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2003MINUTES OF THE REGULAR MEETING OF MAIN STREET ADVISORY BOARD WEDNESDAY, MAY 21, 2003 3:00 PM CITY OF PARIS, PUBLIC WORKS CONFERENCE ROOM 1. Present Board Members: Karen Wilkerson, Barbara Wilson, Patsy Davis, Linda Suarez, Zach Saffle, David House Absent: Bill Payne, Lisa Spann, Linda Ryan, Marry Ann Chalaire, Suzy Harper 2. Call meeting to order and review minutes: Mr. Terry Townsend called meeting to order and asked for comments regarding previous meeting minutes. There were none. 3. Discussion regarding comprehensive map of free downtown parking and signage: Mr. Townsend explained the Traffic Department is in process of installing the Historical District signs purchased by Main Street. Discussion of potential free parking signs for visitors and the creation of a comprehensive parking map followed with no action. 4. Discussion regarding permanent advertising on coke trailer: Mr. Townsend confirmed rumors the local Coke distributor was going to give the City a vending trailer for future event use. Mr. Townsend contacted Forest Signs and Sheri Bedford regarding permanent print or murals on the trailer. Mr. Townsend explained that in either case funding is not available for such promotions this year, and we would attempt to budget for it in the future. 5. Discussed conceptual drawing of a potential pocket park from Main Street in Austin: Mr. Townsend contacted Main Street, Austin, regarding the pocket park. Main Street, Austin was unable to help with a conceptual drawing of the pocket park, other alternatives were discussed. No action was taken. 6. Discussed choosing of Main Street Sub - Committee members as designed by the Texas Main Street Program: The Main Street board unanimously agreed the sub - committees would not be implemented at this time. 7. Discuss streetscape detectable warning pavers: Mr. Townsend explained the colors used on the handicap ramps downtown will require some color comparisons on the plaza. Mr. Townsend would arrange a meeting downtown with the design consultant. 8. Discuss information letter to downtown merchants: Mr. Townsend produced the support letter suggested by the board in a previous meeting. 9. Report from Downtown Merchants Association Meeting: The merchants association is planning a downtown sale and event on July 26. CITY OF PARIS MAIN STREET PROGRAM ADVISORY BOARD WEDNESDAY, July 29, 2003 CITY OF PARIS PUBLIC WORKS CONFERENCE ROOM 50 WEST HICKORY STREET 3:00pm 1. Call meeting to order and review minutes 2. Review Farmers Market Material and Ordinance 3. Review 2004 Ten Criteria Survey - Texas Main Street 4. Discuss Potential Park/Picnic Areas Downtown 5. Discuss Visitors Guide - Linda Suarez 6. Streetscape Project Update 7. Summer Splash Update - Downtown Event, July 26 - Main Street Sponsorship 8. Review and Discuss Christmas Decorations 9. Review and Discuss Solutions for Existing Sidewalk Obstructions and Hazards 10. Discuss Possibility of Removing Old Signs form Non - Existing Businesses 11. Review Downtown Trash Pick -Up Solutions 12. Discuss New Main Street Coordinator - Employment Date 13. Discuss Pumpkin Festival Coordination 14. Adjourn Posted: City Hall Bulletin Board: July 25, 2003 at 2:25 P.M. o Witness: U CITIZENS NELDING SPECIAL ACCOMMODATION DUE TO HANDICAP SHOULD GIVE NOTICE TO THE CITY FORTY -EIGHT (48) HOURS IN ADVANCE BY CALLING 785 -7511. MINUTES OF THE REGULAR MEETING OF MAIN STREET ADVISORY BOARD WEDNESDAY, AUGUST 27, 2003, 3:00 P.M. 50 WEST HICKORY STREET 1. Present Board Members: Pike Burkhart, Baily Gant, Suzy Harper, Rene Harvey, David House, Cari Johnson, Zach Saffle and Barbara Wilson Absent: Patsy Davis, Linda Suarez and Karen Wilkerson 2. Meeting called to order at 3:00 pm and Terry Townsend introduced the new Main Street Coordinator, Lindsey Harper, and welcomed the four new members to the advisory board: Pike Burkhart, Baily Gant, Cari Johnson and Rene Harvey. 3. Terry Townsend explained that there was not a quorum at the previous meeting held on June 25, 2003, therefore; there were no minutes to review. 4. Discussion of 2004 Ten Criteria Survey - Texas Main Street: Terry Townsend explained the significance of the annual report and that it was to keep the Texas Main Street board abreast of information and events which have resulted from the Main Street project. Lindsey Harper provided hand outs to the board informing them of what the survey entailed and followed up with information from her interim Main Street training in Austin last week. 5. Discussion of Potential Park/Picnic Areas Downtown: Barbara Wilson reported that she had spoken to the attorney of the Brown estate and has approached the Mayor to seek approval for the property to be donated to the City of Paris. Main Street would then oversee the project through its renovations. Terry Townsend voiced that for liability purposes, the walls that were burnt, but still standing, would probably have to come down. Lindsey Harper said that she would research other designs from other cities that have similar parks. Main Street Advisory Board August 27, 2003 Page 2 6. Discussion of Streetscape Project: Terry Townsend gave an overview for the new board members as to what the Streetscape Project will entail. He commented that the Streetscape Project is an effort to make improvements on the downtown square. The Streetscape Project will concentrate on issues such as pouring new concrete, landscaping and street lighting. It will also include stamped asphalt crosswalks. Townsend also discussed the ADA requirements, regarding the additional handicap parking spaces that will be added in the square. Additionally, Terry Townsend explained that due to Oncor standards, the gas meters that are currently in the sidewalk will have to come out and be installed above ground. Sixteen merchants could be affected, due to the replumbing of the meters. Pike Burkhart suggested that an air test be done prior to the actual test in order to help prevent any major complications. 7. Discussion of Christmas Decorations: Suzy Harper suggested that more Christmas banners be made. The board agreed to have lights in the trees again this year. David House discussed the idea of having lights lining the outside of each building on a year round basis. Terry Townsend commented that the lights would have to be metered on the corner which could be the city's responsibility to maintain in order to have each building aesthetically consistent. No further discussion was made during the meeting. 8. Discussion of Removing Old Signs from Non Existing Buildings: Barbara Wilson asked if there was an ordinance that would help rid the problem of defunct restaurant and business signs which are visible in the downtown area. Lindsey Harper said she would research other cities that have set ordinances regarding this issue. 9. Discussion of Possible Trash Pick -up Solutions: Baily Gant, Cari Johnson and Zach Saffle informed the board on how they handle the trash pick -up within their stores. David House stated that many business owners have massive amounts of trash ( large boxes, etc. ) and have no where to keep it before discarding of it. Barbara Wilson suggested we work with the merchants to find a reasonable solution. Suzy Harper said she would call Barney Bray and consult him on the issue. Main Street Advisory Board August 27, 2003 Page 3 10. Discussion of Pumpkin Festival Coordination: Lindsey Harper updated the board on the food and craft vendors that have signed up to participate in the festival. She spoke about the sponsors and donations to date. Cari Johnson informed the board of the design and theme that the downtown merchants are planning to use to decorate in front of their stores. 11. Meeting adjourned at 4:55 p.m. and next meeting scheduled for September 24, 2003.