14 - CHANGE ORDER #1 FOR THE 2014 DOWNTOWN SIDEWALK REPLACEMENT PROJECT - TEXAS CAPITAL FUND CONTRACT NO. 713272Item No. 14
memorandum
TO: City Council
John Godwin, City Manager
FROM: Shawn Napier, P.E., Director of Engineering, Planning & Development
SUBJECT: CHANGE ORDER #1 FOR THE 2014 DOWNTOWN SIDEWALK
REPLACMENT PROJECT - TEXAS CAPITAL FUND CONTRACT NO. 713272
DATE: January 5, 2015
BACKGROUND: The City Council awarded a contract to SimWick Contractors at the October
13, 2014 meeting in the amount of $122,183.89. The City of Paris was awarded a $150,000
Texas Capital Fund grant which included an additional $45,000 match from the City, for a total
grant amount of $195,000. This project is to replace the broken sidewalks on both sides of S.
Main Street between Clarksville and Kaufman Streets, the south side of Lamar Avenue between
1 st and Church Streets and the east side of NW 1 st Street between Bonham and Houston Streets.
The City of Paris awarded a professional services contract to Birkhoff, Hendricks & Carter in the
amount of $26,100 and an administration contract to Kim Lacey in the amount of $15,000 at the
June 9th City Council meeting. Six street lights are needed for the project in the amount of
$18,688.38. The total amount of the lights, two services contracts and construction contract
comes to $181,972.27.
STATUS OF ISSUE: Two additional areas are proposed for sidewalk replacement. The first is
the Northeast corner of Church and Clarksville Street intersection that is missing a handicap
ramp. The second area is on 1St Street SW on the east side in front of Priest's Emporiums
building. The Change order proposes to add an additional $12,958.00 to the contract and add an
additional 50 working days. The additional time is due to the holidays and delays in receiving
the street lights ordered by the City. The new construction contract amount would be
$135,141.89 if approved. The overall project cost would be $194,930.27.
BUDGET: This project will be funded from the $150,000 Texas Capital Fund Grant and
$45,000 from the 2014 -2015 City of Paris budget. The budget for the project is $195,000.
RECOMMENDATION: Approve change order #1 for the 2014 Texas Capital Fund sidewalk
replacement project.
Change Order
No.1
Date of Issuance: December 15, 2014
Project: 2014 Downtown Sidewalk Replacement Project Project No.: TCF Contract No. 713272
Owner: City of Paris Date of Contract: October 31, 2014
Contractor: SimWick, LLC
The Contract Documents are modified as follows upon execution of this Change Order:
Description:
See Attachment 1
Justification:
Additional money is available from the Texas Capital Fund — additional sidewalk will be replaced
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price: Original Contract Times:
Substantial completion days: 60
$122,183.89 Substantial completion date: January 8, 2015
[Increase] [Decrease] from previously approved [Increase] [Decrease] from previously approved Change Orders
Change Orders No. None to No. None: No. None to No. None:
Substantial completion days:
$0.00 Substantial completion date:
Contract Price prior to this Change Order:
$122,183.89
Increase of this Change Order:
$12,958.00
Contract Times prior to this Change Order: No Changes
Substantial completion days:
Substantial completion date:
Increase of this Change Order:
Substantial completion days: 50
Substantial completion date: March 1, 2015
Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:
Substantial completion days: 110
$135,141.89 Substantial completion date: March 1, 2015
RECOMMENDED: ACCEPTED: ACCEPTED:
Engineer (Authorized Signature)
Date:
C
Owner (Authorized Signature)
Date:
IIn
Contractor (Authorized Signature)
Date: