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05-K Firefighter Grant DRAFT F:\Attorney\Lisa\Resolutions\CURRENT\Firefighter Assistance Grant 2004.wpd April 8, 2004 RESOLUTION NO. _______________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, RATIFYING AN APPLICATION FOR A U.S. FIRE ADMINISTRATION 2004 ASSISTANCE TO FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) TO PURCHASE EQUIPMENT AND SERVICES TO ESTABLISH A WELLNESS AND FITNESS PROGRAM FOR FIREFIGHTERS; AUTHORIZING THE EXPENDITURE OF FUNDS; ACCEPTING SAID GRANT AWARD UPON NOTICE THEREOF; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS , the Federal Emergency Management Agency provides funding for the U.S. Fire Administration 2004 Assistance to Firefighters Grant Program; and, WHEREAS , the City Council of the City of Paris is desirous of processing a grant application for the Assistance to Firefighters Program, at a total cost of $121,897.00, with $109,708.00 to be provided by grant and $12,189.00 to be provided by the City of Paris in the form of local matching funds to purchase equipment and services to establish a wellness and fitness program for firefighters; and, WHEREAS, the deadline for actual filing of the grant application occurred prior to the date of the next regular City Council meeting, and a timely application has been filed, subject to City Council ratification; and, WHEREAS, the City Council desires to authorize the Mayor, City Manager, Director of Community Development, Fire Chief, and other appropriate City staff to accept and NOW, implement said grant (if same is received) without further action of City Council; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the filing of an application with the Federal Emergency Management Agency for a U.S. Fire Administration 2004 Assistance to Firefighters Grant in the amount of $121,897.00, being approximately 90% of the estimated cost of the Assistance to Firefighters Program, with the City of Paris providing $12,189.00 in matching funds, to purchase equipment and services to establish a wellness and fitness program for firefighters, attached here as Exhibit A, is hereby in all things ratified. Section 3. That the City Manager be, and he is hereby, appointed as the Authorized Official of said project. Section 4. That the Fire Chief be, and he is hereby, appointed as Project Director and is hereby authorized to execute and deliver, on behalf of the City of Paris, all reports, communications, assurances, and documents necessary for the completion of said project. Section 5. That the Director of Finance be, and he is hereby, authorized and directed to serve as the Financial Officer for said project and to receive and distribute funds for purposes of the Assistance to Firefighters Program. Section 6. That the Mayor, City Manager, Director of Community Development, Fire Chief, and the Finance Director be and they are hereby authorized and directed to execute, on behalf of the City of Paris, any and all documents necessary for acceptance and implementation of said grant upon notice of award thereof by the Federal Emergency Management Agency, under the terms and conditions and in the forms approved by the City Attorney, and to proceed with use of said funds upon receipt thereof for the purposes stated herein and in accordance with the grant conditions. Section 7. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 12th day of April, 2004. ____________________________________ Curtis Fendley, Mayor ATTEST: ____________________________________ Mattie Cunningham, City Clerk APPROVED AS TO FORM: ____________________________________ Larry W. Schenk, City Attorney Entire Application Overview Are you a member, or are you currently involved in the management, of the fire department applying for this grant? Yes If you answered No, please complete the information below and cfick on the Save and Continue button. If you answered Yes, please do not complete the information requested below and dick on the Save and Continue button. Note: If you answered No to the above question, the fields marked with an . are required. Pre parer Information . Organization Name . Address 1 Address 2 . City . State 'Zip . Is there a grant-writing fee associated with the preparation ofthis request? If you answered yes above, what is the fee? Yes $350 Contact Infonnation 'Title Prefix . First Name Middle Initial , Last Name , Business Phone 'Home Phone Mobile Phone/Pager Fax 'Email 'Title Prefix , First Name Middle Initial . Last Name , Business Phone 'Home Phone Mobile Phone/Pager Fax 'Email Alternate Contact Information Number 1 Fire Chief Mr. Ronnie W Grooms 903- 784-9208 Ext. 208 903-784-3018 Ext. 903-784-5304 r-! rooms@ci.paris.tx.us Alternate Contact Information Number 2 Fire Department Deputy Chief Mr. Steven L Walters 903-784-4870 Ext.227 903-785-5310 Ext. 903-227-3416 903-785-6647 sbwalters@cox-intemet.com Applicant Infonnation EMW-2004-FG-12660 Originally submitted on 01-APR-20O4 by Eddie Fitzgerald (Userid: litzgerald) Based on Information you have provided, your department serves a Suburban community. Contact Infonnation: Address: 1444 North Main City: Paris State: Texas Zip: 75461 Day Phone: 903-785-7511 Evening Phone: 903-785-5922 Cell Phone: 903-517-4296 Email: e_litzgerald@ci.paris.tx.us Application number is 12660 . Applicant Name , Type of Applicant If other, please enter the type of Applicant . Employer Identification Number , Does your organization have a DUNS Number? If yes, please enter the DUNS Number Headquarters Physical Address , Physical Address 1 Physical Address 2 , City . State 'Zip Mailing Address . Mailing Address 1 Mailing Address 2 'City . State 'Zip Account Information . Type of bank account 'Bank routing number - 9 digit number on the bottom left hand corner of your check 'Your account number Additional Information . For this fiscal year (Federal) is your jurisdiction receiving City of Paris Fire Department City 75-6000635 Yes 079333845 1444 N. Main Paris Texas 75461 - 9037 NeedhelgJor ZIP+4? 1444 N. Main Paris Texas 75461 - 9037 Need help for ZIP+4? Checking 111900578 0122705 Federal funding from any other grant program that may duplicate the purpose and/or scope of this grant request? . If awarded this grant, will your jurisdiction expend greater than $300,000 in Federal share funds during the Federal fiscal year in which the grant was awarded? . Is the applicant delinqueoLoO ¡¡ny federal debt? If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: No No No Department Characteñstics (Part I) 'What percentage of your response area is protected by 75 % hydrants? . Does your department protect critical infrastructure of the y State? es 'How much of your jurisdiction's land use is for agriculture, wild land, open space, or undeveloped properties? . What percentage of your jurisdiction's land use is for commercial, industrial, or institutional purposes? 'What percentage of your jurisdiction's land is used for residential purposes? , Are you a member of a Fire DeJJ.".rtJ!!.ent or authorized representative of a fire department? . Are you a member of Federal Fire Department or contracted by the Federal government and solely responsible for suppression of fires on Federal property? , What kind of Department do you represent? If you answered combination, above, what is the percentage of career firefighters in your department? 'What is the square mileage of your primary response area? Yes No All Paid/Career % 43 30% 20% 50% . How many commercial, industrial, residential, or institutional structures in your jurisdiction are more than four stories tall? , What is the permanent resident population of your Primary/First Due Response Area or jurisdiction served? 26000 . How many active firefighters does the department have 54 who perform firefighting duties? , How many personnel provide only EMS service delivery? 0 . How many stations are in your department? 4 . Do you currently report to the National Fire Incident Reporting System (NFIRS)? 10 Yes If you answered yes above, please enter your FDIN/FDID PG606 . What services does your department provide? Structural Fire Suppression Medical First Response Wildland Fire Suppression Basic Ufe Support Airport Rescue Firefighting (ARFF) Hazmat Operational Level Rescue Operational Level Department Characteñstics (Part II) , What is the total number of fire-related civilian fatalities in your jurisdiction over the last three years? 'What is the total number of fire-related civilian injuries in your jurisdiction over the last three years? , What is the total number of fire-related firefighter fatalities in your jurisdiction over the last three years? . What is the total number of fire-related firefighter injuries in your jurisdiction over the last three years? , In an average year, how many times does your department receive mutual/automatic aid? . In an average year, how many times does your department provide mutual/automatic aid? , What was your departmenfs estimated average annual operating budget over the last three years? . What percentage of your annual operating budget is dedicated to personnel costs (salary, overtime and fringe benefIts)? , What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? Grants? Donations? Fund drives? Other? 0 0 30 0 2 2500000 84% 100 % 0% 0% 0% 0% If you entered a value into Other field (other than 0), please explain 'How many vehicles does your department have in each of the categories below? Enter numbers only and enter 0 if you do not have any of the vehicles below a. Engines (or pumpers): Pumper, Pumper/Tanker, Rescue/Pumper, Foam Pumper, CAFS Pumper, Quint (Aerial device of less than 76 feet). Fire Boats (more !han 13 feet long), Type I, Type II, Type III Engine b. Aerial Apparatus: Aerial Ladder Truck, Telescoping. Articulating. ladder Towers, Platform, TIller ladder Truck, Quint (Aerial device of 76 feet or greater) C, Tankers: Tanker, Tender, Tanker/Pumper (Pumper with a lank that has a greater than 1.200 gallon 0 capacity), Foam TankerlTender (greater !han 1,200 gallon tank capacity) d. Rescue Vehicles: Rescue Squad, Rescue (Light. Medium, Heavy), Technical Rescue Vehicle e. Brush/Quick attack: Brush Truck, Patrol Unit (Pick up w/ Skid Unit), Quick Attack Unit, MIni-Pumper. Type IV Engine f. Other: EMS Transport Unit, EMS Chase Vehicle, Air/Light Un~, Rehab Units, Hazardous Materials Unit, Bomb Unit. Technical Support (Command, Operational SupporvSupply), Hose Tender. Salvage Truck, ARFF (Arrcron Rescue Firefighting), Command/Mobile Communications Vehicle, Other Vehicle Total Number 5 2 3 Provide in the space below the following infonnation only if you are applying for a firefighting vehicle: Ust all your vehicles by type (for example, engines/pumpers, brush, rescue, etc.). Then provide the year each was manufactured. If the department has more than two of any type, provide the total number of vehicles in that category and the years the oldest and the newest were manufactured. Request Infonnation , 1. Select a program for which you are applying. Remember, you can only apply for one program this year. You can apply for as many activities within a program as you need. (If you modify your selection, you will lose data entered under the original activity.) Program Name Operations and Firefighter Safety . 2. Will this grant benefit more than one department? Yes If you answered Yes to Question 2 above, please explain. (You can only enter 4000 characters) The Paris Fire and Rescue Department will allow approved members of the 19 volunteer fire departments in Lamar County to utilize the proposed program and equipment, as well as other members of fire departments from surrounding areas. In addition, approved members ofthe Paris Police Department, Paris EMS, Texas Parks and Wildlife will also be allowed to come and use the equipment. Request Details The activities for program Operations and Firefighter Safety are listed in the table below. Activity Number of Entries Total Cost Additional Funding 0 $0 $0 0 $0 $0 0 $0 $0 0 $0 $0 4 $121,897 $0 Equipment Modify Facilities Personal Protective Equipment Training Wellness and Fitness Programs Wellness and Fitness Does your Will your Do you offer Program Area department department fund incentives for Will this activity currently offer this with grant? participation in this be mandatory? activity? activity? , Initial Physical Exam No Yes Yes Yes , Job Related Immunization Program No Yes Yes Yes , Periodic Physical Exam/Health Screening No Yes Yes Yes Wellness and Fitness Program , 1. What will your program offer during the grant year? (select one) Fomnal fitness and injury prevention program If you answered other above, please specify . 2. Does your department currently offer this activity? . 3. Do you offer incentives for participating in this activity? '4. Will this activity be mandatory? No Yes Yes Close WIndow Budget Item 'Item Exercise Equipment Please provide further description of the item selected above or If you selected other Treadmill specific for annual testing & regular usage above, please specify. Select Object Class Equipment If you selected "Other" above, please specify: . Number of units 1 (Whole number only) . Cost per unit $ 4995 (Whole dollar amounts only) Ctose Window Budget Item 'Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: . Number of units + Cost per unit Close WIndow Budget Item 'Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: . Number of units , Cost per unit Close Window Budget Item 'Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class Exercise Equipment Regular Treadmills Equipment 3 (Whole number only) $ 3695 (Whole dollar amounts only) Exercise Equipment Elliptical Trainer Equipment 1 (Whole number only) $ 3995 (Whole dollar amounts only) Exercise Equipment Smith Machine Equipment If you selected "Other" above, please specify: , Number of units " Cost per unit Close Window Budget Item 'Item Please provide further description ofthe item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: + Number of units " Cost per unit Close Window Budget Item "Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: " Number of units " Cost per unit Close WIndow Budget Item "Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: " Number of units " Cost per unit Close WIndow Budget Item "Item 4 (Whole number only) $ 1695 (Whole dollar amounts only) Exercise Equipment Olympic Plates Equipment 1 (Whole number only) $ 1200 (Whole dollar amounts only) Exercise Equipment Iron Hex DB 10-65# Equipment 3 (Whole number only) $ 429 (Whole dollar amounts only) Exercise Equipment Storage Racks Equipment 3 (Whole number only) $ 300 (Whole dollar amounts only) Exercise Equipment Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: , Number of units . Cost per unit CloSe WindoW Budget Item 'Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: . Number of units . Cost per unit CloSe Window Budget Item 'Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: . Number of units . Cost per unit CloSe Window Budget Item 'Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: . Number of units + Cost per unit Curling Bar Equipment 3 (\lVhole number only) $ 55 (\lVhole dollar amounts only) Exercise Equipment Adjustable Bench Equipment 4 (\IVhole number only) $ 295 (\IVhole dollar amounts only) Exercise Equipment ChinlDipNKR Station Equipment 4 (\M1ole number only) $ 450 (\IVhole dollar amounts only) Other Wellness Freight and Shipping Cost Equipment 1 (\M1ole number only) $ 2955 (\IVhole dollar amounts only) Close Window Wellness and Fitness Program . 1. What will your program offer during the grant year? (select one) If you answered other above, please specify , 2. Does your department currently offer this activity? .3. Do you offer incentives for participating in this activity? '4. Will this activity be mandatory? Close Window Budget Item "Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: " Number of units " Cost per unit Close Window Entry Contractual Initial Physical Exam No Yes Yes 54 (Whole number only) $ 1064 (VVI1ole dollar amounts only) Wellness and Fitness Program , 1. What will your program offer during the grant year? (select one) If you answered other above, please specify '2. Does your department currently offer this activity? , 3. Do you offer incentives for participating in this activity? '4. Will this activity be mandatory? Close Window Budget Item "Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: " Number of units "Cost per unit Immunizations Contractual 54 (Whole number only) Job Related Immunization Program No Yes Yes $439 (\I\rI1oledoliaramountsonly) CIote Window Wellness and Fitness Program , 1. What will your program offer during the grant year? (select one) Periodic Physical ExamlHealth Screening If you answered other above, please specify , 2. Does your department currently offer this activity? , 3. Do you offer incentives for participating in this activity? . 4. Will this activity be mandatory? Close Window Budget Item -Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: - Number of units - Cost per unit CIos& Window Budget Item 'Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: - Number of units - Cost per unit Close WiIIòow Budget Item 'Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: - Number of units No Yes Yes Fitness Assessments and Counseling Jackson Strenght Evaluation Package Equipment 1 (Whole number only) $ 3654 (Whole dollar amounts only) Fitness Assessments and Counseling V-Grip Barw/ Link Equipment 1 (Whole number only) $ 60 (Whole dollar amounts only) Fitness Assessments and Counseling Jamar Hydrofic Grip Tester Equipment 1 (\M1ole number only) , Cost per unit Close WIndow Budget Item 'Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: , Number of units , Cost per unit Close Window Budget Item 'Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: , Number of units , Cost per unit Close Window Budget Item 'Item Please provide further description of the item selected above or If you selected other above, please specify. Select Object Class If you selected "Other" above, please specify: , Number of units , Cost per unit Close Window Budget $ 279 (Whole dollar amounts only) Fitness Assessments and Counseting Adustable Sit & Reach Flexibility Tester Equipment 1 (Whole number only) $ 275 (\/\mole dollar amounts only) Fitness Assessments and Counseling Polar Heart Monitor Equipment 1 (Whole number only I $ 65 (\/\mole dollar amounts only) Fitness Assessments and Counse6ng Battery Metronome Equipment 1 (\/\mole number only) $ 60 (\/\mole dollar amounts only) Budget Object Class $0 a. Personnel b. Fringe Benefits $0 $0 c. Travel d. Equipment $ 40,735 e. Supplies $0 f. Contractual $81,162 h. Other $0 $0 g. Construction i. Indirect Charges Indirect Cost Details $0 Agency Indirect Cost Agreement with Indirect Cost Rate Agreement Summary Federal and Appücant Share Federal Share Applicant Share Federal Rate Sharing (%) % $109,708 $12,189 90/10 , Non-Federal Resources (The combined Non-Federal Resources must equal the Applicant Share of $ 12.189) a. Applicant b. State c. Local $12,189 $0 $0 $0 d. Other Sources If you entered a value in Other Sources, include your explanation below. You can use this space to provide information on the project, cost share match. Total Budget $ 121,897 Narrative Statement Project Description . Please provide your narrative statement in the space provided below (1) Project Description, (2) Financial Need, and (3) Cost-Benefit of Request: (1) Project Description The National Fire Protection Association states about one-half of all tine-of~uty deaths of firefighters are not the result of fires, but the result of heart attacks. Taking this statement as our premise, the City of Paris Fire and Rescue Department is proposing a Wellness and Fitness program to be funded through FEMA for 2004. The funds requested will significantly allow our department to better protect the health and safety of our firefighting personnel and the pubtic at large by having a team of firefighters physically. mentally and emotionally fit to attack the hazards of a post 9/11 world. In the Houston Fire Department, WellnesslFitness Program continuing education handout, June 2003, the introduction states, "Every year, statistics show that fire fighting is one of the most dangerous occupations in the world. According to the annuallAFF Death and Injury Surveys, the leading occupationally related diseases causing premature departures from the fire service were heart disease and lung disease. Analysis has demonstrated that inactive persons have a 90% higher risk of heart attack than physically active persons. In some departments, medical disability from on the job injuries and illnesses accounts for over 50% of the retirements. According to the IAFF Death and Injury survey, lower back injuries and other sprains and strains accounted for over 50 % of total injuries. Fire fighter injuries caused 9,597 lost work hours per 100 workers. When compared to data compiled for private industry by the United States Bureau of Labor statistics, the IAFF Death and Injury Survey indicates that the frequency of fire fighter job related injuries is 5 times that of workers in private indusby. If this trend continues, more than one out of every three fire lighters will be injured this year. " (http://www.ci.houston.tx.uslhfdlfirefighterslcel2oo3Ijunce44.doc). Thus you can see that over half of the deaths and half of the injuries can be significantly decreased through the implementation and carrying out a wellness and fitness program. The problem with the fire service is sporadic times of ultra high exertion. The old stigma is the image of firefighters laying around the fire station watching TV and eating big meals and waiting for a fire. Bam! An alarm hits and we have to go and perfonn as an Olympic athlete. In fact, many times fire personnel are refiarred to as Occupational Athletes. It is the goal of Paris Fire and Rescue Department to rum both the public and firefighters' lackadaisical perception around and provide a comprehensive plan to allow our personnel to be in top condition to meet the hazards they might face. Most people do not recognize the emotional and physical stress placed upon firefighters as they carry out their job duties year after year. "Each year, IAFF Death and Injury SUiveys demonstrate that fire fighting remains one of the most dangerous occupations in the United States. Research has repeatedly shown the need for high levels of fitness to perform safely in the fire service. The firefighters' long hours, shift work, sporadic high intensity work, strong emotional involvement, and exposure to human suffering place fire lighting among the most stressful occupations in the world. High levels of stress, intense physical demands, and long-teRn exposure to chemicals and infectious disease contribute to heart disease, lung disease and cancer-the three leading causes of death and occupational disease disability. Wellness is a personal commitment that all uniformed personnel must make to survive and to sustain a career in the professional fire service. When uniformed personnel are ill or injured, malnourished or overweight, over stressed or out of balance, it affects their ability to effectively do their job." (http://www.ci.houston.tx.uslhfdlfirefighterslcel2oo3ljunce44.doc) Please be assured if you and FEMA allow our department to implement and carry out this wellness and fitness program, we will sustain our commitment to keep this program going for years to come. The Paris Fire and Rescue department is out ofcomptiance with NFPA 1582 and 1583. In order to become NFPA compliant, our department is proposing to utilize the Fire Service Joint Labor Management Wellness-Fitness Initiative OAFFnAFC) to include: . Periodic health screenings; . Entry level physical examinations; . Validate a Candidate Physical Agility Test; . Immunization program; . Formal fitness and injury prevention program, and . Annual incumbent testing after 2 years of program participation. In order to carry out this program our department is requesting $109,708 from FEMA to be matched with $12,189 from our department for a total of $121,897. Please note the program is required of every firefighter and an incentive program will be implemented by the Paris Fire and Rescue Department. These funds are allocated to be spent on the Wellness and Fitness Program in the following manner- . 54 Initial Physical Exams; .54lnitiallmmunization; . Treadmill for annual assessments and regular usage at station 1 ; . Treadmills for stations 2,3, 4; . Elliptical Trainer for station 1; . Smith Machines for stations 1,2,3,4; . Adjustable bench for stations 1,2,3,4; . Olympic Plates for all stations; . Set of dumb bells for stations 2,3,4; . Dumb bell racks for stations 2,3,4; . 25# Curl bars for stations 2,3,4; . ChinlDipNKR apparatus for 1,2,3,4; and . Jackson Strength Evaluation Package and accessories. -Benefit to the City of Paris and the Paris Fire and Rescue Department- It is important to note 61 % of the professional firelighters in our department are 40 years of age or ÌlVer, thus putting these firefighters in a high risk category for cardiac related problems. In addition, 35% of our department is overweight, also putting these individuals at risk for a number of other problems including shortness of breath during extreme situations, diabetes, high blood pressure, back injuries, etc. Our primary goal in requesting funds for the WelinessIFitness Program is to bring our department into comp6ance with NFPA standards but more importantly to protect ourselves and to better protect our community. More strength, flexibility and endurance, enables our firefighters to be better prepared to perform at peak levels during emergency incidents. The PFD has never had a formal wellness and fitness program. Our department is making a long term commitment to implementing and carrying out this program in order to: . Assist our firefighters' physical and mental well being; . Better serve our community with a firefighting force that is prepared and able; . Prevent disability retirement due to heart attacks and debilitating injuries; . To cut down on loss time injuries. It is our sincere hope, that FEMA will grant us the funds to make this a reality. 2) Financial Need In the recent past, the Paris FIre Department's needs have not been a high priority during annual budget preparations. Our PFD Chief, Training Officer and other staff members have wanted to implement a program of this nature for a number of years but have not had the opportunity to plan and implement such an in-depth and comprehensive wellness and fitness program. Our city has faced a number of negative financial issues which has included health insurance and retirement for all city employees. In the past few years, our city has experienced several financing issues including a lower tax assessment for the Campbell Soup plant, the loss of a major portion of the Campbell Soup processing plant and a statewide recession and reduction of federal funding. Our leadership is committed to budgeting and including the $12,189 of local match into the upcoming department budget It is much easier to find $12,189 in a small rural city's budgetthan it is to come up with the whole $121,897. With FEMA's help we can implement this Wellness and Fitness program. Without FEMA's help, this proposed plan has litUe chance to be implemented and carried out at a level to become NFPA approved. (3) Cost-Benefit of Request The benefits from the Paris Fire and Rescue WellnesslFitness Program are many. They include: . Greater strength and stamina . Weight reduction and / or control (maintenance) . Lower cholesterol and blood pressure levels . Decreased risk of death, injury, or disability from disease . Heightened job performance and enjoyment from work . Improved performance in physical activities . Better posture and joint functioning . Reduction of anxiety, stress, tension, and depression . Increased energy, general vitality, and mental sharpness . Enhanced self-esteem and self-image . More restful and refreshing sleep . Enhanced capacity to recover from strenuous and exhaustive work . Increased tolerance for heat stress and more effective body cooling . Improved mobifity, balance, and coordination The implementation of a WelinesslFitness Program is not free. There WILL BE, significant cost benefits to initiating this program. .Wellness programs have repeatedly been shown to provide long-term savings. Many large corporations, including AT&T Communications, Union Pacific Railroad, DuPont Chemical Company, and The Travelers Corporation tout returns of $1 .50 to $3.40 for every dollar invested in their wellness efforts. A recent study addressing the effectiveness of a wellness program for an offshore oil exploration company demonstrated a threefold reduction in back injuries, as well as dramatic reductions in lost workday injuries (2.6-fold), non-lost work day injuries (12-fold) and first aid cases (2.3-fold); at a cost savings of $800,000 and a return on investment of $2. 51. The value of this investment has been shown in the fire service as well. In January 1997, the City of Phoenix, Arizona conducted an audit of their disability retirement program for all city employees. The annualized cost of disability pensions for firefighters was $100,000; for police officers, with twice as many personnel as fire department, the annuafized cost was $721,000; and, for general city employees, with five times as many personnel as the fire department, the annualized cost was $623,000. The reduced disability pension cost for the Phoenix Fire Department reflects their twelve-year commitment to an effective wellness program and thorough rehabilitation for all fire fighters.. "The fire service's greatest asset is not equipment, apparatus or stations, but rather its personnel. It is through personnel that the fire departments serve the public, accomplish their missions, and are able to make a difference in their communities. By committing to a wellness program the fire department gains the members' trust. This trust enhances every program and each call answered by the fire department. Therefore, placing a high priority on wellness makes sense for everyone including fire service personnel, taxpayers, and the public served." -ACTUAL COST BENEFIT ANAL YSIS- The PFD has spent time and much effort to determine the following figures and statistics to derive the cost benefit of FEMA investing $121,896 in a WellnesslFitness program for 54 firefighters in this rural community. PARTICIPANT HOURS ESTIMATE 18 participants per shift times 1.5 hours per shift= 27 participant hours per shift 27 participant hours times 365 shifts per year = 9,855 participant hours per year 9,855 participant hours per year times average wage of $13.36 = $131,662.80 estimated cost benefit of the Paris Fire and Rescue WelinessIFitness Program per year. AMORITIZATION OF EQUIPMENT Total cost of equipment = $40,735 divided by 10 years of useable life of equipment = $4,073 COST OF IMMUNIZATIONS AND INITIAL PHYSICALS $57,456 = 54 initial physicals $23,706 = 54 initial immunizations FIRST YEAR'S RATIO OF COST FOR WELLNESS FITNESS PROGRAM $131,663 (estimated benefit) divided by $85,235 (estimated cost) = 1.54 ratio or a $1.54 benefit per dollar spent on the Paris Fire and Rescue WelinesslFitness Program. NEXT NINE YEARS RATIO OF COST FOR WELLNESS FITNESS PROGRAM $131,663 (estimated benefit) divided by [$21,600 (estimated cost of annual physicals) + $4,073 (amortized equipment cost)] = 5.13 ratio or a $5.13 benefit per dollar spent for the next nine years after the first year of implementation. SUMMARY OF COST BENEFIT ANALYSIS The first year will be the most expensive because of the initial expense of equipment and the initial physicals and immunizations. According to our analysis, for every FEMA dollar spent the program benefit will be $1.54 for the first year. This is considered to be an excellent retum on the dollar spent by FEMA for our WellnessIFitness program as an initial investment. For the next nine years, FEMA will really realize a more substantial return on each dollar spent, because the program benefit will be $5.13. This shows the Paris FD has done our homework and we are truly trying to make every cent you provide for our program count. -CONCLUSION- Any person who has ever enjoyed the opportunity of fighting a fire will undoubtedly concur that fire fighting requires intense physical exertion. Physical fitness is not only important to perform crucial fire fighter tasks such as: fire suppression, search and rescue, overhaul, salvage, high angle rescue, swift water rescue and EMS. Repeatedly, research has shown the need for high levels of aerobic fitness, muscular endurance, and muscular strength to perform safely and effectively in the fire service. The Paris Fire and Rescue Department is committing itself to the most critical piece of equipment - the fire fighter! , Please describe any grants that you currently have with DHS including the AFG, for example, 2002 AFG grant for vehicle or 2003 ODP grant for exercises. (Enter "N/A" if Not Applicable) NIA Assurances and CertifICations Fonn 20-16A You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an ' are required. Assurances Non-Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require appHcants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the appHcant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability Qncluding funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this apptication. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovemmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not fimited to: (a) TItle VI of the Civil Rights Act of 1964 (p.L 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) TItle IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255). as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (p.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcohotism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S,C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) TItle VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; Q) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already compfied, with the requirements ofTrtle II and III of the Uniform Relocation Assistance and Real Property Acquisition Poficies Act of 1970 (P .L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions ofthe Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds, 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for Federally assisted construction sub agreements, 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (p.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facifities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (I) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) ofthe Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 etseq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies goveming this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. Signed by Eddie Fitzgerald on 03/0412004 Fonn 20-16C You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an . are required. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibily Matters and Drug-Free Workplace Requirements. Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 28 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government- wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons(entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress. or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers Qncluding sub grants, contracts under grants and cooperative agreements and sub contract(s» and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineHgible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily exctuded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this appHcation been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a pubic (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any ofthe offenses enumerated in paragraph (1){b) ofthis certification: and (d) have not within a three-year period preceding this appication had one or more public transactions (Federal, State, or local) tenrinated for cause or default; and B. Where the appticant is unable to certify to any of the statemenls in this certification, he or she shall attach an explanation to this apptication. 3. Drug-Free Workplace (Grantees other than individuals) As required by the Drug-Free Workplace Act of 1988. and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The appHcant certifies that it will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statament required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms ofthe statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than live calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable DHS awarding office, i.e. regional office or DHS office. (I) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (t). (8) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action If your place of perfonnance is different from the physical address provided by you in the Applicant Information, click on Add Place of Perfonnance button above to ensure that the correct place of performance has been specified, You can add multiple addresses by repeating this process multiple times, Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each apptication for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Eddie Fitzgerald on 03/04/2004 FEMA Standard Fonn LLL Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for lobbying activities definition. This fonn is not applicable Department Call Volume . How many responses per year by category? (Enter whole numbers only: If you have no calls for any of the categories, enter 0) Other Calls and Incidents 132 68 70 443 286 7 394 176 165 Structure Fires Vehicle Fires Vegetation Fires EMS Rescue Hazardous ConditionlMaterials Calls Service Calls Good Intent CallslFalse Alarms