1986-1989PARIS PUBLIC LIBRARY
MINUTES OF THE PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
March 26, 1986
326 S. MAIN STREET
PARIS, TEXAS 75460
The Advisory Board for the Paris Public Library met in a delayed session at the
Library, March 26, at 4 p.m. with Mrs. Virginia Gibbs, Chairman, presiding. Pre-
sent were Rogene Patterson, Beth Shelton, Reeves Hayter, Jim Lynch, Don Black,
Robert Pierson and Frances Ellis, Secretary. Also attending were Gertiana Williams,
Library Director and Dick Boots of the City.
Minutes of the February 19 meeting were approved as circulated.
Members discussed first plans for the Groundbreaking for the new building, think-
ing of a date in June during the week of the 9th -16th. Suggested speakers in-
cluded Governor White and Lieutenant Governor Bill Hobby, and Dr. Black was asked
to speak to Dr. Earl Bellamy about inviting Hobby. Former board members, staff,
city council, county commissioners, bond issue committee, descendents of J.J. Cul-
bertson, S.W. Wilbor, and Mrs. Scott, the founder of the first Library in downtown
Paris, Brown Coleman who was the first President of Friends of the Library, NETLS
representative, and others were to be placed on the guest list. Groundbreaking
would be on the Library grounds with the speech possibly in the Peristyle of By-
waters Park. Mrs. Ellis was asked to work with Ms. Williams, but all Board mem-
bers were to consider themselves members of the planning committee.
Dick Boots reported all but $1000 of the budgeted $70,000 set aside for land ac-
quisition, title policies, demolition had been used on the property behind the Li-
brary on First Street S.W. Some trees remain until final plans for the building
and grounds are decided. He said the budget had not changed since the $975,000
bond issue and the Texas State Library Grant of $100;000 were approved: $7+0,000
- -- construction and renovation; $70,000 land acquisition, lease fees, demolition
and titles; $120,000 -- furnishings and equipment; $86,000 contingency fund,
$5+,000 fees, and $5,000 for surveys, etc.
Mr. Boots anticipated some donations for the furnishings, but said Bill Lightfoot,
who was out of town, could not include any donations until they were received.
Members discussed the brass doors at the present front entrance, and decided to
present possible solutions to Mr. Lightfoot: leave them for a front entrance but
have no handles on inside for exiting; build a gate inside to prevent exiting
through them; do not close them completely for this would cause the front of the
building inside to be neglected.
Members discussed security and using sprinkler system. Mr. Pierson said using
a sprinkler system would reduce insurance by 25 or 30 percent. Magnetic tape
will be used in this type of security system so that there would be a beep if
people left the building without checking out items.
Mr. Boots said a study several years ago indicated as much as $8,000 or $10,000
in books were stolen each year. Ms. Williams indicated there would have to be
extra hours of housekeeping involved for the staff to prepare for security through
the magnetic tape system of security.
Beth Shelton asked if the Genealogical Society had responded to the invitation
to be included in the new structure. Ms. Williams said she thought this slate
of officers were waiting to let the newly elected officers handle this.
Mrs. Shelton commented that Ms. Williams had helped judge the creative writing
contest at Paris Junior College and would be mentioned in the report. She re-
ported that the YWCA was obtaining pledges with $25,000 to date to renovate the
present structure and work for a swimming pool at the back, and the staff and
Board were pleased with present plans for the Library next door.
Ms. Williams reported a possible grant from NETLS might provide a micro - computer
for the Library as part of the automation project, and she had help from Bill
Hagood in preparing the lengthy application. This would provide much needed
help in the card files for members, purchases of books to help with the select -
tions needs, and with the budget. She would ask Betty Swasco to help. Helen Gies
could take the computer course with her at the college. She said a new VCR and
monitor costing $1,700 were in Dallas ready to be picked up.
Ms. Williams said she and Bill Lightfoot would attend the Texas Library Association
Convention in Fort Worth, April 8 -12 to look at furnishings. Rogene Patterson
said she would be there also.
Ms. Williams compared figures for February, 1985 with February, 1986:
Circulation . . . . 43,059 47,005
New Members . . . . 722 1,230
Interlibrary Loans. 50 75
Number of persons
in Library . 13,732 15,331
Ms. Williams reported the Altrusa Club wants to help with a Literacy Project,
and volunteers would be needed. A workshop will be held May 19 at Grand Saline.
She reported 44 at the first Texas Voices program, and 40 at the second with much
interest. She announced Dr. William T. Pilkington, President of the Western Lit-
erature Association would be present Sunday, April 6, at 2:30 P.M. for Michener's
TEXAS.
The meeting adjourned at 5:30 p.m.
Date approved:
Frances Ellis, Secretary
PARIS PUBLIC LIBRARY
326 S. MAIN STREET
PARIS, TEXAS 75460
MINUTES OF THE PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
April 23, 1986
The Paris Public Library Advisory Board met in re- scheduled
session at the Library on April 23, 1,986 at 4 p.m. with Chairman
Mrs. Virginia Gibbs presiding. Board members present were Rogene
Patterson, Beth Shelton, Reeves Hayter, Don Black, Robert Pierson
and Francis Ellis, Secretary. Jim Lynch and Bill Hagood were
absent. Director Gertiana Williams and Librarian Roslyn Sample,
along with architect Bill Lightfoot, Friends of the Library President
Bill Neely, and Sue Smith, Main Street Director, also attended.
Minutes of the March 26 meeting were approved as circulated.
The Director called attention to financial and statistical
reports and said that the Dial -a -Story call machine was still
broken. She asked members to help with the May 24 Friends of the
Library book sale from 9 a.m. to 4 p.m., to be held on the parking
lot of the Library. She noted this help is especially needed since
Helen Gies of the Library staff had been hospitalized from a fall
the previous day.
Bill Lightfoot, architect for the Library expansion, reported
on the study of furnishings at the recent Texas State Library
Convention in Fort Worth and showed pictures of five Scandinavian
furniture line's and announced that samples would be brought to Paris
for the Board to study before submitting plans on November 3, 1986
for furniture.
He discussed present shelving which cannot be used again and
shelving which can be used after refinishing.
Mr. Lightfoot offered this tenative schedule: June 1: attend
the City Council meeting to get approval for bids on the structure.
Mr. Lightfoot will then personally take the plans to Austin to the
Texas State Library Board and the State Purchasing Agent for certi-
fication of the structure's barrier -free features. On or about
June 20: contractor bids will be let; July 23: bids for the building;
July 28: City Council approval; July 31: sign construction contract.
Mr. Lightfoot said construction work would begin in the Children's
Library and that all books and equipment would be moved out while the
floor is removed and the ground excavated to lower the north portion
of the building. After lowering, it would then be used, unfinished,
with the books placed in temporary shelving.
MINUTES OF THE PARS PUBLIC LIBRARY ADVISORY B, .QA RD MEETING - page 2 of 2
April 23, 1986
Mr. Black reported that Pat Bass.ano has written to Lt. Governor
Bill Hobby inviting him to attend the groundbreaking and when he
responds a date can be set for this.
Mr. Hayter discussed the use of the bronze front doors noting
that the bond issue had emphasized the keeping of the old, and he
maintained the doors should be left in use for fear that if the
old building is closed off it might be used for old materials only
and for storage. He believes the walk should be retained with the
doors open for entry but not for exiting.
The Board then discussed the proposed security system to
protect the books from theft and agreed that the magnetic strip in
the spine is most desirable. Cost of this system would be
approximately $35,000.
The Board agreed with Sue Smith's suggestion that it would
be appropriate to hold the groundbreaking as part of'the Bastille
Days celebration.
The meeting adjourned at 5:15 p.m.
Date approved:
Frances Ellis, Secretary
MINUTES OF THE,,4RIS PUBLIC LIBRARY ADVISOP-11�,BOARD MEETING
May 20, 1986
The Paris PUblic Library Advisory Board met May 20, 1986 at
4 p.m. in the Library with Chairman Virginia Gibbs presiding. Board
memebers present were Jim Lynch, Beth Shelton, Bill Hagood, Reeves
Hayter, Rogene Patterson and Secretary Frances Ellis. Also present
were Library Director Gertiana Williams, Dick Boots, Director of
Community Facilities,and Sue Smith of the Main Street Project. Board
members Don Black and Robert Pierson were absent.
Minutes of the April 23rd meeting were approved as circulated
and the Board examined the statistical report for April and the
City Budget Report.
Mrs. Ellis moved that the three Board Members whose terms are
expiring be presented for re- appointment by the City Council. The
motion was seconded, discussed and passed. Mr. Lynch asked that he
be allowed to retire from the Board and members discussed possible
names for presentation to the City Council for consideration.
Annual election of officers is scheduled for May but members
agreed that the present officers should continue until after the
groundbreaking scheduled for June 18 for the restoration and expan-
sion of the Library.
Ms. Williams displayed the gray paper and envelopes for the
invitations for the groundbreaking, and members discussed the wording
which will include the speaker, Lt. Gov. William Hobby. Members
were asked to submit the names of individuals who should be invited
and those who should sit up front to be introduced.
The bond election theme "Preserving the Past, Serving the
Present" will also be the theme for the groundbreaking.
Members discussed the shovels and scoops for children and the
hard hats for those taking part in the groundbreaking behind the
present Library. Mr.Boots suggested the Library parking lot be
roped off for the event, although the program with music by the Jazz
Group from the First Methodist Church will begin at 2 p.m. in
Bywaters Park on June 18.
Mr. Pat Bassano of the PARIS NEWS (who obtained the speaker)
will intoduce Lt. Gov. Hobby. No formal programs will be printed,
but a few for those participating will be provided.
The meeting adjourned at 5:15 p.m.
Date approved:
Mrs. Prentis Ellis
Secretary
v
Minutes of the 'is Public Library Advise Board Meeting
July 16, 1986
The Paris Public Library Advisory Board met July 16, 198 at
4:00 p.m. in the Library with Chairman Virginia Gibbs presiding.
Board members present were Bill Hagoud, Reeves Hayter, Don Black,
Beth Shelton, Robert Pierson, Rogene Patterson. Board members
absent were Frances Ellis, Jackie Alsobrook and Bill Neely from
the Friends of the Paris Public Library. Also present were
Tiana Williams, Director of Library Services, Dick Boots, Director
of Community Facilities, Roslyn Sample and Cathi Swaim of the Paris
Art Development Council.
Minutes of the May 20, 1986 meeing were approved as mailed.
Cathi Swaim announced that the Texas Committee for the Arts had
granted $2,000 for a mural: this grant has to be matched by local
contributions. The mural will be done by Dr. John Biggers and will
belong to the Library. Preliminary acceptance of the mural was
made pending approval of sketches by the Library Advisory Board.
Reeves Hayter, Don Black, Bill Hagood and Tiana Williams will meet
with Mr. Biggers the first week in August.
Mr. Boots announced that the Library building plans and
specifications have to be approved in Austin. Bids are scheduled
for August 6 (approval: August 11) and the construction contract will
be completed a week to 10 days from approval. Actual construction
will begin September 1 -15, 1986.
Bill Hagood reported that Betty Swasko had installed the word
processing program. Bill Lamb and Betty Swasko are gather information
for a data base program. The main tasks are delinquency file, ordering
and budget keeping, patron data base and word processing.
During open discussion Tiana thanked the Board for help on the
groundbreaking and Bill Hagood for help with the microcomputer.
A major check -out drive might be helpful prior to the lowering of
the children's floor. A public education program to inform the public
through the newspaper and presentation will be done. Options were
discussed.
The meeting adjourned at 5:00 p.m.
DATE APPROVED:
Beth Shelton, Acting Secretary
MINUTES OF THE ARIS PUBLIC LIBRARY ADVISO.. BOARD MEETING
September 17, 1986
The Paris Public Library Advisory Board met September 17, 1986
at 4:00 p.m. in the Library with Chairman Virginia Gibbs presiding.
Board members present were Jackie Alsobrook, Bill Hagood, Rogene
Patterson, Beth Shelton, Don Black, Robert Pierson and Virginia
Gibbs. Board members Frances Ellis and Reeves Hayter were absent.
Also present were Architect Bill Lightfoot; Sally Sheppard, President
of the Friends of the Library; Dick Boots, Director of Community
Facilities for the City of Paris; Gertiana Williams, Director of
Library Services; and Roslyn Sample of the Library Staff.
The minutes of the July 16, 1986 meeting were approved as
corrected.
Mr. Lightfoot reported on the building progress stating that
the condition of the walls is strong, that the utilities are easily
expanded, and that the center hall is not weight bearing. He noted
that the large well found (to everyone's surprise) behind the Library
should not pose a problem.
Mr. Boots reported that we are about $38,000 under the cons-
truction budget. He then requested that members of the Board
attend City Council meetings when items concerning the Library are
on the agenda.
Ms. Shappard reported on plans for a membership drive for the
Friends and noted she plans to ask for volunteers as well as cash.
She expressed a special interest in an adult literacy program and
indicated she hopes to have a gala next spring in the unfinished
Library addition.
Ms. Williams reported the following:
1) no action has been taken the by Geneology Society on a
move to the Paris Public Library.
2) a $50,000 book budget, up from $22,000, has been approved
by the City Council.
3) expressed appreciation to the staff for their work under
the difficult circumstances of construction.
4) selection of a data base program called R Base 5000.
5) the meeting with Dr. Biggers has not taken place since he
has not made a trip to Paris yet.
Mrs. Alsobrook reported that at present State Library funds
remain at the same level.
The meeting adjourned at 5:00 p.m.
Date Approved:
Beth Shelton, Acting Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
November 19, 1986
The Paris Public Library Advisory Board met November 19, 1986 at 4:00 P.M.
in the City Hall Annex with Virginia Gibbs, Chairman, presiding. Present were
Don Black, Bill Hagood, Robert Pierson, Reeves Hayter, Rogene Patterson, Jackie
Alsobrook, Beth Shelton and Frances Ellis, Secretary. Also attending were
Dick Boots, Director of Community Facilities for the City of Paris, Roslyn
Sample, Assistant Librarian, William Lightfoot, Architect for the Library
Expansion and Sue Smith of Main Street Project.
Minutes of the September 17 meeting were approved as circulated.
A letter of thanks was read by Mrs. Gibbs for the flowers sent to
Tiana Williams while she was in the hospital.
Mr. William Lightfoot reported on the progress of the Library Expansion
Project. Eight days were added to the project time schedule due to poor
weather. The landscaping and furnishings would be the next item of concern
for Library Board Members. Some drainage problems were discussed. Approxi-
mately $3000 would have to be spent on constructing additional retaining walls
on the south side of the Library Project. Mr. Lightfoot spoke briefly on the
cistern that was found at the northwest corner of the existing building. He
also reported that a security system would be discussed at a later date.
The Mural Committee with Hayter and Black said they would check with
Cathy Swaim about the contract and the subject of the mural for the Library,
and that the Board would be given opportunity to approve or disapprove. The
mural is part of the Endowment for the Arts grant for which the Library will
have to match funds of approximately $3,500.
Boots said the two portraits of Mr. and Mrs. Culbertson have been wrapped
and placed in the Aiken Archives at Paris Junior College. Since they are worth
about $20,000 each, they will be insured and later cleaned and restored for
placing in the new library building.
He discussed the need of training staff to use the computer given the
Library by NETLS and a discussion of where the $1500 would come from needed
for further research. Mrs. Alsobrook said she would check with NETLS for
she thought there was a staff member who was supposed to help train Librarians
to use the computers.
Mrs. Sample said the Library is getting from 30 to 40 memorial books a
month now, but use of any left over money from the memorials was discussed and
not thought wise to use for staff training.
Members looked at the October financial report from the City for the
Library and discussed the Christmas board meeting to be held at the home of
Chairman Gibbs on December 17, 1986, at 4:00 P.M.
The meeting adjourned at 5:00 P.M.
Date approved
Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
DECEMBER 17, 1986
The Paris Public Library Advisory Board met December 17, 1986, at 4:00 P.M. at
the home of the Chairman, Mrs. Virginia Gibbs for a Christmas meeting. Present
were Bill Hagood, Robert Pierson, Reeves Hayter, Rogene Patterson, Beth Shelton
and Frances Ellis, Secretary. Absent were Don Black and Jackie Alsobrook. Others
attending were Mike Malone, City Manager, Dick Boots, Director of Community
Facilities, Tiana Williams, Director of Library Services and Roslyn Sample, Asst.
Librarian, Sue Smith of Main Street Project and Sallie Shepherd, President of
the Friends of the Library.
Mrs. Gibbs welcomed guests and served refreshments.
Minutes of the November 19 meeting were approved after a correction to change
"The mural is part of the Endowment for the Arts grant for which the Library
will have to match funds of approximately $3,500. to read "The mural is part
of an endowment of the Arts Grant which will need to be matched with funds from
the community."
After a discussion of the November 21 memo concerning the use of Memorial Book
Funds for staff training to use computers, Hayter moved the amount of $1619.78
be transferred from the Memorial Book Fund to the general budget for staff
training to use computers. Motion seconded and passed.
Hagood said the bids for installing the Library computer should be in by the
following week.
The proposed mural was discussed at length. The Committee from the Board -
Hayter, Black and Hagood would meet with the Artist when he comes to Paris to
discuss the mural, and the Board would then have opportunity to accept or reject
the mural.
Mrs. Williams reported on the work of the Library expansion, saying it is ahead
of schedule and the Contractor is pleased that no materials had been stolen.
Another cistern had been found and filled. She commented on the general feeling
that the time was right for the funding which had been received, saying the
L.S.D.A. grant would probably not be available at a later time. She discussed
with the Board the future use of the existing library furniture. Mrs. Williams
was to meet with Bill Lightfoot December 18 to discuss the type of furniture to be
purchased.
City Manager, Michael Malone, expressed appreciation for being invited to the
meeting and expressed appreciation for the work of the Advisory Council.
The meeting adjourned at 5:20 P.M.
Date Approved:
Frances Ellis, Secretary
PARIS PUBLIC LIBRARY
PARIS PUBLIC LIBRARY
326 S. Main St.
Pariz,, TcxLb 75460
326 S. 'MAIN STREET
PARIS, TEXAS 76460
AUDITORIUM USE POLICY
- - -- DRAFT - - --
GENERAL GUIDELINES:
The auditorium of the Paris Pubiic Library i5 available for library- sponsored
or co- sponsored programs or for approved, rioi,- profit education, civic, aad
cultural organizations in Lamar County.
The auditorium is not•ava,lable for social gatherings (showers, dunces, birth-
day pasties), money raising, religious, partisan political or commercial pur-
poses. Access co the audiLorlum will iot be permitted to groups which practice,
profess, or have as heir policy (cfficiai or unofficial), discrimination
against persons on the basis: of see;, race, religion, color or natic,nal origin.
The auditorium is not a�,ailable for use by individuals. The address of the
Library may not be used as she official address of an organization.. Pcrmis-
sion to use the auditorium does not constitute an endorsement of the group's
policies or beliefs.
FACILITY:
The auditorium huL, 60 seat capacity. Folding banquet tables are available
for seating a maximum of.6O people. A small pantry adjoins the room.
REGULATIONS:
1. Reservations must be made at least one week in advance. Applications
will be approved on a flr�,t come, first served basis. Arrangements may
be made ao earlier than one year in a&,aace.
2. Reservations must be made by adults only (18 years of age and over).
3. Due to limited staff, set up and arrangement, as well as cleaning of the
auditorium, is the responsibility oY the person making the reservation.
4. No physical changes are allowed in the Library auditorium except for re-
arrangement c,f furniture. No additional furniture or equipment other
than that already in Lhe Library will be provided. No additional furni-
ture or equipment, other than audio- visual aids, may be used without ap-
proval.
5. Equipment, supplies of Pei _'oaal efiects bhould riot be stored or left in
the auditorium.
6. No alcoholic drinks are to be served on Library property.
7. No meals shall be cooked on the piemises (Friends of the Library, Advisory
Board and staff are permitted).
8. The auditorium may be used during non - operational hours with the
following additional requirement:
The key shall be obcai.ned by 5:30 p.m. preceding the day of use
unless other specific arrar_gements are made.
The key should bc: returned by 10:00 a.m. of the first operational
day following use. THE KEY SHALL NOT BE RETURNED 1N THE DEPOSITORY.
Permission to use the auditorium may be withheld from groups damaging
the room, carpet, equipment or furni,ure or causing disturbance or any
other failure to comply with the rules and regulations.
PARIS PUBLIL LIBRARY 326 S. MARN STREET
PARIS, TEXAS 75460
MINUTES
PARIS PUBLi:C LIBRARY ADVISORY BOARD MEETING
March 18, 1987
The Paris Public Library Advisory Board met in regular session at 4 p.m. March
18, 1987 in the City Hall annex Conference Room with the Chairman, Mrs. Virginia Gibbs
presiding. Present were Rogene Patterson, Beth Shelton, Bill Hagood, Robert Pierson,
and Frances Ellis, Secretary. Absent were Reeves Hayter, Don Black and Jackie Also -
brook. Also present were Dick Boots of the City, Sue Smith of the Main Street Project,
Roslyn Sample, Librarian, and Tiana Williams, Director of Library Services.
Minutes of the February 18 meeting were approved as circulated. The Financial
report was distributed.
The three months report of book circulation showed 35,750 for the year, 3,205
for non -book circulation; 12,535 attendance at the Library; 5,288 research efforts made;
a gain of 224 cardholders in February with a total of 20,070; 91 books added in Feb-
ruary and 176 deleted showing a total of 27,291 adult books on hand, with 13,517 child-
ren's books and a grand total of 40,808 books on the shelves; 1,219 audio cassettes
added, 38 VCR's added; and 236 film strips on hand.
Ms. Williams presented a tentative draft of the policy for the use of the Audi-
torium, which was discussed with varying opinions. This was delayed for further action
after members had a chance to study other policies of libraries that are of comparable
size population -wise.
Ms. Williams distributed copies of brochures from other libraries, saying the
new library facilities would need a new brochure printed and distributed. She will
ask the Friends of the Library and two library staff members to work on this publication.
She announced volunteers were needed to work on the micro - computer in the coming
weeks. She would also decide on extending the circulation period to a month for check-
ing out books, and doubling the limit to 12 books to lighten the load of moving the
books into the new Facility when available.
Robert Pierson asked about change of hours for the library when the new facility
is opened. Members discussed this. Working people are asking for more evening and
weekend hours. This would be discussed further before a decision is made.
Mr. Boots commented on the recent illness of Mrs. Sample's husband who is recover-
ing at home.
The meeting adjourned at 4:30 p.m. to tour the new facilities of the library
under the guidance of the Contractor, Tommy Griggs.
Date Approved:
Frances Ellis, Secretary
1_�_q
PARIS PUBLi%_� LIBRARY
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
May 20, 1987
PARIS. TEXAS 75460
The Paris Public Library Advisory Board met in regular session at 4 p.m.
May 20, 1987 in the City Hall Annex Conference Room with Vice - Chairman Reeves
Hayter. presiding. Present were: Bill Hagood, Beth Shelton, Jackie Alsobrook,
Rogene Patterson and Frances Ellis. Robert Pierson, Don Black and Chairman
Virginia Gibbs were absent. Tiana Williams and Roslyn Sample of the Library
staff, Dick Boots from the City of Paris, and Sue Smith of the Main Street
Project also attended.
Minutes of the April 15th meeting were approved as circulated.
The financial report and Library circulation report were - distributed.
Ms. Williams said job descriptions were prepared for two additional requested
Clerk II positions.
Ms. Williams discussed shelving for the Library stating that these bids
had been received: $73,671 from Library Stacks with a 10 -12 week delivery;
$82,122 from Library Bureau with a 90 -120 day delivery; $92,368 from Gregg
Madison with a one month delivery. Architect Bill Lightfoot will make the final
decision, but it is needed soon so the contractor will not fall behind schedule.
She displayed samples of finish selections for carpet, flooring, paint and
other finishes. The dark blue -green is already up on the north wall of the new
area. She displayed a sample panel of wood for the shelving.
The Friends of the Library Book Sale and Auction called a "Wine, and Cheese
Affair - A Literary Auction Benefiting Your Library" on Sunday, May 31st from
7 to 9:30 p.m. at the home of Bob and Sharon Schneider, 3215 Abbott was
announced. Auctioneers will be Mary Walker Clark, Sims Norment and Ann Wixon.
Each Board member was invited to suggest names to add to the list of 350 being
invited. Ms. Williams said 25 cartons of books would be taken to the auction
along with non -book items such as the glass bottles found by the contractor
during construction.
She announced Helen Gies will retire May 31st after 11 years with the Library.
Mr. Boots suggested a small plaque be given to her at the auction, and Mrs. Ellis
suggested a letter of appreciation be sent from the Board.
She said she would send copies of Meeting Room Policies obtained from other
Libraries to Board Members for study. Mr. Boots said insurance on exhibits would
have to be included in policies, saying $20,000 is the amount for each of the
Culberton portraits.
Page 1 of 2
Paris Public Library Advisory Board
Minutes - March 18, 1987
Page 2 of 2
Dick Boots said the parking area, walk and sidewalk will be concreted
May 27. Bids are being let for landscaping for grass, trees, shrubs, and sprinkler
system. The new carpeting will be in the building in three or four weeks. We
are waiting on furniture.
Beth Shelton asked about the Summer Reading Program schedule. Ms. Williams
said three programs in cooperation with the YWCA are being planned: Garfield's
Birthday Party on June 18th; African Safari on June 25th; and Pet Parade on
July 9th.
The meeting was adjourned at 5 p.m. to tour the Library with the contractor.
Date approved:
Francis Ellis, Secretary
PARIS PURL.'~" LIBRARY 326 S. MAIN STREET
PARIS. TEXAS 76460
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
June 17, 1987
The Paris Public Library Advisory Board met in regular session at
4.p.m., June 17, 1987 at the City Hall Annex Conference Room with Chairman
Virginia Gibbs presiding. Present were Jackie Alsobrook, Reeves Hayter,
Robert Pierson, Don Black and Frances Ellis, Secretary. Bill Hagood,
Beth Shelton and Rogene Patterson were absent. Tiana Williams of the Library
staff, Dick Boots from the City of Paris, and Cathie Swaim of the Arts
Development Council also attended.
The minutes of the May 20th meeting were approved as circulated and
the financial report and circulation report were distributed.
Mrs. Swaim displayed the sketch of the mural which the Arts Development
Council has underwritten to be painted by artist Dr. John Biggers of Houston.
She discussed its meaning and said that it would be eight feet long by
forty -two inches high and will be placed above the shelving in the new Library
area.
Don Black and Reeves Hayter of the Library Advisory Board's Art Sub -
Committee discussed their opinion of the design. Don Black moved, based on
the Art Sub - Committee's recommendation, that the proposed sketch by Dr.
Biggers be accepted. The motion was seconded by Robert Pierson and passed.
Mrs. Gibbs stated that the Woodfin painting which had been offered to
the Library would not be given because Dr. Woodfin had decided to keep it.
Ms. Williams asked for input on the Art Acceptance Policy which must
soon be devised, and said she would take the suggestions of the Board that
the Art Sub - Committee seek consultants from art experts in Paris and the
surrounding areas when needed to make decisions on art offered to the Library.
She said she would work on the proposed policy for later presentation.
Robert Pierson said that insurance on art is not expensive. Dick Boots
reminded the Board that the two Culbertson portraits and other art work
at the Library are insured now.
In the Director's report Ms. Williams announced that Valle Stankus is
replacing Mrs. Helen Gies and will receive the salary of $5.04 an hour.
The Literary Auction went well with collections of about $2,500 to date and
she indicated that due to good publicity donations continue to arrive.
page 1 of 2
a m
March 18, 1987 Minucs
Paris Public Library
Advisory Board Meeting
page 2 of
Ms. Williams futher reported that the first summer reading program
will be held on June 18th at 2:30 p.m. in Bywaters Park.
She said that the bid for furniture made in Mexico by Steel Stacks had
been approved by the City Council and the furniture will be delivered and
installed as soon as the carpet is laid.
Dick Boots said that the "Dial -a-Story" equipment is out of order and
since there are approximately 80,000 calls a year that the equipment should be
replaced as part of the new furnishings.
Ms. Williams reported that Roslyn Sample was attending a Library
Workshop on "Costing Library Services ", in Greenville today. She asked
for volunteers to attend a Literacy National Seminar at Mt. Pleasant on June 23
from 7 to 9:30 p.m. which Hugh Downs and Barbara Rush will host, noting the need
for a literacy program at the Paris Public Library.
In closing Ms. Williams said that moving the books will be a big undertaking
and that volunteer help is being solicited, and praised the staff for their work.
The meeting was adjourned at 5 p.m.
Date Approved:
m
Francis Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
July 15, 1987
The Paris Public Library Advisory Board met in regular session at 4 p.m.,
July 15, 1987 at the City Hall Annex Conference Room with Chairman Virginia Gibbs
presiding. Present were Jackie Alsobrook, Reeves Hayter, Bill Hagood and Beth
Shelton. Don Black, Francis Ellis, Jean Gibson, Rogene Patterson, and Robert
Pierson were absent. Tiana Williams and Roslyn Sample of the Library, Mary
Hanson and Daisy Redding of Paris Junior College, Mike Patterson of KPLT and
Jeff Grimes of KBUS also attended.
The minutes of the June 17th meeting were approved as mailed and the financial
report and circulation report were distributed.
The Board discussed the wording of the plaque for the new library building.
Mrs. Gibbs will call Longview about the wording on their plaque. Tiana Williams
shared the proposed wording, took board comments and will send board members a
copy for final approval.
Mary Hanson talked about a Texas Education Agency grant for literacy and
introduced Daisy Redding, who will be coordinator for the Literacy Council for
Lamar County, and explained that Ray Trier will be the VISTA volunteer. The
library will be a site for this program.
Ms. Williams discussed a proposed program for the opening of the library
in October. She mentioned October 17, 18 or 25 as possible dates. The Board
preferred October 18 at 2 p.m. with the private preview party to be held the night
before on the 17th. The ceremony might include music (Paris High School band),
welcome by the chairman of the Library Advisory Board, invocation by a local
minister, flag ceremony, remarks by the mayor or his representative, introduction
of important guests, remarks by the Director of the Library and ribbon cutting.
A tour would follow. The board discussed having a concert by James David Robinson
in a celebration in song. The board suggested that the concert be simultaneous
to tours since there would not be room in the meeting room for all to attend.
Mr. Lightfoot sent word through Ms. Williams that we need some major gifts.
He suggested that we need six antique chairs for the Texana Room and that we
need to have the Cisneros pictures rematted and reframed before hanging.
The director reported that the Friends have been working on commemorative
memorabilia for the opening. She showed a sample of a commemorative plate which
would cost $14.95 and sell for $25.00. She asked for imput on the number. No
consensus was reached. Notecards were also discussed. She also mentioned
having something to give to everyone in attendance that day. The board thought
the bookmark was a good idea.
page 1 of 2
Paris Public Library P sory Board Meeting page 2 of 2
Kinates of July 15, 19$1
Tiana Williams also told the board that we would need two special exhibits for
the opening and asked the board for ideas. She suggested that one of the exhibits
should have to do with the history of the library.
Roslyn Sample reported on the Summer Reading Program with 346 participants
signed up. We are fortunate to have the help of Popeye's and Bonanza which are
giving coupons to children who read five and ten books. She also reported on
programs in the park which have been successful.
Jackie Alsobrook reported that the YWCA has offered us first option on the
lot behind the YWCA. Their asking price is $20,000. The board expressed no
interest in purchasing the property.
The meeting was adjourned at 5:10 p.m.
Date approved:
Beth Shelton, Acting Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
September 3, 1987
The Paris Public Library Advisory Board met in called
session at 4 p.m., September 3, 1987 in the Library Auditorium
with Chairman Virginia Gibbs, presiding. Present were Don
Black, Robert Pierson, Beth Shelton, Rogene Patterson, Jackie
Alsobrook, Jean Gibson and Frances Ellis, Secretary. Bill
Hagood was absent. Tiana Williams and Roslyn Sample of the
Library were present along with Dick Boots of the City. Mr.
Bill Bobbitt of Bobbitt's Advertising also attended.
The meeting was called to reset dates for the dedication
events and decide on expenditures for the invitations.
November 14 was set for the preview and November 15 for
the 2 o'clock dedication of the renovated and expanded Library
building.
Sample showed gray and buff colored paper from three
Paris printers with costs for 1000 invitations and inserts
from each:
E -Z Printing Co. - $285.48 (with $10 for change,of
ink color) for printing of the invitations, inserts
and envelopes.
Kwik Kopy, 3 pieces for $201.57 with ink change
Cannon Prints Co. - 3 pieces - $285.00, envelope,
folder and insert.
Bobbitt's Advertising - embossed printing $571 per
1000, without inserts.
Williams indicated there would be only 350 or 400 inserts
which would be invitations to the preview on Saturday evening.
Black discussed the value of having embossed and distinc-
tive invitations which would be collector's items. The design
of the three arches would be on the front of the folder. The
dye would be property of the company for 3 years but could be
used for other printing such as notepaper. He said the money
could come from the Love Memorial Fund.
page 1 of 2
Paris Public Library Advisory Board Meeting page 2 of 2
Minutes of September 3, 1987
Williams discussed the bookmarks which would have the
three arches and said Sally Cecil of the Friends of the Library
was negotiating for a sponsor to provide the bookmarks.
Boots suggested samples from the embossed invitations be
available for the September 16 meeting and Mr. Bobbitt said
he would have them there for the Board's decision.
Bobbitt showed a sample plate indicating the white
porcelain plate, gold border and chocolate brown color for
the sketch of the building.
Williams said 200 had been ordered and hopefully would
be sold or ordered for $25 in advance. Mr. Bobbitt said more
could be ordered.
Black corrected the copy about the Library for the back
of the plate. Bobbitt said this could be done after the proof
had been approved by the Board.
Boots reminded the Board that parking on 1st S.W. would
not be allowed since this is a state maintained roadway.
The meeting was adjourned at 4:45 p.m.
Date approved:
Frances Ellis, Secretary
M I N U T E S
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
September 16, 1987
The Paris Public Library Advisory Board met in regular session at 4:00 P.M.
September 16, 1987 with the Secretary, Frances Ellis, presiding. Present were
Don Black, Beth Shelton, Rogene Patterson, Jean Gibson, Frances Ellis, and
Bill Hagood. Virginia Gibbs, Robert Pierson and Jackie Alsobrook were absent.
Tiana Williams and Roslyn Sample of the Library staff, Dick Boots from the City,
and Sally Cecil, President of the Friends of the Library, also attended.
Jean Gibson was recognized and welcomed as a new member of the Board.
The minutes of the September 3, 1987 called meeting were read by Beth
Shelton and approved.
The financial report was not discussed.
Gertiana Williams displayed samples of paper stock and embossing from
Bobbit's Advertising with a cost of $571.50 for the covers and $18.20 for
the unprinted insert paper.
Don Black moved that Bobbitt's bid for 1,000 copies of the printed cover
and the paper insert be accepted and that the insert be printed locally in
matching style. The motion was seconded and passed after a lengthy discussion
on the value of a high expenditure for this one item. The board agreed on
the value of the items for collector's pieces and payment will be made from
the Love Memorial Fund.
Director Williams discussed exhibits for the November 14 and 15 dedication
events. These exhibits include a series of photographs made by Marvin Gorley
of the Paris News while the building and expansion program was in progress.
These could be mounted in the auditorium. A second exhibit of historical
items and photographs was discussed and board members were asked to make
contributions.
She then displayed large colored photographs of nature scenes made by
Marva Joe who has offered four to the Library, to be framed at her expense.
After a discussion the Board agreed to consider the matter further with the
assistance of the Art Advisory Committee.
During the Director's Report Ms. Williams reported that an application
for a $3,500.00 Literacy Grant has been sent to NETLS. She announced that the
October 10 Book Sale to be held at the Library would include a bake sale
and members were asked to provide baked foods. She provided members with a
"wish list" for the Library and noted that the Friends of the Library are
setting up a committee to consider what would be given by them. The Board
agreed to further consideration of the "wish list" at another meeting.
She then asked members to help compile the invitation list for the
dedication events and said they should be mailed about three weeks before
November 14th. The invitations will be addressed by hand and volunteers are
needed for this and stuffing the envelopes. -
continued -
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
SEPTEMBER 16, 1987
Page 2 of 2
Dick Boots said that the Culberetson portraits, which are valued at
$20,000 each, are ready to be picked up from Fort Worth. He said that a
few of the Cisneros sketches would be taken there for evaluation and an
estimate on restoration and framing obtained. There are 28 of these prints
which were used as illustrations in Neville's HISTORY OF LAMAR COUNTY and
which were presented to the Library by The Paris News.
He then presented the landscape plans for the new grounds, noting that
the soil which was washed away by the heavy rains would have to be replaced
before new shrubs and trees could be planted.
Rogene Patterson reported for the Nominating Committee and these officers
were elected to take office in October:
Chairman: Dr. Don Black
Vice - Chairman: Mr. William Hagood
Secretary: Mrs. Frances Ellis
The meeting was then adjourned.
Date approved:
Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
October 21, 1987
The Paris Public Library Advisory Board met in regular
session at 4 p.m., October 21, 1987, in the Library Auditorium
with Chairman Don Black presiding. Present were Robert Pierson,
Bill Hagood, Rogene Patterson, Virginia Gibbs, Jean Gibson,
Jackie Alsobrook, and Beth Shelton. Frances Ellis was absent.
Tiana Williams and Roslyn Sample of the Library were present
along with Dick Boots of the City and Sue Smith with the Main
Street Project. Sally Cecil of the Friends and David Sullens
of The Paris News also attended.
The Board looked at the program draft for the dedication.
(See attachment).
The minutes of the previous meeting were approved as mailed.
Sally Cecil reported on the Friends' activities. On October
10, 1987, the Friends made a total of $1,330 on their bake sale,
book sale, and plate sale. She then talked about the commemorative
plate promotion.
. Tiana Williams gave the director's report. She discussed
changes in personnel. She asked board members to go to her office
after the meeting to view the Biggers mural, which had arrived,
and she showed us a print which Biggers donated to the library.
She reported that the concert and reception went well although
attendance was not good because of bad weather. Williams explained
that not all of the new furnishings would be delivered in time for
the dedication but that most items had been moved to their permanent
locations. Next followed discussion of the preview and dedication.
Robert Baugh will provide light music for the preview. Williams
answered board questions about gifts to the library and asked for
volunteers to give tours for both the preview and dedication. She
also reported on projected changes in library hours: the library
would continue to be open Tuesday through Saturday. Public hours
would be 10 a.m. - 6 p.m., on Tuesday, Wednesday, Friday, and
Saturday, and 11 a.m. - 8 p.m. on Thursday. Library employees
would be on duty one hour before the public hours each day except
Thursday. The board supported this recommendation.
In Executive session, the Board discussed and chose its
gift to the Library: The Encyclopedia of Religion.
The meeting was adjourned at 5 p.m.
Beth Shelton, acting secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD
CALLED MEETING
November 3, 1987
The Advisory Board for the Paris Public Library met in special
session called by Librarian Tiana Williams, at 4 p.m. in the
auditorium November 3, 1987. Vice - Chairman Bill Hagood presided
with Beth Shelton, Robert Pierson, Rogene Patterson, Virginia
Gibbs, Jean Gibson and Frances Ellis, Secretary attending. Present
also were Dick Boots of the City, Ms. Williams and Roslyn Sample,
Library Staff.
Mr. Pierson moved the Board proceed with a report of the
Nominating Committee to fill the vacancy left by resignation of
Don Black, Chairman. Motion seconded and passed.
Mr. Pierson as Chairman of the Nominating Committee presented
the name of Hagood for Chairman, Gibbs for Vice - Chairman and moved
acceptance of the report that he and Patterson recommended. Motion
was handled by the Secretary, seconded and passed. Shelton moved
the nominees be accepted by acclamation, motion seconded and passed.
Mrs. Gibbs moved a Resolution be written concerning the contri-
bution Dr. Don Black had made to the Library, seconded, discussed
and passed.
Ms. Williams presented the November 14 Dedication program,
asking suggestions for special music if Floyd Weger can not get
the Community Band to perform. High School band not available,
suggestion was to inquire if First Methodist Jazz Group with Pat
Barbee, leader, would perform. Ms. Williams was asked to check.
She asked Hagood to assist in Public Relations, appearing
with her on television programs about the dedication.
Members received their memorial plates of the Library for
$25 and were asked to help promote sale of these.
Ms. Williams said the Encyclopedia of World Art had arrived
and discussed the Encyclopedia of Religion being ordered.
Ms. Williams responded to Boots' question as to who was
coordinating the program, indicating she would send each member
a copy of the program. She asked for help in looking back on
Culbertson's statements about the Library when it was dedicated
in 1932, and cutting one bolt of rayon material and sewing it
together as a long piece of ribbon to go around the building for
all visitors to cut with their scissors at the dedication. She
listed 14 persons on the platform and members discussed persons
to be invited.
a
Paris Public Library Advisory Board Meeting page 2 of 2
Minutes of November 3, 1987
Ms. Williams stated that the Friends are in charge of the
November 14th Gala, and that the new library furniture should
arrive around Nobember 9th. She announced that Pamela Sidnell,
who is a graduate of North Texas State University in Library
Science, will join the Library as Children's Librarian on November
17th.
Mr. Hagood opened discussion on the Board vacancy and Mrs.
Ellis moved that Eric Tate be recommended by the Board to the
city for this vacancy. This motion was seconded by Mrs. Gibbs,
discussed and passed.
A plaque of appreciation was presented to Mrs. Gibbs for
serving as Chairman 1985 -1987.
The meeting was adjourned at 5 p.m.
Date approved:
Frances Ellis, Secretary
- __I
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
November 18, 1987
The Paris Public Library Advisory Board met in regular
session November 18, at 4 p.m. at the Library with Chairman
Bill Hagood presiding. Present were Robert Pierson, Beth Shelton,
Jackie Alsobrook, Jean Gibson, Virginia Gibbs, Rogene Patterson
and Frances Ellis, Secretary. Tiana Williams, Director of Library
Services, Pamela Sidnell, Children's Librarian and Sally Cecil,
President of the Friends of the Library were also present.
Minutes of the October 21 meeting were approved as circulated.
The Budget Report from the City of Paris was distributed and a
Book Circulation Report which Ms. Williams discussed, saying figures
were lower than the previous year because of the disruption in
library services with the completion of the building.
Mr. Hagood complimented the staff for their part in the pre -
dedication evening of November 14 and the November 15 Dedication.
He thanked the Friends of the Library for hosting the gala on
Saturday evening and Mrs. Margaret Nordone was commended for her
leadership.
Ms. Williams introduced Pamela Sidnell, Children's Librarian
who said she had five groups from North Lamar High School November
18 in the Library. She discussed plans for programs for two through
five year olds on Wednesday; story hours, Saturday movies, toys,
bean -bags for seats, a hamster, and contests. She plans a December
10 and 17 wrap -a -gift programs from 6 to 8 p.m. in the auditorium
when children of all ages may bring their Christmas gifts with
supplies and have help in wrapping. There will be a Christmas tree
from the Girl Scouts again this year. Also, cushions for story
hours will be coming.
Mrs. Alsobrook reported on the recent meeting with NETLS
which Ms. Williams attended also and the budgets for 1989 -1991
including $1,367,939 for 1989 with $696,698 for books. She spoke
of the growth because of Elizabeth Crabb's enthusiastic help with
smaller libraries. She told of special grants and projects which
libraries are conducting.
Ms. Williams said in January she would have more on policies
and procedures and discuss long range plans for the library. A
great need for streamlining cataloging was needed and thought a
request to Texas Woman's University might bring a summer student
to help.
Mr. Hagood asked about use of the auditorium and members
discussed this with possible use without charge for civic groups,
not social events.
Members discussed the December 5 Christmas Parade with a
float in keeping with "Story Book Christmas" and will ask Roslyn
Sample and Pamela Sidnell to work on this.
Paris Public Library Advisory Board Meeting page 2 of 2
November 18, 1987
Mr. Pierson raised the question as to insurance on
exhibits in the Library; this will be further studied.
Mrs. Cecil discussed sale of new Library Plates, one
was given to Dr. John Biggers, the artist whose mural hangs in
the Library and one to Bill Lightfoot, the Architect. Members
discussed promotion by placing some in the downtown jewelry
stores.
Ms. Williams said Amnesty Classes for 15 and more were
held each Monday eve.ning in the ground floor office. NETLS
grant of $1,500 will be used to purchase literacy materials.
The meeting was adjourned at 5 p.m.
The Christmas meeting will be held December 16.
Date approved:
Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD
CALLED MEETING
October 23, 1987
The Advisory Board for the Paris Public Library met in
called session, October 23, 1987 at 1 p.m. with Don Black,
Chair, presiding. The purpose of the meeting was to consider
the Biggers painting commissioned for the Library. Attending
were ,Beth Shelton, Virginia Gibbs, Frances Ellis, Secretary;
Robert Pierson, Jackie Alsobrook, Bill Hagood, Tiana Williams,
Librarian; and Mike Malone, City Manager. Cathy Swaim of the
Arts Council also attended.
Chairman Black opened the meeting be stating that the
committee composed of Dr. Black, Mr. Hayter and Mr. Hagood
did not recommend accepting the painting by Dr. John Biggers
for these three reasons:
1) The painting did not fill the Contract.
2) The painting is not harmonious with the colors of
the library.
3) A substantial number of library patrons might be
offended.
Cathy Swaim explained the meaning of the painting which
was hung on the wall of the auditorium for the Board to see.
After lengthy discussion, members voted by ballot 5 to 2
to accept the painting. Don Black resigned from the Board
and left the meeting.
The meeting was adjourned at 2 p.m.
Date approved:
Frances Ellis, Secretary
M I N U T E S
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
December 16, 1987
The Paris Public Library Advisory Board met in regular session and for a
social at 4 p.m., December 16, 1987 at the home of the Chairman, Bill Hagood,
with Mrs. Hagood as hostess. Board members present were Virginia Gibbs,
Rogene Patterson, Jackie Alsobrook, Beth Shelton, and Jean Gibson with Robert
Pierson and Sally Cecil of the Friends absent. Mayor Billy Joe Burnett, City
Manager Michael Malone, Dick Boots and Sue Smith of the City also attended,
along with Pamela Sidneli and Roslyn Sample from the Library.
The minutes of last meeting were approved and the financial report was
presented.
The appointment of Eric Tate as a new board member was announced.
Written guidelines on the auditorium policy were presented to board members.
Discussion on charges to cover clean -up cost, advance reservations, designated
smoking areas, adult supervision of youth group meetings, etc. was held. The
new auditorium will be available when the chairs arrive and a decision on the
policy was postponed until the January 20th meeting.
Mrs. Sample said that a table is needed for the English literacy groups
and Ms. Sidnell reported that her movies would begin in January with American
movies in February and fables in March and that story time would also begin
in January.
The Christmas float did not materialize because the cleaning crew
mistakenly threw out the box intended for the fireplace and because a reservation
had not been made to enter the parade.
Mrs. Sample said that the old City of Paris Bottleworks bottle dated
1890 found by Jack Rader of the City and placed in one of the borrowed heritage
cabinets was stolen on the first day of display.
The meeting adjourned at 5:15 p.m.
Date approved
Frances Ellis, Secretary
M I N U T E S
''*N
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Janury 20, 1988
The Paris Public Library Advisory Board met in regular session on
January 20, 1988 at the Library with Chairman Bill Hagood presiding. Board
members present were Rogene Patterson, Jackie Alsobrook, Beth Shelton, Jean
Gibson, Eric Tate, Vice - Chairman Virginia Gibbs, and Secretary Frances Ellis.
Robert Pierson was absent. Dick Boots from the City of Paris and President
Sally Cecil of the Friends of the Library also attended along with Tiana
Williams and Pamela Sidnell from the Library.
The minutes of the December 16 meeting were approved as circulated.
Mrs. Shelton read the revised "Auditorium Use Policy ". After the addition
of the word "refundable" to the $25.00 clean -up deposit the policy was approved
as changed. A copy is attached to the Secretary's minutes.
Circulation figures for the first quarter of the 1987 -1988 fiscal year
were noted with a total of 20,305 books circulated and attendance of 7,186.
The Library's financial statement for December was distributed.
The four accounts of the Memorial Fund were studied and the Librarian
was asked to name Library needs for which the accounts' earned interest could
be used. The Chairman noted that the Advisory Board is responsible for
custody of the funds. Mrs. Ellis moved that three officers should be
authorized to sign for these accounts, with any two of the three signing
for disbursements. The motion was seconded and passed after discussion, and
the signature cards were then completed.
The Chairman said that two bills, $583.00 for the dedication invitations
and $980 for the Encyclopedia of Religion, could be paid from thes4 accounts.
Ms. Williams discussed the need for a long -range plan for the Library
with each board member placed on one of these commitees:
1) Activity
2) Automation
3) Assessment and setting goals for the Library
4) Public Relations
5) Finance
She reported that fourteen librarians attended the NETLS microcomputer
workshop on January 20th, and that an intellectual Freedom Workshop will be
held at the Library on March 25, 1988.
continued on page 2
PARIS PUBLIC LIBRAW ADVISORY BOARD Page 2 of 2
Mn -ates of January . 1988
Mrs. Cecil said that the Friends of the Library Board met on January 20th
and made these suggestions for the year: (The dates are tentative.)
1) Book Review Luncheon -- March 21 -25
2) Book Sale - Mary 14 -28
3) Literary Auction - April 17
4) Promote the sale of the Library Commemorative Plate
5) Promote membership in the Friends to the business community
of Paris and Lamar County
6) The newsletter
Mrs. Ellis reported that she had visited the SMU Library to talk with
Dr. Jerry Bywaters and to see his "Collection on Art of the Southwest ". She
asked him to visit Paris and he indicated an interest in having his family
return to his home town. Mrs. Ellis hopes that some of his art could be
exhibited and he could speak on a special occasion at the Library.
Ms. Sidnell reported on children's programs underway.
The meeting adjourned at 5 p.m.
Date approved:
Frances Ellis, Secretary
e
PAR[` 11;BL1U 1.IBRARY ADVISORY BOARD MF:F:TING
February 17, 1988
The Paris Public Library Advisory Board met February 17, 1988 at
4 p.m. in the Library with Chairman Bill Hagood, Virginia Gibbs, Beth
Shelton, Robert Pierson, Rogene Patterson, Jackie Alsobrook, Jean Gibson,
and Frances Ellis. Also present were Library Director Gertiana Williams,
Pamela Sidnell and Dick Boots, Director of Community Facilities.
Minutes of the January 20th meeting were approved as mailed.
Dick Boots announced that Tiana Williams has accepted the position
of Library Administrator in Wichita Falls, Texas: her resignation is
effective March 18, 1988. The members expressed their best wishes to
Tiana in her future capacity. A memorandum will be sent to board members
announcing the Interim Library Director within ten days.
Dick reported that Perry Huston & Associates estimated that the
Cisneros art work would cost $6,125 for conservation and matting of 25
pieces. The board would like to have them appraised before deciding
upon their treatment. Francis Ellis pointed out their regional interest
and told the board the Cisneros were originals given to the library by
Pat Bassano and The Paris News.
Tiana Williams announced the following programs and events:
In observation of March as Texas History Month, Dottie Thielman
will review The Ladv Cannoneer on Thursday, March 10 at 7:00 p.m.
in the auditorium.
The second annual Friends of the Library Book Review /Luncheon
will be Friday, March 25, 12:00 noon at the First Methodist Church.
Gloaia Hocking will review The Cold Sassy Tree; the charge is $12
per person.
The Friends Literary Auction will be Sunday, April 17, 7:00 -
9:00 p.m. hosted by Dr. & Mrs. Mark Nardone at their home.
The Book Sale is scheduled for April 29 and April 30 from 10:00
a.m. - 5:00 p.m. on both clays in the auditorium.
Robert Pierson requested a monthly report on the Memorial account
which indicates the beginning and ending balance, as well as the dona-
tions for the preceding month.
Please note that future board meetings will be held in the library
auditorium.
The meet ing tui journed at 4:30 p.m.
Check No.
r"N, i1%,
PARIS PUBLIC LIBRARY
Memorial Book Fund Disbursements
March 1988
Amount Date
426
$ 185.00
3/2/88
427
14.00
3/4/88
428
141.10
3/9/88
429
7.95
3/16/88
430
39.00
3/29/88
Total
$ 387.05
Payee
Salem Press (Nobel Prize Winners)
Novelas Popular (Spanish booklets)
American Institute of Small Business
(Small business manuals)
George Publications
(Doggeral-- Poetry..)(2 paperbacks)
Paris News (subscription)
vALL111dY f 10115}1 6ALLIA]ARY INC.
February 26, 1988
The City of Paris
P.O. Box 9037
Paris, Texas 75461 -9037
Attention: Mr. Dick Boots
Dear Mr. Boots:
This letter is to affirm that
I have seen and examined the 23 drawings
as described herein, and that
the values I have indicated are, to the
best of my knowledge, current
fair market values for these drawings.
JOSE CISNEROS
Set of 23 illustrations done for
(Mexican /American, Born 1910)
A.W. Neville's Red River Valley, Then
and Now, published in 1948; subjects
include trains, cowboys, Ku Klux Klan,
riverboats, quiltmaking, stagecoach
holdup, courthouse, pioneers, fort,
buffalo hunt, lynching, indians, etc.
Medium: Pen and ink drawings on heavy
paper
Sight Size: 8 7/8 x 9 1/2 inches (overall -each)
Paper Size: 14 3/4 x 11 5/8 inches (overall -each)
Signed: "J. Cisneros" or "Cisneros" at the
bottom left or bottom right in every
drawing
Date: circa 1946
Frame: matted in wood pulp mats
Condition: All need to be treated by a
paper conservator and need to
be rematted with 100% rag
mats and backing boards
Value: $200.00 for each drawing
$4,600.00 total
This evaluation has been made
for the purpose of establishing the value
of these drawings and may also
be used for insurance purposes. Please
do not hesitate to let me know
if we can be of further service to you
in any regard.
Sincerely,
Cheryl S. Vogel
Curator
/_cv
-"%,. 1114S
CISNEROS ILLUSTRATIONS
23 Illustrations
: Conservation -
$200. each
$ 4,600.00
Matting - $50.
each
1,150.00
Cisneros Self Portrait
Conservation -
$200. each
200.00
Matting - $50.
each
50.00
Print of Judge:
Conservation -
$ 75.
75.00
Matting - $50.
50.00
Total
cost for conversation
$ 6,125.00
(does
not include framing)
Frames & glass for 25 illustrations @ $ 30. each $ 750.00
Total cost for conversation & framing $ 6,875.00
Cost estimate received from Perry Huston & Associates
PARIS PL1BLtk-" LIBRARY
March 4 , 1988
,•-N
TO. Paris Public Library
Advisory Board Members
FROM : nos lyri Samp le
There will be no formal meeting of
The Advisory Board for the month of
March
326 & MAIN STREET
PARIS, TEXAS 76460
We hope to see you all at the Goodbye -
Good Luck Coffee for Tina on Friday
March 11th _from 9 =00 a_m_ till 11 :00 a_m_
f � r
M I N U T E S
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
APRIL 20, 1988
The Paris Public Library Advisory Board met in regular session on
April 20, 1988 in the Library auditorium. Chairman Bill Hagood presided
and these members were present: Virginia Gibbs, Beth Shelton, Jackie
Alsobrook, Jean Gibson and Frances Ellis, Secretary. Robert Pierson, Eric
Tate and Rogene Patterson were absent. Dick Boots, Director of the City's
Community Facilities; Roslyn Sample, Acting Director of the Library; Pamela
Sidnell, Youth Librarian; and Sally Cecil, President of the Friends of the
Library also attended.
Minutes of the February 17 meeting were approved as circulated.
Dick Boots led a discussion on restoring and reframing the Cisneros
sketches which were presented to the Library at a special exhibition on
November 17, 1948 by the PARIS NEWS. (They are of illustrations for the book,
THE RED RIVER VALLEY THEN AND NOW by A. W. Neville, published in 1958 by the
PARIS NEWS.) The Board agreed that Dick Boots should retrieve the sketches
from Perry Huston & Associates of Fort Worth who had quoted a charge of
$6,875 for conservation and framing of the prints. These prints were previously
valued by Valley House Gallery, Inc. of Dallas at $200 each for insurance purposes.
Mr. Boots will take the prints to the Welch Art Center which will charge
$484.00 to put new acid -free mats on them and reframe the 24 sketches.
Mrs. Gibbs moved that the small painting by Dr. Biggers be given to the
Chamber of Commerce. The motion was seconded, discussed and passed.
Mr. Hagood said that the Director of the Chamber of Commerce has requested
that all donations for the unpaid balance of $1,500 due on the Biggers' mural
in the library be channeled through the Library's Memorial Fund since the
Chamnber finds it cannot handle these contributions. Board members agreed to
this proposition.
Members then discussed a suitable memorial for the late Margaret Baker,
Librarian of the Paris Public Library for many years. Mr. Boots and Mrs...Sample
reported that Mrs. Baker's sister, Mrs. Don Black, Sr., and her daughter,
Linda Flannary had suggested that a picture of Mrs. Baker with an engraved plaque
be hung in the Library. Others suggested that a room be named for her, but
more research will be done to decide on a proper memorial.
Mr. Boots reported that the director's positon has been advertised in
appropriate professional journals and at Universities offering library science.
He noted that members of the staff may apply for the position and the City
Manager, City Personnel Director and he will decide on the applicant.
A discussion on Library hours was held and members agreed to return to a
schedule of 9 am to 6 pm on Tuesday, Wednesday, Friday and Saturday.
continued on page 2
r
M I N U T E S
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
May 18, 1988
The Paris Public Library Advisory Board met in regular session on
May 18, 1988 in the Library auditorium, Chairman Bill Hagood presiding, and
with members Virginia Gibbs, Jackie Alsobrook, Jean Gibson, Rogene Patterson,
Robert Pierson, Eric Tate and Frances Ellis attending. Board member Beth
Shelton was absent, along with Dick Boots from the City of Paris. The Library's
Acting Director Roslyn Sample and Youth Librarian Pamela Sidnell and The
Friend's President Sally Cecil also attended.
The minutes of the April 20, 1988 meeting were approved as circulated.
The Cisneros sketches, rematted and framed by Welch's Art Center at a
cost of $703.50, were displayed by Mrs. Sample. Board members agreed that
they should hang in the adult area where the lighting would be good. The sketch
of Mr. A. W. Neville and ten or eleven of the sketches will be hung. Publicity
for the hanging of the sketches was discussed.
Members complimented the Paris Art Study Club and their in- coming
President Pauline Roberts on their auditorium art exhibit which will continue
through the summer.
Miss Sidnell reported that 60 children from four to thirteen have signed
up for the special programs to be held each Thursday from 2:30 to 3:30. The first
program will be held on June 2 and will feature an "outer space" costume parade.
A special program will be held for Bastille Days, five doctors will discuss science
in medicine on June 23, 1988, then. Dennis Lee will be at the June 25th program,
and the Herd Museum at McKinney will bring an exhibit on July 21st.
Circulation for the 1987 -1988 year to date was determined to be approximately
59,000 which is about 4,000 more than the same period of 1986 -1987. Two- thirds
of the items checked out are adult.
Mrs. Sample reported that the book sale netted approximately $400 and
that the volunteers who headed the sale, Marlene Baughtman and Robin Bobbit,
suggested that it be held in the fall to sell the text books.
She also reported that the Dial -a -Story continues to be popular, and
led a discussion on the problems of the Library serving as a baby sitter. She
noted that the children's department had been rearranged to help with this problem.
Chairman Hagood remarked that many civic organizations helped to pass the
bond issue and he suggested that a presentation or program should be organized
to show them the results of the successful issue. Eric Tate offered to include
library brochures in the Kimberly -Clark employee orientation packets.
- continued on page 2 -
PARIS PUBLIC LIBRAR_ ZVISORY BOARD Page 2 of 2
May 18, 1988 Minutes
The Librarians discussed Library hours which are from 9 a.m. to 6 p.m.
on Tuesday, Wednesday, Friday and Saturday and 11 a.m. to 8 on Thursday.
Friends of the Library President Sally Cecil reported that more than
$400 in addition to $150 in donations was realized from the book sale. Mrs.
Margaret Nardone reported that $2,200 was realized from the Literary Auction.
Mrs. Cecil said that the Friends could continue providing assistance
with refreshments for Library programs, but that the in- coming President,
Claire Haslam, should be consulted.
Board members were invited to attend a June 16th workshop in Shermam
to be held by NETLS.
A portrait of Mrs. Margaret Baker to serve as her memorial was discussed,
and Mrs. Gibbs.will check into getting one done.
Members then toured the Library and the Director's office where the
Cisneros prints are now hanging.
The meeting then adjuourned at 5 p.m.
Approved:
Francis Ellis, Secretary
PARIS PUBLIC LIBRARY 326 & MAIN STREET
PARIS, TEW 76460
July 14, 1988
To: Paris Public Library Advisory Board
From: Roslyn Sample
Acting Director
The Paris Public Library Advisory Board will not meet in regular session
during the month of July, but we would like to let you know that the
Cisneros prints have been hung, that the blinds have arrived and have
been installed, and that the new television and VCR have been received.
We hope you will find time during the month for an informal visit to
the Library to see these additions.
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M I N U T E S
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
June 15, 1988
The Paris Public Library Advisory Board met in regular session June 15, 1988
in the Library Gallery with Chairman Bill Hagood presiding. Board members present
were Virginia Gibbs, Robert Pierson, Jackie Alsobrook, Beth Shelton, Rogene
Patterson, Jean Gibson and Frances Ellis, Secretary. Dick Boots from the City,
Acting Director Roslyn Sample and Youth Librarian Pamela Sidnell also attended.
Board member Eric Tate and Sally Cecil, President of the Friends of the Library,
were absent.
New board member William B. Neely, III was welcomed. Retiring Board member
Robert Pierson was presented with a plaque reading "for dedicated and outstanding
service to the City of Paris Public Library Advisory Board, June, 1988" by
Dick Boots. Mrs. Shelton moved that a resolution of appreciation also be
prepared by the Board and the motion was seconded and passed.
The minutes of the May 18, 1988 meeting were approved as circulated.
During a discussion of the "Circulating Art Prints" (ordered by the former Director)
it was determined that the project would be costly and maintenance of the prints
would have to come from the book budget. Mrs. Ellis then moved that the Board
recommend to the City and the Library staff that the project should be deleted from
the Library plans. The motion was seconded and passed. Mr. Boots said that the
display stand could be used for other purposes.
Mr. Boots reported that he is attempting to complete the entire Library project
by October 1, 1988. He suggested that the discussion of a computer to be purchased
for patron use be referred to a committee and that a report be made at the July
meeting. Chairman Hagood appointed Mr. Neely, Mrs. Shelton and suggested that
Betty Swasko of the Friends of the Library serve with him on the committtee.
Mrs. Sample said that the official name of the room formerly referred to as
the auditorium would be the Gallery, and that a policy on smoking in this room
should be established. Mr. Boots and the Board agreed that the only smoking area
would be in the entry hall and not in the Gallery.
Mrs. Gibson asked if the entry hall to the Gallery could be made more inviting
by removing the coke machine and placing signs to indicate entry and art displays.
Mr. Boots stated that the machine would be moved and that permanent signs are
in the process of being made.
Mrs. Sample then reported on circulation and attendance during the Thursday
evening hours from 6 to 8 p.m. Since these figures are so low the Board agreed
that the Library should open from 9 a.m. to 6 p.m. Tuesday through Saturday,
with no evening hours.
Page 1 of 2
Paris Public Library '"'visory Board
Minutes - June 15, 15
'-N Page 2 of 2
Mrs. Alsobrook, who has been Lay Representative to the Northeast Texas Library
System for the last 9 years, announced that Paris would receive $700 from the
extra $70,000 NETLS has available. She announced a NETLS meeting on June 16
at Sherman which Mrs. Sample, Mrs. Gibbs and Mrs. Ellis would attend.
Youth Librarian Pamela Sidnell reported that 309 children had enrolled in
the Summer Reading Program since May 14, and that 3 enrollees have already
read 50 books each. She said that all the programs and activities were successfully
underway.
A picture of the late Margaret Baker, a gift from her daughter Linda, was
displayed. This picture will be framed and an appropriate inscription will
be attached. The picture will then be hung in the Library as a memorial to
the former Librarian.
The meeting then adjourned at 5 p.m.
Approved:
(date)
Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
AUGUST 17, 1988
The Paris Public Library Advisory Board met in regular
session August 17, 1988 in the Library Gallery with Chairman
Bill Hagood presiding. Board members Virginia Gibbs, Jackie
Alsobrook, Beth Shelton, Jean Gibson, Eric Tate and Frances
Ellis were present, and Rogene Patterson and William B. Neely
were absent. Dick Boots from the City of Paris, Youth
Librarian Pamela Sidne1l, and President of the Friends of the
Library Sally Cecil also attended.
Since the Board did not meet in July, the minutes of the
June 15th meeting were approved as circulated. The
Statistical Report showed circulation through July 1988 was
88,760 items, up from 81,767 for the same period last year
with the month of July 1988 increasing to 12,903 from 9,234
for July 1987.
After distributing the monthly budget report from the
city, Mr. Boots discussed the proposed l988-1989 budget for
the fiscal year beginning October l.
He then presented a draft of the proposed Library rules
of conduct for patrons and asked members to study the
proposal and prepare their suggestions for the September
meeting.
A motion was made by Mrs. Gibbs, discussed, seconded and
passed, to nominate Mrs. Joanna Parsons Meade as Alternate
Lay Representative to NETLS.
Youth Librarian Pamela Sidnell reported on a successful
summer reading program and said that two enrollees read more
than 300 books. She complimented the staff, YWCA and others
for promoting the programs. She said attendance was good and
more than 100 were present at one program.
Mr. Boots reported that more than $150 had been received
by using the foyer to sell donated textbooks at 25 cents
each and indicated this might prove to be an easy way to sell
seasonal or special books without setting up a large annual
sale.
He discussed the position of Library Director, noting
that six applicants have been interviewed but that no
selection has been made at this time.
Paris Public Library Advisory Board Minutes
August 17, 1988 - page 2 of 2
Mr. Tate reported that the Nominating Committee
recommended that the present officers, Chairman Bill Hagood,
Vice-Chairman Virginia Gibbs and Secretary Frances Ellis
continue in office. Mrs. Shelton moved that the Nominating
Committe report be accepted and these officers were elected
by acclamation.
Mrs. Shelton reported that the Committe appointed to
look into the purchase of a computer for public use believed
this would not be helpful since the Library does not have a
staff large enough to devote time to teaching the public to
use the computer. Mr. Tate discussed the needfor the
computer and offered a competent person to draw up the
directions for its use. Board members agreed this might be a
good addition in the future, but that a purchase would not be
made at this time.
Sally Cecil announced that Claire Haslam has been
elected as the new President of the Friends of the Library
and that a book review luncheon at the First Methodist Church
is scheduled for October 28. Reviewer Gloria Hocking will
return and local authors will be honored.
Mrs. Ellis recommended that the Friends of the Library
and the Board work on getting a display of Jerry Bywaters'
art at the Library during the 1989 Art Fair. This Professor
Emeritus of Art at SMU and former Director of the Dallas
Museum of Fine Arts is a Lamar County native.
The meeting was then adjourned at 5 p.m.
Approved:_____________________ ____________________________
Frances Ellis, Secretary
M L N U T E .3
Paris PubLi.(:, Library Advisory board Meeting
September 2L, 1988
The Paris Public Library Advisory Board met in regular
session September 21, 1988 at 4 p.m. in the Library Gallery
with Chairman Bill Hagood presiding. Board members present
were Jean Gibson, Virginia Gibbs, Frances Ellis, Eric `fate,
Beth Shelton, Rogene Patterson and Jackie Alsobrook: member
William B. Neely was absent. Sue Smith and Dick Boots from
the City of Paris and Acting Director Roslyn Sample and Youth
Library Pamela Sidnell also attended.
The minutes of the August Pith meeting were approved as
circulated. The financial report was distributed, and Dick
Boots stated that only $10,000 had been cut from the 1988 -89
Library book budget.
Mrs. Sample recommended that an amnesty for the return
of long overdue books be held and said that January would be
the best month for this.
FoLlowing a discussion of memorial book policy, Mrs.
Alsobrook moved that the minimum donation for books with
memorial plates be $10.00; and that the acceptance of used
books to be made memorials be at the discretion of the
Director. The motion was seconded and passed.
Mrs. Sample reported on a recent NEWSBANK workshop she
attended at Sherman and said that the Library had purchased a
half year subscription at $1,695.00, to be paid from the book
budget. This is a microfiche service of current events from
national newspapers which covers 14 subjects and has an
annual index. The general feeling of the Board was that
students would find it useful.
Mr. Boots displayed three photographs which Bob Long
enlarged from small pictures of Mrs. T.M. Scott, Miss Nina
Shelton and Mrs. Margaret Baker. Brass plates will identify
each photograph and he noted that wording for a plate for the
Culbertson's portraits is also needed.
Mrs. Sample presented the rules for entering the Texas
Library Association Media Awards (which has a deadline of
February 10, 1989) and said she thought the Library should
enter its own slide /tape program.
Paris Public Library Advisory Board Minutes Page 2
September 21, 1988
Mr. Tate moved that the Library Rules of Conduct for
Library Patrons be adopted as presented at the August 17
meeting, and the motion was seconded and passed. Members
agreed that the rules should be printed and posted in the
Library and a copy placed in books checked out by patrons.
Friends of the Library President Claire Haslam announced
that new membership cards for the Friends of the Library are
being printed and also said that the Friend's Book Review
luncheon will be held at the First United Methodist: Church on
October 28, 1988 and tickets will be $15.00 each.
Youth Librarian Pamela Sidnell announced that Story Time
for children will begin in October.
Mrs Alsobrook said that she has been invited to speak on
Promoting Public Libraries with Legislators for the Texas
Symposium on Advisory Councils in Austin, October 27 -28,
1988. She and Joanna Parsons (the alternate lay
representative for NETLS) will be attending the Netls meeting
in Gilmer during the week of September 26, 1988.
The meeting adjourned at 5 p.m.
Date Approved. Frances Ellis, Secretary
n
PARIS PUBLIC LIBRARY
RULES OF CONDUCT FOR PATRONS
For all patrons:
1. Smoking, eating, drinking alcoholic or any other beverages, and gum
chewing by children are prohibited.
2. Proper behavior from everyone is expected. Running, shoving, loud arguments,
any boisterous or lewd behavior; and damaging, defacing or destroying Library
property are all prohibited and each is grounds for ejection from the Library.
3. Library telephones may not be used without permission.
4. Animals (except Seeing -Eye dogs and animals taking part in a Library
sponsored program) are prohibited.
5. The parking lot is for patron parking of cars and bicycles only. It cannot
be used for skating, skateboarding, bicycle riding, or for children's play.
Obey handicapped parking signs and drive with care on the lot.
6. Do not place bicycles, skateboards, equipment or supplies in the foyer.
For children:
1. Children under 6 years of age must be accompanied by a parent or guardian
at all times, and must be accompanied by an adult of the same sex to the
restroom.
2. Children ages 6 through 9 must have a responsible adult in the Library
building when the children are in the Youth Department, and they should
remain in the Youth Department until their parent or guardian returns.
3. Children 10 years old or older may come to the Library alone.
4. Under no circumstances can a child be left alone and unattended at the
Library all day. Leaving a child may result in a call to social services
agencies or the police.
5. Children must not play in the Library, or loiter in the restrooms, or
disrupt other patrons.
6. Children under the age of 15 are not permitted to use Library machinery
such as typewriters; microfiche materials and equipment, copying machine,
etc., without specific permission and adult supervision.
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M I N U T E S
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, October 19, 1988
The Paris Public Library Advisory Board met in regular
session October 19, 1988 at 4 p.m. in the Library Gallery
with Chairman Bill Hagood presiding. Board, members present
were Rogene Patterson, Beth Shelton, William B. Neely, Eric
Tate and Secretary Frances Ellis. Jean Gibson, Virginia
Gibbs and Jackie Alsobrook were absent. Acting Director
Roslyn Sample and Dick Boots from the City of Paris also
attended.
The minutes of the September 21st meeting were approved
as circulated and the statistical report was presented.
Acting Director Roslyn Sample discussed the Literacy
Grant of $3,500 which was received on September 28 and noted
that an application for a $20,000 grant for videos was being
completed by the Library.
She said that board members would receive the NETLS
Newsletter every other month and gave a progress report on
the slide /tape program which is being prepared for public
relations use. She distributed an outline of the slides
which are being made by Sue Smith of the City.
Mrs. Sample reported that use of the Gallery by civic
and business groups has increased. Mr. Tate complimented the
Gallery for its usefulness in conducting Kimberly -Clark
workshops. Since the room will be in use on November 16,
Board members agreed to change the regular meeting date
to Tuesday, November 15, 1988.
The Board then discussed the need for closing the
Library for half -day workshops for the Library staff, and
recommended that pictures of former Librarians Mrs. Scott,
Miss Nina Shelton and Mrs. Margaret Baker be hung
in the Gallery at present.
Paris Public Library Advisory Board Minutes
October 19, 1988
Mr. Boots discussed Youth Librarian Pamela Sidnell
noting that her probation had been extended for two
three -month periods, but a decision on her employment would
be delayed until a Director is hired.
Mrs. Sample then reported that the rules of conduct for
patrons (adopted by the Board at the September 21st meeting)
were being printed and that 3,000 copies costing $31.00 would
be ready next week.
The meeting adjourned at 5 p.m.
(Date Approved) Frances Ellis, Secretary
MlNUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
TUESDAY. NOVEMBER 15, 1988
The Paris Public Library Advisory Board met in changed
sesszon. November 15, 1988 at 4 p.m. in the Lzbrary Ga1lery
with Chairman Bill Hagood presiding. Board memoers Rogene
Patterson, Beth Shelton, William B. Neely, Virginia Gibbs,
Jackie Alsbrook and Secretary Frances Ellis were present,
with Eric Tate and Jean Gibson aosent. Library Director
Beverly Ann Lewis and Claire Haslam, President of the Friends
of the Library also attended.
The minutes of the October 19 meeting were approved as
circulated. The circulation report was presented and Mrs.
Lewis discussed her plans for new methods of keeping the
statistical reports.
The Chairman welcomed Ms. Lewis and she presented copies
of her Vita and Goals for the Paris Public Library. (Copies
are attached to these minutes.)
Ms. Lewis announced that she wou1d conduct a library
staff professional development workshop on December 9, 1988
from 2 to 6 p.m. and that the Library would be closed to the
public at that time.
The slide-tape program was discussed and Board members
agreed that people should be included in the pictures.
Copies of the Set B titles from the MacArthur Foundation
Library Video Classics Project were then distributed by Ms.
Lewzs. These videos valued at should oe received
around January lst and are from a grant application completed
by Roslyn Sample and Sue Smith.
/ Ms. Lewis said the Youth Librarian had been granted a
three month probation extension to January, and that Ms.
Lewis would objectively and professionally evaluate her
performance at that time.
After discussing the Rules of Conduct, she said changes
would be made in them, including the monitoring of children's
use of restrooms.
Ms. Lewis reported the flat display case has arrived and
will be utilized to display library-related materials. She
also announced the children's Christmas programs: a tree
decorating party with area Girl Scouts at 2 p.m., December
101 and a gift wrapping program and bell ringer concert on
December 17.
Paris Public Library Advisory Board
Minutes - Tuesday, November 15, 1988
Page 2 of 2
Following a discussion, Board members agreed not to
sponsor a float in the December 10 Christmas parade.
The following changes were announced by Ms . Lewis:
charge for microfiche prints reduced from 25 to 15 cents; no
charge will be made for reserving a book; change will be
provided for copier use; a new "Reference Statistics" form to
record reference assistance has been placed in four areas of
the Library; that "Please do not re-shelve books -- place
them here" signs are being prepared for the shelves so that
proper re-shelving may be done by library employees.
Mrs. Shelton moved that the Board present a letter of
appreciation to Mrs. Sample commending her work as Acting
Librarian and that a copy be sent to the City manager. The
motion was seconded, discussed and passed and the Secretary
was asked to prepare the letter.
Chairman Hagood invited the Board to his home for the
December meeting, and suggested that the Mayor and City
Manager be invited. Board members also discussed inviting the
Past President of the Friends of the Library; Youth Librarian
Pamela Sidnell; Roslyn Sample; Dick Boots; Sue Smith; and
Friends President Claire Haslam.
The meeting adjourned at 4:55 p.m.
_______________________
Approved
________________________
Frances Ellis, Secretary
~
BEVERLY ANN LEWIS
GOALS FOR THE PARIS PUBLIC LIBRARY
1. To direct the Library in its role as a provider
of free access to services, resources and
facilities which fulfill the informational,
educational and recreational needs and interests
of the citizens of Paris and Lamar County.
2. To subscribe to the principles of the American
Library Association's Library Bill of Rights,
Freedom to Read Statement, Statement on Labeling,
and Free Access to Libraries for Minors and the
Texas Libraries Association's Intellectual
Vvaaanm Statement.
3. To administer adult and children's programs
which enhance goals noted in the Library's
Mission Statement.
4. To maintain the collection according to
professional selection, deselection and community
needs criteria.
5. To promote the Library, its services, programs,
resources and facility.
6. To foster productive staff relations and friendly,
knowledgeable patron service.
7. To manage cost effective Library operations.
VITA
of
BEVERLY ANN LEWIS
Beverly Ann Lewis is a professional librarian with more than thirteen
years experience in public and special libraries. She received her
M.S. from the University of North Texas and her Community Librarian
Certificate from the Province of British Columbia.
Ms. Lewis was born in Des Moines, Iowa, and attended public schools
there. She received her A.A. from Stephens College where she was named
Outstanding Junior and was the college newspaper's
photographer /reporter. She received her B.S. from Syracuse University
where she majored in Journalism and Political Science. She was an
officer on the Student Activities Council and in Pi Beta Phi sorority.
While residing in British Columbia, Canada, Ms. Lewis studied
librarianship in a provincial education program and was certified as a
Community Librarian. She served as the Director of the Vanderhoof
Public Library in Vanderhoof, B.C., for three and a half years. During
her directorship she established a local history collection and adult
outreach services. She also reorganized the volunteer program.
After returning to the U.S., Ms. Lewis served as the Director of the
Oxford Memorial Public Library in Oxford, N.Y. for three and a half
years. She managed an active readers advisory service and implemented
an extended elderly outreach program.
After her 1978 move to Texas, she was responsible for organizing a
technical library in an international packaging corporation. During
her six years at Tetra Pak, she established branch documentation
centers and addressed numerous seminars about the importance of records
and information management.
During this period, Ms. Lewis also attended the School of Library and
Information Science at the University of North Texas part -time. She
received her Master of Science in Library Science in 1988.
Since December, Ms. Lewis has been a Reference Librarian at the
Carrollton Public Library. She has written genre bibliographies,
compiled information desk procedures, and completed deselection
projects.
Ms. Lewis has a son, Charles Marvin Sperry, a Texas A &M graduate, who
works in Big Sky, Montana. Her daughter, Ferne Marie McDonald, is a
Murray State College graduate and attends Oklahoma State University.
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, December 14, 1988
The Paris Public Library Advisory Board met for a
Christmas social at 4 p.m. on December 14, 1988 at the home
of Mr. and Mrs. William Hagood. Board members present were
Nogene Patterson, Beth Shelton, William Neely, Virginia
Gibbs, Jean Gibson, Eric Tate and Frances Ellis, Secretary;
with Jackie Alsobrook absent. Library Director Beverly Ann
Lewis; Pamela Sidnell, Youth Librarian; Roslyn Sample,
Library Assistant; City Manager Mike Malone; Dick Boots,
Community Facilities Director; Sue Smith of the Main Street
Project; Claire Haslam, President of the Friends of the
Library and Past President Sally Cecil also attended.
The minutes of the November 15, 1988 meeting were
approved as circulated.
City Manager Malone complimented the Board, Staff and
others on the work of the Library and extended greetings for
the season.
Chairman Hagood presented a plaque of appreciation from
the Board to Mr. Boots for his leadership in promoting and
supervising the creation of the enlarged and renovated
Library and wished him well in his new assignments.
Mrs. Ellis presented a statement of appreciation from
the Board to Roslyn Sample for her loyalty to the Library and
for serving as Interim Director on three separate occasions~
Ms. Lewis discussed the financial and statistical
reports advising that the attendance account had been dis-
continued because an accurate method of counting was not
available. The total circulation to date was 18,042; a
bonafide count of adult and juvenile reference assistance was
2,835. Eleven programs had been attended by 163 persons;
Interlibrary Loans were 40 and going up. She reported that
the November adult accessions totaled 315 new books and will
give this report each month.
Page 1 of 2
~
Paris Public Library Advisory Board Page 2 of 2
Minutes - December 14, 1988
Mrs. Ellis moved that $150 be approved for Christmas
decorations for the Library, and this motion was seconded,
discussed and passed.
Ms. Lewis invited all members to visit the Library to
see the holiday decorations; especially the tree decorated by
6th grade Girl Scouts who placed the decorations mostly at
their own eye level.
The meeting was adjourned at 5 p.m.
______________ ________________________
Date Approved Frances Ellis, Secretary
M I N U T E S
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, January 18, 1989
The Paris Public Library Advisory Board met January 18,
1989 at 4 p.m. in the Library Gallery with Chairman Bill
Hagood presiding. Board members Rogene Patterson, Beth
Shelton, William Neely, Virginia Gibbs, Jean Gibson, Jackie
Alsbrook, and Frances Ellis, Secretary, attended. Library
Director Beverly Ann Lewis and Claire Haslam, President of
the Friends of the Library, also attended.
The minutes of the December 14, 1989 meeting were
approved as circulated.
Ms. Lewis presented the City budget report and the
Library statistical report. She advised that volunteers would
begin work on the membership card files and a report would be
available in a few months.
During her Director's report, Ms. Lewis invited Board
members to go into the Library to see the arrangement of
former Director's pictures on the wall opposite the adult
card catalogs. She asked for two signatures on the check to
pay for the two Christmas wreaths from Reep's Furniture. She
also announced the Library's special funds such as the Love
Fund were now being managed by the City Finance Director,
Gene Anderson, who is researching where to deposit them for
the best interest.
Chairman Hagood asked that quarterly reports be made on
these accounts to the Board. Ms. Lewis said that reports
would be provided and that there are many places where the
money could be beneficial.
Ms. Lewis said she had written Mrs. John Love earlier
this month to answer her letter of regret at not being able
to attend the 1987 Dedication.
She and Mrs. Alsobrook announced the February 15 meeting
of the Texas State Library Association for the annual
Legislative Day in Austin, and presented each Board Member
with a copy of the January 1989 Texas Library Friends and
Trustees Newsletter, the Library Bill of Rights, and other
pertinent statements for Board Member's files.
Ms. Lewis discussed the December accession list and said
that 83 videos had been received from the MacArthur
Foundation and would soon be on the shelves. She said the
rotating NETLS video collection of 30 videos is changed every
3 months.
.-N
Paris Public Library Advisory Board page 2 of 2
Minutes - January 18, 1989
She discussed the method of collecting fines which
amounted to $5,722.21 in 1988, and noted that the overdue
file is searched and that patrons are required to pay their
fines before books are checked out.
She discussed the book circulation policy noting colored
dots on book spines indicate the limit number and that
posters have been placed around the Library to advise patrons
of the change.
She asked for volunteers to help plan exhibits in the
two display cases: the flat one for historical items and the
tall one for collections. Frances Ellis volunteered for the
former and Virginia for the latter. They will meet with the
Director to set up a schedule for the year.
Mrs. Haslam discussed the new membership cards for the
Friends and recent comments about the literacy fund donation.
The Director announced receipt of a $200 gift from the
Newcomers Club project - a handmade quilt which Mrs. Gibson
had won.
The February 22 meeting will be changed from the usual
third Wednesday because of the TLA meeting.
The meeting adjourned at.5:30 p.m.
Date Approved
Frances Ellis, Secretary
~=� MINUTES ^=`
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, February 22, 1989
The Paris Public Library Advsory Board met in regular session
February 22, 1989, at 4:00 P.M. in the Library Gallery with Chairman Bill
Hagood presiding. Board members present were Rogene Patterson, Beth
Shelton, William Neely, Jean Gibson and Frances Ellis, Secretary. Absent
were Virginia Gibbs, Eric Tate, and Jackie Alsobrook who was in Austin
speaking before the Texas Legislative House Appropriations Committee.
Library Director Beverly Ann Lewis and Clair Haslam, President of the
Friends of the Library, also attended.
Minutes of the January 18, 1989, meeting were approved as corrected
to add the following to the end of the sixth paragraph: "and express the
Library's appreciation for her late husband's bequest to Paris Public
Library."
Ms. Lewis presented the Library Budget Report advising the Building
and Grounds line item was 42.31% expended because this is a contracted
service paid up front.
She discussed the Monthly Status Report. The January total
circulation was 10,740 and the year to date total circulation is 36,655.
Ms. Lewis distributed the January 1989 Accessions Lists which
included 107 adult fiction titles, 172 adult non-fiction titles, 30
juvenile fiction titles and 5 juvenile non-fiction titles. Non-print
materials included 112 videos and 7 audio cassettes.
She advised Gene Anderson, City Finance Director, would attend the
March 15 meeting to discuss the Library accounts. On behalf of the City,
he acts as custodian for the accounts; however, the Library Director
and/or Library Board officers will continue to manage them.
She also advised the procedure for memorial donations. A memorial
selection is generally made from new titles which have already been
received. When a title on a specific subject area is requested, the doner
is advised the request will be reviewed and a decision made according to
the needs of the collection.
When a book is donated as a memorial, the doner is advised it will be
accepted according to the guidelines for all donations - that is, it
becomes the property of the Library and will be added to the collection if
needed.
Ms. Lewis reported on the February 15 Legislative Day sponsored by
the Texas Library Association. Nearly 500 librarians met in Austin and
discussed library funding with their individual legislators. She said the
Association supports funding at no less than the Level III funding budget
request of the Statewide Library Development Program because failure to do
so would result in the loss of $4.7 million of federal funds.
The Board members discussed Mrs. Alsobrook's trip to Austin this date
and the general concensus was to ascertain whether or not they would be
paid by the Texas Library Association.
Ms. Lewis advised a new copier would be purchased by March 1 using
- funds from the Bond Money Account. '
She advised the eighty-three videos from the MacArthur Foundation
grant were circulating well.
"Creature Features" will be the theme for the Summer Reading Club
beginning the first week of June through the third week in August
Scheduled activities will take place on Thursdays and Saturdays ^he asked
if the Friends could underwrite the program. ^ ~
She commented on the efficiency of Pamela Sidnell and Vivian Marshall
who were responsible for professional and operational matters while she
was on a week's leave and in Austin.
She said she was researching a Detection System which would cost from
$17,000 - $20,000 and would present more information at a later meeting
More than 45,000 items would have to be tagged and it could be necessary
to hire temporary personnel to complete the project.
'
Mrs. Haslam announced a Champagne/Dessert Book Review to be held
April 17 at the Holy Cross Episcopal CHurch at 7:00 P.M.
The meeting adjourned at 5:15 P.M.
--------------------------------- ------------------------------
Date Approved Frances Ellis, Secretary
MINUTES-
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, March 15, 1989
The Paris Public Library Advisory Board met in regular session March
15, 1989, at 4:00 P.M. in the Library Texana Room with Chairman BIll
Hagood presiding. Board members present were Rogene Patterson, Beth
Shelton, Jean Gibson, Jackie Alsobrook, Virginia Gibbs and Eric Tate.
Absent were William Neely and Frances Ellis. Library Director Beverly Ann
Lewis also attended.
The February 22, 1989, Minutes were approved as circulated.
Ms. Lewis presented the Budget Report which indicated that while we
are 41.6% into the Fiscal Year, the Library has spent just 37.20 of its
budget.
The Statistical Report indicated February circulation was 10,558
which is an increase of 1,256 from one year ago.- The total todate is
47,213 compared to 39,673 a year ago - an increase of 7,540.
Ms. Lewis noted the emphasis on non - fiction acquisitions because of
their abundant availability this time of year and the special prices many
publishers are offering.
Gene Anderson, City of Paris Finance Director, gave the following
report on the Library's Trust Funds as of February 28, 1989:
A. J. A. Love. Balance $45,122.89. This money is deposited in a
single C.D. at American Federal Bank and will mature 10/30/89. It is a
non - expendible trust and only the interest on the original amount of
$29,870.07 may be spent. No specific use was stipulated.
B. Wilbor- DeShong Trust Fund. Balance $35,756.89. This money
deposited in a single C.D. at American Federal Bank and will mature
09/18/89. It is a discretionary fund with the Board and the Will stated
the preference was for the money to be spent on books.
C. Poteet Trust Fund. Balance $16,013.71. This money deposited in
a single C.D. at American Federal Bank and will mature 09/18/89. It is an
expendible fund and no specific use was specified in the Will.
D. The Love Fund interest is in a Money Market Account and the
balance is $2,108.74 at First Federal Savings.
Total trust funds balance is $99,002.23 with $29,870.07 of that
non - expendable.
` Ms. Lewis commented it would be a mistake to do anything regarding
these funds until the fall when they mature and suggested the matter be
discussed in the August Board meeting. She suggested using only the
interest monies and leaving the principals intact. Chairman Hagood asked
Ms. Lewis to generate a "Wish List" stating how monies could be used. She
replied that supplementing the book budget and underwriting programming
are critical areas of need.
Mr. Ande. on reminded the Board the «uthorization signatures on the
Money Market account need updating. This matter will also be discussed
and acted upon at the August meeting.
Ms. Lewis advised the Display Committee met and reviewed the
guidelines and waiver form for accepting displays for the Library cases.
The difficulty is in organizing and setting up interesting, appropriate
displays but the Committee has a tentative schedule and the first display
should be in place in early April.
The Board was advised Mrs. Alsobrook's expenses from her February 22
trip to Austin to speak before the House Appropriations Committee were
paid by the Texas Library Association. She reported a seeming lack of
enthusiastic support for Library causes while she was there, and urged
everyone to contact their legislators to promote libraries.
The Summer Youth Department schedule was detailed by Ms. Lewis. It
will be a two -part schedule with Summer Activities to include films,
projects, and a pet parade for all area youth to enjoy. The Summer
Reading Club will involve youth grades K -8 and include reading assignments
and drawings for prizes from area merchants.
The Cardholders Status Project will begin officially April 1, Ms.
Lewis announced. Supervisors are Library volunteers Martha Crenshaw and
Win Drake. They will be responsible for verifying, updating and /or
purging the approximately 24,800 patron cards. Also, cardholders will be
encouraged to call in and provide the information. Public service
announcements will be made and Ms. Lewis will comment about the Project in
her March 26 newspaper column.
Chairman Hagood gave the Friends of the Library report and provided
details of the April 17 book review reception at Holy Cross Church. Ms.
Lewis noted the Friends are staffing the Ramses II exhibit in the Library
Gallery.
Ms. Lewis advised there will be just two free public typewriters in
an effort to reduce costs, and the age restriction for their use was
dropped.
Regarding the four Jerry Bywaters murals which hang in the Library,
Ms. Lewis suggested a plaque be placed next to each one noting the
artist's name, his date of birth and death, the year the painting was
executed, and its title if there is one. Mrs. Alsobrook made a motion
stating same, Mrs. Gibbs seconded it and the motion carried.
The Director's Remark included the following:
Everyone is encouraged to attend the Ramses II exhibit sponsored by
the Paris Area Arts Alliance which will be in the Gallery through Sunday,
March 19.
The Library staff has begun parking near the street to allow
patrons easier access to the entrance.
4
The Library telephone will no longer be answered in the public
areas. Two staff members have been assigned this responsibliity which
will facilitate more professional communitations.
There Ldve been several memorial donations for Nancy Poteet who
worked at the Paris News for many years. Ms. Lewis will set up a small
display which will also include the book she wrote.
Ms. Lewis identified a need for biographical materials in the
reference area. She mentioned the Encyclopedia of World Biography
15- volume set which costs approximately $795 with annual updates
approximately $85 would be quite useful. She advised she would speak to
the Friends group about this need. Mrs. Alsobrook suggested taking
memorial donations for it.
Chairman Hagood advised Board members to begin thinking about
suggestions for nominees for the City Council to consider for filling the
upcoming three vacancies on the Board. In June, the terms of Hagood,
Patterson, and Alsobrook expire. Mrs. Alsobrook reminded the Board that
in the past, only recommendations (rather than appointments) would be
considered.
The meeting adjourned at 5:08 P.M.
Date Approved
4
Eric Tate, Acting Secretary
-11r
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, April 19, 1989
The Paris Public Library Advisory Board met in regular session April
19, 1989, at 4:00 P.M. in the Library Gallery with Chairman Bill Hagood
presiding. Board members present were Beth Shelton, Virginia Gibbs,
Rogene Patterson, Jackie Alsobrook, Eric Tate and William Neely. Absent
were Jean Gibson and Frances Ellis. Library Director Beverly Ann Lewis
and Friends President Claire Haslam also attended.
The March 15, 1989, Minutes were approved as circulated.
Ms. Lewis presented the Budget Report which is on target through the
first six months of this fiscal year. Personnel costs are kept lower by
use of a Green Thumb worker. (Green Thumb is a Federally funded program
which sponsors older workers free of charge to qualifying agencies.)
The Statistical Report noted an increased total circulation of 8,690
items over the same period last year. Reference transactions have
increased for both juvenile and adult patrons.
Of the 174 March new adult titles, 63 were added as the result of
memorial contributions. The selection focus will be on fiction titles in
the next two months.
Mrs. Shelton asked about the number of books the Library looses. Ms.
Lewis stated approximately 1,500 are officially checked out and recorded
as overdue. However, until an inventory of the collection is taken, it
isn't possible to determine how many items are missing.
The Display Committee will set up a display of Coca Cola memorabilia
and related books for the first half of the summer.
The Jerry Bywaters archivist at SMU will send all pertinent
information about the four paintings in the Library. Appropriate
notations will be put on plaques which will be placed next to each
painting.
Mrs. Haslam reported the recent book review was very successful and
the people at Holy Cross Church were very cooperative. Unofficial count
on ticket sales was 108.
Ms. Lewis discussed Library participation at the upcoming YWCA Art
Fair. She advised a staff member will be a strolling sandwich board
advertiser which will promote reading and summer youth activities. Julie
Yerby will wear the sandwich board and will also stamp children's hands
with the special summer reading stamp.
Ms. Lewis proposed the Library obtain a concrete and brick bench to
place under the oak tree near the main entrance sign. An initial estimate
on one which would match the new sign was $600. Other bids would be
solicited. She advised Bond money would be used if available; if not,
foundation funds could be used. Virginia Gibbs moved to do this and
Rogene Patterson seconded the motion. It was approved by the Board.
The Director's remarks included the following:
Collection Development includes comparing authoritative lists of
recommended books against the library's own collection. She noted our
Library owns all of the recently announced Pulitzer Prize winning titles.
Also, we own 13 of the 15 fiction titles from the American Library
Association's "Notable Books" List and 8 of the 11 non - fiction titles.
The New York Times Book Review Best Seller lists are posted weekly and we
have consistently owned more than ninety -five percent of those titles.
Ms. Lewis attended the Texas Library Association's annual conference
in Houston last week and she gave each Board member a written report about
it. She also gave a brief summery today and noted resource sharing and
automation standards would be of major concern for Librarians in the near
future.
Beginning in May, the library staff will begin the "Read, Weed, and
Smile" project. The purpose of this project is to evaluate the entire
collection and to withdraw any items whose physical condition does not
justify their existance on the shelves. The result will be a collection
which is more appealing, more useful and ready for tagging when the
detection system is installed. Ms. Lewis added she will be visiting area
libraries in May to evaluate various detection systems in preparation for
a June recommendation to the Board.
Chairman Hagood reminded Board members about providing suggestions
for nominees for the City Council to consider for filling the upcoming
three vacancies on the Board.
The meeting adjourned at 5:05 P.M.
-------------------------- - - - - -- -----------------------------------
Date Approved William Neely, Acting Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, May 17, 1989
The Paris Public Library Advisory Board met in regular session,
May 17, 1989, at 4:00 P.M. in the Library Gallery with Chairman Bill
Hagood presiding and the following members present: Beth Shelton,
Rogene Patterson, Eric Tate and Frances Ellis, Secretary. Absent
were Virginia Gibbs, Jean Gibson, and William Neely. Library
Director Beverly Lewis Campbell and Friends President Claire,Haslam
were also present.
The April 19 meeting Minutes weresapproved as circulated.
Mrs. Campbell presented the Budget Report, noting the
Department expended just 49.110 of the book budget in the first
seven months of the fiscal year.
The Statistical Report showed a total circulation increase for
this year to date of 17.6% from last year. The April increase from
one year ago was 20.4%
Accessions totaled 61 adult fiction, including the remaining
titles by the late Louis L'Amour, 92 adult non - fiction, 85 juvenile
fiction, and 42 juvenile non - fiction. Also added to the collection
were 27 videos and one audio cassette.
The Library Director received information about Jerry Bywaters
and the four murals he painted for the Library from Dr. Sam
Ratcliffe, Curator,`Jerry Bywaters Collection on -Art of the-
Dr.,Ratcliffe,provided a copy-of a-1985 interview
with Mr. Bywaters where he discussed the murals, advising the first
one was of John Chism, Paris cattleman, who was buried on West
Washington; the second was of David Crockett, early Texas pioneer
who came through Paris; the third was of fighting the March 21,
1916 Paris fire; and the fourth was to feature the dedicated people
of Paris who worked to rebuild the city. Mr. Bywaters was paid $425
by the Federal Public Works Art Project for the four oil on canvas
murals.
Appropriately inscribed plaques will be made and the Board and
the Friends of the Library will plan a special event for the
re- dedication of the murals and to honor the artist and his family.
Mrs. Campbell noted the Summer Activities Program would begin
June 3 with a Perfect Pet Parade in Bywaters Park and registration
in the Library for the Summer Reading Club. Mrs. Haslam advised
the Friends would underwrite expenses for the summer youth
activities and invoices should be given directly to Mrs. Martha
Hickman, Friends Treasurer.
--1-1
_"I-II
A set of "Friendship Cards" designed by Richard Poteet; the
late Nancy Poteet's son, was distributed for perusal. The Board
agreed not to sell items other than the Library Anniversary Plate at
this time. Eric Tate moved Mr. Poteet be notified; motion seconded
and passed.
Mr. Tate moved the Advisory Board provide a membership for the
Chairman to the American Library Trustee Association, a Division of
the American Library Association. The cost would be $85 and
benefits would include publications on important topics of library
trusteeship and workshops. The motion was seconded and passed.
Mrs. Patterson moved that money from the Money Market Account
be used to purchase a new set of World Book Encyclopedias. The 1979
set from the Youth Department would be utilized as a trade -in to
obtain a $70 discount. The motion was seconded, discussed and
passed.
Mrs. Ellis moved the Advisory Board support the Director's
proposal to extend open hours until 8:00 P.M. on Tuesdays and
Thursdays beginning in October. The motion was seconded, discussed
and passed. The Director has submitted a preliminary budget request
for additional personnel compensation. The Library would open to
the public at 10:00 A.M. those days to allow time for professional
development meetings.
Mrs. Campbell announced she would speak to the Blossom Middle
School reading classes May 23 about reading and the Library's summer
activities.
Mrs. Campbell also expressed appreciation for the wedding gift
from the Board members.
The meeting adjourned at 5:15 P.M.
Date Approved
Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
JULY 19, 1989
The Paris Public Library Advisory Board met in regular session
July 19, 1989, at 4 :00 P.M. in the Library Gallery with
Chairman Bill Hagood presiding. Member present were: Virginia
Gibbs, Jean Gibson, Beth Shelton and Frances Ellis, Secretary.
Library Director Beverly Lewis Campbell and Claire Haslam,
President of the Friends of the Library also attended. Board
members Jackie Alsobrook, William Neely, Rogene Patterson and
Eric Tate were absent.
Minutes of the June 21 meeting were approved as circulated.
Mrs. Campbell presented the Budget report, noting the
Department has expended 71.8 percent of its total budget for
the year. She said approximately $43,000 has been spent on
books to ,mate .
She said..the monthly circulation was down somewhat from June of
1988, probably due to a different incentive plan for the
children's summer reading club. However, total circulation to
date is up 14 percent from a year ago. Thirteen youth programs
this summer have included 512 young readers.
June accessions included 131 adult fiction titles and all of
the L'Amour books are in. Titles in the following categories
were also added: 92 adult non - fiction, 116 juvenile fiction, 61
juvenile non - fiction, and 38 videos.
Mrs. Gibbs reported for the nominating committee and the
following officers were elected: Bill Hagood, Chairman; William
Neely, Vice - Chairman; and Frances Ellis, Secretary.
Mrs. Campbell reported she previewed the best overall system,
for a Detection System at the American Library Association
conference recently and discussed it with representatives from
the Knogo Library Assurance Corporation. A Knogo sales
technician visited the Library, demonstrated the sensitizing
and desensitizing capabilities, evaluated layout options, and
presented a bid for the entire system.
The Knogo system includes portable sensitizers, uses nearly
invisible magnetic strips, will not false alarm and is safe
near computers and for those with medical implants, etc.
The approximately $11,000 system is substantially less %@,0
expensive than others on the market. Board members appr99�"�
the Knogo system. However, Mrs. Campbell noted the City
Attorney advised obtaining bids. AUG 2
Mrs. Gibbs moved Thomas Seay be the NETLS Alternate Lay , ITY �',- 1� a 12IR
Reprsentative; motion seconded and passed. f. v's -ris
PARS,
Mrs. Campbell reported the Library still has dozens of Library
Commemorative plates on hand and members agreed they should be
A two - volume set in a special case, Bird Life of Texas by Harry
Oberhouser, has been purchased as the memorial for Col. James
Lynch, former Board member. The cost is $125 and it will be a
reference title.
Mrs. Campbell advised she received a letter from Dr. Sam
Ratcliffe, Curator for the Jerry Bywaters Collection on Art of
the Southwest, SMU, noting they had determined titles for the
four panels: (1) Davy Crockett, (2) John Chisum, (3) Paris
Fire, 1916, and (4) Reconstruction. He suggested Skipper
Steely as knowledgeable to write a description for each
commemorative plaque.
She asked for a committee to work on organizing the
re- dedication event and exhibit of Bywaters paintings. Mrs.
Gibbs, Mrs. Gibson, Mrs. Campbell and Mr. Steely will serve on
the committee with Mrs. Ellis as chairperson.
Mrs. Haslam advised she had received a letter from the Internal
Revenue Service regarding the Friend's status. She and the
Chairman,pill review the matter. Also, she noted plans were
underway for a musical books review but the date and individual
have not..yet been selected.
The Library Youth Department participated in the Bastille Day
celebration with a display of special books, art projects, and
face painting for 33 children.
The Northeast Texas Heritage Festival, to be held August 10 -12
at PJC, has a special promotion display at the Library
featuring books, clothing and tools. Also, books related to
our cultural heritage and customs have been grouped to serve as
temporary reference sources.
Mrs. Campbell and Ms. Sidnell, Youth Librarian, attended the
American Library Association's Annual Conference in Dallas
recently and their conference reports were distributed to Board
members. Mrs. Campbell noted the critical issue of access to
information was discussed at many seminars and workshops. Also
of interest was the increased attention to the video format.
Mrs. Campbell said August 23 would be a better date for the
next Board meeting because of the end of the summer reading
club activities during the third week of the month and the 23rd
was scheduled. She advised City Finance Director, Gene
Anderson, would provide an updated Library Accounts Report.
The meeting adjourned at 5 :10 P.M.
Date Approved Frances Ellis, Secretary