14-O CRS-2 Emulsion AsphaltTo:
From:
Subject:
Date:
MEMORANDUM
Michael Malone, City Manager
Terry Townsend, Director of Public Works
Bid Tabulation and Recommendation
February 13, 2004
The following bids were received at a bid opening on Tuesday, February 3, 2004 at
3 p.m., for CRS-2 Emulsion Asphalt.
1.) Ergon Asphalt & Emulsions 209 Robert Nance Rd.
Mt. Pleasant, Texas 75455
$.7947 per gallon
2.)
Southern Asphalt & Petroleum Co.
3632 Lawnwood St., P.O. Box 7637.
Ft. Worth, Texas 76111
$.8470 per gallon
3.)
Koch Materials Company
600 Minton Road
Fort Worth, Texas 76131
$.8700 per gallon
! am recommending the low bid of $.7947 per gallon from Ergon Asphalt & Emulsions be
accepted for CRS-2 Emulsion Asphalt.
These funds are budgeted in 2003-2004.
TT/as
DRAFT
F:kAttorney\LisahO. esolutions\CURRENTkAward Bid - CRS-2 Emulsion Asphalt. wpd
February 2, 2004
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF CRS-2
EMULSION ASPHALT FOR USE IN THE STREET DIVISION OF THE
PUBLIC WORKS DEPARTMENT; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 12th day of January,
2004, in Resolution No. 2004-011, authorize the advertisement for bids for the purchase of CRS-2
Emulsion Asphalt for use in the Street Division of the Public Works Department; and,
WHEREAS, the best bid for such material was made by Ergon Asphalt & Emulsion, and it
should be awarded the bid for the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Ergon Asphalt & Emulsion for the furnishing and delivery of CRS-
2 Emulsion Asphalt for use in the Street Division of the Public Works Department, in the amount of
$0.7947 per gallon, is hereby accepted and let conditioned upon said vendor meeting all of the terms
and specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 9th day of February, 2004.
ATTEST:
Curtis Fendley, Mayor
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
To:
BID FORM
Mayor and City Council, City of Paris
135 1st SE
P. 0. Box 9037
Pads, Texas 75461
t~ ~C/Ot~ (Name of Bidder)
~fl (Address)
t~; Furnishing and delivering, CI~.~ lgmuki0n Asphalt
Pursuant to and in compliance with your bid specifications for furnishin~ and delivery CRS-2
Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ ,'?? '-/? pe~ ganon
Dated the/-~--- ~ day of 2004.
RECEIVE
FEB O~
CITY MANAGE~
PARIS, TEXA~
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark on the
outside of the envelope "Sealed Bid: CRS-2 Emulsion Asphalt" and return to the Office of the
City Manager, City of Paris, 135 Ist SE, P. 0, Box 9037, Paris, Texas 75461 no later than 3:00 P.M.
on Tuesday, February 3, 2004 at which time all bids will be publicly opened at the City of Paris City
Hall Building, 135 1st SE, Paris, Texas, read aloud, tabulated and referred to the City Council for
consideration. Bids received after the deadline will be returned to vendor unopened.
To:
.B..ID FORM
Mayor and City Council, City of Paris
135 pt SE
P. 0. Box 9037
Paris, Texas 75461
C pI~hg~S' ~×~s
(~ame of Bidder)
36~2 I,AW~WOOD ST. P-O. ROW 7~27
(Address)
FT. WORTH, TEXAS 76111 (Address)
Re: Fumishing and delivering, CRS-2 Emulsion Asphalt
Pursuant to and in compliance with your bid specifications for furnishing and deliver~ CRS-2
Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ o. 8~,7 per gallon
Title: SALES rd3iNAGER
Datedthe 28, frANUAR~ay of 2004.
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark on the
outside of the envelope "Sealed Bid: CRS-2 Emulsion Asphalt'"and return to the Office of the
on Tuesday, February 3, 2004 at which time all bids will be publicly opened at the City of Pads City
Hall Building, 135 1st SE, Paris, Texas, read aloud, tabulated and referred to the City Council for
consideration. Bids received after the deadline will be returned to vendor unopened.
To:
BID FORM
Mayor and City Council, City of Pads
135 1st SE
P.O. Box 9037
Paris, Texas 75461
From:
Koch Materials Company
(Name of Bidder)
600 Minton Road
.(Address)
Fo~Wo~h, Texas76131
(Address)
Re;
Furnishing and delivering CRS-2 Emulsion Asphalt
Pursuant to and in compliance with your bid specifications for furnishing and delivery of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
By:
per gallon price based on full tanker load of 45,000 lbs. Minimum freight charges
will apply to loads of less than 45,000 lbs.
Pump charge (if requested) $72.00
Demurrage: First 2 hours free-S62.50 ]~er hour thereafter
Delivered loads cancelled less than 2 hours prior to load time will be subject to a
charge of $125.
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly
mark on the outside of the envelope "Sealed Bid: CRS-2 Emulsion Asphalt" and return
to the Office of the City Manager, City of Paris, 135 1st SE, P.O. Box 9037, Paris, Texas
75461 no later than 3:00 P.M. on Tuesday, February 3, 2004 at which time all bids will
be publicly opened at the City of Paris City Hall Building, 135 1st SE, Paris, Texas, read
aloud, tabulated and referred to the City Council for consideration.