10-D Bldg Standards (8/21/03) MINUTES OF THE REGULAR MEETING
OF THE
BUILDING AND STANDARDS COMMISSION
Monday, August 21, 2003
4:00 P.M.
Chad Brown called the Building and Standards Commission Meeting to
order at 4:00P.M.
2. Brad Archer called the roll.
The following members were present:
Chad Brown Patrick Brown
Brad Archer Harrell Tippitt
Pike Burkhart
The following members were absent:
Tommy Robinson Mark Rothfuss
Mary Crumpler Billy Hill
Ward Hall Lucius Joe, Jr.
Approval of Minutes of April 21, 2003:
A motion was made by Chad Brown to approve the meeting minutes, and Harrell
Tippitt seconded the motion. The motion carried unanimously.
Training session regarding procedures on future matters coming before the
Commission:
John Lestock, Assistant City Attorney, conducted the training session.
Each case will begin with the Code Inspectors. Once they have located a
building that meets the criteria for a substandard building, a notice of violation
will be sent to the property owner(s) and lien holder(s) via certified mail and an
ad will be placed in the newspaper. Eleven days notice is required before the
hearing.
After the notice of violation has been served the case can go to a hearing before
the Commission. The Commission will be presented with a file for each case
being heard. These files will contain pictures and other information needed to
decide each case. The Code Inspector will make a recommendation for each case
and then the property owner will be able to make their case. A case can be heard
without the property owner being present if the notice of violation has been
properly presented.
After the code inspection official and the property owner have both been heard
the Commission will deliberate their decision and sign a form that declares their
judgment for the case. The Commission can order that the property be vacated,
secured, repaired or demolished. Civil penalties can also be defined and assessed
if the action required by the Commission is not carried out within the time frame
set in the judgment. The Commission can also grant a continuance if it is
warranted. Mr. Lestock cautioned the Commission about granting too many
continuances. He also stated that granting multiple continuances on the same case
can be a problem. Continuances over thirty days must be issued only because of
the scope or complexity of the work. In these cases the property owner must
present the Commission with a plan and/or schedule for the work.
Adjournment:
Chad Brown adjourned the meeting at 5:11 PM.
Brad Archer, Recording Secretary