17-A Uniform Service Contract DRAFT
F:\Attorney\ALICE\RESWORK\CURRENT\Uniform Res 2004.wpd
March 16, 2004
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID FOR EMPLOYEE UNIFORMS
FOR VARIOUS CITY DEPARTMENTS; AUTHORIZING THE
EXECUTION OF THE CONTRACT FOR FURNISHING AND SERVICING
EMPLOYEE UNIFORMS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 8th day of
March, 2004, in Resolution No. 2004-052, authorize the advertisement for and receipt of bids for
furnishing and servicing employee uniforms for various City Departments, and bids for such
service were received until 3:00 o'clock P.M., Tuesday, April 6, 2004; and,
WHEREAS, the best bid for the furnishing and servicing of employee uniforms was made
by G&K Services, Coppell, Texas, and it should be awarded the bid for the same; and,
WHEREAS, the form of the contract for furnishing and servicing employee uniforms,
attached hereto as Exhibit A, should in all things be approved, and the Mayor should be
authorized to execute the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of G&K Services, upon the terms and conditions shown on the
contract attached hereto as Exhibit A, is hereby accepted and let conditioned upon said uniforms
meeting all of the terms and specifications included in the bid documents.
Section 3. That the Mayor of the City of Paris be, and he is hereby, authorized and
directed to execute, on behalf of the City of Paris, the contract with G&K Services for furnishing
and servicing employee uniforms for various City Departments, upon the terms and conditions and
in the form shown in Exhibit A, attached hereto.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 14th day of June, 2004.
Curtis Fendley, Mayor
ATTEST:
Sherian Dixon, Assistant City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
EMPLOYEE UNIFORMS CONTRACT
STATE OF TEXAS
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LAMAR }
THAT, the CITY OF PARIS, Paris, Texas, a municipal corporation, acting by and through
its Mayor, Curtis Fendley, duly authorized, hereinafter called CITY, and G & K SERVICES, by and
through its Account Manager, Tiros Frazier, 603 Airline Drive, Coppell, Texas 75019, hereinafter
called G & K, do hereby contract and agree as follows:
1. G&K will furnish and service used uniforms on a weekly basis, replace lost or
damaged garments, including name plate and City emblem and preparation for new employees.
2. G&K will pick up and deliver at the following locations in the City of Paris: 1) Water
Treatment Plant, 2) Wastewater Plant, 3) Wise Field, 4) City Hall Annex, 5) Water Billing Office, and
6) Department of Public Works, said locations subject to change to best serve the employees of
CITY.
3. The term of this contract is for a period of two (2) years beginning July 19, 2004, and
ending July 18, 2006. CITY shall reserve the right to terminate the contract at any time due to non-
performance or poor service by G&K. However, CITY has the right to exercise an option for an
additional one (1) year upon the same terms and conditions, which year would begin July 19, 2006,
and end on July 18, 2007.
4. G&K will furnish monthly invoices for services rendered in accordance with the
"Invitation to Bid for Furnishing and Servicing Employee Uniforms for Various City Departments,
The City of Paris, Paris, Texas 75460, March, 2004," attached hereto as Exhibit A, and G&K's bids,
EXHIBIT A
attached hereto as Exhibit B; provided, however, in the event of conflict between the terms of Exhibit
B and the terms of the City's invitation to bid or this Agreement, this Agreement and the invitation
to bid shall control.
5. G&K will furnish uniforms in accordance with the bid specifications attached hereto
as Exhibit A.
EXEC[ITED this 14th day of June, 2004.
CITY OF PARIS, PARIS, TEXAS
By:
Curtis Fendley, Mayor
ATTEST:
Sherian Dixon, Assistant City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
G&K SERVICES
By:
Tims Frazier, Account Manager
STATE OF TEXAS }
CO[INTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared CURTIS
FENDLEY, Mayor of the City of Paris, Paris, Texas, known to me to be the person whose name is
subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the
purposes and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 14th day of June, 2004.
Notary Public, State of Texas
STATE OF TEXAS }
COUNTY OF LAMAR }
BEFORE ME, the undersigned authority, on this day personally appeared TIMS FRAZIER,
Account Manager of G&K Services, known to me to be the person whose name is subscribed to the
foregoing instrument, and acknowledged to me that he executed the same for the purposes and
consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this __ day of June, 2004.
Notary Public, State of Texas
INVITATION TO BID
FOR FURNISHING AND SERVICING
EMPLOYEE UNIFORMS
FOR
VARIOUS CITY DEPARTMENTS
THE CITY OF PARIS
PARIS, TEXAS 75460
MARCH, 2004
EXHIBIT A
Publish dates: March 21, 2004
March 28, 2004
LEGAL NOTICE
The City of Paris will receive sealed bids at the Office of the City Manager, City of
Paris, P.O. Box 9037, Paris, Texas 75461-9037 for furnishing and servicing
UNIFORMS for use by various City Departments.
Bids will be received until 3:00 P.M., Tuesday, April 6, 2004, at which time all bids
received will be opened, read aloud, tabulated and referred to the City Manager. Bids
will then be referred to the City Council for consideration.
Information, specifications and bid forms may be obtained at the Office of the City
Manager, City Hall, Paris, Texas 75461-9037.
Those submitting bids are notified of city exemption from otherwise applicable sales
and excise taxes.
The City of Paris reserves the right to reject any or all bids, to waive any informality
in bidding, and to award bids as may be advantageous to the City.
Mattie Cunningham,
City Clerk
BID FORM
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
POST OFFICE BOX 9037
PARIS, TEXAS 75461-9037
FROM: (NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
RE: FURNISH AND SERVICING UNIFORMS
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS FOR
FURNISHING AND SERVICING NEW AND USED UNIFORMS, WE BID THE FOLLOWING:
Clothing Weekly Rental Rate Replacement Rate
Merchandise (for 5 items)
New Used
Work Shirt - Short Sleeve
Work Shirt - Long Sleeve
Denim Shirt - Short Sleeve
Denim Shirt - Long Sleeve
Pull-over Knit Shirt
Wear Guard Denim Jeans
Wear Guard Denim Shorts
Work Pant R/C -regular cut
Work Pant W/C - western cut
Work Shorts
Work Coverall
Lab Coat
Lab Frock
Miscellaneous Weekly Biweekly Every 4 Weeks Replacement
Merchandise Rental Rate Rental Rate Rental Rate Rate
3X4 Entry Mat
4X6 Entry Mat
3X10 Entry Mat
3X5 Anti-Fatigue Mat
3X5 Scraper Mat
20" Dust Mop
24" Dust Mop
36" Dust Mop
Dust Mop Handle
Wet Mop
Wet Mop Handle
Air-Freshener
Air-Freshener
Dispenser
Hand Soap
Hand Soap Dispenser
Continuous Roll
Towel
CRT Cabinet
Red Shop Towel
Bath Towel 5.5#
Wash Cloth 1.0#
Cotton Bar Towel
Special Charges One Time Charge Per Item
1.5 X 3.5 Name Tag
1.5 X 3.5 City of Paris
Uniform Preparatory Charge
Embroidery Charge for Knit Shirts
DEVIATIONS BELOW THE MINIMUM SPECIFICATIONS WILL NOT BE CONSIDERED.
BY: TITLE:
TELEPHONE: (.~.)
DAY OF ,2004.
ALL ITEMS TO BE DELIVERED WITHIN CALENDAR DAYS AFTER
RECEIVING ORDER.
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS
FOR FURNISHING AND SERVICING
UNIFORMS
It is estimated that 140 employees will require uniforms from the following departments: Public
Works, Engineering, Community Development, Parks, Utilities, Water Business Office, Purchasing
and Custodial Employees for the Police Department. Uniforms will be furnished for the period
beginning May 1, 2004 through April 30, 2006.
Exact quantities cannot be determined, but estimates are given as show above. Quantities may be
increased or decreased to meet the requirements of the various City Departments during the period
shown above.
All merchandise needs to be bid on a 50% billing process.
The successful bidder will be notified in writing once the bid is awarded. Also, a contract will be
prepared by the City of Paris and awarded to the successful bidder.
PICKUP, DELIVERY AND SERVICES
Pickup and delivery points will be at the following locations within the City of Paris:
(1) Water Treatment Plant
(2) Wastewater Plant
(3) City Hall Annex
(4) Water Billing Office
(5) Department of Public Works
(6) Custodial Office of the Police Department
These locations are subject to change to best serve the employees of the City of Paris. The service
provided will be on a weekly basis.
BASIS OF AWARD
The City of Paris reserves the right to reject any and all bids, to waive any informality in bidding and
to award the bid as may be advantageous to the City of Paris.
The successful bidder will be awarded a two (2) year contract beginning May 1, 2004 through April
30, 2006. The City of Paris shall reserve the right to terminate the contract at any time due to non-
performance or poor service by the vendor.
PRICE AND PAYMENT
Bidder is hereby notified that the City of Pads is exempt from State and Local Sales Tax; exemption
number is 1-75-6000-635-9. A certificate will be furnished upon request.
The City of Paris will be furnished a monthly invoice for services rendered. This invoice shall
include all services rendered for the proceeding month. Payment will be made by the City of Paris
within thirty (30) days after receipt and approval of monthly invoice.
BID FORM
1. All bids must be submitted on an Official City of Pads "BID FORM".
2. The City of Pads will receive an alternate bid for "USED UNIFORMS".
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
UNIFORMS SPECIFICATION FOR USE IN VARIOUS DEPARTMENTS
GENERAL:
It is the purpose of these specifications to describe "NEW UNIFORMS"; however, the City of Paris
will receive an alternate bid for PRESENTABLE, DURABLE, and WEARABLE "USED
UNIFORMS" complying with the specifications. A uniform sample must be furnished with the bid.
Eleven (11) sets of uniforms will be provided per employee; where applicable, cotton uniforms will
be provided at no additional charge. Preparation charges will include measurements, installing name
and city emblems, and identification tags on garments. These charges will not be applied to existing
employees at the beginning of the contract. The City of Paris shall be exempt from the extra/swing
set charge, special sizing charge and any minimum billing quantities for the length of the contract.
Each bidder shall provide three (3) references of customers presently being served by their company.
All uniform work pants are to be pressed. Any flaws found in uniforms will be corrected at no
cost to the City of Paris.
MEN'S UNIFORMS:
REGULAR WORK PANTS and REGULAR WORK SHORTS:
Style:
1. Two slack-style front pockets;
2. Set-in hip pockets;
3. Slightly tapered cut;
4. Heavy- duty brass ratcheting zipper.
Fabric:
1. A 65% polyester / 35% combed cotton blend, pants are 7.75 oz. per square yard of
material while shorts are 7.5 oz. weight;
2. In the case where man-made materials cannot be worn, the fabric shall be 100%
cotton, 8.5 oz. per square yard of material, preshnmk.
DENIM WORK PANTS and DENIM WORK SHORTS:
Style:
1. Heavyweight cotton denim;
2. Double-stitched seams
3. Classic 5-pocket styling
Fabric: 100% cotton with 14 oz. per square yard of material, durable press finish;
WOMEN'S UNIFORMS:
REGULAR WORK PANTS:
Style: Half-elastic or side elastic industrial straight leg pant with heavy duty ratcheting
zipper, hook and eye closure;
Fabric: A 65% polyester / 35% combed cotton material, 7.5 oz. per square yard, durable
press.
UNISEX UNIFORMS:
REGULAR WORK SHIRT:
Style:
Shirts shall be either long or short sleeves as designated by the employee.
1. Six-button front with a snap at the neck;
2. Two button-thru pockets with bartack stitching and pencil slot
3. Lined collar and cuffs; fully cut with two-piece yoke.
Fabric:
1. A 65% polyester / 35% combed cotton material, 4.25 oz. per square yard, durable
press and soil release finishes;
2. In the case where man-made materials cannot be worn, 100% cotton material, 5.25
oz. per square yard will be provided.
DENIM WORK SHIRTS:
Style:
1. Six pearlized snaps down the front;
2. Flapped pockets on chest;
3. Pointed front and back yolk;
4. Lined collar and cuffs are top-stitched;
5. Button closure at neck.
Fabric: 65% polyester/35% cotton with 4oz. per square yard.
SHORT SLEEVE KNIT WORK SHIRT:
Style:
1. Front chest pocket;
2. Three-button placket;
3. Hemmed sleeves.
Fabric: 50% Cotton/50% Polyester with 5.4 oz. per square yard.
LAB COATS
1. An 80% polyester, 20% combed cotton material, 5.25 performance blend poplin;
2. Durable press with soil release;
3. Five buttons, two-piece lined collar with left breast pocket, two lower pockets;
4. Knee length
COLORS:
Uniform colors will be chosen by each Department Head.
NAME TAG, CITY OF PARIS EMBLEM
The name tag and City of Paris emblem shall be approximately 1-1/2" high and 3-1/2"
wide (see example below). All name tags and City emblems shall be styled/colored the same for each
color combination of uniforms.
First Name City of Paris
Details of name plate and City of Pads emblem.
CITY OF PARIS BID LIST
FOR
FURNISHING AND SERVICING EMPLOYEE UNIFORMS
FOR VARIOUS CITY DEPARTMENTS
1. ARAMARK UNIFORM SERVICES
Hwy. N., Rt. 1 Box 645
Paris, Texas 75460
Attn: Alan Fouse
(903)784-8470
2. G & K SERVICES
1204 Cherokee Trace
White Oak, TX 75693
Attn: Patrick Cunneen
3. UNIFIRST CORPORATION
3067 E. Commerce
San Antonio, Texas 78220
Attn: Irene
BID FORM
RECEIVED
TO: MAYOR. AND crrY' COU~TCm APR. 0 6 200~.
CITY OF PARIS
POST OFFICE BOX 9037 ClTY MANA(3ER
PARIS, TEXAS 75461-9037 PARIS, TEXAS
FROM: ~'~ ~P~~ "(NAM~OrBIDDER)
/2o q Ch..r~14,~. T~c~ (ADDRESS).
.. {x3[;+,,. O,O~ t~ ")S~3 (ADDRESS) "
:
RE: FURNISH AND SERVICING UNIFORMS
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS FOR
FURNIS~G AND SERVICING ~l]~!:W AND USED UNIFORMS, WE BID THE FOLLOWING:
Clothing weekly Rental Rate Replacement Rate
Merchandise (for 5 items)
New Used
Work Shirt - Short Sleeve ].
Work Shirt - Long Sleeve [ ."/3' {, 7 5' c~ .~
Denim Shirt - Short Sleeve 2 .
Denim Shirt - Long Sleeve
Pull-over Knit Shirt 2.6 :~ ~. ~ W { ~,~
Wear Guard Denim Jeans ~, · ~' 5' ~ .~5' [t~, °~ ..
Wear Guard Denim Shorts
Work Pant R/C -regular cut /,
Work Pant W/C - western cut /t
Work Shorts
Work Coverall 3
Lab Coat
Lab frock
.. Miscellaneous Weekly Biweekly Every 4 Weeks Replacement
Merchandise Rental Rate Rental Rate Rental Rate Rate
3X4 Entry Mat /, ~"Q ~. [ O
4X6 Entry Mat ~, q 6' ~. 2.5'
3X5 Anti-Fatigue Mat /. ,~o J, .~'
3X5 Scraper Mat /. o o ~.~ ~, ,-.- '~, ~.
20" Dust Mop - ~>/'/ /, / ~/ /.
. 24" Dust Mop . I?/4 /, / g /. 7 ? /.2, ~"~
36" Dust Mop /. o 7 /- q Y
Dust Mop Handle /id/C. /J lC.
Wet Mop Handle ~ 1¢ /,0 tv.. p3
Air-Freshener (, ~[ :~ 2 ,el ff
Air-Freshener
Dispenser bi [ c ta [c.
Hand Soap [ . ~} S' 2 , .5'0 '3
Hand Soap Dispenser to I c t'l I ~- tO
Continuous Roll
Towel [. q S' ~, ,9. ~'
C~tT CaUnet tq [c t~ I~.
Red Shop Towel . O al . cx ~' .
Bath Towel 5.5# ,~ ,3'7 ,
Wash Cloth 1.0# .o cI ' [ ~" - I { t, 6 ~ '
Cotton Bar Towel , o ~/ , } O ,
i~l:l~l:llll'rl
Special Charges One Time Charge Per Item
A?~ G ~ 2004
].5 x 3.$ Name Ta~ I~ lc..
CII¥ ~A~ER
1.5 X 3.$ City of'Paris?AmS, T~
Uniform Preparatory Charge
ADDENDUM "A"
**Additional Garment and Dust Items
CLOTHING Weekly Rental Rate Replacement Rate
MERCHANDISE (for 5 items)
New Used ..~
Edwards Casual Denim Shirt - SS $3.20 $3.20 $16.00
Edwards Casual Denim Shirt- LS $3.20 $3.20 $16.00
Big Ben Heavy Denim Work Shirt- LS $3.20 $3.20 $16.00
Dickies Work Jean - Black $3.40 $3.40 $14.00
Wrangler 13MWZ , $5.25 $5.25 $19.50
Logo Mats Weekly Biweekly
Rental Rate Rental Rate
13 X 5 Entry Mat $2.95 $3.95 $95.00
4 X 6 Entry Mat $4.75 $5.75 $145.00
3 X 10 Entr~ Mat $5.95 $6.95 $185.00 -;
ADDED VALUE
Scheduled Quarterly Visits by Account Manager
Repairs and Upgrade Reports
Turn In History Report
Call In History Report r~,--
Weekly Value Items
Accutrak Weekly Delivery Summaries
Repair Weekly Delivery Summaries
Uniform Service Order Book
24-Hour Call In Response
No Prep, Replacement, Emblem, Name Tag Charges for Term of Contract
US Flag (Opitional) for each Uniform Shirt
Garment Lockers
Free Embroided Cap With City of Paris Logo for each Uniformed Employee
Serviced Weekly by Super Route - Tenured Route Sales Representative with Full-Time Helper
Proof Sketch Viewer Page 1 of 1
Proof Sketch For A val
Design Name PAI~S TEXAS cu,s;¢ cr,.tio.,
Design No 291622 Size/Style 4' X 6', B
File Name PARISTE1 Date 4/2/2004 12:33:23 PM
Background 120 - SANDALWOOD 4th Color N/A
2nd Color 107 - ROYAL BLUE 5th Color N/A
3rd Color N/A 6th Color N/A
Note: Colors on computer generated artwork do not accurately match actual mat colors. Please refer to
actual color samples.
Please check for spelling and typographical errors as text is generally re-set on our designs.
It is the responsibility of the orderer to get authorization to use copyrighted or trademarked designs. Any
licensing fees are the responsibility of the orderer.
II Authorized Customer Signature: Date: I
G&K Services Delivery Day: i ~i
603 AIRLINE DRIVE
COPPELL, TX 75019 Route: I .....
972-393-1764
Account Name: [ ....
Circulating Inventory Account #: [ ...... ::
DEVIATIONS BELOW THE ~ SPECIFICATIONS WILL NOT BE CONSIDERED.
~L ~EMS TO BE D~~D ~~ ~ ~ C~E~ DAYS
~CE~G O~EK.
MEMORANDUM
TO: City Council Members
FROM: Terry Townsend
SUBJECT: Uniform Service
DATE: June 2, 2004
Attached is the bid tabulation for Uniform Services in all departments of the City of Paris.
After consideration, our recommendation is to award the contract to the low bidder, G&K
Services, 603 Airline Drive, Coppell, Texas 75019.
Weekly Rate Per Employee $4.90
(*This rate is for a denim long sleeve shirt and denim jeans.)
Weekly Rate x 140 (Estimated # of uniformed employees) $686.00
Total Annual Rate ($686.00 x 52 weeks) $35,672.00
A. Two (2) bids were received for the uniforms. (See Attached Vendor List)
B. Our current contract expired November 2003 with Aramark Services.
Terry T~wnsend, Interim City Manager
CITY OF PARIS BID LIST
FOR
FURNISHING AND SERVICING EMPLOYEE UNIFORMS
FOR VARIOUS CITY DEPARTMENTS
1. ARAMARK UNIFORM SERVICES
Hwy. N., Rt. 1 Box 645
Paris, Texas 75460
(903)784-8470
2. G & K SERVICES
1204 Cherokee Trace
White Oak, TX 75693
Attn: Patrick Cunneen
3. UNIFIRST CORPORATION
3067 E. Commerce
San Antonio, Texas 78220
Attn: Irene
BID FORM
RECEIVED
TO: MAYO~ AND crrY co't~cm APR. 0 6
CITY OF PARIS
POST OFFICE BOX 9037 CITY MANAGER'
PARIS, TEXAS 75461-9037 PARIS, TEXAS
FROM: (~ ~' ~( S~O~'~.s (NAME OF BIDDER)
12oq Ch~f~17~.~.~. 'T'I~AC~- (ADDRESS)
RE: FURNISH AND SERVICING UN~ORMS
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS FOR
FUR~SHING AND SERVICING~II~W AND USED UNIFORMS, WE BID THE FOLLOWING:
Clothing weekly Rental Rate Replacement Rate
Merchandise (for 5 itemO
New Used
Work Shirt - S~ort Sleeve ]. ~ ~' I, 7 ~ ~/. ~
Work Shin - Long Sleeve i,~/3' [, 7 5' c~.$~
Denim Shin - Short Sleeve 2. c, ~ 2 .~' I 0
Denim Shirt - Long Sleeve .~, ~ ~" ~, ~ ~- [ th, :~
Pull-over Knit Shin 2, ~ ~ ~, i ~' ! 5,' ~
Wear Guard Denim ~eans ~2. ~' ~' ;~ .~ /.~(' o.
C ra t [l
Work Pant PUC -resular cut I. ? 0 1. cl~. ~ , ~'
Work Pant W/C - western cut [~ ?6 ~, c~ o ~, ~'~
Work S~orts /o ? o 1, ~ o g. a
Work Coveran 3 .~ 3,~(~ / ?,~
La~ Coat 3 .~' ~.'~ / (,
Lab Frock 3, ~ ~ ~. ~ / ~ .
Miscellaneous Weekly Biweekly Every 4 Weeks Replacement
Merchandise Rental Rate Rental Rate Rental Rate Rate
3X4 Entry Mat /,. ~'Q ~.[0
4X6 Entry Mat ~ ,/-/6 ' 3-
3X10 Entry Mat 3.~
3X5 Anti-Fatigue Mat /. ~.o
3X5 Scraper Mat /. o o ~,,
20" I)ust Mop '~>/'/ /. [~/ /, ~? /2,"
24" Dust Mop . I?/4
3e' Dust Mop /. o ? /- q Y o~. / 7 /~ ~"
~t Mop ma,e /u lc
wet Mop .~, ,1
wet Mop mn~e tO I ~ tO
Air-Freshener (, ~ 5"
Air-Freshener
Dispenser ~q [ c.
Hand Soap [ . ~ K
Hand Soap Dispenser N I c
C°minuous Roll
Towel . I - q :ff
CRT Cabinet N lc b3
Red Shop Towel , O q .
Bath T0wel 5.5# ,~ ,
Wash Cloth 1.0# . o cI . i ~'' ,, I I t ,6 ~ '
Cotton Bar Towel. , o ~/ , I O ,
Special Charges One Time Charge Per Item
APR 0 t~ 2004
1.5 X 3.5 Name Tag
C1'1'¥ MANAOiSR
1.5 X 3.5 City of Paris PARIS, TEXAS /O I C
Uniform Preparatory Charge
Embroidery Charge for Knit Shirts 3 .~'~'
ADDENDUM "A"
**Additional Garment and Dust Items
CLOTHING Weekly Rental Rate Replacement Rate
MERCHANDISE (for 5 items)
New Used
Edwards Casual Denim Shirt - SS $3.20 $3.20 $16.00
Edwards Casual Denim Shirt- LS $3.20 $3.20 $16.00
Big Ben Heavy Denim Work Shirt - LS $3.20 $3.20 $16.00
Dickies Work Jean - Black $3.40 $3.40 $14.00
Wran~ller 13MWZ $5.25 $5.25 $19.50
Logo Mats Weekly Biweekly
Rental Rate Rental Rate
3 X 5 Entry Mat $2.95 $3.95 $95.00
4 X 6 Entry Mat $4.75 $5.75 $145.00
3 X 10 Entry Mat $5.95 $6.95 $185.00 .;
ADDED VALUE
Scheduled Quarterly Visits by Account Manager
Repairs and Upgrade Reports
Turn In History Report k~
Call In History Report r~,--
'
Weekly Value Items
Accutrak Weekly Delivery Summaries
Repair Weekly Delivery Summaries
Uniform Service Order Book
24-Hour Call In Response
No Prep, Replacement, Emblem, Name Tag Charges for Term of Contract
US Flag (Opitional) for each Uniform Shirt
Garment Lockers
Free Em.broided Cap With City of Paris Logo for each Uniformed Employee
Serviced Weekly by Super Route - Tenured Route Sales Representative with Full-Time Helper
, P.roof Sketch Viewer Page 1 of 1
Proof Sketch For A
Design Name PARIS TEXAS
Design No 291622 SiZe/Style 4' X 6', B
File Name PARISTE1 Date 4/2/2004 12:33:23 PM
Background 120 - SANDALWOOD 4th Color N/A
2nd Color 107 - ROYAL BLUE 5th Color N/A
:}rd Color N/A ' 6th Color N/A
Note: Colors on computer generated artwork do not accurately match actual mat colors. Please refer to
actual color samples.
Please check for spelling and typographical errors as text is generally re-set on our desk, ns.
It is the responsibility of the orderer to get authori~.atlon to use copyrighted or tradonarked deslgna Any
licensing fees are tire re~onsibil~y of tire orderer.
] Auth°rized Customer $ignature: Date:
O G&K Services Delivery Day: ] ' .2.1
603 AIRLINE DRIVE
COPPELL, TX 75019 'Route:'[
972-393-1764 ~
Account Name: [
Circulating Invemory Account #: [
References
Longview Asphalt Michael Herrigan 903-758-4428
Orr Nissan and Patterson Nissan Gary Carson 903-649-2661
Bossier Parish Schools Jennifer Reesor 318-549-5022
DEVIATIONS BELOW TIlE MINIMUM SPECIFICATIONS WILL NOT BE CONSIDERED.
(a ~ [ DAY OF /~ F C"~ [ ,2004.
ALL ITEMS TO BE DELIVERED WITHIN 1.] ~' CALENDAR DAYS AFTER
RECEIVING ORDER.
TO: MAYOR AND CITY COUNCIL
cm, o ?ms RECEIVED
POST O mCE Box 9o ?
PARIS, TEXAS 75461-9037 APR 0 6 200
FROM:
RT. 11 BOX 645 H~ 271N. P~S,~
P~S, TE~S 75460
F~SH ~ SER~C~G ~O~S
PURSUANT TO 'AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS FOR
FURNISHING AND SERVICING NEW AND USED UNIFORMS, WE BID THE FOLLOWING:
Clothin~ Weekly Rental Rate' * Replacement Rate
Merchandise (for 5 items)
New Used
Work Shirt - Short Sleeve $1.95 $1.95 $ 10.40 each
Work Shirt - Long Sleeve $1.95 $1195 $ 10.40 each
Denim Shirt - Short Sleeve $2.95 $2.95 $ 13.45 each
IDenim Shirt - Long Sleeve $2.95 $2.95 $ 13.45 each
Pull-over Knit Shh't $2.75 $2.75 $ I2.80 each
We, ar Guard Denim Jeans $2.95 $2.95 $ 14.00 each
Wear Guard Denim Shorts $2.95 $2.95 $ 14.00 each
Work Pant R/C - regular cut $2.00 $2.00 $ 10.90 each
Work Pant W/C - western cut $2.00 $2.00 $ 10.9:0 each
Work Shorts $2.00 $2.00 $ 10..90 each
Work Coverall $0.70 ea. · . $0.70 ea. $ 24.00 each
Lab Coat $0.70 ea. $0.70 ea. $ 16.00 each
Lab Frock $0.70 ea. $0.70 ea. $ 12.00 each
· Replacement cost are normally charged out at an agreed upon lower rate depending on the
reasons and circumstances involved that bring about the need for replacement ofmerchanclise.
Miscellaneous Weekly Biweekly Every 4 Weeks Repincement
Merchandise Rental Rate Rental Rate Rental Rate Rate
3X4 Entry Mat $1.90 $1.90 $1.90 $30.00
4X6 Entry Mat $2.90 $2.90 $2.90 ' $50.00
3X10 Entry Mat $3.90 $3.90 $3.90 $65.00
3X5 Anti-Fatigue Mat $2.95 $2,95 $2.95 $45.00
3X5 Semper Mat $2.95 $2.95 $2.95 $30.00
20" ~ Mop $0.80 $0.80 $0.80 $11.00
24" Dust Mop $0.95 $0.95 $0.95 $14.00
36" Dust Mop $1.15 $1.15 $1.15 $16.00
Dust Mop Handle N/C N/C N/C $12.00
Wet Mop $2~2~ $2.25 $2.25 $16.00
Wet Mop Handle N/C N/C N/C $12.00
Air-Freshener $2.00 $2.00 $2.00 '$2.00
Air-Freshener Disp. N/C N/C N/C $12.00
Hand. Soap $2.50 $2.50 $2.50 $2.50
Hand Soap Disp.. N/C N/C N/C $12.00
Continous Roll Towel $2.50 $2:50 $2.50 $30.00
CRT Cabinet $0.50 $0.50 $0.50 $80.00
Red Shop Towel $0.05 $0,05 $0.05 $0.49
Bath Towel 5.5# $0.34 $0.34 $0.34 $4.00
Wash Cloth 1.0# $0.10 $0.10 $0.10 $0.69
Cotton Bar Towel $0. ! 4 $0.14 $0.14 $0.89
RE 'EWED
Special Charges One Time Charge Per Item
APR O 0 200~ ' · ·
1.5 X 3.5 Name Tag $0.50
CITY MANAO~R
1.5 X 3.5 City of Paris PARIS, TEXAS $2.00
Uniform Preparatory Charge $0.50.
Embroidery Charge for Knit Shirts $4.00
DEVIATIONS BELOW THE MINIMUM SPECn~ICATIONS WILL NOT BE CONSIDERED.
TEL~.PHONE: ( qoa )
~ ~ DAY OF ~C: k ,2004:
~CE~G O~EK
PARIS INDEPENDENT SCHOOL DISTRICT
Apriq.2, 2004
TO whom Tt May Concern:
T have been working for Paris ]:.SD since September
of :~995. Aramark Uniform Service has been
servicing the Distr~ict since long before T started.
to work. A. lan F0use, the District Manager, was our
Route Serwce Rep at that time. He has worked hard
in every capacity to keep us satisfied and keep the
qUality of our uniforms at its best. we have had
other companies try to undercut Aramark, but could
not beat the price. Price is not the only thing
that is important to us. The Route Representative
that we now have ~s friendly, courteous and
dependable. He takes care of oUr needs and gets
any repair done qu~ckly.
Z strongly ~ecommend Ar~ark.Un~for~ Services to'
anyone considering using their serwces' '
RespectfUlly, .
Denise Forbes
B~ng C~erk
Par~.s ~ndependent schoo~ D~s:r~c:
F&EX. O . LITE
Paris, Texas
April 2, 2004
To Whom It May Concern:
When it came time to start a Uniform ~rogram at Flex-O-Lite, Inc. in 2000, bids were obtained
from several nniform companies for not only the Paris, Texas location, but also Muscat/ne,
Iowa, Fenton, Missouri and St. Thomas Canada. ARAMARK was clearly.the only choice for
the Plants continent wide. Pricing, availability and service were all a deciding factor in choosing
ARAMARK Uniform Company for all the Flex-O-Lite locations. Locally, ARAMARK has
always serviced the Paris Plant with professional and courteous personnel. I would recommend
ARA.MARK to any company.
Sincerely,
Denise Isom
Plant Office Manager
Paris, Texas
1601 Northwest 19~ Street, Paris, Texas 75460 (903) 785-1633 Fax (903) 785-8220
RICHARD DRAKE
CONSTRUCTION COMPANY
April 6th, 2004
To Whom it may Concern,
We at Richard Drake Construction have used and continue to use Arramark Uniform Service.
We recommend this company for their prompt service, supplies & management attentions
to company & individual needs.
If you have any questions concerning Armmark's .performance, please contact Oleta Shelton
at Richard Drake Construction. 903-732-4451.
sLncerely, · ~
Accounts Receivable/Dispatch
6290 Hwy 271 N · POWDERLY, TEXAS · 75473 · 903.732.4781 · Fax-903-732.4340
www.richarddrakeconstruction.com '
Kiwanis Club of Paris
Serving The Children of The World
P.O. Box 875 Paris, Texas 75461.
April 5, 2004
Aramark Uniform Service
P.O. Box 63'08 ·
Tyler, Texas 75711-6308
To Whom It May Concern:
On behalf of the Kiwanis Club of Paris, I would like to thank you for your
service to us during our annual fundraiser, Pancake Days. You have been
very generous and faithful these past years by donating our towels, aprons
and doormats. We really appreciate your continued support and highly.
recommend your services to anyone who wants to do business with a
company who gives the extra effort in seeing that their customers are
satisfied with your service.
Thanks again for all that you do.
Sincerely,
Gary ?irtle
KiwaniS. Pancake Chairman
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS
FOR FURNIS~G AND SERVICING
UNIFORblS
It is estimated that 140 employees will require uniforms-from the following departments: Public
Works, Engineering, Community Development, Parks, Utilities, Water Business Office, Purchasing
and Custodial Employees for the Police Department. Uniforms will be furnished for the period
beginning May 1, 2004 through April 30, 2006.
Exact quantities cannot be determined, but estimates are given as show above. Quantities may be
increased or decreased to meet the requirements of the various City Departments during the period
shown above.
All merchandise needs to be bid on a 50% billing process.
The successful bidder will be notified in writing once the bid is awarded. Also, a contract will be
prepared by the City of Paris and awarded to the successful bidder.
PICKUP, DELIVERY AND SERVICES
Pickup and delivery points will be at the following locations within the City of Paris:
(1) Water Treatment Plant
(2) Wastewater Plant
(3) City Hall Annex
(4) Water Billing Office
(5) Department of Public Works
(6) Custodial Office of the Police Department
These locations, are subject to change to best serve the employees of the City of Paris. The se~ce
'Provided will be on a weekly basis.
BASIS OF AWARD
The City of Paris reserves the right to reject any and all bids, to waive any informality in bidd'mg and
to award the bid as may be advantageous to the City of Paris.
The successful'bidder will be awarded a two (2) year contract beginning May 1, 2004 through April
30, 2006. The City of Paris shall reserve the right to terminate the contract at any time due to non-
performance or poor service by the vendor.
PRICE AND PAYMENT
Bidder is hereby notified that the City of Pads is exempt fi.om State' and Local Sales Tax; exemption
number is 1-75-6000-635-9. A certificate will be furnished upon request.
The City of Paris will.be furnished a monthly invoice for services rendered. This invoice shall include
all services rendered for the proceeding month. Payment will be made by the City of Pads within
thirty (30) days after receipt, and approval of monthly invoice.
BID I~ORM
1. All bids must be submitted on an Official City of Paris "BID FORM".
2. The City of Paris will recei~Ce ~n alternate bid for "USED UNIFO~S".
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
UNIFORMS SPECIFICATION FOR USE IN VARIOUS DEPARTMENTS
GENERAL:
It is the purpose of these specifications to describe '2qEW UNIFORMS"; however, the City of Paris
will receive an alternate bid for PRESENTABLE, DURABLE, and WEARABLE "USED
· UNIFORMS" complying with the specifications. A uniform sample must be furnished with the bid.
Eleven (11) sets of uniforms will be provided per employee; where applicable, cotton uniforms will
be provided at no additional charge. Preparation charges will include measurements, installing name
and city emblems, and identification tags on garments. These charges will not be applied to existing
employees at the beginning of the contract. The City of Paris shall be exempt l~om the extra/swing
set charge, special sizing charge and any winimum billing quantifies for the length of the contract.
Each bidder shall provide three (3) r~fe~ences of customers presently being served by their company.
All uniform work pants are to be pressed. Any flaws found in uniforms will be corrected at no
cost to the City of Paris.
MEN'S UNIFORMS:
REG~ WORK PANTS and REGULAR WORK SHORTS:
'Style:
1. Two slack-style front pockets;
2. Set-in hip pockets;
3. Slightly tapered cut;
4. Heavy- duty brass ratcheting zipper.
Fabric:
1. A 65% polyester / 35% combed cotton blend, pants are 7.75 oz. per square yard of
material while shorts are 7.5 oz. weight;
2. In the case where man-made materials cannot be worn, the fabric shall be 100%
cotton, 8.5 oz. per square yard of material, preshrunk.
DENIM WORK PANTS and DENIM WORK SHORTS:
Style:
1. Heavyweight cotton denim;
Double-stitched seams
3. Classic 5-pocket styling
Fabric: 100% cotton with 14 oz. per square yard of material, durable press finish;
WOMEN'S UNIFORMS:
REGULAR wORK PANTS'... .'
Style: Half-elastic or side elastic industrial straight leg Pant with heavy duty ratcheting
zipper, hook. and eye closure;
Fabric: A 65% polyester / 35% combed cotton material, 7.5 oz. per square yard, durable
press.
UNISEX UNIFORMS:
REGUtAR WORK SMUT:
Style:
Shirts shall be either long or short sleeves as designated by the employee.
1. Six-button front with a snap at the neck;
2. Two button-thru pockets with bartack stitching and pencil slot
3. Lined collar and cuffs; fully cut with two-piece yoke.
Fabric: ' '
1. A 65% polyester / 35% combed cotton material, 4.25 oz. per square yard, durable
press and soil release finishes;
2. In the case where man-made materials cannot be worn, 100% cotton material, 5.25
oz. per square Yard will be provided.
DENIM WORK SI:rlRTS:
Style:
1. 'Six pearlized snaps down the front;
2. Flapped pockets on chest;
3. Pointed front and back yolk;
4. Lined collar and cuffs are top-stitched;
5. Button closure at neck.
Fabric: 65% polyester/35% cotton with 4oz. per square yard.
SHORT SLEEVE KNIT WORK S1TiRT:
Style:
1. Front chest pocket;
· 2. Three-button placket;
3. Hemmed sleeves.
Fabric: 50% Cotton/50% Polyester with 5.4 oz. per square yard.
LAB COATS
1. An 80% polyester, 20% combed cotton material, 5.25 performance blend poplin;
2. Durable press with soil release;
3. Five buttons, two-piece lined collar with left breast pocket, two lower pockets;
4. Knee length
· ' COLORS:
Uniform colors will be chosen by each 'Department Head.
NAME TAG~ CITY OF PARIS EMBLEM
The name tag and City of Paris emblem shall be approximately 1-1/2" high and 3-1/2"
wide (see example below). All name tags and City emblems shall be styled/colored the same for each
color combination of uniforms.
First Name City of Paris
~..
Details of name plate and City of Paris emblem.