04-E Grounds Maintenance MEMO
To: Michael E. Malone, City Manager
From: Terry Townsend, Director of Public Works
Subject: Bid Recommendation for Grounds Maintenance
(Mowing)
Date: May 26, 2003
Attached is the bid tabulation for Grounds Maintenance (Mowing) on City of Paris
Parks and Facilities. Eight bids were received.
After careful consideration, I am recommending we award this contract to the Iow
bidder, Good Tree Service, Rt. 1 Box 2220, Detroit, Texas 75436 in the amount
of 38,000.00.
If you have any questions, please contact me.
Terry T~nsend, Public Works Director
/as
Attachment: Bid Tabulation
cc: Mark Johnson, Parks/ROWs Superintendent
City of Paris
Bid Tabulation for
Grounds Maintenance (Mowing) on City of Paris Parks and Facilities
Good Tree Glover Lawn Renno & B&K Lawn Darrell's Moore Powell C&C
Service Maintenance Sons Lawn Lawn Lawn Landscaping Mowing
Care Service Service
Medians $ 2,500.00 $ 2,137.50 $ 2,240.00 $ 1,768.00 $ 3,750.00 $ 4,800.00 $ 3,875.00 $ 8,411.67
SkatePark& $ 2,500.00 $ 1,710.00 $ 1,950.00 $ 2,000.00 $ 2,550.00 $ 7,200.00 $ 7,152.25 $ 5,911.67
Farmers Market
Martin LutherKing $ 2,500.00 $ 4,275.00 $ 2,850.00 $4,500.00 $ 9,000.00 $ 8,600.00 $ 7,981.50 $11,811.67
Park
WadePark $ 3,500.00 $ 4,275.00 $ 3,800.00 $ 5,300.00 $12,000.00 $ 9,600.00 $12,505.00 $11,811.67
Gateway Park $ 2,000.00 $ 855.00 $ 1,200.00 $ 1,000.00 $ 1,200.00 $ 2,400.00 $ 5,277.00 $ 6,211.67
Cherry St. Cemetary $ 3,500.00 $ 2,565.00 $ 2,640.00 $ 2,900.00 $ 7,500.00 $ 6,700.00 $12,900.00 $ 6,211.67
BywatersPark $ 3,500.00 $ 1,710.00 $ 3,420.00 $ 4,000.00 $ 6,000.00 $ 4,800.00 $ 7,910.00 $10,811.67
Downtown Fountain $ 2,000.00 $ 855.00 $ 1,600.00 $ 2,600.00 $ 2,400.00 $ 4,000.00 $ 5,166.00 $ 6,211.67
Plaza
Paris Public Library $ 2,000.00 $ 1,710.00 $ 2,000.00 $ 2,500.00 $ 1,200.00 $ 2,800.00 $ 3,710.25 $ 6,211.67
ChismMemorial $ 2,000.00 $ 855.00 $ 1,000.00 $ 900.00 $ 1,200.00 $ 2,400.00 $ 2,418.75 $ 5,511.67
Park
Paris Police and $ 2,000.00 $ 1,710.00 $ 2,600.00 $ 2,600.00 $ 5,000.00 $ 4,800.00 $ 4,837.50 $ 9,011.67
Courts Building
10th Street Park $ 2,000.00 $ 855.00 $ 1,200.00 $ 1,000.00 $ 1,200.00 $ 2,600.00 $ 1,182.50 $ 6,211.67
Cox Field Terminal $ 2,500.00 $ 5,130.00 $ 4,200.00 $ 3,500.00 $ 3,000.00 $ 4,300.00 $ 7,562.50 $ 6,211.67
Area
Paris Aquatic $ 2,500.00 $ 3,420.00 $ 3,400.00 $ 3,000.00 $ 4,500.00 $ 4,800.00 $ 7,095.00 $ 9,011.67
Facility
Oak Park $ 3,000.00 $ 5,985.00 $ 6,950.00 $ 6,300.00 $ 9,000.00 $13,900.00 $10,420.00 $11,811.67
Total Bid Price $$8,000.00 $ $8,047.50 $41,050.00 $43,868.00 $69,500.00 $83,700.00 $99,993.25 $121,375.05
DRAFT
F:~Attorney~ALICE~ESWORK\CURRENT\Grounds Maint Agr - Award Bid Res.wpd
June 6, 2003
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID AND AUTHORIZING THE
EXECUTION OF A CONTRACT FOR THE FURNISHING AND DELIVERY
OF LABOR, MATERIALS, AND EQUIPMENT AND FOR PERFORMING
ALL WORK REQUIRED FOR GROUNDS MAINTENANCE (MOWING) ON
CITY OF PARIS PARKS AND FACILITIES; MAKING OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 8th day of May,
2003, in Resolution No. 2003-077, authorize the City staff to advertise for bids for furnishing
labor, materials, and equipment and for performing all work required for grounds maintenance
(mowing) on City of Paris parks and facilities, which bids were received until 3:00 o'clock p.m.,
Tuesday, May 20, 2003; and,
WHEREAS, the best bid for such grounds maintenance was made by Good Tree Service,
Route 1, Box 2220, Detroit, Texas 75436, and it should be awarded the bid for such services;
and,
WHEREAS, the form of the contract for such services, attached hereto as Exhibit A,
should, in all things, be approved, and the Mayor should be authorized to execute the same;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 3. That the bid of Good Tree Service, for furnishing labor, materials, and
equipment and for performing all work required for grounds maintenance (mowing) on City of
Paris parks and facilities, in the amount of $38,000.00, is hereby accepted and let conditioned
upon said contractor meeting all of the terms and specifications included in the bid documents.
Section 4. That the Mayor be, and he is hereby, authorized and directed to execute, on
behalf of the City of Paris, the contract with Good Tree Service for grounds maintenance
(mowing) on City of Paris parks and facilities, under the terms and conditions and in the form
shown in Exhibit A, attached hereto.
Section 5. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 9th day of June, 2003.
Curtis Fendley, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
AGREEMENT FOR GROUNDS MAINTENANCE
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LAMAR §
THAT, the CITY OF PARIS, PARIS, TEXAS, a municipal corporation, by and through
its Mayor, Curtis Fendley, duly authorized, hereinafter called CITY, and JACKIE GOOD d/b/a
GOOD TREE SERVICE, hereinafter called CONTRACTOR, do hereby contract and agree as
follows:
1. CONTRACTOR agrees to provide grounds maintenance in accordance with the
specifications attached hereto as Exhibit A, together with those which may be issued as
supplements thereof.
2. That, in consideration of the faithful compliance with the terms and conditions of this
Agreement, the CITY shall pay to the CONTRACTOR, at the times and in the manner
provided in said specification, the total sum of Thirty-Eight Thousand and no/100
Dollars ($38,000.00) per year, in twelve (12) equal monthly installments of $3,166.67
each, which sum is subject, however, to increase or decrease in such proportion as the
quantities named in said proposal are so changed.
3. That this contract shall be for a term of five (5) years, commencing on July 1, 2003, and
ending on June 30, 2008.
4. That the contract documents which are hereby made a part of this Agreement by the
actual attachment or by this reference thereto are as follows:
Exhibit A Specifications
Exhibit B Invitation to Bid
Exhibit C Bid Form submitted by CONTRACTOR
5. That CONTRACTOR must, at all times during the term of this Agreement, keep and
maintain in full force and effect a policy or policies of insurance, providing at least
$250,000.00 per person and $500,000.00 for any single occurrence for bodily injury or
death and $100,000.00 for any single occurrence for injury to or destruction of property,
indemnifying all persons for any and all damages, personal injuries, or property damages
sustained as the result of the negligence of CONTRACTOR, its agents, servants, or
employees, and shall pay all premiums due thereon when due. It is expressly provided
EXHIBIT A
Page 1 of 3
that such insurance policy or policies shall and must be written and issued by a reputable
insurance company or companies, with CITY as an additional insured effective while
CONTRACTOR is on property owned by CITY, subject to approval by the City
Attorney of the City of Paris, and CONTRACTOR or its insurance carrier or carriers
shall deliver a copy of any such policies to the City Clerk of the City of Paris, 150 1st
Street S.E., Paris, Texas 75460, or furnish to said City Clerk a current letter or certificate
from such company or companies, evidencing the fact that such insurance is in full force
and effect at all times during this Agreement, and any extensions hereof, and specifically
noting thereon that CITY is an additional insured while CONTRACTOR is on property
owned by CITY. All such policies shall be written so that the CITY will be notified of
cancellation or of any restrictive amendment of the policies at least thirty (30) days prior
to the effective date of such cancellation or amendment. Notice shall be by certified
mail, return receipt requested, addressed to the CITY at the following address: City
Clerk, City of Paris, P. O. Box 9037, Paris, Texas 75461-9037.
6. CITY and CONTRACTOR have the right to unilaterally terminate this agreement at any
time upon sixty (60) days written notice to the other party. CITY retains the right to
terminate this agreement upon thirty (30) days written notice to CONTRACTOR for
failure to perform the services required hereunder.
Executed on the dates shown in the acknowledgments below.
CITY OF PARIS, PARIS, TEXAS
By:
Curtis Fendley, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
CONTRACTOR
Jackie Good d/b/a Good Tree Service
Page 2 of 3
STATE OF TEXAS )
COUNTY OF LAMAR )
BEFORE ME, the undersigned authority, on this day personally appeared CURTIS
FENDLEY, Mayor of the City of Paris, Paris, Texas, known to me to be the person whose same
is subscribed to the foregoing instrument, and acknowledged to me that he executed the same
for the purposes and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this 9th day of June, 2003.
Notary Public, State of Texas
STATE OF TEXAS
COUNTY OF LAMAR
BEFORE ME, the undersigned authority, on this day personally appeared JACKIE
GOOD, known to me to be the person whose name is subscribed to the foregoing instrument,
and acknowledged to me that he executed the same for the purposes and consideration therein
expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this __ day of _,
2003.
Notary Public, State of Texas
Page 3 of 3
SPECIFICATIONS
· The areas to be maintained (mowed) are as follows:
1. Medians:
A. 2200 blk. College St.
B. 19th SE & Neathery
C. 18th SE & Neathery
D. 18~h NW & Shiloh
E. 24~h S.E. & Clarksville
2. Skate Park and Farmers Market:
300 blk Is~ SW at Sherman
3. Martin Luther Kinq Park:
1300 blk Johnson St.
4. Wade Park:
2400 blk. of E. Price
5. Gateway Park:
S. Church & 3® SE (at Evergreen Cemetery)
6. Cherry St. Cemetery:
Between 4~ NW & 5t' NW at Cherry
7. Bywaters Park:
300 blk. South Main
8. Downtown Fountain Plaza:
Intersection of Hwy 82 and Hwy 271, downtown Paris
9. Paris Public Library:
326 South Main
EXHIBIT/ .
8. Bidders must currently own or operate landscape company at the time of bid and
equipment capable of performing the work required.
9. Upon bid award, the total annual payment shall be divided by 12 months and paid to thc
contractor on a monthly basis.
10. Bidders are encouraged to coniact the Superintendent of Parks or the Director of Public
Works at 784-9289 for assistance determining property boundaries.
11. The City of Paris reserves the right to reject any or all bids, to waive any informality in
bidding, and to award the bid as may be advantageous to the City.
PUBLISH: The Paris News
May 11 & 18,2003
LEGAL NOTICE
The City of Paris will receive sealed bids at the Office of the City Manager, City of Paris, 135 1st SE,
P.O. Box 9037, Paris, Texas 75461-9037, to furnish and delivery of labor, materials, and
equipment, and for performing all work required for grounds maintenance (mowing) on City
of Paris parks and facilities.
Bids will be received until 3:00 P. M. on Tuesday, May 20, 2003, at which time all bids received
will be publicly opened, read aloud, tabulated, and forwarded to the City Manager. All bids will then
be referred to the City Council for consideration at its meeting on Monday, June 9, 2003 at 6:00
_ ~.~ P.M.. All bids must be submitted on City of Paris bid form(s).
Information, specifications, and bid forms may be obtained at the Office of the City Manager, City
Hall, 135 SE Ist Street, Paris, Texas, telephone (903) 784-9202.
The City of Paris reserves the right to reject any or all bids, to waive any informality in bidding, and
to award the bid as may be advantageous to the City.
Those submitting bids are notified of City exemption from otherwise applicable sales and excise
taxes.
Delivery time may be a consideration in the awarding of this bid.
Matti~ C~nrltngham
City Clerk
EXHIBIT. ..
0~/0~/2003 09:00 9037042429 PARIS PUBLIC WORKS PAGE 02
BID FORM
RECEIVED
MA~I'~:0 20n~} HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL OF
THE CITY OF PARIS
CITY MANAGER /
,{N~me of Pe~ono~ Comgilny Blddln~)
I~e hereby submR the followin9 bid in accordance with the afl~ched specifications for
the fumishin~ of labor, materials and equlpmenl: and for performing all work required
for Brounds maintenance (mowin~) on Ci~ of Paris parks an~ facilities:
ANNUALLY
I Medi~s
2. S~te P~k ~ F~ers M~ket
3 M~ Lurer ~g P~k
4. Wade P~k
5 Gateway Park
6. Cherry St. CemeteU
7. Bywaters P~k
8, Downtown Fo~ Plea
9 P=is ~blic Libr=y
10 C~sm Memorial Pek $2;oeo
11 P=is Police ~d CouPs Bulldog $~.
12, I0~ S~cct P~k ~;
13 Cox Field Termm~ Area
14, P~is Aq~tic Fac~i~
15. O~ P~k Sg; O
Liability insurance in effect ,~ yes no (attach copy)
Workman's Compensation in effect __ yes no (attach copy)
NOTE: All items requested on this form must be comPleted in order for the bid to be
valid,
~--~r~ of P~r~ Submitting Bid Date '
EXHIBIT
06/06/2003 09:08 9037842429 PARIS PUBLIC WORKS RAGE 03
CITY OF PARIS
REOLrEST TO WAIVE WORK~R$' COMPENSATION
NAME OF COMPANY
ADDRESS OF COMPANY
CITY, ~TATE ZIP
PHONE NLTM~
I, ~,.,~_~ t.,'-o'~' am mques6ngthat WORKER'S
t~ll~E~SATION be waived, i have no employees.
The individual(s) am all the OWNERS/PARTNERS of this company and will be the ones
working on our job site(s)
Title