14-R SS-1 Emulsion AsphaltTo:
From:
Subject:
Date:
MEMORANDUM
Michael Malone, City Manager
Terry Townsend, Director of Public Works
Bid Tabulation and Recommendation
February 13, 2004
The following bids were received at a bid opening on Tuesday, February 3, 2004 at
3 p.m., for SS-1 Emulsion Asphalt (Tack Oil).
1.) Ergon Asphalt & Emulsions 209 Robert Nance Rd.
Mt. Pleasant, Texas 75455
$. 8147 per gallon
2.) Koch Materials Company
600 Minton Road
Fort Worth, Texas 76131
$. 8400 per gallon
3.) Southern Asphalt & Petroleum Co.
3632 Lawnwood St., P.O. Box 7637
Ft. Worth, Texas 76111
$.8810 per gallon
! am recommending the low bid of $. 8147 per gallon from Ergon Asphalt & Emulsions be
accepted for S S-1 Emulsion Asphalt (Tack Oil).
These funds are budgeted in 2003-2004.
TT/as
DRAFT
F:kAttorney\LisahO. esolutions\CURRENTkAward Bid - SS-1 Emulsion Asphalt. wpd
February 2, 2004
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF SS-1
EMULSION ASPHALT (TACK OIL) FOR USE IN THE STREET DIVISION
OF THE PUBLIC WORKS DEPARTMENT; MAKING OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 12th day of January,
2004, in Resolution No. 2004-014, authorize the advertisement for bids for the purchase of SS-1
Emulsion Asphalt (Tack Oil) for use in the Street Division of the Public Works Department; and,
WHEREAS, the best bid for such material was made by Ergon Asphalt & Emulsions, and
it should be awarded the bid for the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Ergon Asphalt & Emulsions for the furnishing and delivery of SS-1
Emulsion Asphalt (Tack Oil) for use in the Street Division of the Public Works Department, in
the amount of $0.8147 per gallon, is hereby accepted and let conditioned upon said vendor meeting
all of the terms and specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 9th day of February, 2004.
ATTEST:
Curtis Fendley, Mayor
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
BID FORM
To:
From:
Mayor and City Council, City of Paris
135 1~ SE
P. 0. Box 9037
Paris, Texas 75461
FEB 0
CITY MANAG~2,.
PARIS, TEX,,\ S
(Name of Bidder)
(Address)
(Address)
Re:
Furnishing and delivering SS-1 Emulsion Asphalt (Tack Oil)
Pursuant to and in compliance with your bid specifications for furnishing and delivery of SS-1
Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
Dated the
per gallon
day of.~;t~r) ct ,,q~ c,
,2004.
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark on the
outside of the envelope "Sealed Bid: SS-1 Emulsion Asphalt (Tack Off)" and return to the Office
of the City Manager, City of Paris, 135 1st SE, P. 0. Box 9037, Paris, Texas 75461 n9 later than 3:00
P.M. on Tuesday, February 3, 2004 at which time all bids will be publicly opened at the City of Paris
City Hall Building, 135 1st SE, Paris, Texas, read aloud, tabulated and referred to the City Council
for consideration.
To:
BID FORM
Mayor and City Council, City of Paris
135 1st SE
P.O. Box 9037
Pads, Texas 75461
FEB
CITY MANAGE?
PA~S,
From:
Koch Materials Company
600 Minton Road
Fort Worth, Texas 76131
(Name of Bidder)
(Address)
Re: Furnishing and delivering SS-1 Emulsion Asphalt (Tack Oil)
Pursuant to and in compliance with your bid specifications for furnishing and delivery of
SS-1 Emulsion Asphalt {Tack Oil), we bid the following:
gg-t Rmals~on ~splmlt (Tack Od) will be furmshed and delivered for the price of:
$~ .84
Dated the ,~_~)~5/]''~'~
per gallon*
day of January
Title: Technical Marketing Representative
,2004
p0r gnll0n full 6fa,000 lb . Minimum reigh{ charges
~vill apply to loads of less than 45,000 lbs.
Pump charge (if requested) $72.00
Demurrage: First 2 hours fi'ee-$62.50 per hour thereafmr
Delivered loads cancelled less than 2 hours prior to load time will be subject to a
charge orS 125.
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly
mark on the outside of the envelope "Sealed Bid: SSA Emulsion Asphalt (Tack Oil)" and
return to the Office of the City Manager, City of Pads, 135 1st SE, P.O. Box 9037, Pads,
Texas 75461 no later than 3:00 P.M. on Tuesday, February 3, 2004 at which time all bids
will be publicly opened at the City of Paris City Hall Building, 135 1st SE, Paris, Texas,
read aloud, tabulated and referred to the City Council for consideration.
To:
~rom~
BID FORM
Mayor and City Council, City of Paris
135 1s' SE
P. 0. Box 9037
Paris, Texas 75461
SOUTHERN ASPHALT & PETROLEUM CO.
3632 LAWNWOOD ST. P.O. BOX 7637
FT. WORTH, TEXAS 76111
(Name of Bidder)
(Address)
(Address)
Re: Furnishing and delivering SS-1 Emulsion Asphalt (Tack Oil)
Pursuant to and in compliance with your bid specifications for furnishing and delivery of SS-1
Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$. o. 881 per gallon
By: /~,~' ZS~~ Title: SALES MANAGER
Dated the 2 8TH day of JANUARY ,2004.
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark on the
outside of the envelope "Sealed Bid: SS-1 Emulsion Asphalt (Tack Oil)" and return to the Office
of the City Manager, City of Paris, 135 1st SE, P. 0. Box 9037, Paris, Texas 75461 no later than 3:00
P.M. on Tuesday, February 3, 2004 at which time all bids will be publicly opened at the City of Paris
City Hall Building, 135 1st SE, Paris, Texas, read aloud, tabulated and referred to the City Council
for consideration.