16-B Violence Agnst Women GrntDRAFT
F:ALICEhO. ESWORK\CURRENT\Violence Against Women App 1-04
January 16, 2004
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND RATIFYING THE EXECUTION OF A
GRANT APPLICATION TO THE OFFICE OF THE GOVERNOR,
CRIMINAL JUSTICE DIVISION, THROUGH THE ARK-TEX COUNCIL OF
GOVERNMENTS, FOR A VIOLENCE AGAINST WOMEN ACT GRANT IN
THE AMOUNT OF $107,000.00, WITH THE CITY OF PARIS PROVIDING
$27,000.00 IN THE FORM OF IN-KIND SERVICES; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the Office of the Governor, Criminal Justice Division, through the Ark-Tex
Council of Governments, provides funding for "Violence Against Women Act" Grants; and,
WHEREAS, the City Council of the City of Paris is desirous of processing a grant application
for a "Violent Crimes Against Women Unit Project" Grant, for the period beginning September 1,
2004, and ending August 31, 2005, at a total cost of $134,000.00, with $107,000.00 to be provided
by grant and $27,000.00 to be provided by the City of Paris in the form of in-kind services; and,
WHEREAS, the City of Paris assures that, in the event of loss or misuse of grant funds, such
funds will be returned to the Criminal Justice Division in full; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That an application be made to the Office of the Governor, Criminal Justice
Division, through the Ark-Tex Council of Governments, for a "Violence Against Women Act" Grant
for the period beginning September 1, 2004, and ending August 31, 2005, in the amount of
$107,000.00, being approximately 75% of the cost of the "Violent Crimes Against Women Unit
Project," with the City of Paris providing $27,000.00 in the form of in-kind services.
Section 3. That the City Council of the City of Paris does hereby assure the Criminal Justice
Division in the event of loss or misuse of grant funds, such funds will be returned to the Criminal
Justice Division in full.
Section 4. That the City Manager be, and he is hereby, appointed as the Authorized Official
of said project and the execution of the application for said grant, on behalf of the City of Paris, under
the terms and conditions and in the form shown in Exhibit A, attached hereto be, and the same is
hereby ratified and approved.
Section 5. That the Chief of Police be, and he is hereby, appointed as Project Director and
is hereby authorized and directed to execute and deliver, on behalf of the City of Paris, all reports,
communications, assurances, and documents necessary for the completion of said project.
Section 6. That the Director of Finance be, and he is hereby, authorized and directed to serve
as the Financial Officer for said project and to receive and distribute funds for purposes of the
"Violent Crimes Against Women Unit Project."
Section 7. That the Mayor, City Manager, Chief of Police, and the Finance Director be
authorized and directed to execute, on behalf of the City of Paris, any and all documents
necessary for acceptance and implementation of said grant upon notice of award thereof by the
Office of the Governor, Criminal Justice Division, through the Ark-Tex Council of Governments,
under the terms and conditions and in the forms approved by the City Attorney, and to proceed
with use of said funds upon receipt thereof for the purposes stated herein and in accordance with
the grant conditions.
Section 8. That this resolution shall become effective from and after its date of passage.
PASSED AND ADOPTED this 5th day of February, 2004.
Curtis Fendley, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
(}RANT APPLICATION
CERTIFICATION FORM
OFFICE OF THE GOVERNOR
CRIMINAL JUSTICE DIVISION
P.O. Box 13428
AUSTIN, TEXnS 7871 I
$12/463-1919
FAX: 5121475-2440
WWW.GOVERNOR.STATE.TX.US
Applicants must complete and submit this form before they will receive state and/or federal funds.
Recipients of state and/or federal funds must read, agree, fully underetsnd and comply with the
requirements listed within in each form of this Grant Application Kit as detailed below.
PART I: CERTIFICATIONS
The grant applicant must:
1. SELECT 'Certify' or 'Unable to Certify' for each document that has been certified as true and correct by the
Authorized Official.
2. If you SELECTED 'Unable to Certify':
a) a brief explanation must be given why the document cannot be certified at the time the grant application kit
is submitted to CJD; and
b) a date must be ENTERED that notifies CJD when your organization anticipates that the Authorized Official
will be able to certify and submit the document to CJD.
Description of Document "1 Certify" "Unable to Explanation (ax: Incomplete, Not Date
Certify" Applicable, etc.)
Determine Eligibility Form * [] []
VAWA Project Narrative & Summary [] []
Form
Comprehensive Certification and [] []
Assurances - Federal Funds Form
Cooperative Working Agreement [] []
Purpose and Participant Form
Financial Capability Questionnaire [] [] not applicable
Form
Coversheet Form [] []
Budget Form [] []
Match - GPi Form [] []
* Critical: The grant applicant mast complete the Determine Eligibility Form in its entirety and submit to CJD with
the grant application kit. /f any portion of the form is left incomplete and the Authorized Official is unable to certify
and/or submit the form, your project will be considered Ineligible and will not be reviewed by CJD.
PART Ih ATTACH RESOLUTION FORM
The Resolution from the governing body must be submitted along with the Grant Application Certification Form to
CJD. Please indicate the status of this document below:
1. a) Is the Resolutio, n Form attached to the ceffification form? [] I Yes [] I No
b) If you selected No', PROVIDE a bdef exp anat on for the de ay and the date that your 2/./J~u~ ...... ~ater~ -
organization anticipates submission to CJD:
Thc Gram Coordinator has begun closing various files in his office in preparation of impending retirement, and personnel affected by this
grant who ,here newly assigned responsibility for Ibis year's application were unaware of the grant deadline in enough time to have a
resolution placed on the January Cty Couac al]enda. A resolution will be placed on the first agenda in February.
PART IIh SIGNATURE
The organization's Authorized Official hereby assures and certifies their authorization for the submission of
this grant application kit In it's entirety to the Office of the Govemor, Criminal Justice Division.
City of Paris, Paris, Texas
Applicant's Organization
Michael E. Malone, City Manager
Name and Title of the Authorized Official
Violent Crimes Against Women Unit
Project Title
SignSture · th~Authefized Official ~
111612004
Effective Date
CJD GRANT APPLICATION KIT- PAGE 11 VAWA (CFDA-16.588) ISSUE DATE: NOVEMBER 2003