16-C RSCAP GrantDRAFT
F:kAttorney\LisakResolutions\CURRENTkRCSAP Grant App Res 2004-V2.wpd
December 11, 2003
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING A GRANT
APPLICATION TO THE OFFICE OF THE GOVERNOR, CRIMINAL
JUSTICE DIVISION, TEXAS NARCOTICS CONTROL PROGRAM, FOR A
REGIONAL CONTROLLED SUBSTANCE APPREHENSION PROGRAM
GRANT IN THE AMOUNT OF $ , WITH THE CITY OF PARIS
PROVIDING $ IN MATCHING FUNDS; AUTHORIZING THE
EXECUTION OF AN INTERAGENCY AGREEMENT; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council finds it to be in the best interests of the citizens of the city of
Paris, Texas, that the Regional Controlled Substance Apprehension Program be operated for the year
beginning June 1, 2004, and ending May 31, 2005; and,
WHEREAS, the City Council of the City of Paris has considered the proposed application
for State and Federal Assistance for said project, in the amount of $ , to be submitted to
the Office of the Governor, Criminal Justice Division, Texas Narcotics Control Program; and,
WHEREAS, the City Council of the City of Paris has agreed to provide matching monies for
the said project in the amount of $ ; and,
WHEREAS, the City Council of the City of Paris has agreed that, in the event of loss or
misuse of the Criminal Justice Division funds, the City Council of the City of Paris assures that the
funds will be returned to the Criminal Justice Division in full; and,
WHEREAS, the City Council desires to authorize the Mayor, City Manager, and appropriate
City staff to accept and implement said grant (if same is received) without further action of City
Council; and,
WHEREAS, in conjunction with said grant application, it is deemed appropriate that the City
of Paris and the County of Lamar enter into an Interagency Agreement agreeing to be bound by the
requirements of said grant; and,
WHEREAS, the form of the Interagency Agreement, attached hereto as Exhibit A, should,
in all things, be approved, and the City Manager should be authorized to execute the same; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That submission of a grant application for the Regional Controlled Substance
Apprehension Program to the Office of the Governor, Criminal Justice Division, be, and the same is
hereby, approved for the project entitled "Regional Controlled Substance Apprehension Program"
for the period beginning June 1, 2004, and ending May 31, 2005, in the total amount of
$ , same being % federal funds totaling $. and % local matching funds
totaling $ _, said local matching funds being divided by __ entities, with the City of
Paris's share of such matching funds being $
Section 3. That the City Manager be, and he is hereby, appointed as the Authorized Official
of said project and is authorized and directed to execute, on behalf of the City of Paris, the application
for grant under the terms and conditions and in the form approved by the City Attorney.
Section 4. That the Chief of Police be, and he is hereby, appointed as Project Director and
is hereby authorized to execute and deliver, on behalf of the City of Paris, all reports,
communications, assurances, and documents necessary for the completion of said project.
Section 5. That the Director of Finance be, and he is hereby, authorized and directed to serve
as the Financial Officer for said project and to receive and distribute funds for purposes of the
Regional Controlled Substance Apprehension Program.
Section 6. That the City Manager, the Chief of Police, and any other appropriate City
officials are hereby authorized to execute any and all necessary documents incident to the grant
application approved herein and to apply for, accept, reject, alter, or terminate the grant.
Section 7. That the Mayor, City Manager, Chief of Police, and the Finance Director be
authorized and directed to execute, on behalf of the City of Paris, any and all documents necessary
for acceptance and implementation of said grant upon notice of award thereof by the Office of the
Governor, Criminal Justice Division, under the terms and conditions and in the forms approved by
the City Attorney, and to proceed with use of said funds upon receipt thereof for the purposes stated
herein and in accordance with the grant conditions.
Section 8. That the form of the Interagency Agreement between the City of Paris and the
County of Lamar wherein the agencies agree to be bound by the requirements of said grant, attached
hereto as Exhibit A, be, and the same is hereby, approved.
Section 9. That the City Manager be, and he is hereby, authorized and directed to execute,
on behalf of the City of Paris, the Interagency Agreement, under the terms and conditions and in the
form shown in Exhibit A, attached hereto.
Section 10. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 12th day of January, 2004.
ATTEST:
Curtis Fendley, Mayor
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
INTERAGENCY AGREEMENT
STATE OF TEXAS
COUNTY OF LAMAR' §
This Agreement is entered into by and between the COUNTY OF LAMAR and the COUNTY
OF FANN1N, political subdivisions of the State of Texas, hereinafter referred to as "the Counties,"
the CITY OF PARIS, PARIS, TEXAS, a municipal corporation situated in Lamar County, Texas,
and the CITY OF BONHAM, TEXAS, a municipal corporation situated in Fannin County, Texas,
hereinafter referred to as "the Cities," pursuant to Chapter 791 of the Texas Government Code,
concerning interlocal cooperation contracts.
WITNESSETH:
WHEREAS, the Counties and the Cities wish to file a joint grant application with the
Criminal Justice Division of the State of Texas, for total funding (including matching funds) in the
amount of $ for the period to commence June 1, 2004, and to continue twelve (12)
months as The Regional Controlled Substance Apprehension Program; and,
WHEREAS, each entity has agreed to contribute $
joint application is approved; and,
each in matching funds if said
WHEREAS, the source of funds would not normally be used for this purpose; and,
WHEREAS, the Counties and the Cities believe it to be in their best interests to join in the
application to develop a Regional Controlled Substance Apprehension Program; and,
WHEREAS, the Counties and the Cities agree to each accept the responsibility to adhere to
all pertinent federal, state, and local laws or regulations;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
ARTICLE I
PURPOSE
1.01 The purpose of this Agreement is to allow the City of Paris to file joint application for an
Edward Byrne Memorial Fund Program Grant with the Criminal Justice Division, which creates the
Regional Controlled Substance Apprehension Program, which application is attached hereto as
EXHIBIT A
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Exhibit "A" and made a part hereof for all purposes, and which will be submitted to the Governor's
Office, Criminal Justice Division.
ARTICLE II
TERM
2.01 The term of this Agreement is to commence on the execution of this Agreement and to end
May 31, 2005.
ARTICLE III
CONSIDERATION
3.01 As consideration for this Agreement, in addition to the amount contributed by the Texas
Department of Public Safety, the Counties and the Cities agree to contribute a total of $129,490.00
in matching funds for the enhancement of the Regional Controlled Substance Apprehension Program
in the amounts as follows:
Fannin County
City of Paris
Texas Department
of Public Safety
$ City of Bonham $
$ Lamar County $
$ $
ARTICLE IV
ALLOCATION OF FUNDS
4.01 The specific allocation of the Counties' and the Cities' funds is set out in the attachments to
this Agreement, marked as Exhibit "A," and made a part hereof for all purposes.
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ARTICLE V
OWNERSHIP OF EQUIPMENT
5.01 Upon termination of this Agreement, ownership of equipment, hardware, and other non-
expendable items will revert to the applicant for which it was acquired, subject to the approval of the
Criminal Justice Division of the Governor's Office.
ARTICLE VI
AMENDMENTS
6.01 This Agreement may be amended by the mutual agreement of the parties hereto in writing to
be attached to and incorporated into this Agreement.
ARTICLE VII
LEGAL CONSTRUCTION
7.01 In case any one or more of the provisions contained in this Agreement shall be held to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not
affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein.
ARTICLE VIII
ENTIRE AGREEMENT
8.01 This Agreement supersedes any and all other agreements, either oral or in writing, between
the parties hereto with respect to the subject matter hereof, and no other agreement, statement, or
promise relating to the subject matter of this Agreement which is not contained herein shall be valid
or binding.
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FULL
EXECUTED IN MULTIPLE ORIGINALS, EACH OF WHICH SHALL HAVE THE
FORCE AND EFFECT OF AN ORIGINAL, ON THIS THE DAY OF
., 2004.
CITY OF PARIS, PARIS TEXAS
ATTEST:
Michael E. Malone, City Manager
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
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FULL
EXECUTED IN MULTIPLE ORIGINALS, EACH OF WHICH SHALL HAVE THE
FORCE AND EFFECT OF AN ORIGINAL, ON THIS THE DAY OF
., 2004.
COUNTY OF LAMAR
M. C. Superville, Jr., County Judge
Commissioner, Precinct 1
Commissioner, Precinct 2
Commissioner, Precinct 3
ATTEST:
Commissioner, Precinct 4
Kathy Marlowe, County Clerk
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EXECUTED IN MULTIPLE ORIGINALS, EACH OF WHICH SHALL HAVE THE
FULL
FORCE AND EFFECT OF AN ORIGINAL, ON THIS THE DAY OF
., 2004.
COUNTY OF FANNIN
ATTEST:
County Judge
Coumy Clerk
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EXECUTED IN MULTIPLE ORIGINALS, EACH OF WHICH SHALL HAVE THE
FULL
FORCE AND EFFECT OF AN ORIGINAL, ON THIS THE DAY OF
., 2004.
CITY OF BONHAM, TEXAS
ATTEST:
City Manager or Mayor
City Clerk
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Grant Coversheet Form
1. ENTER the legal name of the organizaifo~: 12. a) ENTER the Authorized Official In fon'~,~n:
City of Paris Title (Mr,, Ms., Dr., Judge, etc.): Mr.
'. ENTER ~ title of the project: Name: Mic~aef MalO~le
~egional Controlled Substance Apprehension Program Position: City Manager
~. ENT ER the division or unif to edminister the projent: Address: p.o. BOx 9037
Pads Texas 903 785~519
Police Department City/State/Zip: ~03 785-7511 x,201 Fax: 75461
~.. E NTE R the ogency's State Payee_ldenfif'maf~on N_umber: Telephone:
1-7560006359000 E-mail: m malone~ci.paris.tx us
5. a) Is the applicant organization delinquent on eny No ..~ b) ENTER the Pr~ Director Information:
State or Federal debt? (SELECT One): Ti~e (Mr.. Ms., Dr., Judge, etc.): ~Chid
b) ENTER the dat~ of the last audit: 1157/2001 Name: KadIL°als
c) ENTER the agency fiscal year: Oct. 1-SepL 30 Position: Chief of P~lice
B. SELECT the funding source: Address: P.O. Box 9037
Byme Fomlu[a C~ant Program (federal CFDA,-16.579) J City/State/Zip: Pads T~ 75461
7. ENTER the grant period (ex: mm/dd/yyyy): reL~phone: 903 765-7511 x23g Fax: 903 737~.142
I 0 ,0,, 004 I To: I 05t31t2005 kIouis~,,ci.paris.tx. us
8. ENTER the current grant number if a osr~tinuation p~oject; :} ENTER the Financial Officer Info~na~on:
13854-05 ritis (Mr., Ms., Dr., Judge, etc.): IMf.
9. Budget information (figures filled in from Budget Form): ~lame: N.E.]Anderson
CJOFeedsI CashMatch I In-Kind Total Position: Oirect~ofFinance
$388,47g $210,587 ~ $599,~'7 a~:lreas: 3.0. Box 9037
10. a) Is this a local or regional project? (SELECT Yea ~ ;ity/State/Zip: =ads rexas 75461
One):
b) If you ma~ed 'Yes', for Step 10. a); is this l'elephone: )03 765-7511 x241 Fa~c 903 785~519
applica~on subject to a regional COG primitJzatJon No ~.~
process? (SELECT One): E-mail: ;I anderson~,ci.paris.tx, us
c) If you marked 'No'. for Step 10. e) or b); then is 13. SELECT your orgeni~abon type based on the list of eligible appiicents
this ap~n subject to the State's TRACS pmces~ W fund source:
~ursuant to 1 T.AC. §§5.191-5.2537 (SELECT NO ~ Unit of Local Government
One): j
d) If you marked ~es' for Step 10. a), SELECT the regional COG in
which this project is geographically !ocated: 14. a) SELECT the hesdquartara county: I Lamar 3
A~k-Tex Council Of Governments - Region 05CO "l 0) LIST the cities and c~Jnlies within the s~,~ice ama:
11. a) Is this grant application is response to a C~es of Paris, and Bonham, and counties of Lamar, and Fannin
=,equest for Applications (RFA) as published in the No ,
texas Register? (S E L ECT One):
~) If ysu marked 'No', ENTER the name of the CJD Judy Switzer
staff ~ that you conlaclecl for subrmasion:
15. FOR COG USE ONLY a) Is this applicef~on shared ~ em3ther ~ (ENTER "Yes" or'~lo"): I
I
~) CPTN fk [ ] d) COG Appl'maf~ee ID:
:) Priority #:[ ] I
EXHIBIT
Grant Budget Form
1. a) Le~lal Name of Or~lanization: Cit7 of Paris
b) Title of Proiect: Regional Controlled Substance Al~rehensietl
c) Grant Period: From:I I To: I05/31/2005 I
d) Grant Number: 13854-05 ~ -~: ~
2. ENTER Minimum Match Percentage 3. ENTER CJD Requested Amount:
(If Applicable): ~ $388,470
4. ENTER Program Income Applied to this Budget
(If Applicable): $0
5. Minimum Match Amount: $129,490 6. Total Project Cost Amount; $517,960
BUDGET DETAIL
~ERSONNEL ~ '~
,N~plied to the
Grant CJD Funds Cash Match In-Kind Match Total
Commander - Lieutenant - Texas Department of
Public Safety: Responsible for overall coordination
and operation of the task force; reports directly to the
project director. Monitors operations ensuring
efficiency of personnel and resources, works with
advisory board, coordinates with DPS. Salary of $ 0.00% $0 $76,77(3 $£ $76,770
Assistant Commander - Patrolman - City of Paris:
Assists commander with all tasks dealing with the
operation of the task force, and handles operations in
the absence of the cemmander. Salary $ 37.843
plus benefits of $14,660. This amount includes a
75.00°A $52,503! $0 $0 $52,503
~Administrative Secretary - City of Paris: Assists the
:ommander in paperwork that is reported to the
;riminal Justice Division and Texas Department of
3ublic Safety, including the grant application,
:leliciencies, budget adjustments, and any reports or
3ther paperwork dealing with the grant. Keeps all
expenses incurred by task force in accounting
oflware. Salary $ 29,292 plus benefits $11,128. 75.00% $40,420 $0 $0 $40,420
retary - City of Paris: Responsible for the
CLERIS reporting system creating and organizing
criminal case files, and updating case files as to
keep current the status of each case. Salary $
26,623 plus $10,598 benefits. This amount includes
75.00% $25,369 $11,852 $0 $37,221
Investigator - Sergeant - Texas Department of Public
Safety: Works to develop cases related to
trafficking, selling, and/or distribution of controlled
substances. Duties include undercover purchases,
surveillance, and case preparation and filing for
0.00% $0 $61,86S SC $61,869
CONTRACTUAL AND PROFESSIONAL SERVICES CJD Cash In-Kind Total
Special Prosecutor - Lamar County: Prosecatee
criminal narcotics cases and civil forfeiture cases for
the task force. Drafts legal documents, prepares and
various departments within the tri-county area.
Salary $ 47,807 plus $16,254 benefits. This amount
$64,061 $0 $0 $64,061
Page I of 3 Budget Form
Investigator - Deputy - Lamar County: Works to
develop cases related to trafficking, selling, and/or
distribution of controlled substances. Duties include
undercover purchases, surveillance, and case
~ration and illin{3 for I~r05eeuti0n. Salary $
30,714 plus $11,919 benefits. This amount includes
$32,024 $10,609 $0 $42,633
Investigator - Deputy - Fannin County: Works to
develop cases related to trafficking, selling, and/or
distribution of controlled substances. Duties include
undercover purchases, surveillance, and case
~reparatiee and filing for prosecution. Salary $
25,867 plus $13,276 benefits. This amount includes
$38.954 $189 $0 $39,143
Investigator - Detective - City of Bonham: Works to
develop cases related to trafficking, selling, and/or
distribution of controlled substances. Duties include
undercover purchases, surveillance, and case
preparation and filing for prosecution. Salaq/$
39.830 plus $14,478 benefits. This amount includes
~. ']~ ,.,.n, ,.~ ............... $40,731 $13,577 $1D $54,308
TRAVEL AND TRAINING CJD Cash In-Kind Total
Local Mileage - (0.365 cents/mile) for personal miles
to conduct task force business. $900 $300 $(~ $1,200
In-State Travel and Training: $ 30 to $ 46 per diem,
)lus hotel expense. Rates comply with grantee's
travel policy. Includes training for officers,
~-~mm.,~'~=.'~ m~ti~,..'~ ~,'~ ~.r..* ~r~i.i.. $3,958 $1,319 $(3 $5,277
Out-of-State Travel: For investigative travel. $75 $25 $(~ $100
EQUIPMENT CJD Cash In-Kind Total
$0
SUPPLIES AND DIRECT OPERATING EXPENSES CJD Cash In-Kind Total
Drug Testing: testing is done on a quarterly basis,
two personnel each quarter at ~ 27 per test, $162 $.54 $0: $216
Communication Costs: Includes cellular phone
service $ 630 x 12 = $ 7,560, phone and long
distance $ 226 x 12 = $ 2,712, and pager service $
Rn ~ 17 =; ~ $7,125 $2,375 $0 $9,50(3
Cost for Space: Lease of 3,160 square feet for
office, 1,200 square feet for storage building, and
~3,360 square feet for vehicle storage lot - $15,000,
Jtilities for the office building - $ 420 x 12 = $ 5.040.
.... ~, ..... +o,. _ ¢ r..~n $15,435 $5,145 $0
Vehicle Operating Costs: Fuel, oil, and maintenance
;or five vehicles at $1994 Der month for 12 months. $17,94~ $5,982 $0 $23,92~
Seizure Expense: Expense incurred on seizures
~/hich includes towing fees, required maintenance,
~r~nnr~tinn ~'~Rt for n,,~finn ~ncl n, ,hlic~tinn f~ $1,4.32 $1,726 $0 $3,1581
:ield Supplies: Provides drug test kits, batteries,
video/audio taoes, film and develaoina. $3,75C $1,250 $0 $$,000
Office Supplies: Copier Lease - $147 x 12 = $
1,764; postage - $142 x 12 = $1.704; copy paper,
envelopes, computer disks, paper clips, file folders,
,.t,- _ ~; RRn .~ 13 = · qn ~on $8,000 $5,670 $0 $13,670
Confidential Funds - for purchase of controlled
substance, information and services during
ill3rl~rr~nv~r nnnrntinnR $30.000 $10.000 $0 $40,000
Fidelity Bond and Insurance - bond to cover any
employee who is dishonest, commits theft, computer
fraud, or the destruction of anything of value while
n~inn~w.I In the l~l~k fnrcJ~ $4,875 $1,625 $0 $6,500
Equipment Maintenance: Repair equipment such as
audio/video recorders. Da(]ers. etc. $75~ $250 $0 $1,000
INDIRECT C'O~TS (the Direct Cost~ Against CJD Direct Match Direct
~/hich the Indirect Rate is Chamed~ ~,os{s ~s~s In&red I~ale
BUDGET SUl /IMARY
BUDGET CATEGORIES CJD CASH IN-KIND TOTAL
PERSONNEL $118,292 $150,491 $0 $268,783
CONTRACTUAL AND PROFESSION/U_ SERVICES $175,770 $24,375 $0 $200,145
TRAVEL AND TRAINING $4,933 $1,644 $0 $6,577
EQUIPMENT $0 $0 $0 $0
SUPPLIES AND DIRECT OPERATING EXPENSES $89,475 $34,077 $0 $123,552
TOTAL DIRECT COSTS: $388,470 $210,587 $0 $599,057
INDIRECT COSTS $0 ~ $0
TOTAL: $386~470 $210~587 $0 $599r057
Total Match: $210,587
Actual Match Percentac.~e Applied to this Budge{:. 35.2%
Grant Number: 113854-05
Page 3 of 3 Budget Form
Match & Generated Program Income (GPI) Form
b) '~tle o~ Project: ~egleaal Ce~a~bd Subelam:e Al~ I~ , r[~. '
2. a) ENTER ~ ~ ~ (~ ~m,~ Z b) ENTER Z ~ E~R ~~ (~ ~ i~e, ~, 2. b) ENTER
i~e, ~, ~, ~c.): ~:
(2) C~y ~ P~s $ 17.~7 (12)
(3) C~y ~ B~ham $ 17,987
(5) L~ Coun~ $ 17.~7
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