04/14/2014MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
April 14, 2014
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
April 14, 2014, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: A.J. Hashmi
Council Members: Aaron Jenkins; Billie Lancaster; John Wright;
Richard Grossnickle; Matt Frierson; and Cleonne
Drake
City Staff: John Godwin, City Manager; Kent McIlyar, City
Attorney; Janice Ellis, City Clerk; Gene Anderson,
Finance Director; Shawn Napier, City Engineer;
Larry Wright, Fire Chief, Bob Hundley, Police
Chief, Kent Klinkerman, EMS Director; Director;
and Doug Harris, Utilities Director
Opening Agenda
1. Call meeting to order.
Mayor Hashmi called the meeting to order at 5:30 p.m.
2. Invocation.
Pastor Ben Read gave the invocation.
3. Pledge of Allegiance.
Council Member Grossnickle led the pledge.
4. a. Citizens' Forum.
James Price, 1230 Shiloh — he said there were many houses on the west side of town that
had burned and needed to be torn down.
b. Proclamation recognizing the achievements of Paris Jr. High School Science Students.
After reading the proclamation, Mayor Hashmi and Council Member Drake presented the
proclamation to the students.
c. Proclamation declaring the month of April as Safety Digging month.
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April 14, 2014
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After reading the proclamation, Mayor Hashmi presented the proclamation to Mr. Lewis,
representative for Atmos.
d. Proclamation recognizing the service to our community provided by the Paris -Lamar
County Health District.
After reading the proclamation, Mayor Hashmi and Council Member Wright presented
proclamations to Mrs. Prestridge and Mrs. Yeager.
Consent Agenda
Mayor Hashmi inquired of Council Members if they wished to pull any items from the
Consent Agenda for discussion. There being none, a Motion to approve the Consent Agenda
was made by Council Member Drake and seconded by Council Members Wright and Frierson.
Motion carried, 7 ayes — 0 nays.
5. Approve the minutes from the City Council meetings on March 24, 2014 and March 31,
2014.
6. Receive reports and /or minutes from the following boards, commissions, and committees:
a. Building and Standards Commission (1 -22 -2014 & 2 -17 -2014)
b. Traffic Commission (12 -3 -2014 & 2 -14 -2014)
c. Paris Public Library Advisory Board (2 -19 -2014)
d. Planning and Zoning Commission (3 -7 -2014)
e. Airport Advisory Board (2 -20 -2014)
f. Main Street Advisory Board (I -14 -2014 & 3 -11 -2014)
7. Approve RESOLUTION NO. 2014 -011: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, APPROVING A PROCLAMATION DECLARING
THE MONTH OF APRIL AS FAIR HOUSING MONTH; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING
AN EFFECTIVE DATE.
8. Approve Office Equipment Center Addition city block 103 final plat.
9. Approve Easlon 306A Addition replat.
10. Approve RESOLUTION NO.2014 -012: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS APPROVING A PRIVATE RE -SALE OF BID -OFF
TAX PROPERTIES TO RAYMOND ETHRIDGE OR HIS DESIGNEE; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE and RESOLUTION NO. 2014 -013: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
APPROVING A PRIVATE RE -SALE OF BID -OFF TAX PROPERTIES TO SKYLER
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BURCHINAL OR HIS DESIGNEE; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
11. Accept the bid and award a contract for the construction of single - family homes under a
Home Program Grant received from the Texas Department of Housing and Community
Affairs (TDHCA) to Phil Milford /Cypress Creek Construction.
12. Approve an agreement with Sharon Malone, M.D. to serve as Medical Director of the
Emergency Medical Services of the City of Paris.
13. Approve RESOLUTION NO. 2014 -014: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, AUTHORIZING AND APPROVING AN
INTERLOCAL AGREEMENT BETWEEN LAMAR COUNTY, TEXAS, THE CITY
OF PARIS, TEXAS, AND THE CITY OF RENO, TEXAS, (HEREINAFTER THE
"PARTIES ") FOR LAW ENFORCEMENT SERVICES; MAKING OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN
EFFECTIVE DATE.
14. Approve RESOLUTION NO. 2014 -015: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS; APPROVING AN APPLICATION FOR AN
AUTOMOBILE BURGLARY & THEFT PREVENTION; AUTHORIZING GRANT
FOR CONTINUATION OF THE NORTHEAST TEXAS AUTO THEFT TASK
FORCE; THE TOTAL OF THE GRANT IS EXPECTED TO BE $129,501.00 WITH A
CASH MATCH FROM THE CITY TOTALING $49,744.00 ALONG WITH A
$1,000.00 "IN- KIND" MATCH IN THE 2014 -2015 POLICE BUDGET FOR A TOTAL
OF $180,245.00; AUTHORIZING THE EXECUTION OF ANY AND ALL
DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF
SAID GRANT UPON NOTICE THEREOF; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE
DATE.
Regular Agenda
15. Discuss and consider proposed Economic Development Policy, with Lamar County
Chamber of Commerce retail committee.
City Manager John Godwin informed City Council of the progress made during the
meetings with the Chamber of Commerce retail committee. He explained the benefits of having
a policy, which included chapter 380 agreements.
A Motion to approve the policy was made by Council Member Drake and seconded by
Mayor Hashmi. Motion carried, 7 ayes — 0 nays.
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A Motion to reopen item 13 was made by Mayor Hashmi and seconded by Council
Member Wright. Motion carried, 7 ayes — 0 nays. Mayor Hashmi inquired about liability issues
with regard to officers working in different jurisdictions. Chief Hundley said there would be no
additional liability. A Motion to approve the item was made by Mayor Hashmi and seconded by
Council Member Wright. Motion carried, 7 ayes — 0 nays.
16. Receive project update on phase 1 of the TWDB water line replacement project, and
discuss and act on Change Order #1 in the amount of $18,383.02.
A Motion to remove this item from the table was made by Council Member Drake and
seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays.
City Engineer Shawn Napier said the job was not complete and the major problem was
the old 20 -inch cast iron pipe that needed to be taken out of service. He also said during the last
several weeks, crews had not been able to accomplish this task due to broken valves and
unmarked water lines. Mr. Napier told Council that McInnis Brothers was in the process of
hiring a local asphalt contractor to repair and /or replace the cut streets. Mr. Napier said McInnis
requested an additional 45 day extension and if that request was granted liquidated damages as of
April 14 were in the amount of $5,850.00. He recommended that the contract be ended with
McInnis Brothers and the work completed by City crews.
Council Member Wright did not favor a change order in the amount of $18,383.02
because of the lack of quality work, the streets were a mess and they did not complete the job on
time. Council Member Drake agreed with Council Member Wright. Mr. Godwin recommended
tabling the item until April 28. Council Member Frierson said there were some major things that
were going to need to be resolved and that would take some time. Mr. Godwin said by contract,
the city was required to pay for the increase, but that staff could bring options back to the next
Council meeting. Council Member Wright expressed displeasure with McInnis for tearing up the
street and not properly repairing it. He inquired about the bond money. Mr. Godwin said
Council would need to decide what percentage they wanted to spend on street repair. Council
Member Frierson suggested they perhaps have a workshop to discuss this issue. Mr. Godwin
said Contract B would come to the Council in June. Council Member Drake confirmed that the
change order was due to items McInnis had purchased and already placed in the ground. Mayor
Hashmi inquired about the penalty amount and Mr. Napier replied it was $150.00 a day. Council
Member Lancaster expressed concern about the mess McInnis had made out of the street. Mr.
Godwin said the City had McInnis' bond money and recommended that this item be tabled.
A Motion to table this item was made by Council Member Drake and seconded by
Council Member Jenkins. Motion carried, 7 ayes — 0 nays.
17. Discuss and act on RESOLUTION NO. 2014 -016: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS NOMINATING POTTERS
INDUSTRIES, LLC PROJECT TO THE OFFICE OF THE GOVERNOR FOR
ECONOMIC DEVELOPMENT AND TOURISM THROUGH THE ECONOMIC
DEVELOPMENT BANK FOR DESIGNATION AS A QUALIFIED BUSINESS AND
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ENTERPRISE PROJECT UNDER THE TEXAS ENTERPRISE ZONE ACT,
CHAPTER 2303, TEXAS GOVERNMENT CODE; AUTHORIZING THE CITY OF
PARIS TO PARTICIPATE IN THE TEXAS ENTERPRISE ZONE PROGRAM;
PROVIDING TAX INCENTIVES; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
Mr. Godwin said PEDC had received a request from Potters Industries seeking a
nomination for an enterprise zone project designation for its expansion project. He said the
designation would permit certain refunds of State sales and use tax.
A Motion to approve this item was made by Mayor Hashmi and seconded by Council
Member Drake. Motion carried, 7 ayes — 0 nays.
18. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2014 -004: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED, SO AS TO REZONE LOT 1, BLALOCK ADDITION,
LOCATED AT 5055 OLD CLARKSVILLE ROAD IN THE CITY OF PARIS,
LAMAR COUNTY, TEXAS, FROM AN AGRICULTURAL DISTRICT (A) TO A
SINGLE- FAMILY DWELLING DISTRICT NO. 2 (SF -2); DIRECTING A CHANGE
ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A
REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A
PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
Mr. Napier said Mrs. Blalock petitioned the zoning change so that she could build one
single - family home. He also said that Planning and Zoning Commission voted unanimously to
recommend this change.
Mayor Hashmi opened the public hearing and asked for anyone wishing to speak about
this item, to please come forward. Ray Banks, 3450 Robin Road, inquired if there was water and
sewer on the property. Mr. Napier said it would be on a septic system. With no one else
speaking, Mayor Hashmi closed the public hearing.
A Motion to approve the zoning change was made by Council Member Frierson and
seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays.
19. Discuss, conduct a public hearing, and act on ORDINANCE NO. 2014 -005: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS
HERETOFORE AMENDED, SO AS TO REZONE LOT 8, CITY BLOCK 61,
LOCATED AT 614 5TH STREET N.E. IN THE CITY OF PARIS, LAMAR COUNTY,
TEXAS, FROM A TWO- FAMILY DWELLING DISTRICT (2F) TO A GENERAL
RETAIL DISTRICT (GR); DIRECTING A CHANGE ACCORDINGLY IN THE
OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A
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SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
Mr. Napier explained that property owner Ms. Odessa King requested this zoning change,
so that she could expand the parking lot for the funeral home. He also said that Planning and
Zoning Commission voted unanimously to recommend this change.
Mayor Hashmi opened the public hearing and asked for anyone wishing to speak about
this item, to please come forward. With no one speaking, Mayor Hashmi closed the public
hearing.
A Motion to approve the zoning change was made by Council Member Lancaster and
seconded by Council Member Wright. Motion carried, 7 ayes — 0 nays.
20. Receive and discuss annual report and plans for the public works department.
Mr. Godwin gave a report for the various divisions of the public works department,
which included streets, the garage, traffic & sanitation, recreation, water & sewer, parks &
drainage, and administration. He gave an outline of needed equipment for the upcoming year.
He said that they were going to need to address the parks division during budget specifically the
need for additional employees. Mr. Godwin said three interviews for the public works director
position were scheduled for the next week and two more were scheduled the following week.
21. Accept the bids and award a contract to GWG Wood Group in the amount of $54,000 for
the grinding/chip and removal of brush and stumps as a result of the winter ice storm.
Mr. Godwin said in the initial phase of the cleanup, city staff burned debris in order to
handle the huge volume but at a very slow rate due to the size and type of equipment. He said an
outside contractor was preferred to get rid of the backlog. Mr. Godwin told the Council bids
were advertised and only one bid was received. He recommended awarding the bid to GWG
Wood Group from unappropriated reserves.
A Motion to approve this item was made by Council Member Drake and seconded by
Council Member Jenkins. Motion carried, 7 ayes — 0 nays.
22. Consider and approve future events for City Council and /or City Staff pursuant to
Resolution No. 2004 -081.
Mayor Hashmi asked the city clerk to post a possible quorum for the candidate forum
scheduled for April 24. City Clerk Janice Ellis reminded everyone of the trash -off scheduled for
Saturday at 7:30 a.m.
23. Adjournment.
There being no further business, a Mot:
Frierson and was seconded by Council Member
meeting was adjourned at 6:40 p.m.
NICE ELLIS, CIT CLERK
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on to adjourn was made by Council Member
Drake. Motion carried, 7 ayes — 0 nays. The
A.J. HASHMI,