sweeping and emptying trash.
1 kitchen with table & chairs.
1 restroom.
MAIN FLOOR
City Manager's office, secretary's office, and conference room.
1 men's restroom.
Finance office and finance manager's office.
Copy room.
Mail room.
1 women's restroom.
Entry hall and steps.
SECOND FLOOR
City Council Chambers.
1 men's restroom.
1 women's restroom.
hallways.
Ctymgr0 2-Finance- Janilorlal Exhibit A-City Hall 7 of 7
EXHIBIT B
JANITORIAL MAINTENANCE SCHEDULE
City Hall Annex
OFFICE AREAS
Monday through Friday
DO NO DUST the tops of.desks.
Empty all trash receptacles and replace the bag liners when they are torn or contain food.
Tie off bags as soon as they are removed.
Vacuum all carpeted areas with electric operated vacuum cleaner. The bag cannot be full
at the beginning of a work day. Chairs and trash cans around desks need to be
moved in order to vacuum and then replaced after vacuuming.
Check all lights. Replace flickering or burned out bulbs with ones supplied by the city.
Place burned out bulbs in the trash receptacle outside.
Remove cardboard boxes and other items of trash if so identified. These and the bags of
trash should be placed in the designated trash receptacle outside the building.
Clean all glass doors inside and out with windex spray.
WEEKLY (on Thursdays)
Clean computer monitor screens with a computer lint free towel/paper.
Clean the exterior of monitors, towers, speakers, typewriters with a computer lint free
towel/paper.
Clean telephone receivers with 409. Spray 409 on the cloth and then clean the receiver. Do
not spray 409 directly on the receiver.
Clean the outside of trash cans if needed.
Clean the window sill of all windows.
Dust the tops of file cabinets by moving and then replacing objects that are on the top.
Dust base boards without moving furniture.
Dust picture or map frames, lights and lamp shades, globes, window sills, window blinds,
baseboards and file cabinets with a non oily cloth or duster.
Dust doors, chair legs & rungs & arms (if wooden), and open areas of book shelves with a
duster or cloth that may have light furniture polish (Pledge) applied to the rag or
duster.
Dust the outside of all desks, bookcases, credenzas, and doors using Pledge for wooden
surfaces and 409 for metal surfaces.
Remove cobwebs from light fixtures, ceilings and corners.
Remove accumulated dirt and dust from all return air vents and air-conditioning vents.
Remove all finger marks and smudges from vertical surfaces, including doors, door frames,
and around light switches.
Spot clean carpeted areas as needed.
MONTHLY
Clean the legs of chairs and the backs of non upholstered metal chairs with 409.
Clean the legs of chairs and the backs of wooden chairs with Pledge.
Vacuum upholstered furniture using a crevice tool attachment.
Move items under 20 pounds, such as potted plants, visitor chairs, trash cans, and coat
trees, and vacuum the floors thoroughly.
Vacuum all louvers, ventilating grills and dust ceiling light fixture grills removing all bugs.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Clean the interior and exterior glass of all windows using Windex.
Clean the window frame of all windows.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
RESTROOM AREAS
Monday through Friday
Clean and sanitize all restroom fixtures: sinks, counter tops, faucets, commodes, urinals
and stall dividers. Clean and sanitize the underside of rim or urinals and bowls.
Wash both sides of ali toilet seats. Pay particular attention to the area around
faucets. Use 409.
Clean door knobs leading into and out of the restroom with 409.
Clean the mirrors with Winde~
Empty all trash receptacles and REPLACE bag liners. Tie off bags as soon as they are
removed.
Supply all restrooms with hand soap. Make sure the dispenser is not clogged and that the
soap will flow freely.
Fill toilet paper and paper towel holders. Leave extra toilet paper and paper towels in the
restroom.
Replace light bulbs as necessary.
Mop all restroom floors with a disinfecting product [409]. The mop water is to be
discarded in the sink in the men's restroom commode.
WEEKLY (on Thursdays)
Wipe down walls and baseboards.
Ctymgr02.Finance-Janitor Conlracl-Jan/lorial ExhiYt! B - Annex :2 of 5
Make sure the trash receptacles are clean.
Clean the toilet paper holder, the paper towel dispenser and the exterior of the soap
dispenser.
Clean and polish flushometers, piping, toilet seat hinges and other metal work especially
the partition walls and the hinges on the doors. [409]
Clean the corners of the floor because they are often missed during mopping. This should
be done every Thursday.
MONTHLY
Vacuum all louvers, ventilating grills and dust light fixture grills and remove all bugs from
light fixtures.
Strip and wax hard surface floors paying attention to the corners and areas directly in
front of sinks and commodes and urinals.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
KITCHEN AREA
Monday through Friday
Clean and sanitize sink, faucet, microwave, counter tops, tables, and chairs. [409]
Empty all trash receptacles and REPLACE bag liners. Tie offbags as soon as they are
removed. If trash can is dirty be sure to wash it out with a disinfecting cleaner.
Mop kitchen floors being sure to move chairs away from the table so that you can mop
under the table.
Contractor is not responsible for the cleaning of dirty dishes left on the table, the counter,
or in the sink.
WEEKLY (On Thursdays)
Clean the tops, front, and sides of refrigerator and microwave with 409.
Clean the tops, front, and sides of vending machines with 409.
MONTHLY
Vacuum all louvers, ventilating grills and dust light fixtures and remove all bugs.
Move kitchen chairs out of the room and scrub the floor. Pay attention to the corners and
C~ymg~O2-Fmance-Ja~it or Con~xact-Jaait orial Exhibit B - Annex 3 of 5
areas directly in front of sinks.
Polish the fronts of kitchen cabinets with Pledge after scrubbing the floor.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Dust or shake all artificial' plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
Semi-Annually
Remove the items from the inside of the refrigerator and clean the door shelves, the shelves
or racks, the storage bins and the bottom of the refrigerator with 409.
Pour ½ cup bleach through the drain of the refrigerators after they are cleaned.
ENTRY AREA AND HALLWAYS
Monday through Friday
Empty all trash receptacles and replace bag liners. Tie off bags as soon as they are
removed.
Clean glass areas to the entry doors with Windex.
Clean and shine drinking fountains with 409.
Dust and/or wash all directory boards as required, remove fingerprints and smudges.
Vacuum entrance mats.
Vacuum all carpeted area~ with electric operated vacuum cleaner. The bag cannot be full
at the beginning of a work day. Chairs and trash cans need to be moved in order to
vacuum and then replaced after vacuuming.
WEEKLY (on Thursdays)
Use a damp rag to do the top of the base boards in the main entry.
Use a dry rag or dust mop to do thc top of the base boards in other parts of the building.
Dust fire extinguishers and cabinets (interior and exterior); wash as necessary.
Clean the inside and the outside of the glass on the entry with Windex.
Clean the window frame of all windows.
Clean the thresholds with a good broom or brush.
MONTHLY
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
QUARTERLY
Buff all tile floors.
GENERAL
The janitorial rooms are located as follows:
City Hall Annex: Closet located in the drafting area ofthe building. One shelf will
be reserved for your supplies. No mop sink.
Mop water will only be poured down the commode in the men's restroom. It should
not be thrown down bathroom sinks or kitchen sinks. At least once each
month an organic drain cleaner should be poured down the mop sink. This
will be the responsibility of the Contractor but the City should be notified of
the type of product used.
Keep janitorial shelf in a clean, neat and orderly condition at all times.
Always close doors that were closed whenever you are finished cleaning.
Always lock interior doors that were locked whenever you are finished cleaning.
Never use anything to prop doors open. Exterior doors should be locked during cleaning
and the alarms should be set and doors locked when cleaning is completed.
Never place plastic bags on the floor--always use a box or barrel or can to carry each trash
bag to the central area for removal of trash. Do not just pull a liner out of a trash
can and carry to the central area. Liquids leak from the bags and stain the carpet.
Report to the City Manager's office any trash cans that are broken which results in
liquids leaking from the can.
EXHIBIT C
JANITORIAL MAINTENANCE SCHEDULE
City Attorney's Office
OFFICE AREAS
Monday through Friday
Dust all desk areas that have been cleared of paper wore
Dust the tops off'de cabinets by moving and then replacing objects that are on the top.
Empty all trash receptacles and REPLACE the bag liners. Tie off bags as soon as they are
removed.
Vacuum all carpeted areas with electric operated vacuum cleaner. The bag cannot be full
at thc beginning of a work day. Chairs and trash cans around desks need to be
moved in order to vacuum and then replaced after vacuuming.
Check all lights. IF REQUESTED, replace flickering or burned out bulbs with ones
supplied by the city. Place burned out bulbs in the trash receptacle outside.
Remove cardboard boxes and other items of trash ff marked "TRASH". These and the
bags of trash should be placed in the designated trash receptacle outside the
building.
WEEKLY (on Fridays)
DO NOT CLEAN computer monitor screens with a computer lint free towel/paper
DO NOT CLEAN the exterior of monitors, keyboards, towers, speakers, typewriters with a
computer lint free towel/paper.
Clean telephone receivers with 409. Spray 409 on the cloth and then clean the receiver. Do
not spray 409 directly on the receiver.
Clean the outside of trash cans if needed.
Clean the window sill of ali windows.
Dust the tops of file cabinets by moving and then replacing objects that are on the top.
Dust base boards without moving furniture.
Dust picture or map frames, lights and lamp shades, globes, window sills, window blinds,
baseboards and file cabinets with a non oily cloth or duster.
Dust doors, chair legs & rungs & arms (if wooden), and open areas of book shelves with a
duster or cloth that may have light furniture polish (Pledge) applied to the rag or
duster.
Dust the outside of all desks, bookcases, credenzas, and doors using Pledge for wooden
surfaces and 409 for metal surfaces.
Remove cobwebs from light fixtures, ceilings and corners.
Remove accumulated dirt and dust from all return air vents and air-conditioning vents.
Remove all finger marks and smudges from vertical surfaces, including doors, door frames,
C'0ym~02-Finmace-$anilor~al E~xibi~ A-Attorney 1 of 6
and around light switches.
Spot clean carpeted areas as needed.
MONTHLY
Clean the legs of chairs and the backs of non upholstered chairs with 409 if metal and with
Pledge if wooden.
Vacuum upholstered furniture using a crevice tool attachment.
Move items under 20 pounds, such as potted plants, visitor chairs, trash cans, and coat
trees, and vacuum the floors thoroughly.
Vacuum all louvers, ventilating grills and dust ceiling light fixture grills removing all bugs.
Remove cobwebs from the corners and from ceilings.
Lower or remove the grid .from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Clean the window frame of all windows.
Dust or shake all artificial plants
Dust ali wall frames and glass-faced wall hangings
Dust all window blinds
QUARTERLY
Clean the interior glass of ail windows.
RESTROOM AREAS
Monday through FridaY
Clean and sanitize all restroom fixtures: sinks, counter tops, faucets, commodes, urinals
and stall dividers. Pay particular attention to the faucets and area around the
faucets. Clean and sanitize the underside of rim or urinals and bowls. Wash both
sides of all toilet seats. Use 409.
Clean door knobs leading into and out of the restroom. Use 409.
Clean the mirrors with Windex.
Empty all trash receptacles and REPLACE bag liners. Tie off bags as soon as they are
removed.
Supply all restrooms with hand soap. Make sure the dispenser is not clogged and that the
soap will flow freely.
Fill toilet paper and paper towel holders. Leave extra toilet paper and paper towels in the
restroom.
Replace light bulbs as necessary.
WEEKLY (on Fridays)
Wipe down walls and baseboards.
Make sure the trash receptacles are clean.
Clean the toilet paper holder, the paper towel dispenser and the exterior of the soap
dispenser.
Clean and polish flushometers, piping, toilet seat hinges and other metal work.
Clean the corners of the floor because they are often missed during vacuuming. These
should be done every Friday.
MONTHLY
Vacuum all louvers, ventilating grills and dust light fixture grills and remove all bugs from
light fixtures.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Clean the interior glass of all windows.
Clean the window frame of ali windows.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
Ctymg~02-Finance-Janitorial Exhibit A-Attorney 3 of 6
KITCHEN AREA
Monday through Friday
Clean and sanitize microwave, counter tops.
Empty trash receptacles and replace bag liners. Tie off bags as soon as they are removed.
If trash can is dirty be sure to wash it out with a disinfecting cleaner.
WEEKLY (On Fridays)
Clean the tops, front, and sides of refrigerator and microwaves with 409.
Clean the top, front, and sides of water cooler with 409.
MONTHLY
Vacuum all louvers, ventilating grills and dust light fixtures and remove all bugs.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Dust or shake ali artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
Semi-Annually
Remove the items from the inside of the refrigerator and clean the door shelves, the shelves
or racks, the storage bins and the bottom of the refrigerator with 409.
Pour ½ cup bleach through the drain of the refrigerators after they are cleaned.
ENTRY AREA AND HALLWAYS
Monday through Friday
Empty all trash receptacles and replace bag liners. Tie offbags as soon as they are
removed.
Clean and shine drinking fountain with 409.
Vacuum all carpeted areas with electric operated vacuum cleaner. The bag cannot be full
at the beginning of a work day. Chairs and trash cans need to be moved in order to
vacuum and then replaced after vacuuming.
WEEKLY (on Fridays)
Use a damp rag to do the top of the base boards in the main entry.
Use a dry rag or dust mop to do the top of the base boards in other parts of the building.
Clean the inside and the outside of the glass on the entry doors with Windex
Clean the window frame around the window and door.
Clean the thresholds with a good broom or brush.
Dust fire extinguishers and cabinets (interior and exterior); wash as necessary.
MONTHLY
Lower or remove the grid from all ceiling light flxtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
C/ymgtO2.Finance-Jaaltorial Exhibit A-Al~orn~y 5 of 6
GENERAL
The janitorial room is located as follows:
Closet located in the rear hallway. One shelf will be reserved for your supplies.
No mop sink.
At least once each month an organic drain cleaner should be poured down the sink that is
used to rinse out cleaning rags. This will be the responsibility of the Contractor but
the City should be notified of the type of product used.
Keep janitorial shelf in a clean, neat and orderly condition at all times.
Always close doors that were closed whenever you are finished cleaning.
Always lock interior doors that were locked whenever you are finished cleaning.
Never use anything to prop doors open. Exterior doors should be locked during cleaning
and the alarms should be set and doors locked when cleaning is completed.
Never place plastic bags on the floor--always use a box or barrel or can to carry each trash
bag to the central area for removal of trash. Do not just pull a liner out of a trash
can and carry to the central area. Liquids leak from the bags and stain the carpet.
Report to the City Manager's office any trash cans that are broken which results in
liquids leaking from the can.
SCOPE OF WORK
No diagram is available
Entry consists of a glass metal door and an attached glass window.
Hallway is about 5' wide and approximately 60' long with one window.
Reception area is right at the front door and it is approximately
15' x 12'.
Attorney's office is approximately 15 x 12.
Legal Secretary's office is approximately 15 x 10.
Extra Office is approximately 9 x 10.
Legal Assistant's office is approximately 20 x 9.
There are two single restrooms and a small area for the refrigerator,
microwave and a couple of file cabinets.
Carpet in the entire area.
Ct~mgr02 -~mance-Jaait otial Exhibit A-Attorney 6 of 6
EXHIBIT D
JANITORIAL MAINTENANCE SCHF. DUI
Water Billing Office
OFFICE AREAS
Monday through Friday
Dust the top of the counter next to the glass windows.
Do NOT dust the tops of the desks in this office. They will be cleaned by staff.
Clean the lobby side of the windows that separate the lobby from the office daily. [Windex]
Empty all trash receptacles and REPLACE the bag liners. Tie offbags as soon as they are
removed.
Vacuum all carpeted areas with electric operated vacuum cleaner. The bag cannot be full
at the beginning of a work day. Chairs and trash cans around desks need to be
moved in order to vacuum and then replaced after vacuuming.
Check all lights. Replace flickering or burned out bulbs with ones supplied by the city.
[These will be kept in the closet with the air conditioner. Notify Water Office
Manager when more light bulbs are needed.]
Place burned out bulbs in the trash receptacle outside.
Remove cardboard boxes and other items of trash if so identified. These and the bags of
trash should be placed in the designated trash receptacle outside the building.
WEEKLY (on Mondays)
Clean inside and outside of windows in the lobby, and the drive through, and between the
Water Office Manager's office and large room with Windex.
Clean computer monitor screens with a computer lint free towel/paper. [Endust for
Electronics]
Clean the exterior of monitors, towers, speakers, typewriters with a computer lint free
towel/paper. [Endust for Electronics]
Clean telephone receivers with a cloth and 409. Do not spray 409 on the receiver. Spray
the cloth and then clean the receiver with the cloth.
Clean the outsides of trash receptacles.
Do NOT clean typewriter or computer keyboards. These will be cleaned by staff.
Dust the tops of file cabinets by moving and then replacing objects that are on the top.
Dust base boards with a non oily cloth or duster without moving furniture.
Dust picture or map frames, lights and lamp shades, globes, window sills, window blinds,
baseboards and file cabinets with a non oily cloth or duster.
Dust doors, chair legs & rungs & arms (if wooden), and open areas of book shelves with a
duster or cloth that may have light furniture polish (Pledge) applied to the rag or
duster.
Dust the outside of all desks, bookcases, credenzas, and doors using Pledge for wooden
surfaces.
Remove cobwebs from light fixtures, ceilings and corners.
Remove accumulated dirt and dust from all return air vents and air-conditioning vents.
Ctymgr0 2 -Finance-Janitor Exhibit D - Water Billing I of 6
Remove all finger marks and smudges from vertical surfaces, including doors, door frames,
and around light switches.
Spot clean carpeted areas as needed.
Vacuum upholstered furniture including desk chairs and couch in break room.
MONTHLY
Clean the legs of chairs and the backs of non upholstered chairs with 409.
Vacuum upholstered furniture using a crevice tool attachment.
Move items under 20 pounds, such as potted plants, visitor chairs, trash cans, and coat
trees, and vacuum the floors thoroughly.
Vacuum all louvers, ventilating grills and dust ceiling light fixture grills removing all bugs.
Remove cobwebs from the corners and from ceilings.
Lower or remove the grid 'from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust ali ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Clean the interior glass of all windows
Clean the window frame of all windows.
Buff terrazzo floors
SEMI-ANNUALLY
If necessary use a paste cleaner on the ceramic tile floors to remove build up. Clean
with a wet mop.
C1ymgr0 2-Finance-Janitor Ey. hibit D - Water Billing 2 of 6
RESTROOM AREAS and HALLWAY AREA
Monday through Friday
Clean and sanitize all restroom fixtures: sinks, counter tops, faucets, commodes. Clean and
sanitize the underside of rim or urinals and bowls. Wash both sides of all toilet
seats. Use 409. Pay particular attention to the area around the faucets.
Clean door knobs leading into and out of the restroom. Use 409.
Clean the mirrors with Windex.
Empty all trash receptacles and REPLACE bag liners. Tie off bags as soon as they are
removed.
Supply all restrooms with hand soap. Make sure the dispenser is not clogged and that the
soap will flow freely.
Fill toilet paper and paper towel holders. Leave extra toilet paper and paper towels in the
restroom.
Replace light bulbs as necessary.
Mop ali restroom floors with a disinfecting product [409]. The mop water is to be
discarded in the sink in the men's restroom commode.
WEEKLY (on Mondays)
Wipe down walls and baseboards
Make sure the trash receptacles are clean.
Clean the toilet paper holder, the paper towel dispenser and the exterior of the soap
dispenser.
Clean and polish flushometers, piping, toilet seat hinges and other metal work.
Clean the corners of the floor because they are often missed during mopping.
MONTHLY
Vacuum all louvers, ventilating grills and dust light fixture grills and remove all bugs from
light fixtures.
Clean the tile areas paying particular attention to debris built up in the corners and the
areas in front of sinks, urinals and commodes.
Lower or remove the globes from all vanity light fixtures and dust the inside removing
dead bugs and dusting off the light bulbs.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from air vents and from air-conditioning vents. This may be more
than just dusting.
Ctymgt~ 2 -Finanee-Janit or Exhibit D - Watec Billing 3 of 6
KITCHEN
(BREAK ROOM AND HALLWAY AREA)
Monday through Friday
Clean and sanitize sinks, faucets, microwaves, counter tops, tables, and chairs with 409.
Empty all trash receptacles and REPLACE bag liners. Tie off bags as soon as they are
removed. If trash can is dirty be sure to wash it out with a disinfecting cleaner with
409.
Mop kitchen floors being sure to move chairs away from the table so that you can mop
under the table.
Contractor is not responsible for the cleaning of dirty dishes left on the table, the counter,
or in the sink.
WEEKLY (On Mondays)
Clean the tops, front, and sides of refrigerators and microwaves with 409.
MONTHLY
Vacuum all louvers, ventilating grills and dust light fixtures and remove all bugs.
Vacuum paying attention to corners and areas next to the baseboards.
Polish the fronts of kitchen cabinets with Pledge after scrubbing the floor.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Clean the interior glass of all windows.
Clean the window frame of all windows.
Polish and buff tile floors
Semi-Annually
Clymg~O 2-Finance-$ani~r Exhibit D - Water Billing 4 of 6
ENTRY AREAS
Monday through Friday
Empty all trash receptacles and REPLACE bag liners. Tie offbags as soon as they are
removed.
Clean glass areas to the entry doors with Windey.
Dust fire extinguishers and cabinets nightly (interior and exterior); wash as necessary.
Vacuum entrance mats.
Sweep all area areas or vacuum with electric operated vacuum cleaner. The bag cannot be
full at the beginning of a work day. Chairs and trash cans need to be moved in
order to vacuum and then replaced after vacuuming.
WEEKLY (on Mondays)
Use a damp rag to do the top of the base boards in the main entry.
Use a dry rag or dust mop to do the top of the base boards in other parts of the building.
Clean the inside and the outside of the glass on the entry doors with Windex.
Clean the thresholds with a good broom or brush.
MONTHLY
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Clean the interior glass of all windows.
Clean the window frame of all windows.
QUARTERLY
Polish and buff all tile floors.
Ctymgr0 2-Finance- Janitor Exhibit D- Water Billing 5 of 6
GENERAL
Paper products and light bulbs and brooms and mops can be stored in the closet with the
air conditioner in the hallway. Cleaning products are to be stored under the sink in
the men's restroom. Products supplied by the janitorial service are not to be stored
under the sink/microwave area in the hallway, in the women's restroom, or in either
closet housing air conditioning and heating units.
Mop water will only be poured down the commode in the men's restroom. At least once
each month an organic drain cleaner should be poured down the mop sink. This
will be the responsibility of the Contractor but the City should be notified of the
type of product used.
Keep janitorial rooms in a clean, neat and orderly condition at all times.
Always close doors that were closed cleaning is finished.
Always lock interior doors that were locked when cleaning is finished.
Never use anything to prop doors open. Exterior doors should be locked during cleaning
and the alarms should be set and doors locked when cleaning is completed.
Never place plastic bags on the floor--always use a box or barrel or can to carry each trash
bag to the central area for removal of trash. Do not just pull a liner out of a trash
can and carry to the central area. Liquids leak from the bags and stain the carpet.
Report to the City Manager's office any trash cans that are broken which results in
liquids leaking from the can.
SCOPE OF WORK
No diagram is available.
Entry-small has 2 doors, ceramic floor.
Entry - large has 2 glass doors and interior windows, ceramic floor.
Main work room - four desks, computer equipment, bookcases, carpet floor.
Water Office Manager's Office-two rooms, a desk, two book cases and
multiple file cabinets, carpeted.
Break room - couch, kitchen table and chair, refrigerator/freezer, microwave
and stand, television and cart.
Kings Daughters - two office areas containing two desks and multiple chairs
and several book cases, a file area, tile.
t2tymgr02-Financ~-Janilor Exhibit D - Water Billing 6 of 6
EXHIBIT E
JANITORIAL MAINTENANCE SCHEDULE
Library
OFFICE AREAS (including Circulation Desk)
Monday through Friday
DO NOT DUST desk tops.
Dust the tops of file cabinets by moving and then replacing objects that are on the top.
Empty all trash receptacles and replace the bag liners. Tie offbags as soon as they are
removed.
Vacuum all carpeted areas with electric operated vacuum cleaner. The bag cannot be full
at the beginning of a work day. Chairs and trash cans around desks need to be
moved in order to vacuum and then replaced after vacuuming.
Check all lights. Replace flickering or burned out bulbs with ones supplied by the city.
Place burned out bulbs in the trash receptacle outside.
Remove cardboard boxes and other items of trash if so identified. These and the bags of
trash should be placed in the designated trash receptacle outside the building.
WEEKLY (on Saturdays)
Remove cobwebs from light fixtures, ceilings and corners.
Remove accumulated dirt and dust from all return air vents and air-conditioning vents.
Remove all finger marks and smudges from vertical surfaces, including doors, door frames,
and around light switches.
Clean computer monitor screens with a computer lint free towel/paper use Endust for
Electronics.
Clean the exterior of monitors, keyboards, towers, speakers, typewriters with a computer
lint free towel/paper use Endust for Electronics.
Dust base boards without moving furniture
Dust picture or map frames, lights and lamp shades, globes, window sills, window blinds,
baseboards and file cabinets with a non oily cloth or duster.
Dust doors, chair legs & rungs & arms with a duster or cloth that may have light furniture
polish (Pledge) applied to the rag or duster.
Dust atlas/map stands, tops of free-standing shelves, and tables.
Dust lobby seats, planters and window sills.
Dust the outside of all desks, bookcases, credenzas, and doors using Pledge for wooden
surfaces. The bookshelves and books will be dusted by volunteers or by city staff.
Clean telephone receivers with 409.
Spot clean carpeted areas as needed.
Make sure the outsides of trash receptacles are clean.
Vacuum upholstered furniture.
C'tymgr0 2-Fiuance-Janltorlal Exhibit E - Library 1 of 6
MONTHLY
Clean the legs of chairs and the backs of metal chairs with 409.
Clean the legs of chairs and the backs of non-upholstered wooden chairs with Pledge.
Vacuum upholstered furniture using a crevice tool attachment.
Move items under 20 pounds, such as potted plants, visitor chairs, trash cans, and coat
trees, and vacuum the floors thoroughly.
Vacuum all louvers, ventilating grills and dust ceiling light fixture grills removing all bugs.
Remove cobwebs from the corners and from ceilings.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust ali ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting
Clean the interior glass of all windows.
Clean the window frame of all windows.
Buff ceramic tile floors.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
SEMIANNUALLY
Polish ceramic floor tiles and buff.
Clymgr02-Finance-Janitorial Exhibit E - Library 2 ot'6
RESTROOM AREAS
Monday through Saturday
Clean and sanitize all restroom fixtures: sinks, counter tops, faucets, commodes, urinals
and stall dividers. Clean and sanitize the underside of rim or urinals and bowls.
Wash both sides of all toilet seats. Pay particular attention to the area around the
faucets. Use 409.
Clean door knobs leading into and out of the restroom. Use 409.
Clean the mirrors with Windex.
Empty all trash receptacles and REPLACE bag liners. Tie off bags as soon as they are
removed.
Supply all restrooms with hand soap. Make sure the dispenser is not clogged and that the
soap will flow freely.
Fill toilet paper and paper towel holders. Leave extra toilet paper and paper towels in the
restroom.
Replace light bulbs as necessary.
Mop all restroom floors with a disinfecting product. The mop wateF is to be discarded in
the sink in the storage room.
WEEKLY (on Saturdays)
Wipe down walls and baseboards
Make sure the trash receptacles are clean.
Clean the toilet paper holder, the paper towel dispenser and the exterior of the soap
dispenser.
Clean and polish flushometers, piping, toilet seat hinges and other metal work including
hinges on stall partition doors.
Clean the corners of the floor because they are often missed during mopping.
Ensure P-traps in center of restroom floors are properly functioning by pouring at least one
gallon of water down each drain.
MONTHLY
Vacuum all louvers, ventilating grills and dust light fixture grills and remove all bugs from
light f'Lxtures.
Strip and wax hard surface floors paying attention to the corners and areas directly in
front of sinks and commodes and urinals.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
C~mgr0 2-Finance.Janilorial E~hibit E - L~braty 3 of 6
KITCHEN AREA
Monday through Saturday
Clean and sanitize sinks and faucets.
Empty all trash receptacles and replace bag liners. Tie off bags as soon as they are
removed. If trash can is dirty be sure to wash it out with a disinfecting cleaner.
Mop kitchen.
Contractor is not responsible for the cleaning of dirty dishes left on the counter, or in the
sink.
WEEKLY (On Saturdays)
Clean the tops, front, and sides of refrigerators and microwaves with 409.
MONTHLY
Vacuum all louvers, ventilating grills and dust light fixtures and remove all bugs.
Clean hard surface floor paying attention to the corners and areas directly in front of sink.
Polish the fronts of kitchen cabinets with Pledge after scrubbing the floor.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
QUARTERLY
SEMI-ANNUALLY
Remove the items from the inside of the refrigerator and clean the door shelves, the shelves
or racks, the storage bins and the bottom of the refrigerator with 409.
Pour ½ cup bleach through the drain of the refrigerators after they are cleaned.
Ctymgr0 2-Finance- Janitodal Exhibit E - lAbrary 4 of 6
ENTRY AREAS
Monday through Friday
Empty all trash receptacles and REPLACE bag liners. Tie off bags as soon as they are
removed.
Clean glass areas to the entry doors with Windex.
Clean and shine drinking fountains with 409.
Dust and/or wash all directory boards as required, remove fingerprints and smudges.
Vacuum entrance mats.
Vacuum all carpeted areas with electric operated vacuum cleaner. The bag cannot be full
at the beginning of a work day. Chairs and trash cans need to be moved in order to
vacuum and then replaced after vacuuming.
WEEKLY (on Saturdays)
Use a damp rag to do the top of the base boards in the main entry.
Use a dry rag or dust mop to do the top of the base boards in other parts of the building.
Clean the inside and the outside of the glass on the entry doors with Windex,
Clean the thresholds with a good broom or brush.
Dust fire extinguishers and cabinets (interior and exterior); wash as necessary.
MONTHLY
Lower or remove the grid 'from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
QUARTERLY
Polish and buff all tile floors.
UPSTAIRS WORK AREA
Vacuum the center of the area on Wednesdays. Workers will pick up art work when more
of the room needs to be vacuumed.
Clean the window ledge if art projects are not stored on the window on Wednesdays.
DOWNSTAIRS STORAGE AREA
Sweep the open floor areas on Wednesdays.
MONTHLY:
Vacuum the stairs leading up or down to the other two floors.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
GENERAL
The janitorial storage area for the library is located in the mechanical closet adjacent to the
Workroom.
Mop water will only be poured down the mop sink. It should not be thrown down
bathroom sinks or kitchen sinks. At least once each month an organic drain cleaner
should be poured down the mop sink. This will be the responsibility of the
Contractor but the City should be notified of the type of product used.
Keep janitorial area in a clean, neat and orderly condition at all times.
Always close doors that were closed whenever you are finished cleaning.
Always lock interior doors that were locked whenever you are finished cleaning.
Never use anything to prop doors open. Exterior doors should be locked during cleaning
and the alarms should be set and doors locked when cleaning is completed.
Never place plastic bags on the floor--always use a box or barrel or can to carry each trash
bag to the central area for removal of trash. Do not just pull a liner out of a trash
can and carry to the central area. Liquids leak from the bags and stain the carpet.
Report to the City Manager's office any trash cans that are broken which results in
liquids leaking from the can.
SCOPE OF WORK
See attached drawing.
Ctym~02-Finance- Janitorial ExhiK~t E - IJbrary 6 of 6
EXHIBIT F
JANITORIAL MAINTENANCE SCHEDULE
Public Works Building on Hickory
OFFICE AREAS
Monday through Friday
Do NOT dust the tops of the desks in this office. They will be cleaned by staff.
Empty all trash receptacles and REPLACE the bag liners. Tie off bags as soon as they are
removed.
Sweep and damp mop all tiled areas.
Vacuum all carpeted areas with electric operated vacuum cleaner. The bag cannot be full
at the beginning of a work day. Chairs and trash cans around desks need to be
moved in order to vacuum and then replaced after vacuuming.
Check all lights. Replace flickering or burned out bulbs with ones supplied by the city.
[These will be kept in the closet with the air conditioner. Notify Amy Samis when
more light bulbs are needed.] Place burned out bulbs in the trash receptacle outside.
Remove cardboard boxes and other items of trash if so identified. These and the bags of
trash should be placed in the designated trash receptacle outside the building.
WEEKLY (on Wednesdays)
Clean inside of windows in the lobby, and both sides of the window between Office E and
the Reception Area [Room A] with Windex.
Clean telephone receivers with a cloth and 409. Do not spray 409 on the receiver. Spray
the cloth and then clean the receiver with the cloth.
Clean computer monitor screens with a computer lint free towel/paper with Endust for
Electronics.
Clean the exterior of monitors, towers, speakers, typewriters with a computer lint free
towel/paper with Endust for Electronics.
Clean window sills with a damp rag after dusting.
Do NOT clean typewriter or computer keyboards. These will be cleaned by staff.
Dust the tops of file cabinets by moving and then replacing objects that are on the top.
Dust base boards with a non oily cloth or duster without moving furniture.
Dust picture or map frames, lights and lamp shades, globes, window sills, window blinds,
baseboards and file cabinets with a non oily cloth or duster.
Dust doors, chair legs & rungs & arms (if wooden), and open areas of book shelves with a
duster or cloth that may have light furniture polish (Pledge) applied to the rag or
duster.
Dust the outside of all desks, bookcases, credenzas, and doors using Pledge for wooden
surfaces if wood and 409 if metal.
Make sure the outsides of trash receptacles are clean.
Remove cobwebs from light fixtures, ceilings and corners
Remove all finger marks and smudges from vertical surfaces, including doors, door frames,
and around light switches.
CtymgrO2-Fmance'Jaaitor Contract- Janitorial E~ibit F - Public Works 1 of 6
Spot clean carpeted areas as needed.
Vacuum upholstered furniture including desk chairs and couch in break room.
MONTHLY
Clean the legs of chairs and the backs of non upholstered chairs metal chairs with 409.
Vacuum upholstered furniture using a crevice tool attachment.
Move items under 20 pounds, such as potted plants, visitor chairs, trash cans, and coat
trees, and vacuum the floors thoroughly.
Vacuum all louvers, ventilating grills and dust ceiling light fixture grills removing all bugs.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Clean the interior glass of all windows
Clean the window frame of all windows.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
SEMI-ANNUALLY
If necessary use a cleaner on the tile floors to remove build up. Clean with a wet
mop.
CtymgtO 2-Finance-Janitor Comract- JanitVrial Exhibit F- Public Works 2 of 6
RESTROOM AREAS and HALLWAY AREA
Monday through Friday
Clean and sanitize all restroom fixtures: sinks, counter tops, faucets, commodes. Clean and
sanitize the underside of rim or urinals and bowls. Wash both sides of all toilet
seats. Use 409. Pay particular attention to the area around the faucets.
Clean door knobs leading into and out of the restroom. Use 409.
Clean the mirrors with Windex.
Empty all trash receptacles and REPLACE bag liners. Tie offbags as soon as they are
removed.
Supply all restrooms with hand soap. Make sure the dispenser is not clogged and that the
soap will flow freely.
Fill toilet paper and paper towel holders. Leave extra toilet paper and paper towels in the
restroom.
Replace light bulbs as necessary.
Mop all restroom floors with a disinfecting product [409]. The mop water is to be
discarded in the sink in the men's restroom commode.
WEEKLY (on Wednesdays)
Wipe down walls and baseboards.
Make sure the trash receptacles are clean.
Clean the toilet paper holder, the paper towel dispenser and the exterior of the soap
dispenser.
Clean and polish flushometers, piping, toilet seat hinges and other metal work.
Clean the corners of the floor because they are often missed during mopping.
MONTHLY
Vacuum all louvers, ventilating grills and dust light fixture grills and remove aH bugs from
light fixtures.
Clean the tile areas paying particular attention to debris built up in the corners and the
areas in front of sinks, urinals and commodes.
Lower or remove the globes from all vanity light fixtures and dust the inside removing
dead bugs and dusting off the light bulbs.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from air vents and from air-conditioning vents. This may be more
than just dusting.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
Ctymg~2-Finance-Janitor Contract - Janitorial Exhibit F - Public Works 3 of 6
OPERATIONS ROOM
(BREAK ROOM AND HALLWAY AREA)
Monday through Friday
Clean counter tops, tables, and chairs with 409
Empty ali trash receptacles and REPLACE bag liners. Tic off bags as soon as they are
removed. If trash can is dirty be sure to wash it out with a disinfecting cleaner with
409.
WEEKLY (On Wednesdays)
MONTHLY
Vacuum all louvers, ventilating grills and dust light fixtures and remove all bugs.
Vacuum paying attention to corners and areas next to the baseboards.
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
SEMI-ANNUALLY
ENTRY AREAS
Monday through Friday
Empty all trash receptacles and REPLACE bag liners. Tie off bags as soon as they are
removed.
Clean glass areas to the entry doors with Windex.
Vacuum entrance mats.
Sweep all area areas or vacuum with electric operated vacuum cleaner. The bag cannot be
full at the beginning of a work day. Chairs and trash cans need to be moved in
order to vacuum and then replaced after vacuuming.
WEEKLY (on Wednesdays)
Use a damp rag to do the top of the base boards in the main entry.
Use a dry rag or dust mop to do the top of the base boards in other parts of the building.
Clean the inside and the outside of the glass on the entry doors with Windex.
Clean the thresholds with a good broom or brush.
Dust fire extinguishers and cabinets nightly (interior and exterior); wash as necessary.
MONTHLY
Lower or remove the grid from all ceiling light fixtures and dust the inside removing dead
bugs and dusting off the light tubes.
Dust all ceiling grids with a clean, dry duster.
Remove dirt and dust from return air vents and from air-conditioning vents. This may be
more than just dusting.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust ali window blinds
SEMI ANNUALLY
Clean and buff all tile floors.
CtymgrO2-Fmance-Janitcx Con~xact- Janitorial Exhibit F - Public Works 5 of 6
GENERAL
Cleaning products and tools can be stored in the closet between Office F and Office G.
Mop water will only be poured down the commode in the men's restroom. At least once
each month an organic drain cleaner should be poured down the mop sink. This
will be the responsibility of the Contractor but the City should be notified of the
type of product used.
Keep janitorial area in a clean, neat and orderly condition at all times.
Always close doors that were closed cleaning is finished.
Always lock interior doors that were locked when cleaning is finished.
Never use anything to prop doors open. Exterior doors should be locked during cleaning.
The alarms should be set and doors locked when cleaning is completed.
Never place plastic bags on the floor--always use a box or barrel or can to carry each trash
bag to the central area for removal of trash. Do not just pull a liner out of a trash
can and carry to the central area. Liquids leak from the bags and stain the carpet.
Report to Amy Samis any trash cans that are broken which results in liquids
leaking from the can.
SCOPE OF WORK
See Attached Floor Plan
EXHIBIT G
JANITORIAL MAINTENANCE SCHEDULE
Cox Field Airport Terminal Building
OFFICE AREAS
Monday through Friday
DO NOT DUST the tops of desks.
Empty aH trash receptacles and replace the bag liners when they are torn or have contained
food. But replace at least weekly. Tie off bags as soon as they are removed.
Remove cardboard boxes and other items of trash if so identified. These and the bags of
trash should be placed in the designated janitorial room inside the building.
Vacuum all carpeted areas with electric operated vacuum cleaner. The bag cannot be full
at the beginning of a work day. Chairs and trash cans around desks need to be
moved in order to vacuum and then replaced after vacuuming.
WEEKLY (on Fridays)
Clean computer monitor and TV screens with a computer lint free towel/paper.
Clean the exterior of monitors, towers, speakers, typewriters with a computer lint free
towel/paper.
Clean telephone receivers with 409. Spray 409 on the cloth and then clean the receiver. Do
not spray 409 directly on the receiver.
Clean the outside of trash cans if needed.
Clean the window sill of all windows.
Dust the tops of file cabinets by moving and then replacing objects that are on the top.
Dust base boards without moving furniture.
Dust picture or map frames, lights and lamp shades, globes, window sills, window blinds,
baseboards and rde cabinets with a non oily cloth or duster.
Dust doors, chair legs & rungs & arms (if wooden), and open areas of book shelves with a
duster or cloth that may have light furniture polish (Pledge) applied to the rag or
duster.
Dust the outside of all desks, bookcases, credenzas, conference table, and doors using
Pledge for wooden surfaces and 409 for metal surfaces.
Remove cobwebs from tigh~frxtnr~, ceilings and corners.
Remove accumulated dirt and dust from all return air vents and air-conditioning vents.
Remove all finger marks and smudges from vertical surfaces, including doors, door frames,
and around light switches.
Spot clean carpeted areas as needed.
Vacuum and straighten chairs.
Clean Leather Furniture.
MONTHLY
Clean the legs of chairs and the backs of non upholstered metal chairs with 409.
Clean the legs of chairs and the backs of wooden chairs with Pledge.
Move items under 20 pounds, such as potted plants, visitor chairs, trash cans, and coat
trees, and vacuum the floors thoroughly.
Vacuum all louvers and ventilating grills.
Clean the interior glass of all windows and doors.
Clean thc window frame of all windows and doors.
Buff floors.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
RESTROOM AREAS
Monday through Friday
Clean and sanitize all rest~oom fixtures: sinks, counter tops, faucets, commodes, urinals
and stall dividers. Clean and sanitize the underside of rim or urinals and bowls.
Wash both sides of all toilet seats. Pay particular attention to the faucet area. Use
409.
Clean door knobs leading into and out of the restrooms. Use 409.
Clean the mirrors with Windex.
Empty all trash receptacles and REPLACE bag liners. Tie off bags as soon as they are
removed.
Supply all restrooms with hand soap. Make sure the dispenser is not clogged and that the
soap will flow freely.
Fill toilet paper and paper towel holders. Leave extra toilet paper and paper towels in the
restroom.
Mop all restroom floors with a disinfecting product [409]. The mop water is to be
discarded as directed.
WEEKLY (on Fridays)
Clean the toilet paper holder, the paper towel dispenser and the exterior of the soap
dispenser.
Clean and polish flushometers, piping, toilet seat hinges and other metal work.
Clean the corners of the floor because they are often missed during mopping. These should
be done every Friday.
Make sure the trash receptacles are clean.
Wipe down walls and baseboards.
MONTHLY
Strip and wax hard surface floors paying attention to the corners and areas directly in
front of sinks and commodes and urinals.
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
ENTRY AREAS
Monday through Friday
Empty all trash receptacles and replace bag liners. Tie off bags as soon as they are
removed.
Clean glass areas to the entry doors with Windex.
Clean and shine drinking fountains with 409.
Sweep steps or vacuum.
Vacuum entrance mats.
Clean the thresholds by moping tile.
WEEKLY (on Fridays)
Check the corners of the steps to make sure they are free of debris.
Clean the inside and the outside of the glass on the entry doors with Windex.
Clean the thresholds with a good broom or brush.
Clean the tops, front, and sides of vending machine with 409.
Dust and/or wash all directory boards as required, remove fingerprints and smudges.
Dust fire extinguishers and cabinets (interior and exterior); wash as necessary.
Use a damp rag to do the top of the base boards in the main entry.
Use a dry rag or dust mop to do the top of the base boards in other parts of the building.
MONTHLY
Dust or shake all artificial plants
Dust all wall frames and glass-faced wall hangings
Dust all window blinds
QUARTERLY
Polish and buff all tile floors.
GENERAL
Mop water will only be poured down the mop sink. It should not be thrown down
bathroom sinks or kitchen sinks. At least once each month an organic drain cleaner
should be poured down the mop sink. This will be the responsibility of the
Contractor but the City should be notified of the type of product used.
Ctymgr02-Finance-Ja.nitorial Exhibit A-City Hall 3 of 4
Keep janitorial room in a clean, neat and orderly condition at all times.
Always close doors that were closed whenever you are finished cleaning.
Always lock interior doors that were locked whenever you are finished cleaning.
Never use anything to prop doors open. Exterior doors should be locked during cleaning
and doors locked when cleaning is completed.
Never place plastic bags on the floor--always use a box or barrel or can to carry each trash
bag to the central area for removal of trash. Do not just pull a liner out of a trash
can and carry to the central area. Liquids leak from the bags and stain the carpet.
Report to the Airport Manager's office any trash cans that are broken which results
in liquids leaking from the can.
Ctymgr02.Fmance.janitorial Exhil/~t A-City Hall 4 of 4
EXHIBIT H
SUPPLIES
PROVIDED BY CITY
Furniture Polish Pledge Vanilla Furniture Cleaner
Pledge Smear Free Lemon Spray
Computer Cleaner Endust for Electronics
Cleaner/Degreaser 409
Dow Disinfectant Bathroom Cleaner
Ajax Cleanser with Bleach
Glass Cleaner Windex
Soap Lever 2000 Antibacterial Bar Soap
Softsoap antibaterial (liquid soap)
Toilet Bowl Deodorizers
Plastic Trash Liners LSF 2333XW 23" x 33" .45 mil
LPF3858 X3G 38" x 58" 1.3 mil
Bath Tissue 500 sheets to roll
Light bulbs
PROVIDED BY CONTRACTOR
Organic Drain Cleaner
Spot Carpet Cleaner - Receive approval before doing this task.
Polish for ceramic floor tile
Stripper for floor tile
Polish for floor tile
Vacuum cleaners, mops, brooms, brushes, cloths, rags, sponges, etc.
lit is the contractor's responsibility to supply MSDS sheets for all products they
bring into the building.]
C'tymglO 2 -Finan~-Janitor Conlract. Janitorial Exhibit G I of 1
SPECIAL CONDITIONS
Janitorial contractor will supply a D-mber that will be answered between 7:30 a.m. and 6:30
p.m., Monday through Friday. The janitor will be called should a need arise due to one of
the following conditions:
a. Clean up due to a water line break
b. Clean up of bnman bodily waste
c. Clean up of animal waste
The hourly charge will be $ per hour with a one hour mlnlm~lm charge.
EXln'IRIT J
TIME OF SERVICE
A. LIBRARY F. PUBLIC WORKS
Monday after 7:00 p.m. Monday after 6:00 p.m.
Tuesday after 9:00 p.m. Tuesday after 6:00 p.m.
Wednesday after 7:00 p.m. Wednesday after 6:00 p.m.
Thursday after 9:00 p.m. Thursday after 6:00 p.m.
Friday after 7:00 p.m. Friday after 6:00 p.m.
Saturday after 6:00 p.m.
B. CITY HALL G. COX FIELD AIRPORT TERMINAL
Monday after 6:00 p.m. Monday after 6:00 p.m.
Tuesday after 6:00 p.m. Tuesday after 6:00 p.m.
Wednesday after 6:00 p.m. Wednesday after 6:00 p.m.
Thursday after 6:00 p.m. Thursday after 6:00 p.m.
Friday after 6:00 p.m. Friday after 6:00 p.m.
AFTER 8:00 P.M. durin~ davli~ht-
savines time.
C. CITY HALL ANNEX
Monday after 6:00 p.m.
Tuesday after 6:00 p.m.
Wednesday after 6:00 p.m.
Thursday after 6:00 p.m.
Friday after 6:00 p.m.
D. CITY ATTORNEY'S OFFICE
Monday after 6:00 p.m.
Tuesday after 6:00 p.m.
Wednesday after 6:00 p.m.
Thursday after 6:00 p.m.
Friday after 6:00 p.m.
E. WATER BILLING OFFICE
Monday after 6:00 p.m.
Tuesday after 6:00 p.m.
Wednesday after 6:00 p.m.
Thursday after 6:00 p.m.
Friday after 6:00 p.m.