12-J HAZ-MAT Training FundsDRAFT
HAZ-MAT Team Training Funds Res
May 4, 2004
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING THE EXPENDITLTRE
OF FLTNDS FOR FISCAL YEAR 2003-2004 TO PAY THE COST OF
TRAIIVING AND EQUIPPING A FIRE DEPARTMENT HAZ-MAT
MITIGATION TEAM ; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, regulations adopted by the Occupational Safety and Health Administration,
as applied by the United States Environmental Protection Agency to episodes involving spills and
releases of hazardous material, now require advanced training and equipage for those emergency
services personnel involved in such episodes; and,
WHEREAS, in order to properly service the industries of the City of Paris as well as the
City's own water treatment facility, wherein certain listed hazardous material could potentially be
spilled or released, additional firefighter training and equipment is required; and,
WHEREAS, the major industries of the City of Paris, in conjunction with the City Fire
Department and the Fire Chief have identified the necessary training and equipment which would
satisfy regulatory requirements and qualify designated members of the City's Fire Department to
mitigate such hazardous material (HAZ-MAT) episodes; and,
WHEREAS, the City Fire Department by and through the Fire Chief, has prepared a
proposed budget to finance the cost of such training and equipment, with a total anticipated
budgetary impact of $ , which such funds are not currently budgeted for expenditure
in the City Fire Department budget; and,
WHEREAS, in order to acquire the necessary training and obtain the necessary equipment
in this fiscal year, the City Council must authorize the City Fire Chief to make such expenditures
in anticipation of designating such funds for use by formal amendment of the budget for fiscal
year 2003-2004; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COLTNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the City Council does hereby approve and authorize the expenditure by
the City Fire Chief, in such amounts and in accordance with state law and with the approval of
the City Manager, in a total amount not to exceed $ , to equip and train a
hazardous material mitigation (HAZ-MAT) team of designated firefighters within the City Fire
Department to respond to and mitigate HAZ-MAT episodes in the event that such an episode
should occur at or within the operating areas of the City's major industries and the City's water
treatment plant.
Section 3. That the funds so expended, although not currently available and designated
for such use within the City Fire Department budget, shall be and are hereby authorized for
expenditure, to be subsequently designated for such purpose by formal amendment of the City's
current fiscal year 2003-2004 budget at a future date.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this lOth day of May, 2004.
Curtis Fendley, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
PARIS FIRE DEPARTMENT
HAZ-MAT RESPONSE
TECHNICIAN LEVEL
COST STUDY
Submitted by: Ronnie Grooms, Fire Chief
MAY 06, 2004
OPTION-A: OPTiMtIM PLAN ['OR YFll HAZ-MAT RESPO\`SE CAPABILITIES.
l. PERSONNEL
1 have been informcd by two of my Staff OtFicers tliat several of our firefighters have
expresscd an interest in volunteerin" for this special duty, so it appears that personnel will not
be a problem (While t[az-Mat certification pay is not addressed in this study, in the tirture.
L hilghly recommend establishing a"ceirtification° pay, conunensurate to the duties )
OVERTIME
The necessary training will require attendance by personnel while off-duty. The proposed
Haz-Mat h'aining will necessita[e an additional OT expense to cover fill-ins (for maintaining
minimum staffing) and to compensate for personnel training on days other than thcir regularly
schedulcd shifts. This fi.-ure is approximate
Total for proposcd ovcrtime $ 21,600.00
3. HAZ-;~7AT EQUIPMENT
Equipment needs purchases should include:
A_ 1 HR_ SCBA Air Cylinders (For Level A Haz-Mat suit use)_
The standard 45 minute air cylinders are not rccommended for extended Haz-Mat use
because they do not provide enou.0h air time. We currently have (8) ]-hr. cylinders,
which are recommended for Haz-Mat use, but they are of the MSA brand (our plan
has been to initiate the purchase of SCI3A by a difterent mamifacturer [SCOTT]
durinE4 this current budget year, but only targeting units incorporatin_ the 45 mioute
cylinders). Our recommendation is to: a) initiate the purchase oCadditional SCL3A
as planned, b) utilize the current 1-hr packs, c) and fimd the proposed 04-05 budget
for the purchase of the remlinder SCI3A needed (this would also include [8] 1-hr.
cylinders for Haz-Mat use to replace the current MSA modeis).
However, to expedite this process the City could authorize purchase of the (8) 1-hr
cylinders now at a projected cost of:
$ 6,880.00
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B. Gas Detection Equipment.
2003-2004 Budget $2,100.00 Multi-Gas Detector
2004-2005 Budget $2,100.00 Photo Ionization Detector Sensor
$ 500.00 Chlorine Detector
$ 500.00 Ammonia Detector
To expedite this process the City could authorize immediate purchase for.
S 5,200.00
C. Kapler Haz-Mat suits -(6). These are replacements for our noiv expired suits.
$ 3,900.00
D Nlisc. Haz-nlat equipment (boots, over-pack drums, absorben[ pigs, absorbent
blankets, etc...).
$ 3,00(1.00
F,_ Haz-Mat equipment Trailer. 1[az-Mat paraphernalia is not oRen used and should be
stored in a separate trailer, instead ofon our apparatus, so that the cquipment: a) does
not su['Fer needless wear and tear, b) can be readily ino•entoried, and c) can be
maintained in one unit for ease and efficiency of use.
Flgures fiirnisLcd by IJC Ncecc.
$ 3,g00.00
Total for all equipmenL ...............................S 18,280.00
4. TRAININC
llazardous Materials Technician Level Training. 'fhe cost of this training coiild vary
anywhere from providing lodging and food for the instructors to actually paying for tuition
and expetises for the employees. I havc spoken with Al Rreslev (Wh1D Program
Coordinatorforthe Tesas Engineering Extension Service at Texas A&M Universitv, but who
also has extensive experience in Haz-Ma[). He advised that since we are a municipal and
lully paid fire department and our firefighters are certified with the Texas Commission on Fire
Protection (TCFP) we should only provide TCFP recognized curricUilum (an 80 hour Haz-
Mat Tech course). I contacted Miles Skipper (Deputy Director i(ir Compliance Nvith the
I'CFP) Miles validated what 1 had been told last week by 7ake Soteriou (also with TCFP)
tliat our firefighters could only receive state certification by completion of the TCFP
reeognized 80 hour curriculum. DC Neece has eontacted die closest TCFP recognized
training facility which is the Texas A&M Commerce Fire/EMS Training Program in
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Commerce, Texas. DC Neece spoke with Carl Nix (Fire Training Coordinator) and Carl has
provided the following proposed quote for the training:
1.
Basic lnstruction
$ 2,000.00
2.
Skill Verification
$
800.00
;
('ravel for Instructors
S
170.40
4
Ilotelforlnstructors
$
830.00
5.
School Administration Fee
$ 1,
500_00
6.
Printinu Fee
S
500.00
7.
Text Books 45.00 x 15 studcnts)
$
675.00
8
State Test Fee 15.00 x 15 students)
$
225.00
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*State Certification Fee 20.00 x 15 students)
$
30000
*This figurc filrnishcd bc TO FiVgcrald.
Total for training ..........................................S 7,050.00
5.
CONIPREIIENSIVE PHYSiCALS
This department is currently developing a Quality Medical Evaluation and Wellness/Fitness
Program. While the primary focus for this program is to assist our employees in maintainin,
a proticiency in duty capabilities and to reduce injury and lost time (and the costs associated
with such injuries), the program also provides the necessary initial comprehensive employee
physicals required for Haz-Mat Technicians (as perOSHA, NFPA, and the EPA). Currentlv,
we have made application for a FEMA grant which targets initial start-up funding fur a
l itness/Wellness Program for incumbent personneL However, should the department not
receive the grant, we wish to continue the progam through budgetary means.
The orant application is for $ 121,897 00. This includes $ 57,456.00 for comprehensive
phy'sicals, $ 23,706.00 for immunizations, S 4,393.00 for evaluation equipment. $ 3i,387.00
for additional exercise equipment for our substations, and S 2,955.00 for shipping and
hanC{ling. (These figures furnished b}' DC Wallers and can he loca[ed in [he FEMA Grin( Applica[ion
roqucsL)
The prugram could be funded now so as to provide all our suppression personnel with the
necessary physicals. This would allow latitude in the } Iaz-Mat Team selection (volunteer)
process. lfone ofour initial candidates were to fail his physical, we could easily arrange {or
a replacement with minimal lost timc.
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For purposes of this research and in lieu of not receiving the FEMA grant prior tu initiation
of the Haz-Mat training process, the following expenditures would be required:
A. Comprehensive Initial Physical Exam
(54 employees x S 1,065.00) $ 57,500.00
B. FF Immunizations (54 employees x$ 440.00) $ 23,AU0.00
Total for complete physicals 81,300.00
TOTAL FOR OPTION-A: S 128,2311.00
OP710.N - B: ECONOMICAL PLAN FOR PFD HAZ-MAT RESPONSE CAPABILITIES.
1. PERSONNEI,
Same as in OP770N-A above.
2. OVERTIME
Same as in OP770N - A above-
Totai for proposed overtime 21,600.00
3, HAZ-M11A7' EOUIPMENT
Same as in OP770N - A above, but excluding the (8) 1-hr SCBA cylinders and the PID
Serisor.
Total for all equipment 9,300.00
4. "CRAINING
Same as in 011170N - A above.
`fotal for lraining .........................................5 7,050.00
COMPREHENSIVE PHYSICAIS
Instead of ffinding the complete Quality Medical Evaluation and Wellness/Fi[ness Pro_>ram
now, we could complete the necessary comprehensive physicals for the proposed (l5)
individuals wfio will make up the Haz-Mat Team. There are, however, issues to consider:
a) suppose we have personnel fail the physical? b) do we add a funding cushion now for that
possibility? c) if su, how much? l would suggest at least enou-h funding for an additional
(3) firefighters (which equals $ 4,620.00). (If the first 15 firefighters successfully complete
the physicals, we can save the $ 4,620_00 or go ahead and have the total 18 complete the
physicals in case other possible problems arise.)
With OP710N-B, we would still need to fund the Wellness/Fitness Prot;ram within the 2004-
2005 budget in order to provide the necessary annual physicals, if the FEN1A grant is not
awarded.
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The very minimal financial needs for the physica(s and immunizations wuuld require the
following:
A. (18 comprehensive physicals x$ 1,100.00) $ 19,800.00
B. (l8 immunizations x$ 440.00) $ 7,920.00
Total for complete physicals .........................S 27,720.00
TOTAL FOR OPTION - B: $ 65,670.00