04/28/2014MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
April 28, 2014
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
April 28, 2014, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas.
Present: Mayor: A.J. Hashmi
Council Members: Aaron Jenkins; Billie Lancaster; Richard
Grossnickle; Matt Frierson; and Cleonne Drake
City Staff: John Godwin, City Manager; Kent McIlyar, City
Attorney; Janice Ellis, City Clerk; Gene Anderson,
Finance Director; Shawn Napier, City Engineer;
Larry Wright, Fire Chief, Bob Hundley, Police
Chief, Kent Klinkerman, EMS Director; Director;
Doug Harris, Utilities Director; and Priscilla
McAnally, Library Director
Absent: Council Member: John Wright
Opening Agenda
I . Call meeting to order.
Mayor Hashmi called the meeting to order at 5:30 p.m.
2. Invocation.
Reverend James Price gave the invocation.
3. Pledge of Allegiance.
Council Member Grossnickle led the pledge.
4. a. Citizens' Forum.
James Price, 1230 Shiloh — he invited everyone to the upcoming Go Tell Crusade with
Rick Gage scheduled for May 11 -14 at the Paris High School Stadium.
Bob Bush — 507 CR 32050, Brookston, Texas — he applauded City Council for
reintroducing recycling, but asked them to consider Christians in Action recycling involvement.
• Proclamation recognizing the achievements of band member Conner Johnson.
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April 28, 2014
Page 2
After reading the proclamation, Mayor Hashmi presented the proclamation to Conner
Johnson.
• Proclamation declaring May 1, 2014, as Loyalty Day.
After reading the proclamation, Mayor Hashmi presented the proclamation to Bud
Mackey.
• Proclamation proclaiming May 1, 2014, as a Day or Prayer.
After reading the proclamation, Mayor Hashmi presented the proclamation to Pastor
Charlotte Coyle, Reverend Rodney Slaughter, Reverend James Price, and Pastor Bob Bush.
Consent Agenda
Mayor Hashmi inquired of Council Members if they wished to pull any items from the
Consent Agenda for discussion. There being none, a Motion to approve the Consent Agenda
was made by Council Member Drake and seconded by Mayor Hashmi. Motion carried, 6 ayes —
0 nays.
5. Approve the minutes from the City Council meeting on April 14, 2014.
6. Receive reports and /or minutes from the following boards, commissions, and committees:
a. Paris Economic Development Corporation & Airport Advisory Board
subcommittee joint meeting (3 -6 -2014)
b. Historic Preservation Commission (3 -12 -2014)
c. Paris Economic Development Corporation (3 -4 -2014 & 3 -20 -2014)
7. Receive March monthly financial report.
8. Receive March drainage ditch maintenance report.
9. Receive dilapidated structure report.
10. Approve change for meeting date in the month of May.
11. Accept the city audit report FY 2012 -2013.
12. Receive the PEDC audit report FY 2012 -2013.
13. Accept the bids and award a contract to the lowest responsible bidder for the Paris City
Hall Window Retrofit Project Phase II.
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April 28, 2014
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14. Approve ORDINANCE NO. 2014 -006: AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, AMENDING THE TRAFFIC CONTROL MAP
ADOPTED IN SECTION 31 -65 OF THE CODE OF ORDINANCES OF THE CITY OF
PARIS, TEXAS; ESTABLISHING A NO PARKING AREA ON THE EAST AND
WEST SIDES OF JOHNSON WOODS DRIVE BETWEEN CARSON LANE AND
CLARK LANE DURING CERTAIN HOURS DUE TO A BICYCLE LANE BEING
PLANNED FOR JOHNSON WOODS DRIVE AS PART OF THE SAFE ROUTES TO
SCHOOL PROJECT; MAKING OTHER FINDINGS AND PROVISIONS RELATED
TO THE SUBJECT; PROVIDING FOR A REPEALER CLAUSE, A SEVERABILITY
CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING FOR
AN EFFECTIVE DATE.
15. Ratify the Economic Development Policy, with Lamar County Chamber of Commerce
retail committee.
16. Approve ORDINANCE NO. 2014 -007: AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, ADOPTING A REVISED AND CONSOLIDATED
WATER CONSERVATION /DROUGHT CONTINGENCY PLAN IN ACCORDANCE
WITH THE REQUIREMENTS OF SECTIONS 11.271 AND 11.272 OF THE TEXAS
WATER CODE AND APPLICABLE RULES OF THE TEXAS COMMISSION ON
ENVIRONMENTAL QUALITY; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; REPEALING ALL PRIOR DROUGHT
CONTINGENCY AND WATER CONSERVATION PLANS IN CONFLICT
HEREWITH; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A
SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
Regular Agenda
17. Receive the Visitors and Convention Council annual report.
Becky Semple presented the annual report, which included funding and events. City
Council Members expressed their appreciation for the work done by VC &C staff and volunteers.
18. Receive and discuss annual report and plans for the Finance Department.
Finance Director Gene Anderson presented the annual report, which included goals,
staffing levels and collections for the water billing division, the city warehouse and the finance
office. Mr. Anderson specifically cited turn-over of city departments and said the city's pay plan
had fallen behind the increased cost of living. He also said the in the past five years, COLAs had
been granted only twice. Council Members expressed appreciation to Mr. Anderson for his hard
working and accounting practices, citing the excellent rating awarded to the City.
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April 28, 2014
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19. Receive and discuss annual report and plans for the Paris Public Library.
Library Director Priscilla McAnally presented the annual report, which included staffing
levels and customer service, the need for restoration of art work and circulation numbers.
20. Discuss and act on ORDINANCE NO. 2014 -008: AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING CHAPTER 25,
PLUMBING AND GAS, OF THE CODE OF ORDINANCES OF THE CITY OF
PARIS, TEXAS ADDING ARTICLE IV, IRRIGATION STANDARDS, TO
ESTABLISH THE MINIMUM STANDARDS FOR INSTALLATION AND
ALTERATION OF IRRIGATION SYSTEMS; WITHIN THE CITY OF PARIS,
TEXAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A
SAVINGS CLAUSE, A PENALTY CLAUSE; AND DECLARING AN EFFECTIVE
DATE.
Building Official Joey Sleeper said rules adopted by TCEQ required that municipalities
with a population of 20,000 or more adopt a landscape irrigation ordinance.
A Motion to approve this item was made by Council Member Drake and seconded by
Council Member Frierson. Motion carried, 6 ayes — 0 nays.
21. Discuss a recycling program and provide direction to staff.
Public Works Supervisor Edwayne Samis explained two options for recycling. He said
one was full curb -side service, which would cost $3.75 per household each month and cost the
City about $30,000 a month. Mr. Samis said the other option was to have drop -off containers in
six public areas around town. He also said the containers would be a one -time cost of $356 per
set, and that once filled an outside company would charge a fee of $500.00 per trip to take the
container to the compost site. Mr. Godwin said as previously agreed, the overall best approach
for the City was to offer drop -off containers. City Council Members had questions about
container size, the cost of a compactor, investment on the front end, cost of bins, the number of
units per place, and the possibility of getting businesses to participate. Mayor Hashmi asked Mr.
Samis to get prices on a compactor and compare that to the number of trips at the rate of
$500.00. Council Member Frierson also said he would like more numbers on this item and get
comparisons from other cities similar to Paris. It was a consensus of City Council to postpone
this item for two weeks to allow staff to obtain additional information.
22. Discuss downtown redevelopment and provide direction to staff.
In follow -up to the City Council meeting of January 13, Mr. Godwin said a meeting had
taken place of interested downtown stakeholders on March 27. He said they developed a draft
plan of action with a list of priorities and that list included planning, ongoing infrastructure
construction, as well as making the downtown safer and more pedestrian friendly.
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23. Consider and approve future events for City Council and /or City Staff pursuant to
Resolution No. 2004 -081.
Mr. Godwin reminded City Council that their second meeting in May was rescheduled
from May 26 to May 19.
24. Adj ournment.
There being no further business, a Motion to adjourn was made by Council Member
Frierson and was seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. The
meeting was adjourned at 6:48 p.m. N
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NICE ELLIS, CITY CLERK