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14-D Main Street Graduate CityDRAFT F:kAttorney\LisahO. esolutions\CURRENTWlain Street Designation Res 2004.wpd February 2, 2004 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, APPROVING AND AUTHORIZING A LETTER OF AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND THE TEXAS HISTORICAL COMMISSION TO QUALIFY THE CITY FOR ELIGIBILITY TO CONTINUE TO PARTICIPATE IN THE MAIN STREET GRADUATE CITY PROGRAM; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City of Paris has been extended the opportunity to continue to participate as a graduate city in the Texas Main Street Program; and, WHEREAS, in order to continue to participate in said program, the City is required to enter into a Letter of Agreement with the Texas Historical Commission which represents a commitment on the part of the City to continue as an "Official Graduate Main Street City"; and, WHEREAS, the aforesaid commitment contains mutual obligations on the part of the City and the Texas Historical Commission incident to said designation; and, WHEREAS, the City Council desires to accept said offer of official designation and to continue to participate in the aforesaid program; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the City Manager be, and he is hereby, authorized and directed to execute, on behalf of the City of Paris, and the City Clerk to attest to a Letter of Agreement, a copy of which is attached hereto as Exhibit A and for all purposes incorporated herein, by and between the City of Paris and the Texas Historical Commission to authorize the City to continue as an "Official Graduate Main Street City" and to participate as a graduate city in the Texas Main Street Program. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 9th day of February, 2004. ATTEST: Curtis Fendley, Mayor Mattie Cunningham, City Clerk APPROVED AS TO FORM: Larry W. Schenk, City Attorney TEXAS HISTORICAL COMMISSION The State Agency for Historic Preservation RICK PERRY, GOVERNOR JOHN L. NAU, III, CH~dRMAN F. LAWERENCE OAKS, EXECUTIVE DIRECTOR LETTER OF AGREEMENT The City of Paris has the opportunity to be a graduate city in the Texas Main Street Program of the Texas ~[~[gliggl Commission/THC/. This Letter of A~reement represents your commitment to continue as an "official Graduate Main Street City" for 2004. The following is a list of services your community will receive as a Graduate Main Street City: · Securing a Main Street Manager Should a replacement manager be needed, resumes of screened, qualified applicants will be provided to the City Manager by request. Specialists in the areas of organization, design, promotion and economic restructuring will provide training for local Main Street Managers. THC shall provide five training opportunities. As an Official Graduate Main Street City you agree to send your Main Street manager to at least two of these training sessions each year: ~aslc ]~vl[anager or ~,racluate ]~l[anager ~rainin~ (J~lU~t~)~l~)! Texas Historical Commission Annual Conference in ~e spring; Texas Downtown Association Mid-year Conference in ~e spring; Main Street Summer Training; ~d Texas Downtown Association / Main Street Annual Conference (fall). ~o~er training oppo~uniW is National Town Meeting in ~e spring. If a replacement m~ager who has not aRended B~ic Main S~eet m~ager ~a~ing is hired in ~ Official ~aduate Main SWeet CiW, ~e M~n S~eet M~ager ~11 be required to aRend ~e Texas Main Street Training in Janua~ ~d Februa~. A stip~d for this W~ning ~11 be ch~ged to the ~aduate ci~. · Main Street Program Network The "Monthly Update," the Main Street communique is sent each month to all Texas Main Street cities. In addition, the Main Street Manager is subscribed to the Main Street list serve, an email network available only to Official Texas Main Street cities. · Reporting As an Official Graduate Main Street City, the Main Street Manager for the City of Paris will submit Monthly Reports by the 10th of the following month. Quarterly reinvestment figures will be submitted for the months of June, April, July and October. A Ten Criteria Survey submitted to the Texas Main Street Center will also be required by August 13, 2004. Letters of Agreement will not be renewed · J J.l lltl witBout receipt oxme en ~n cna survey. · Service Upon request, one on-site staff visit will be made during the year to the City of Paris. The type of assistance that may be requested includes strategic planning, board training, economic development assistance and merchandising assistance. Design assistance is also available to graduate cities upon r~qll~,St Pags -- Page 2 The City of Paris is, in turn, expected to commit to and adopt the Main Street strategy, as developed by the Texas Main Street Center of the Texas Historical Commission and the National Main Street Center, which consists of the following ten criteria: Broad-based public support for the commercial district revitalization process, with strong IFom Both puhliu uno privutu ,etor . By lnvolmng a broad mbo ofintoro m pe~pecfives in ~e ~tali~tion process, ~e Main S~eet ~o~m leve~ges ~c communi~'s collective s~lls ~d resources to m~imum adv~ge. ~e goal is for all sectors to unde~t~d ~d be philosophically co~ed to ~e re~tali~tion proee~ ~d co~t m~im~ resources possible to achieve eo~ercial dis~ct're~talizafion. 2. Vision and mission statements relevant to community conditions and to the local Main Street program's organizational stage. A mission statement crystalbzes the program s sense o purpose and overall direction. A vision statemen~ communicates the organization's long-term hopes and intentions for the commercial district. 3. Comprehensive Main'Street work plan providing detailed blueprint for activities, reinforcing program's accountability and providing measurable objectives by which program can track progress. Historic preservation ethic. Historic preservation involves not only the process of rehabilitating, restoring or renovating older commercial buildings, but also the process of adopting planning and land use policies which encourage full use of existing commercial centers before new development takes place, and removing the regulatory and other barriers which sometimes make it difficult to attract investment to historic commercial districts. Active board of directors and committees. The direct involvement of an active board of , ' I I / · ~ .1 h] ..... &rectors ana comnnttees ,s key fo changing fhe commumty s ¢~1~11~: ~tll~ 11~ The Main Street director is responsible for facilitating volunteers, not for single-handedly revitalizing the commercial district. Adequate operating budget. To be successful, a Main Street program must have the financial resources necessary to carry out its work plan. The size of a program's budget will change as the program matures, and is likely to vary according to regional economic differences and community size. Paid, professional program Manager. Coordinating a successful program requires a trained, professional staffperson who in most cases, works full time. The most successful program Managers are those who are good communicators, good volunteer motivators, and possess good organizational and management skills, which keep the program's many activities moving forward on schedule and within budget. Program of ongoing training for staff and volunteers. Both staff and volunteers need different skills in different phases of the revitalization process, and as staff and volunteer turnover occurs, they will need basic Main Street training. Participants also should stay current on issues affecting commercial districts as well as new revitalization techniques and models. Reporting of key ~tatisfics. Tracking statistics, such as reinvestment, job and business creation, and so on, provides a tangible measurement of the local Main Street program's progress and is crucial to garnering financial and programmatic support for the effort. Statistics must bc collected on a regular, ongoing basis. 10. Current member of the National Main Street Network. Participation in the National Main Street Network connects local programs to their counterparts throughout the nation, providing them with valuable information resources. Membership in the National Main Street Network is compulsory in order to receive national recognition through the National Main Center. These Ten Criteria are mandatory for eligibility as a Texas Main Street city. The City of Paris's Main Street Manager will attend at least two of thc training opportunities. Thc City of Paris is accepting Official Graduate Main Street City status with the understanding and agreement that they will apply the Main Street approach in their downtown revitalization program for the period, January 1, 2004 through December 31, 2004. The appropriate stipend is due by January 31, 2004. The Texas Main Street Center and the_City of Paris's relationship described above is hereby agreed to by the undersigned: -' - 'City Manager, City of P~'~s 'h Date Kim McKnight, State Coordinator Texas Main Street Program Community Heritage Development Division Date F. Lawerence Oaks, Executive Director Date Texas Historical Commission TEx. s HISTORICAL COMMISSION The State Agency for Historic Preservation RICK PE1LRY, GOVEILNOR JOHN L. NAU, 111, C~IAIILMAN F. LAWERENCE OAKS, EX~CUT~rE DIRECTOR January21,2004 Michael E. Mallone City Manager 50 W. Hickory Street Paris, TX 75460 Dear Mr. Mallone, The Texas Main Street Program had an exciting year in 2003. For the first time in over 20 years, we are offering architectural and design assistance to every Main Street City in the state. The Main Street Graduate Assistance Program was funded last spring by the Texas, legislature and we began in September, 2003. Renowned Texas preservation architect, Wayne Bell, F~, has returned to the Texas Historical Commission (THC) after a 30-year absence to lead this new program. In his former affiliation (1968-72) with the agency he directed the newly formed National Register Program in Texas. Then from the THC he went to Texas Parks and Wildlife Department where he served as chief of the Historic Sites and Restoration Branch, also a newly organized program for that department. From there, he rejoined The University of Texas School of Axchiteeture, serving as director of the Graduate Program in Historic Preservation, retiring in 1995. Once again, the City of Paris becomes eligible to participate in the Main Street graduate city program. Although Par~s has made great strides in revitalizing its downtown, the continuation of a full-time downtowu management program xs essential in maintaining and enhancing this progress. We continue to offer a wide range of services to our graduate Main Street cities, including strategic planning facilitation, board training and development, economic development assistance, merchandising and interior space planning and an active network of downtown professionals that includes cities from all across the state. We have an impressive record in maintaining graduate city status fin the statewide program. Currently, we have 59 graduate cities. Paris's continued progress and success in downtown revitalization is a top priority for the Texas Main Street Program. We hope that Pards will take advantage of this unique opportunity. Enclosed are two copies of the Letter of Agreement between the city of paris and the Texas Main Street Program of the Texas Historical comrmssion- This Letter of Agreement represents your commitment to participate as a graduate Main Street City for 2004. Please sign and return both eopiea of the agreement to the Main Street office (one copy will be returned for your file when signatures are complete). Also enclosed is an invoice for this participation. Please process this invoice for payment at your earliest convenience. If you have any questions, please do not hesitate to call me at 512/463-5758. ; Sincerely, ;7~ ~/L~// ;~'n-2 KlM McKnight, State ~Coord~ at r Texas Main Street Program Community Heritage Development Division cc: Paris Main Street Manager Enclosures P.O. BOX 12276 . AUSTIN. TX 78711-2276 · 512/463-6100 · FAX 512/475-4872 · TDD 1-800/735-2989 ,~,w.t hc .state .tx.us TEXAS MAIN STREET STATE PROGRAM BENEFITS AND REPORTING AND TRAINING REQUIR1Z. MENTS New Cities (in their first three years) receive: First Lady's Tour Resource Team visit and workbook Free two-day Grant Writing Workshop (in the fLrst or second year) ~Jnl[mltert stattvlslts ~or: Board Training Strategic Planning Retail Merchandising/Window Displays Design Assistance Economic Development Assistance Free manager training Graduate cities (after their first three years) receive: Main Street trainings (Graduate Manager training and Summer training). Note: If a new manager is hired by the city, the city must pay for their training that year. One on-site visit per year for: (telephone consultations are available): Board Training Strategic Planning Retail Merchandising/Window Displays Other As of the 2003 Texas legislative session, graduate cities now receive design assistance from the Graduate Assistance Program. Economic dcvdopmcnt miatancc ¥iaita arc unlimir~O, Scheduled on-site design assistance as well as telephone consultations are available to graduate cities. Annually, ALL non-entidement dries (cannot be receiving Community Development Block Grant funds and have to be under 50,000 population) are eligible to apply for the Texas Capital Fund (TCF) grant, wkich is administered through the Texas Department of Agriculture for infrastructure improvements. Currently, self-initiated cities are not ehgible to apply for &e TCF grant. ALL cities are required to: 1. Attend two approved trainings per year (listed in your Letter of Agreement), 2. File monthly reports. 3. Report reinvestment figures quarterly. 4, Turn in a "Ten Criteria" report for your city. ALL cities receive take Mon£-12Iy-[J?dat:e Main Street newsletter and access to the Main Street listserve network,