12-L Design Guideline ContractDRAFT
F:\Attorney\Lisa\Resolutions\CiJRRENT\Design Guidelines Res.wpd
May 7, 2004
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING THE EXECUTION OF
A PROFESSIONAL SERVICES AGREEMENT WITH ARCHITEXAS FOR
PREPARATION OF DESIGN GUIDELINES FOR THE DOWNTOWN
HISTORIC DISTRICT; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris, Paris, Texas, did heretofore, on the Sth
day of June, 2003, in Ordinance No. 2003-023, amend Zoning Ordinance No. 1710 to establish a
Historic Overlay District for a substantial portion of the downtown area, commonly known as the
Downtown Historic District, in accordance with the recommendations of the Planning and Zoning
Commission and the Historic Preservation Commission; and,
WHEREAS, the City Council has been made aware ofthe need to establish design guidelines
for the Downtown Historic District to assist property owners in their efforts to repair, rehabilitate,
or renovate property within such District, and the Historic Preservation Commission has
recommended that ArchiTexas perform such services; and,
WHEREAS, the form of agreement for such professional services with ArchiTexas, attached
hereto as Exhibit A, should, in all things, be approved, and the Mayor should be authorized to execute
the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the form of the Professional Services Agreement with ArchiTexas for the
preparation of design guidelines for the Downtown Historic District be, and the same is hereby,
approved.
Section 3. That the Mayor be, and he is hereby, authorized and directed to execute, on behalf
of the City of Paris, the Professional Services Agreement with ArchiTexas, under the terms and
conditions and in the form shown in Exhibit A, attached hereto.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this lOth day of May, 2004.
Curtis Fendley, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
City of Paris Commercial Historic District
Design Guidelines
Proposal for Services
Statement of Purpose:
The City of Paris wishes to develop Historic Preserva6on Guidelines for the city's
Commercial Historic District. The guidelines aze to ensure the preservation of historic
resources within the district and ensure that any new development is sympathetic to the
historical design characteristics of Paris' commercial care.
Proposed Scope of Services:
The proposed scope of services covers the work necessary to complete the design guidelines.
This proposal assumes that ARCHITEXAS will perform all of the work outlined. Opportunities
for community input and participation will be explored and outlined at the PHPC's request.
Task 1- Preservation Guidelines Development Outline
ARCHITEXAS will meet with the PHPC to discuss the goals of the Preservation
Guidelines.Plan and determine the azeas to be covered in the plan. Such azeas might
include, but are not limited to, city historic districts, city conservation districts, and
commercial design and development guidelines.
These discussions will be utilized in the active development of an outline for the
Preservation Guidelines. The outline will then be distributed to all PHPC boazd members
for review and comment.
Task 2- Paris, Texas, Historic Preservation Guidelines
Based on the goals ouUined in Tasks 1 and 2, the Paris, Texas Historic Preservation
Guidelines will be drafted. The written draft will include city preservation standazds
developed according to the goals of the PHPC and, where appropriate, will include
illustrations and examples of those standazds. The guidelines will be developed in
accordance with the City of Paris' enabling legislation regazding historic resources. The
draft will be distributed to the members of the PHPC for review, comment and revision
prior to completion of the final draft.
The final draft of the Paris, Texas Historic Preservation Guidelines will be competed and
a predetermined number of copies distributed to the PHPC. Additional copies will be
printed on request for an additional fee.
City of Pazis Design Guidelines 2004
Phase I - Page 2
Task 3- Preservation Guidelines Presentation
ARCHITEXAS will conduct a public presentation to communiry and governmental
leaders about the details of the Preservation Guidelines. Additional meetings will be
conducted at the request of the PHPC for an additional charge.
Meetings and Presentations
This proposal includes the following meetings:
Task 1 PHPC Coordination 4-6 hours
Task 3 Preservation Guidelines Presentation 1-3 hours
Additional meetings will be held at the clienYs request and for an additional charge.
Project Schedule and Workload:
Upon execution of a contract and confirmation that work may be commenced the project
will be completed in approximately 4-months. The schedule will vary depending on the
number of public meetings and community input requested.
Workload
ARCHITEXAS and its consultants have a proven history of completing projects in a timely
manner. The suggested team members were specifically chosen based on their ability to
perform the proposed scope-of-work in a timely and professional manner. Depending on the
date of project incep6on, the assigned staff will be adjusted with percentage of workload
allocated to ensure timely project completion.
Compensation
Architexas proposes to complete the above described scope of work for the following fees:
Preservation Guidelines & Presentation $7,750.00
Additional Services
Additional Services requested by the client during the course of the project will be billed
at the following hourly rates:
Principal $140.00/hour
City of Paris Design Guidelines 2004
Phase t - Page 3
Preservation Specialist $ 75.00/hour
Technical $ 75.00/how
Administrative$ 50.00/hour
Reimburaable Expenses
Reimbursable expenses will be in addition to the professional fees necessary to perform the tasks
described by the Scope of Services and will be invoiced in addirion to the architectural fees.
Reimbursable expenses incurred for each 30 day billing period will include a 1.1 times
cost multiplier and be submitted with the invoice for that billing period. Reimbursable
expenses include but are not limited to the following:
•reproduction (photogaphic, xemgaphic, scanning, diazo, printing, CAD plotting or other
means of reproducing graphics and reports)
•in-house printing and faxing
mphotography and film processing
•courier and other delivery services
•long distance phone
•mileage (dl $0.35/mile
Reimbursable expenses for this project are estimated not to exceed $750.00.
If this proposal is acceptable, please sign below and ARCHITEXAS will prepare a
contract for the services and fee anangement described above.
Authorized Representative