17-F Sports Complex #1
DRAFT
F:ALICEIRESWORKICURRENTISports Complex Contr #1 - Hilliard - CO #3 & Final
June 8, 2004
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING CHANGE ORDER NO. THREE AND FINAL
TO CONTRACT #1 WITH HILLIARD AND SONS CONTRACTORS, INC.
FOR CONSTRUCTION OF THE SOFTBALL FIELDS FOR THE PARIS
SPORTS COMPLEX; MAKING OTHER FINDINGS AND PROVISIONS
RELA TED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 8th day of May,
2003, in Resolution No. 2003-081, award Contract # 1 for construction of the softball fields for
the "Paris Sports Complex," to Hilliard and Sons Contractors, Inc.; and,
WHEREAS, MHS Planning & Design, acting as project engineer, recommends the
amendment of the contract for said project by Change Order No. Three, to delete hydro mulching,
lime, fertilizer and grass grow-in from four softball fields and to delete hydro mulching, lime,
fertilizer and grass grow-in from the pavilion area, and providing for a net decrease of
$16,710.00 in the contract price; and,
WHEREAS, the form of Change Order No. Three and Contractor's Affidavit of Final
Payment and Release, attached hereto as Exhibits A and B, should, in all things, be approved, and
the Mayor should be authorized to execute the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in all
things approved.
Section 2. That the form of Change Order No. Three to Contract #1 with Hillard and
Sons Contractors, Inc. for construction of softball fields for "The Paris Sports Complex," attached
hereto as Exhibit A, to delete hydro mulching, lime, fertilizer and grass grow-in from four softball
fields and to delete hydro mulching, lime, fertilizer and grass grow-in from the pavilion area, and
providing for a net decrease of $16,710.00 in the contract price, be, and the same is hereby,
approved.
Section 3. That the Mayor be, and he is hereby, authorized and directed to execute, on
behalf of the City of Paris, said Change Order No. Three, upon the terms and conditions and in
the form shown in Exhibit A attached hereto.
Section 4. That the Contractor's Affidavit of Final Payment and Release to Contract #1
with Hillard and Sons Contractors, Inc. for construction of softball fields for "The Paris Sports
Complex," attached hereto as Exhibit B, be, and the same is hereby, approved.
Section 4. That this resolution shall be effective from and after the date of passage.
PASSED AND APPROVED this14th day of April, 2004.
Curtis Fendley, Mayor
ATTEST:
Sherian Dixon, Assistant City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
1:15/21/21:184
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ge37842429
PARIS PUBLIC WORKS
PAGE
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":tvtHS
J~~NNING iA DESrCN .
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..-:'.9QNTRACT CHANGE ORDER
Order #3
'. Dale: April '2~ 2004
Owner:
Paris S~rts ComPlex:~' 6~~ct #.1 Softball Fields
. Cityot parts, Texas' .
.' "Contnict .For:
To:
Hilliard and SOI1.~.E.°ntraclO~,,'r:tc.
. ': '..' :. ."'. .Cc;mfrector
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You .re here'by requeàt~~ .to compiy wit~..th" J~ilowl"g change. from the contract plans and 8p~êlfic~tl~:)n8:
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" .DesCriptla"oìCh8~e~".. .:.",-
Supplemental Phin~~ficaUon$ Atta£~ed
. Decrease In Increase tn
Contract Price Contract PriC$
I
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.' $104,500,00' .0-
52;210.00 '~O-
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.t)' Delete hydromulchino, "r:"Q: '9rtiliz~r and grl\~'gi-ow::4n. ~ornfour 8onball Retdo, .
". 1'2). Delete hydromulching. lime; fertilizer lI~dgr8ss grow~i;" rròm the pavilion area
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Totals
($18,710.00
$0.00
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Net.Ctlangeln Contract Pr1ce:(Soe Note Above)
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"".-...,........;..._w
($1.6,710.00
. JJUstifi~aUon: To allow city to assume grllssirig res~'O'$ibllllie3 .' . . .
. The amount of theoontract will bø decreased by the au~ òf:"SIx1een Thousand, Seven Hundred and Ten Dollars end no/100\1I$.
. . .'.., . . . ($16,710,00
. The contract total including thi, end prevtou;; change 'ør<ÍeB will be: One Hundred Forty-Sj)( Thousand, Seven Hundred and Eilgt\ty Dollars and nol
'1001tls, .'. '.'. '.
nl to tile conlract and all provisions will apply hereto.
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. Recommended:
Accepted:
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EX\. "I"':"T ^
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PARIS PUBLIC WORKS
OS/27/2004 09: 25 91:137842429 ., .
rr~-~-~~ ]~:1~ ~ROM:H1LLT~RD:CONTRACTORS 90J~7a5-es65 TO:903 597 eSI7..
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MHS PJ~g Be )J(Jign. .
. l~o. Bç., 7455 '. .
Trle-t, rx 7.,')711
. (903) ~97-<í~ Ph .
(!XIJ) 597.{)517 Par .
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'. We propNe tfle fo~g ~:.;; ~pujfied bdow Co, die Oty'~ complclI: da~ gruùng of óelch ~d
. pavill~, ~ CilT CAQlprig ól ~~..flJ\Cjr optian, . '. . .
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". . Hyd~ð-i/lg. ~ ~.1d.Fc~~ .~~. ".clrls
. H~.",~lto r..=c.. lad ~g'.~ Prrilioo
PtdIlCI f14.500.01)
~é.t '2,210.00
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TIlE STA 1E OF TEXAS
OOUNIY OF LAMAR
CONIRACTOR'S AFFIDA VlT OF
FINAL PAYMENT AND RELEAsE
BEFORE ME, the undersigned authaity, œ 1his day persœaIly appeared GaryHilliardC'affidaot"), ~afhybeingbymedulyswan,
Œpœes and sa}S that he is Secreœry/f reæurer ofHiDiard and Soœ Cooh a.fu S, Iœ., a capccation of Lamar Coonty, &ale ofT ecæ (100
Couh a-W'), vffiicll said Couh cd.- was awarded the cooIIæt daœd the _lllluJay of_July -' 2003, fee the coœtru:::tiœ cÎ Paris Spcl1s
Canple.<c, Cootræt#lat Paris. Tecæ (Ire 'Wak'~, fa a tOOIl cœsideration of One hundredjòrt:y.six thJusand, sewn hundred ei?Jzty ari
00/1 ()() - Dollars ($146,780.00) 10 be püd to the said Coub.a.fu (100 "Cœtnd~, and thatAffiaotbas full ¡xmu-to aulhaityto make this
affidavit.
That the City cÎParis (the "0mJe1I) hæ ~ the final eStimaIè œ said Wak, and that the said Cwna.fu bas fully sabsfied and paid any
mxl an claims that may be cmœ:d by Œaper 53 cÎ the Tecæp:operty Code, mxl Article 5160 cÎ the Revised Civil SI3tuIes ofdle Stale of
T exæ. a ~ aher applicable sIatuIes a clJar'Ia- p:ovisioœ, and that an just bills fa Ja1x:r and materials have been pñd a1Xl ~ by said
, Cooba.fu iœofar æ they pertain to the Wak in quesúoo.
That in additiœ to any funds \Wi:.h may have been ¡reviously pñd by the Owner, the Cw1l a.fu hereby æ:eps the amount of_Sixty-sewn
thousand, æwn hundred sin'y azd 00/100 - Dollars ($67.7[fJ,(X)) æ FULL AND FINAL PAYMENT uncb-the af<Jenmri<:AXi Camæt,
and hereby mñves and reIeæes any right Affiant and/a the Couha.fu may have to pursue claims of any nature agaiœt die Owner aŒing out
of a in any manœr COf:1IXrted with the pelfamanœ cÎ the Wak and/a the Contm:t, iœluding but net liinited to claims cÎ third pn1ies that
supplied maœriaJ. andIa.Ja1xr fa the Werle fa a 1hrough the Cooba.fu C'SWClJub.a.ia's'~, æ well æ claims fa dday, adtii6nruIl
co~N:3tiœ a fa recoveIy ofliquidaled ~ \\hich may have been withbcld by die Owner. The Coob. cd.- shan defend, hold bmm less
and ~ the Owner fum any sucl1 claims cÎ soch Subcoub.a.fu:s. The CouhidI further re1eæes the Owner fum any claim a liability
æËng fium any act a neg1ect of the Owner reJaæd to a oonneded with the This affidavit, is given ¡xJrSUaDt to die final paymem
¡rovisioœ of tOO Contræt, and shall net be deemed to alter a modi1ÿ the terms . . om of said Contræt
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SUBSCRIBED AND SWORN TO BEFORE ME, 1HIS TIlE Z 4 DAY OF -.!1jA '1
. AD. 2004
~Q.
m<:-~
(Nolary Seal)
(Nolary Public, in and fa the Stale ofT ecæ)
C\-h? R, Mc.Ew 14
(Printed Name ofNoIary)
My Connniæiœ Expires 2 - lb. b ì
. ...~~.~;':;-'" CHIP RAY MCEWIN
....~' '.~,-~
3"" ';ro: Notary Public, State of Texas
i.~. .~J My Commission Expires
~"1~~~¡j~~"~ February 16, 2007
EXHIBIT .B-