03-B Housing Auth (10/21/03)HOUSING AUTHORITY OF THE CITY OF PARIS
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
October 21, 2003
12:30 p.m.
Vice Chairman JeffHoog called the meeting to order as 12:47 p.m. with the following Board
members present: Lillian Brooks, Kathleen Edge, and Annette Grant. Also attending was
Executive Director Denny Head, Assistant Director Sally Gibson, and Legal Council T.K.
Haynes.
Vice Chairman JeffHoog asked for a motion to accept the minutes from the September 16, 2003
Board of Commissioners meeting. Motion was made by Kathleen Edge and seconded by Annette
Grant. Motion was unanimous 3-0.
Denny Head informed the board that the PHA has received the operating budget back from
HUD. Denny informed the board that the PHA was in its second quarter before he received the
budget back from HUD. The PHA's budget was reduced by $32,000.00. The PHA will receive
only 90% of the estimated budget.
Denny Head informed the board that officers needed to be elected for the Board of
Commissioners. Kathleen Edge made the motion to elect Vice Chairman JeffHoog as Chairman.
Motion was seconded by Lillian Brooks. Vote was unanimous 3-0.
Motion was made by Lillian Brooks to place Kathleen Edge as Vice Chairman. Motion was
unanimous 3-0.
Denny informed the board of the training schedule with SMART. Employees are scheduled for
training in October, November, and December. Assistant Director Sally Gibson informed the
board that Interim's are only performed during the annual certification. Tenants are required to
notify the PHA of any income changes. This will make our tenant account receivable drop,
decrease in write-offs, and the Paris Housing Authority allowed expense levels will increase.
Resolution 2004-008 Discussion and approval of Capitalization Policy. Denny Head
explained the Capitalization Policy was in need of updates with the fixed assets of the Paris
Housing Authority. A motion was made to accept the Capitalization Policy by Kathleen Edge
and seconded by Annette Grant. Vote was unanimous 3-0.
Resolution 2004-009 Approval of contract for Auditor and Audit of year ending June 30,
2003.
Request for proposals were advertised and the only proposal received back other than our current
fee accountant was Robert Yeager & Co. The cost of the audit will be in the area of $5,000.00
Motion was made to accept bid from Robert Yeager by Lillian Brooks and seconded by Annette
Grant. Vote was unanimous 3-0.
Resolution 2004-010 Discussion and approval for New Fair Market Rents and Payment
Standards. Denny Head presented the board with a copy of the New Fair Market Rents and the
new Payment Standards issued by U.S. Department of Housing and Urban Development. A
motion was made to accept the new fair market rents and payment standards by Kathleen Edge
and seconded by Annette Grant. Vote was unanimous 3-0.
Resolution 2004-011 Approval of Admissions & Occupancy Policy. TABLED
Resolution 2004-012 Disposition approval of new maintenance vehicle- Denny Head
explained that the Housing Authority was in need of a new maintenance vehicle. Denny
informed the board that one of the Ford Ranger was in need of replacing. A motion was made by
Kathleen Edge and seconded by Lillian Brooks. Vote was unanimous 3-0.
Resolution 2004-013 Disposition of used ranges and refrigerators- Denny informed the board
that the Housing Authority was in need of disposing of several ranges and refrigerators that have
been deemed depilated. The Paris Housing Authority advertised for bids for the bulk sale of the
refrigerators and ranges. Chairman Jeff Hoog asked for a motion to approve the sale of such
refrigerators and ranges. Motion was made by Lillian Brooks and seconded by Annette Grant.
Vote was unanimous 3-0.
Chairman JeffHoog asked if there was any further business and there being none asked for a
motion to adjourn the meeting. Motion was made by Kathleen Edge and seconded by Lillian
Brooks. Meeting adjourned at 1:43 p.m.
Approved this 21st day of November, 2003.
Denny R. Head; Secretary
Chairman; James R. Poston