10-C Housing Auth (6/24/03)HOUSING AUTHORITY OF THE CITY OF PARIS
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
June 24, 2003
12:30 p.m.
Chairman James Poston called the meeting to order at 12:40 p.m. with the following Board
members present: Annette Grant, and JeffHoog. Also attending was Executive Director Denny
Head, Assistant Director Sally Gibson, and Legal Council T.K. Haynes.
Chairman James Poston asked for a motion to accept the minutes from the May 20, 2003 Board
of Commissioner's meeting. Motion was made by Annette Grant and seconded by JeffHoog.
Motion was unanimous 5-0. Motion was unanimous 5-0.
Executive Director Denny Head presented the Directors report. Denny R. Head
Item 4-A Final Budget revisions for the 2002 operating budget: Chairman James R. Poston
asked the board for a motion to accept revisions to the 2002-operating budget. Motion was made
by Jeff Hoog and seconded by Annette Grant. Vote was unanimous 3-0.
Item 4-B Final write off of outstanding non collectable accounts. Chairman James R. Poston
asked the board for a motion to accept non-collectable accounts. Motion was made by JeffHoog
and seconded by Annette Grant. Vote was unanimous 3-0.
Item 4-C Award of construction contract for additional security lighting at George Wright
Homes andBool~er T. lVashington Homes. Chairman James R. Poston asked for a motion to
accept contract between the Housing Authority of the City of Paris and Alliance Utility for
additional lighting in the amount of $15,557.00. Vote was unanimous 3-0.
Item 4-D Resolution to reconcile rental registers with general ledgers. Chairman James R.
Poston asked for a motion to reconcile rental registers with general ledgers. Motion was made by
Jeff Hoog and seconded by Annette Grant. Vote was unanimous 3-0.
Item 4-E Resolution to approval procedures for reducing outstanding accounts. Executive
Director Denny Head explained causes for outstanding accounts and the fact that the Housing
Authority was following GAAP accounting principals and recording all outstanding debts to the
Authority unlike 90% of other Housing Authorities who are not adding fraud rent to their
accounts receivables. It is the opinion of the Executive Director and the Assistant Director who is
also the financial officer that we will continue to follow proper procedures in accounting for bad
debts. We are currently following our procedure to begin collection procedures immediately
when a tenant is late for the first time and every time. Follow ups are done on a monthly basis on
all accounts receivables. James R. Poston asked for a motion to accept. Motion was made by Jeff
Hoog and seconded by Annette Grant. Vote passed 3-0.
Chairman Rick Poston asked if there was any further items that should be discussed, and there
being none asked for a motion to close meeting. Motion was made by JeffHoog and seconded by
Annette Grant. Meeting adjourned at 1:27 p.m.