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03-B Housing Auth (3/18/03)HOUSING AUTHORITY OF THE CITY OF PARIS BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES March 18, 2003 12:30 p.m. Vice Chairman JeffHoog called the meeting to order at 12:32 p.m. with the following Board members present: Lillian Brooks, Kathleen Edge, and Annette Grant. Also attending were Resident Board Members: J.L. Giles, Mary Hughes, Glynese Cooper, Lillian Brooks, Executive Director Denny Head, and Legal Council T.K. Haynes. Vice Chairman Jeff Hoog asked for a motion to accept the minutes from the February Board of Commissioner's meeting. Motion was made by Kathleen Edge and seconded by Annette Grant. Motion was unanimous 4-0. Executive Director Denny Head presented the Directors Report. Denny informed the commissioners that Assistant Manager Sally Gibson and himself would be traveling to Ada, Oklahoma to visit with Ron Urlaub who is the PHA's accountant. Denny informed the board of funds and updated the board about the public housing vacancies. Denny informed the board that the PHA should be finished with the MOA and that it should have been completed in the end of February. Denny reported that there has been no response from HUD at this time. Denny sent a letter to Roman Polomares in reference to him coming to the Paris Housing Authority to conduct a reformatory review to remove the Paris Housing Authority from a "troubled status". Denny Head explained that by being placed in a "troubled agency" status, this adds additional work as well as paperwork for the PHA staff. Board members expressed their concerns in reference to the PHA not getting positive results from Roman Polomares and Eileen Rogers. Kathleen Edge and Vice Chairman Jeff Hoog commented that whoever is above Eileen Rogers and Roman Polomaries should be contacted to inform them of the positive changes that have been made at the Paris Housing Authority and the lack of response from both Roman Polomaries and Eileen Rogers. Denny expressed his concerns concerning the changing of the minimum rent from $25.00 to $50.00 would pose a problem to the residents in public housing. Denny stated that if residents have trouble paying the $25.00 minimum fee, then they would certainly have a problem paying the $50.00 fee and that would result in people moving out and our vacancies to go up. Denny informed the board that he has written a letter to Senator Kay Bailey Hutcheson expressing his concerns. Project SAVE will be moving their office from the Clovis Graves Community building, to the community building at George Wright Homes. This move will allow residents from George Wright to receive the services offered by Project SAVE. The 5 Year Plan is ready for review. Denny has placed a copy of the 5 Year Plan in the from lobby for the public to review. A meeting will be scheduled for the public to ask questions and voice their opinions concerning the 5 Year Plan. Denny informed the board that the demolition request for the 500 block is going extremely slow. The PHA should get an environmental review by next week. Bids will be taken for tearing down the building in the 500 block of George Wright Homes. Resolution 1- Contract for Audit- Denny Head informed the board that bids were accepted for performing the regular annual audit for the fiscal year 2002. The lowest bid was John Blakeway Certified Public Accountant was the lowest bid and should be awarded the account. A motion was made by Kathleen Edge and seconded by Lillian Brooks to accept the motion to obtain services from John Blakeway Certified Public Accountants. The vote was unanimous 4-0. Resolution 2- Dispose of depilated ranges and stoves- Denny Head informed the board that the PHA was in possession of several ranges and stoves that were depilated and no longer any use to the PHA. Denny informed the board that these items should be disposed of. Motion was made by Lillian Brooks and seconded by Kathleen Edge. The vote was unanimous 4-0. Vice Chairman JeffHoog asked if there was any further items that should be discussed, and there being none asked for a motion to close meeting. Motion was made by Annette Grant and seconded by Kathleen Edge. Meeting adjourned at 1:03 p.m.