05-N-1 Hilliard COs
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F:\Attorney\ALICE\RESWORK\CURRENT\Sports Complex Contract #1 - Change Orders No. 1&2.wpd
April 8, 2004
RESOLUTION NO. _______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING CHANGE ORDERS NO. ONE AND TWO TO
CONTRACT #1 WITH HILLIARD & SONS CONTRACTORS, INC. FOR
CONSTRUCTION OF SOFTBALL FIELDS INCLUDING GRADING,
GRASSING, IRRIGATION, AND INFIELD CONSTRUCTION FOR THE
PARIS SPORTS COMPLEX; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS,
the City Council of the City of Paris did heretofore, on the 8th day of May,
2003, in Resolution No. 2003-079, award Contract #1 for construction of Softball Fields
including grading, grassing, irrigation, and infield construction for the "Paris Sports Complex,"
to Hilliard and Sons Contractors, Inc.; and,
WHEREAS,
MHS Planning & Design, acting as project engineer, recommends the
amendment of the contract for said project by Change Order No. One, to add installation of two
3" gate valves to irrigation system and change 3" irrigation system mainline to 4" (+/-560 linear
increase
feet), and providing for a net of $1,880.00 in the contract price, for a total contract price
of $163,490.00; and,
WHEREAS,
MHS Planning & Design, acting as project consultant, recommends the
amendment of the contract for said project by Change Order No. Two, by changing the dates
related to various planting, fertilizing and grading on fields from May 1, 2004 to April 1, 2004
as shown on Exhibit B attached hereto, providing for no change in the contract price; and,
WHEREAS,
the form of Change Orders No. One and Two, attachedhereto as Exhibits
A and B, should, in all things, be approved, and the Mayor should be authorized to execute the
NOW, THEREFORE,
same;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1.
That the findings set out in the preamble of this resolution are hereby in all
things approved.
Section 2.
That the form of Change Order No. One to Contract #1 with Hilliard & Sons
Contractors, Inc. for construction of Softball Fields including grading, grassing, irrigation, and
infield construction for "The Paris Sports Complex," attached hereto as Exhibit A, to add
installation of two 3" gate valves to irrigation system and change 3" irrigation system mainline
increase
to 4" (+/-560 linear feet), and providing for a net of $1,880.00 in the contract price, for
a total contract price of $163,490.00, be, and the same is hereby, approved.
Section 3.
That the form of Change Order No. Two to Contract #1 with Hilliard & Sons
Contractors, Inc. for construction of Softball Fields including grading, grassing, irrigation, and
infield construction for "The Paris Sports Complex," attached hereto as Exhibit B, changing the
dates related to various planting, fertilizing and grading on fields from May 1, 2004, to April 1,
2004, as shown on said Exhibit B, providing for no change in the contract price, be, and the
same is hereby, approved.
Section 4.
That the Mayor be, and he is hereby, authorized and directed to execute, on
Change Orders No. One and Two,
behalf of the City of Paris, said upon the terms and
conditions and in the form shown in Exhibits A and B, attached hereto.
Section 5.
That this resolution shall be effective from and after the date of passage.
PASSED AND APPROVED
this12th day of April, 2004.
____________________________________
Curtis Fendley, Mayor
ATTEST:
____________________________________
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
____________________________________
Larry W. Schenk, City Attorney
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MHS
Order #1
Date: October 10, 2003
PLANNING a DESIGN
CONTRACT CHANGE ORDER
Contract For:
Paris Sports Complex - Softball Fields - Contract #1
Owner:
City of Paris
To:
Hilliard & Sons Contractors, Inc.
Contractor
You are hereby requested to comply with the following changes from the contract plans and specifications:
Description of Charges
Su Iemen1a1 Plans & S Attached
Decrease In
Contract Price
Increase In
Contract Price
1.) Add installation of 2 - ~ gate valves to irrigation system
$9I!O.OO
2.) Change ~ irrigation system mainline to 4" (+1-560 linear feet)
$900.00
Totals
$0.00
$1,880.00
Net Change in Contract Price:
JustifICation: To improve the flexjbirrty of the overall project.
The amount of the contract win be increased by the sum of: One Thousand, Eight Hundred and Eighty DoUars end .00I100ths
$ 1,880.00
The contract total including this and previous change orders WIll be: One Hundred and Sixty-Three Thousand, Four Hundred and Ninty Dollars and .rXJI
1 00Ihs.
$163,490.00
The contract pericd provided for completion will be unchanged by:
a supplement to tho contract and all provisions will apply hereto.
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lo(~D~ Date
Requeoted:
Recommended:
Accepted:
EXHIBIT A-
""MHS
PLANNING & DESIGN
Order #2
Date: December 10, 2003
CONTRACT CHANGE ORDER
Contract For:
Pañs Sports Complex - Contract #1 Softball Fields
City of Pañs, Texas
Owner:
To:
Hilliard and Sons Contractors, Inc, ,
Contractor
You are hereby requested to comply with the following changes from the contract plans and specifications:
Description of Charges
Su emental Plans & S ifications Attached
Decrease In
Contract Price
Increase In
Contract Price
Il.
1) Postpone planting, fertilizing, and growing in of Bermuda Grass until 1, 2004 on
Fields #1, 2, 3, 4 and pavilion area, WO<1< shall be completed by June 15, 2004,
, ~L
2) Postpone adding Turface MVP to infields on fields #1,2, 3, & 4 until u.ry 1,2004. Work
shall be completed by June 15, 2004.
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3) Postpone final grading on Fields #1, 2, 3 & 4 until Mar 1, 2004. Work shall be completed
by June 15, 2004.
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"NOTE: The value of the three Kerns postponed above Is hereby established at $36,
210. Due 10 the length of the postponement, retalnage for the remaInder ofthe work
under this contract completed In accordance wNh the plans & specifications will be
released 10 the Contractor.
Totals
$0.00
$0.00
Net Change in Contract Price: (See Note Above)
$0.00
Justification: T emperaiure constraints for growing grass
The amount of the contract will be decreased by the sum of: (See Note Above)
The contract total including this and previous change orders will be: One Hundred Sixty-Three Thousand, Four Hundred and Ninety Dollars and n0/100ths.
The contract period provided for completion will be unchanged. (See Note Above)
men! to the contract and an provisions WIll apply hereto.
Recommended:
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Lz/oAe
Accepted:
Contractor
Wiard, Hllfl8rd & Sons Contractors, Inc,
Date
EXHIBIT :B...