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11.11.13 MINUTESMINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS November 11, 2013 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, November 11, 2013, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Aaron Jenkins; Billie Lancaster; John Wright; Richard Grossnickle; Matt Frierson; and Cleonne Drake City Staff- John Godwin, City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Shawn Napier, City Engineer; Larry Wright, Fire Chief, Randy Tuttle, Assistant Police Chief, Kent Klinkerman, EMS Director; Doug Harris, Utilities Director; and Alan Efrussy, Planning Director Opening Agenda 1. Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Gene Anderson gave the invocation. 3. Pledge of Allegiance. Council Member Grossnickle led the pledge. 4. a. Citizens' Forum. Alan Efrussy recognized the City of Paris employees who had served in the military. b. Proclamation recognizing November 11 as Veterans Day. Mayor Hashmi read a proclamation recognizing Veterans Days and presented proclamations to Mr. Mackey, Veterans of Foreign Wars; Mr. Archer, Disabled American Veterans; Mr. Ogg, Marine Corp League; and Mr. Poston, the American Legion. Regular Council Meeting November 11, 2013 Page 2 Consent Agenda Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. Council Member Drake asked that the minutes of October 28 be corrected to reflect the name of Mrs. Clifford instead of Mrs. Drake. Subject to correction of the minutes, a Motion to approve the Consent Agenda was made by Council Member Wright and seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. 5. Approve the minutes from the City Council meetings on October 21, 2013 (special) and October 28, 2013 (regular). 6. Receive reports and/or minutes from the following boards, commissions, and committees: a. Historic Preservation Commission (10 -7 -2013 and 10 -9 -2013) b. Airport Advisory Board (9 -19 -2013) 7. Approve change for meeting dates in the months of November and December. Regular Agenda Receive presentation from First United Methodist Church regarding a downtown beautification project. Mayor Hashmi said he requested this agenda item following a meeting with members of First United Methodist Church. He said they had some good ideas about partnering with the City for a beautification project downtown. Pastor Rob Spencer depicted a slide show of sketches for a downtown park in place of a vacant parking lot, which included a walking trail and a splash pad. Earl Erickson referenced the citizen's survey for parks and recreations, specifically that the splash pad was ranked #2 by citizens. Mayor Hashmi explained the church had a fairly large amount of money, but anyone could contribute to this project. He said the church's concern was getting the water to the location and supply of water. He said if Council was in agreement, he would like for Mr. Godwin to explore funding possibilities to assist with this project. Pastor Spencer added that they had discussed the painting of murals on the surrounding and had spoken with several owners. He said they would like to have the splash pad in by summer. City Council expressed support for this project and asked Mr. Godwin to review finances in an effort to assist with this project. 9. Discuss, conduct a public hearing and act on AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOTS 2,16 AND THE EASTERN HALF OF LOT 3 AND 17 OF THE WARRANT ADDITION, BLOCK 1, BEING LOCATED AT 1710 BONHAM STREET, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A ONE - FAMILY DWELLING DISTRICT NO. 2(SF -2) AND A TWO - FAMILY DWELLING DISTRICT (2F) TO A COMMERCIAL DISTRICT (C) WITH A SPECIFIC USE PERMIT (55) Regular Council Meeting November 11, 2013 Page 3 FOR SELF- STORAGE/MINI WAREHOUSES; DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mr. Efrussy said the Planning and Zoning Commission approved this request, but earlier in the day staff had received a phone call from applicant Skylar Burchinal regarding some changes. Mr. Efrussy said staff recommended that this item be tabled to December 2nd. A Motion to table this item was made by Council Member Drake and seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays. 10. Discuss, conduct a public hearing and take action on the petition for Mike and Stephanie Hall for a change in zoning from a Heavy Industrial District (HI) and Commercial District (C) to a One - Family Dwelling District No. 2 (SF -2) on Lots 3 and 4 of City Block 154, and a change in zoning from Heavy Industrial District (HI) to Light Industrial District (LI) on Lot 2, City Block 154, all lots located in the 600 to 1000 Block of West Washington Street. Mr. Efrussy explained that applicants Mike and Stephanie Hall submitted a new zoning application and required additional time to coordinate with their engineer and city staff to further address several technical topics. Mr. Efrussy said Planning and Zoning tabled this item at the request of staff and his recommendation was that the Council table this item to a date uncertain. A Motion to table this item was made by Council Member Frierson and seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. 11. Discuss, conduct a public hearing and act on ORDINANCE NO. 2013 -037: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOTS 12 AND 13, CITY BLOCK 327, BEING LOCATED IN THE 3400 BLOCK OF N.W. LOOP 286, IN THE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A ONE - FAMILY DWELLING DISTRICT NO. 2 (SF -2) TO A LIGHT INDUSTRIAL DISTRICT (LI); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support or opposition of this item, to please come forward. With no one speaking, Mayor Hashmi closed the public hearing. Mr. Efrussy said the applicant was requesting industrial development use, in addition to industrial recruitment functions and an application was also in the process of being submitted for Regular Council Meeting November 11, 2013 Page 4 a telecommunications tower on this property. He also said that Planning and Zoning approved the request for zoning change. A Motion to approve this item was made by Council Member Frierson and seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. 12. Discuss and act on ORDINANCE NO. 2013 -038: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, DISANNEXING TWO TRACTS OF LAND; TRACT ONE BEING 6.25 ACRES OF LAND IN THE WESLEY ASKINS SURVEY, ABST. NO. 7, AND BEING THE SAME PROPERTY CONVEYED TO DON A. ENSEY BY DEED DATED JANUARY 13, 1995, OF RECORD IN BOOK 499, PAGE 259, LAMAR COUNTY, TEXAS REAL PROPERTY RECORDS; AND TRACT TWO IS 0.011 ACRE OF LAND PART OF THE WESLEY ASKINS SURVEY, ABST. NO. 7, AND BEING A PART OF A CALLED 41.67 ACRE TRACT OF LAND CONVEYED TO DON A. ENSEY BY DEED OF RECORD IN BOOK 499, PAGE 261, LAMAR COUNTY, TEXAS REAL PROPERTY RECORDS IN RESPONSE TO A PETITION FOR DISANNEXATION FILED BY PROPERTY OWNER CLINT SPENCER; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. Mayor Hashmi said at the September 23`d City Council meeting, it was a consensus to proceed with disannexation of this property and that two public hearings were conducted as required by State Law. A Motion to approve this item was made by Council Member Drake and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. 13. Discuss and act on ORDINANCE NO. 2013 -039: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; AMENDING SECTION 3- 3(B)(2) OF CHAPTER 3 ALCOHOLIC BEVERAGES OF THE CODE OF ORDINANCE OF THE CITY OF PARIS TO EXTEND THE ZONE PROHIBITING THE SALE OF ALCOHOLIC BEVERAGES WITHIN 1000 FEET OF ANY PUBLIC OR PRIVATE SCHOOL; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. City Attorney Kent McIlyar explained that under Section 109.33 of the Texas Alcohol Beverage Code, the Board of Trustees of a private or public school district could request the City to extend the alcohol free zone to 1000 feet. Mr. McIlyar said the Board of Trustees of the Paris Independent School District passed a resolution on September 16, 2013, requesting the City of Paris to amend its ordinance to create a 1000 foot buffer around all PISD school buildings. Regular Council Meeting November 11, 2013 Page 5 14. Appoint one member to the Paris Economic Development Corporation. Mayor Hashmi said there was one vacancy on the PEDC Board and City Clerk Janice Ellis read the names of the applicants as follows: Steve Grubbs, James Price, Roy Beard and Thomas Dunning. City Council heard from each of the applicants as to qualifications and desire to serve on the Board. Following a short question and answer session between the Council, the applicants and members of the public, Mayor Hashmi opened the floor for nominations. A Motion to nominate Steve Grubbs was made by Council Member Grossnickle. Mayor Hashmi asked for further nominations and there being none, Mayor Hashmi closed the floor for nominations. Council Member Frierson seconded the Motion. Motion carried, 7 ayes — 0 nays. 15. Discuss a low interest loan home repair program available for residents from local funding institutions. Mayor Hashmi said he had met with several bankers, along with Council Member Wright, Council Member Lancaster and City Manager John Godwin. He said four banks were willing to participate in the program for loans to repair homes, and each loan would be no more than $5,000. He said it costs approximately $2,500 to demolish a house and instead of using that money for demolition, the City could guarantee one -half of the loans with the money for demolition. City Council discussed beginning a pilot program in the tax abated residential districts, liens being placed on the property, the kind of repairs that would be eligible, and that the banks would perform the inspections after Building and Standards decided whether or not the house could be rejuvenated. Mr. Godwin said this could possibly be a great program for saving homes. Council Member Wright said if homes were repaired then they stay on the tax roll. Council Member Lancaster said it was a great program. Council Member Grossnickle inquired if the improvements would be taxed and Mr. Godwin said that would occur after five years. Council Member Frierson said it was an interesting concept. Council Member Drake inquired about the interest rate. Mayor Hashmi said the banks had indicated the rates would be comparable. Mayor Hashmi said if Council was interested in this program, he would ask the City Manager and City Attorney to work out the details and bring this back to the City Council. It was a consensus of the City Council to move forward this program. 16. Discuss a recycling program for residents. Mr. Godwin said many cities had a recycling program for glass, plastic, aluminum, mixed metal cans, paper and cardboard. He said it was not uncommon for cities in the metroplex to offer this service as little as $2.50 per house per month. Mr. Godwin explained the cost for the City to begin a recycling program would cost more, because there was not a recycling center nearby. Mr. Godwin said Christians in Actions collected boxes all over town and there were a few other sources that had recyclable bins. Mayor Hashmi said he thought it would be better to advertise the sources currently available to citizens before spending any excess amount of money. It was a consensus of City Council to advertise the current services. Regular Council Meeting November 11, 2013 Page 6 17. Discuss and act on amendments to the City's Policies and Procedures for Standing Boards, Commissions, and Committees. Mayor Hashmi said there had been several times in which a current board member applies to another board and if appointed has to resign from the board of which he or she is already a member. As a result, another vacancy occurs. He said that staff recommended that the policies be amended so that a current board member is required to fulfill his or her term prior to applying for another board. Council Member Drake said she had mixed feelings. She also said she thought if a board member wanted to serve on another board when a vacancy occurred they should be allowed to apply, because he or she was volunteering their time. It was a consensus of City Council to retain the current policies and procedures. 18. Presentation and discussion of the Parks Master Plan. Planning Director Alan Efrussy informed the Council that the last Parks Master Plan was completed in 1996 and an update was prepared in 2001 by MHS Parks Consultants, who had prepared the current Parks Plan. Mr. Efrussy said during the year they had conducted citizen surveys, held public meetings and held meetings with the City Council appointed Parks Master Plan Citizens Advisory Committee. He expressed appreciation to citizens, the committee and city staff members Bill Loranger and Sally Wright for their input. MHS representatives Mark Spencer and Hunter Rush presented the draft Parks Master Plan to City Council. Mr. Spencer outlined ten projects over the next ten years, which included improvements to currents parks and the possibility of a splash park and indoor recreation center. He referenced updates for Wade Park and Leon Williams Park. MHS Panning and Design identified Texas Parks and Wildlife, the City's general fund, private donations and a general obligation fiord as possible sources for funds to implement the parks plan. With regard to funding of the indoor recreation and aquatic center, Mr. Spencer suggested partnerships, private donations, general funds or general obligations bonds. Council Members Grossnickle and Drake were in favor of the plan. Committee Member Earl Erickson said they had recently applied for grants and that local industries and businesses had partnered in the past. Mayor Hashmi suggested naming the center after someone willing to help fund the project. Mr. Spencer said the plans also included updating of Culbertson Park, Dragon Park, Oak Park, a spray ground at the southwest corner of Main Street, a Lake Crook plan and trail linkages. Council Member Drake expressed her appreciation to the citizens, committee members and staff for their work on this project. Mayor Hashmi inquired why Wade Park was listed first and Mr. Spencer explained it was the most used park. Mayor Hashmi inquired of Mr. Godwin if there was $500,000 available in the current budget that could be spent toward a recreation center. Mr. Godwin said it was not feasible in the current operating budget. Council Member Wright wanted to know what was suggested for the west side park with one bench. Mr. Spencer said they were not big on small parks. Council Member Lancaster said little parks could be used for soccer. Council Member Grossnickle said there was a lot of interest in the indoor recreation center, and also agreed that existing parks should be updated. Council Member Frierson inquired about funding for these projects. Mr. Godwin said one source was TDPW, but before they would help fund projects they required a plan. Mr. Godwin further said once the City had a plan, they could research grants and possibly get S Regular Council Meeting November 11, 2013 Page 7 partnerships. Mr. Godwin said this item would be brought back to the Council for a public hearing and action. 19. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004 -081. None were referenced. 20. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Frierson and was seconded by Council Member Dr e. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 7:28 p.m. I ! k A.J. HAS? �I� � r ICE ELLIS, CITY CLERK `�I