10-C Housing Auth (8/19/03)HOUSING AUTHORITY OF THE CITY OF PARIS
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
AUGUST 19, 2003
12:30 p.m.
Chairman James R. Poston called the meeting to order as 12:36 p.m. with the following Board
members present: JeffHoog, Lillian Brooks, Kathleen Edge, and Annette Grant. Also attending
was Executive Director Denny Head, Assistant Director Sally Gibson, and Legal Council T.K.
Haynes.
Chairman James Poston asked for a motion to accept the minutes from the July 15, 2003 Board
of Commissioners meeting. Motion was made by JeffHoog and seconded by Lillian Brooks.
Motion was unanimous 5-0.
Executive Director Denny Head presented the Directors Report. Denny informed the board that
$326,853.00 was budged for the Capital Fund for the coming year. Funds have not been
distributed yet but should be received by the end of September 2003.
Denny informed the board that Fair Housing came to the Paris Housing Authority. The Paris
Housing Authority was required to comply with the rules and stipulations of the Voluntary
Compliance Agreement. Fair Housing released the PHA from the Voluntary Compliance
Agreement a year and a half early. This was due to the fact that the PHA was reporting timely
and was taking care of the necessary issues. The Paris Housing Authority is the first housing
authority in East Texas to ever be released from a Voluntary Compliance Agreement in
Washington. This report will be forwarded to Roman Palomares.
Denny informed the board that several employees will be sent to SMART training in Texarkana.
SMART will train employees on Occupancy, Housing Quality Standards, and SEMAP, Family
Self Sufficiency, Rent Reasonableness, Payment Standards, Utility Allowance, Deconcentration
& Equal Housing Opportunities, and Quality Control. Patti Torres, Deb Ritchey, Trish
Pridemore, L.D. Ruthart, and Lee Taylor will be attending these training classes.
Denny informed the board the importance of training for Commissioners. Denny informed the
board that he had budgeted for Commissioner Training. Denny informed the board that he
would contact the board with possible training dates to see if this would agree with each
commissioners schedules.
Board Members were informed about the rules and procedures of the Community Service
Program. Residents in public housing are required to perform 8 of hours of Community Service
per month. Residents who are elderly, employed, or excused by a physician for medical reasons
are exempt from performing Community Services. Residents are provided with the rules and
regulations of the Community Service Program. Residents are also provided a list of agencies
that are participants in the Community Services Program. Out of 90 public housing residents
who are eligible to perform community service only 4 residents have responded. Each resident
that is eligible and does not perform their 8 hours per month will be required to work 16 hours
per month the following year. After the second year if the individual does not comply, the
resident will be evicted from Public Housing. Denny explained to the Board that all Housing
Authorities are required to be complying with the Community Service Program.
In the month of August 34 eviction notices were served for people who have not paid their rent.
5 people have been evicted since the beginning of the fiscal year 2003.
Resolution 2004-002:Approval of PHAS submitted. Denny informed the board that the Public
Housing Assessment System must be submitted before August 29th of each year. A copy was
provided to each board member. Chairman James Poston asked for a motion to approve the
PHAS system. Motion was made by Jeff Hoog and seconded by Lillian Brooks. Vote was
unanimous 5-0.
Resolution 2004-003: Approval of SEMAP. Denny informed the board about the Section 8
Management Assessment Program (SEMAP) provides policies and procedures for the
Department of Housing and Urban Development's use in identifying Section 8 Housing Agency
management capabilities and deficiencies. The boards of commissioners are required to approve
the report prior to being submitted to the Department of Housing and Urban Development in Ft.
Worth. Chairman James R. Poston asked for a motion to approve SEMAP report. Motion was
made by Kathleen Edge and seconded by Lillian Brooks. Vote was unanimous 5-0.
Resolution 2004-004: Approve old minutes. Denny explained that after our annual audit for the
year ending June 30, 2003 there were three finding which required corrective action. One of the
finding was approval of Board of Commissioners meeting for the months of October, November,
December 2001, and January 2002. Minutes were provided to commissioners. Chairman James
Poston asked for a motion to accept minutes. Motion was made by JeffHoog and seconded by
Annette Grant. Vote was unanimous 5-0.
Resolution 2004-005: Contract for A/C Condenser Replacements. The PHA went out for bids
for the replacement of 31 air conditioning condenser units on 13th S.E. Wood Air Conditioning
submitted the lowest bid in the amount of $14,995.00. Denny informed the board that the board
needed to approve the contract for the replacement. James Poston asked for a motion. Motion
was made by Kathleen Edge and seconded by Lillian Brooks. Vote was unanimous 5-0.
Chairman James Poston asked if there was any further business and there being none asked for a
motion to close the meeting. Motion was made by JeffHoog and seconded by Lillian Brooks.
The meeting was adjourned at 1:53 p.m.
Approved this 16th day of September, 2003.
Denny R. Head; Secretary
Chairman; James R. Poston