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1975-1980x r� February 18, 1975 MINUTES CF BOARD MEETING, PARIS PUBLIC LIBRARY The Board of Directors for the Paris Public Library met in regular session, February 18, 1975, at 10 a.m. in the Library with Herschel McKinney, Fd_ix Gibson, Dee Cunningham, F. D. Mallory, 1119 Mrs. Marvin Gibbs. Mrs. Glynn Lowe, Ben Marable, Chairman;Mrs. Frank McClure, Mrs. Printis Ellis, Secretary; Mrs. Baker and Mrs. Lawrence, Librarians; and Harold Greene of the City. Absent were Robert Pierson, David Denney, and Dr, Courtney Townsend, Minutes of the January 21 meeting were read and approved as circulated. Gibson Moved financial statement for January be approved as circulated. Motion discussed and passed. Gibson reported March 10 had been set for a meeting of Librarians at Paris Junior College, with time and if a dinner session to be decided. After a discussion of the need to handle the $5000 CD at First Federal by February 28 when it is maturing, Gibson moved that $4000 of the amount be set up in 4 CDs for 30 months to bring 6 and 3/4 percent interest with $1000 set up for a year at 6 1/2 percent, in case the money should be needed. Motion was seconded, discussed and passed. Mrs. Lawrence concurred in the discussion. The Chairman appointed a committee of Mrs. Ellis, Mrs. Lowe, and Mrs. Baker to decide where to plant the Crape Myrtle offered by Mrs. Walter Bassano and to move the one placed by the Garden Study Club in the middle of the lawn. After discussing the figures for new members of the Library - 513 for Paris and 290 for the County during 1974, the Chairman asked about the possibility of the Board members meeting with the Commissioners Court at their April session to ask for county assistance with the Library budget. The Chair- man asked that after the March 10 meeting of Librarians,that the Board members assemble facts and figures to present to the County Commissioners at their April Meeting. The Chairman asked for a discussion of the Long Range study of the Library proposed at the January meeting. A §uggestion was made that perhaps a new Friends of the Library could be organized. Gibson reported Eddie Sanderson was preparing an estimate of cost for repairing plaster and painting interior of the Library. He and Greene showed how another restroom could be built using the storage closet in the office. Meeting adjourned at 11 a.m. Mrs. Printis Ellis, Secretary approved. I= JINUTES OF B'A' D 11ILBT1NG, PARIS PUBLIC i.IBPARY ' .April 15, 1975 The Board of Directors for the Paris Public Library met in regial .-r session, April 15, 1975 at 10 a.m. in the Librnty with Chairman .Ben Marable pr.eriding. Attending were Herschel McKinney, FeliV Gibson, Robert 3ierson, David Denney, ee Cunningham F. D. Mallory, hire. Mfrvin Gibbs, Mrs. Glynn Lowe, Mrs. Frank McClure, Mrs. Printis �71ir, ^nd Mrs. Margaret Baker, Librarian. Minutes of the March 18 meeting were read and a­provad as circulated. After a discussion of the financial statements and method of keeping the records, Gibson moved with Mallory seconding, that the memorial andl fine f1l.nds be deposited in the general fund with memorial money used imrediate for books, and? the fine money as needed. Motion passed. Pierson moved the financial statement for March 1�e approvod, Ech.inney seconded, and the motion parsed. Pierson, Chairman of the Bud"et Commit`ee with Gibson and i.allory, reported on the.budget reouest to be presented immedietely to the City Council for 1975 -1976, with an increase from 289200 to 736,217 to cot ^r the five nercent normal salary increased plus 7 percent incre;, ^e to I -eep Library oven two hours extra per week to comply with Texas Library As7ociaticn; repair inside building for ::,2,000; nv.rchrre a portable paper beck book display at $150; and incre -se book burchsses to "4000, adding two new sets of reference books instead of one, and two conies of top 10 fiction books instead of one. A copy of proposed bud_;et is nttac�-ec Mrs. Ellis r�.oved the Board approve the proposed bu, get tc ores -,mot tc the City Council -vith Mrs. Gibbs sec - nding, and. the rotion passed. , Denney showed copies of the City Planner's deign plsn to a,lrl a men s restroom in the present storage room of the Office, and imnrove air conditioning in the a -ea. City will call for bids for multiple agreements and hopefully the work will be completed by summer. Gibson reported on the committee stu ("y of advantages nn(I re -luirer.ients for belonging to the Texas Library system, sassing the only chan�.;e ,aoii'd be increasing number of hours to 30 that the Library would be or)en each week. .A professionalh licensed librarian 7.tou0.0 be re -uired if the Library served a population of more than 25,000, and the Library wo,11d be given three ,years tc comply if pr -sent Paris figures chenge. 4-.p information will be mailed all libraries in May. K- moved the 1 —is --ublic Libr.^ry apply for memo- rship, Mallory seconded. Ouring the discl.,.scion Air^. '9,ker said this wovlO, bring the Library more nresti -e an,", -lorTO ',e riuite v.�lu ^ble. Motion carried. Airs. nllis asked annroval to worlr with City and Garden udy ub to remove a lar -e aroa of pr­rent photinia in frr nt of spaces between windows of fr -nt of Library so Crape Myrtle plant could be moved from middle of lawn and another Crape Myrtle ready to be planted, could be placed soon. In addition, she asked for permission to have city r-o77e the overgrown wax leaf ligustrums along the terrace on south side. The Board approved. Mallory renuested the parking signs be remov!A as the Board had agreed to have done previously. These w ^re removed of ! -er the sleeting. Me -sting adjourned at 11:15. Mrs. Printis Bllis, Secretary nn +o n..n"r%T7^A# PARIS PUBLIC LIBRARY PARIS, TEXAS .rr�.rr�irrr Qit Bu et Acc t ril 30,, 1 ecai ts: Disbursements Xerox Coin Box (4 -2a) _ City of Paris (4 -30) Disbursements: Net Salaries - Staff 19022.00 Net Salaries - Pages 334.59 Net Wages - Custodian 94.14 Hoop, With -held 19.69 Hoop. Paid by Librar Postage 25,42 Office Supplies and 61.70 Xerox 90-36 Telephone 17 25 Cleaning Supplies 49.88 Insurance 44.00 Periodicals !}1.20 Utilities X36.70 Miscellaneous , 8.49 Maint. Furn. & P'ixt. Books 148.56 Totals for April"',7f; Totals for Previous Nine Months 21,562.00 Totals for Ten Months _. $ 23,611e92 April 30, 1975 Cash balance $ 353.33 `s, CitT (4-39),'' 2 350 *00 70303 Receeiipt_s. 2,350 #00 23,926.55 $ 26,315.25 March 18, 1975 Minutes of Board Meeting, Paris Public Library The Board of Directors for the Paris Public Library met in regular session Tuesday, March 18, 1975 at 10 A.M. in the Library with Chairman Ben Marable, Dee Cunningham, David Denney, Robert Pierson, Felix Gibson, and Librarian Margaret Baker present. Absent were Mrs. Printis Ellis, Mrs. Frank McClure, Mrs. Marvin Gibbs, Mrs. Glenn Lowe, Dr. Courtney Townsend, F. D. Mallory, and Herschel McKinney. David Denney read the minutes from the February meeting and they were approved as circulated. The financial statement was also approved as circulated upon motion by Denney with second by Pierson. Chairman Marable appointed Felix Gibson to serve as secretary for this meeting. Discussio n was held concerning our CD's by Chairman Marable and Board Member Cunningham. That under existing regulations it was deemed advisable to place $4,000 into one CD which would give the Board the privilege of drawing down any amount at any time without reducing the 6 -3/4% interest of the remaining, as long as deposit amounted to $1,000 or more. Other business included the discussion of the Paris Public Library considering the application for membership in the Texas Library System. Chairman Marable appointed Felix Gibson to inquire about one technical aspect of the application form. Board Member Bob Pierson initiated a discussion concerning the use of volunteers at the Library. Felix Gibson reported that $2,000 should be added to the new budget for painting and plaster renovation work at the library. Bob Pierson was appointed to head up budget work with city officials.. Reports were also made concerning the meeting of City School librarians with Public Library officials held at PJC on March 10. An additional luncheon meeting to involve County School Personnel was approved. Felix Gibson and Bob Pierson were appointed to initiate and plan for this meeting. The meeting adjourned at 11:00 A.M. Felix Gibson, Acting Secretary PARIS PUBLIC LIBRARY PARIS, TEXAS City Budget Account - March 31, 1975 Receipts: Disbursements, From City of Paris (3- 31 -75) Disbursements: Net Salaries - Staff Net Salaries - Pages Net Wages - Custodian Hosp. With -held W.H. Taxes S.S. Taxes Hosp. Paid By Library Office Supplies and Postage Xerox Telephone Travel Insurance Utilitles Mi s c e Vane ou s S.S. Paid by Library Hooks Totals for March Totals For Previous e3.ght Months Totals For Nine Months March 31, 1975 Cash Balance From City (3- 31-75) _ 2.350.00 $ 2,364.55 $ 11022.00 334.59 94.14 19.69 373.80 297.36 25.42 12.50 78.93 17.25 25.00 100.00 117.53 1.50 297.28 168.42 21985.4! 189576.59 - $ 219562.00 Receipts $ 2,350.00 - $ 29350.00 21,576.55 $ 230926.55 IvfIidlTTi S OF _BOA�'D IT?17��TING3 PARIS "UBLIC LIBR^RY 4� � May 207 1975 �~ The Board of Directors for the Paris Public Library mnt in rogular session, May 20 1975, at 10 a.m. in the Library with the Chairman, Ben Mara'lle, Presiding.. Present were the Librarians Mrs. Mnrr-aret Baker and Mrs. Finch; Harold Greene of the City; and these members - F. D. Mallory, Felix Gibson,, Robert Pierscn2 H-�- ^schel McIrinney, sir. s. Glynn Lowe 1:r ^. Marvin Gibbs, and Mrs. I rinds Ellis. Absent were -'rs.Frank I,:cC ;ur.e, David Denney and Dr. C. Ii. Townr-Qnd. Minutes of the .April 15 m� -ting were read and approved as circulated. McKinney moved approval of the April h inancial report, Pie- -son seer nded, and motion passed. The Chairman said the change in financial records would begin with the new fiscal ye -r, so a new method co>zld be started. Pierson reported the Budget Committee had met with t'--e City Manager Kerry cweatt and Harold Greene concerning the buO,; et prc "osed at the April 15 meeting. Greene complimented the pr- :parntion and said it would be pre- -nted to the City Council. There was no Progress report on installa- :-ion of a men's restroom. Mallory discussed the possibility of having the City keep the financial records for the Library, deleting the necessity for a Library Treasurer and cutting down on cost of audit which the city would handle, plus value of having a Pool for supplies from which the Library crn?ld dr, w. After lengV''y discuesion, Mr,,i, Gibbo rrorommd thq dif®lilmmio n bo continued for a later vote, and this was generally agreed on, for the June 17 m -eting. Mrs. Finch reror.ted on the Children's Library work, asking for a Pai ^e to serve two hours each day, Tue ^day through Friday from 12:30 to 2:309 and all day Saturday. Seemed apparent this w -s as it teas in 1974 and had been possibly included in the budget re i -e st. i trs . Finch had visited each school and discussed books with teachers who will be »sing loan books from t -e Paris Public Library. This extelids now even to the five yenr olds at T. G. Givens School. She reported a pilot re -ding nrojQct to begin at East Paris Cchool which has 5000 books and nn help to i end them. She said she and the Paige at bhe Pa- -is -'ublic T ibrary 1 -ept the ch'ldren's books mended, and that the collection had been re­�ognized as one of the best in 100 mile radius by a professor from ''a .- Texas State University. ^he said brochures in green had been printed alone' raith book marks for each school child, affording them a listing place to record books read during the summer program entitled "Summer is Sea- rionstrously Fun." _Ihe commented on the fa,.t that a page gets $2.00 an hour and she a Librarian receives only 42.38 an hour. Gibson commented onthis saying the Board was proud of the staff and aware of the low salary as well as the low numbers, comparing to Sherman Library with a staff of 19. He added thpt study and plans now could lead to improvement in this. Gibson moved a s­mmer Paige be hirod for 2 "ours a day, Tuesday through Frida-7 and all day Sntur,'ay at minimum wage, June, July, Air -ust. McKinne;7 sec-nded and motion passed. Pierson ecmplimented biro. Finch's snort, adding; that reports should be included in the agenda each meeting. PARIS PUBLIC LIBRARY PARIS, TEXAS CITY BUDGET ACCOUNT - MAY 319 1975 Recsints: From City of Paris t5 -313 From Xorcx Coin Box Disburssmants Not Salaries - Staff Not Salaries - Pages Net Wages - Custodian Rosps With -held $03p. Paid by Library Offico Supplies & Postage Xerox Telephone Periodical& Util.itiea Maint. Turn* & Fixt, Books Publicity Totals for May Tota.la for Previous Ten Months Totals for Eleven Months MaZ 31,E 197 Cash Balance $ 729.39 From City (5-31 -75) 213 0900 $ 3, ©77,39 Disbursements $ 1,022000 334059 111, 21 19.69 25.42 34025 89,08 17025 15.10 56,26 52,00 145009 40,00 $ 1,99109. 23,611092 $ 25:b03,86 Receipts $ 2'350.00 18000 $ 2- 368.00 26015.25 $ 28,683.25 PARIS PUBLIC LIBRARY PARIS, TEXAS CITY BUDGET ACCOUNT - JUNE 301 1975 Roc Disbursements Receipts From City of Paris (6 -30) $ $ 2050.00 From Xerox Coin Box 9.20 Disbursements: Not Salaries - Staff $ 1,01 .33 Not Salaries - Pages 54.99 Net Wages - Custodian 94,14 Hoop. With -held 27,36 W. H. Taxes 389.90 S. S. Taxes 314-49 Hosp. Paid by Library 33,.20 Office Supplies & Postage 21.93 Xerox 80-71 Telephone 17,25 Periodicals 20000 Utilities 50074 Misc. 2000 i.aint. Furn, & Fiat. 7.95 S. S. Paid by Library 314.40 Books 150.00 Publicity 53.20 Books Gift Fund (Reimbursement) 2000,00 Tota13 for June $ 5,438.59 $ 2059,20 Totals for Previous 11 Months 25,603.86 28,683.25 Totals for 12 Months, $ 31, 042 045 $ 31. 042 a45 No Balance - June 30, 1975 rN BOORS GIFT FUND PA_ RIS LIBRARYL TRUSTEE PARIS , TEXAS June 30, 1975 Total Cash On Hand - June 1, 1975 $ 6,739.16 Receipts: June 4 -Into First Fed. (CD 42519) 4- 16,38 (CD 116145) 68.07 " 6 - Memorials 30,00 " 16 - Fines 67.25 " 20 - Memorials 46.45 " 30 - Memorials 5.00 " 30 - From Gen. Fund (Reimbursement) 2,300900 Total Receipts $ 2,533.15 Total $ 90272,31 Disbursements: June 2 - Melton Book Co. ( Juv. Books) $ 415.46 If 18 - Baker Taylor (Adult Books) 62,9 Total Disbursements ._,478.36 'Total Cash On Hand - June 30,, 1975 $ 89793-95 �J As Follows r Liberty Natfl, Cash Acct. $ 3,793.95 First Fed. ( CD� 116145) 40000,00 First Fed. (CD 42519) _11000,00 $ 8,793095 Outgo: Twelve Months Salaries (Not) Librarian Asst, Librarian Juvo Dept. PARIS PUBLIC LIBRARY PARIS: TEXAS 760 Annual Statement - June 30, 1975 $4,467.12 4,022,40 , 3,766,61 Incomes Twelve Months City Budget Checks $28,200000 (12 Months - 7 -1-74 $12,256033 Through 6- 30 -75) Pages 4,450034 Extra Help 47.07 Custodian 11223.82 5 :721.23 S .S . Taxe -s 1, 225 e 77 W.H. Taxes 1,506,10 Hosp, withheld 295 20975.82 Total Above $20,953038 Hospo Paid by Library 312082: Office Supplies 351,61 Xerox 1,27lo66 Cleaning Supplies 90.58 Telephone 207000 Insurance 288000 Travel 50.00 Periodicals 266.4o Utilities ],`8o73 Miscellaneous 9003 Associations 60000 Mainto Furn. and Fixto 239040 Ma.into Bldg. and Grounds -0- Audit 95,00 S.S:. Taxes Paid by Library 19225078 Books 28,057.65 Publicity 135.4.1 Books Gift Fund (Reimbursed) 2000000 Total $3104Z-45 No Balance June 30, 1975 Receipts from Xerox Books Gift Fund ( Reimbursed) 54245 2,300.00 $31042.45 � r BOOKS GIFT FUND PARIS LIBRARY. TRUSTEE PARISI S' Annual Statement - June 30, 1975 Forward From Year Ending June 30, 1974 $ 99328.43 Receipt$ : Memorials $ 661.80 Interest (CD) 360.26 Fines and Fees 954050 Gifts 225000 Gen. Fund (Reimbursed) 2,300.00 Total Above $ 4v504*56 Total $ 13,.832099 Disbursements; Gen. Fund (Loan) $ 2000000 Adult Books 392,50 Juvenile Books 2,165.08 Periodicals _.._.181 Total Disbursements $ 5,039001.E Total Cash On Hand - June 30, 1975 $ 8s793.95 V* As Follows: First Fed, (CD 116145) $ 4,000000 First Fed, (CD 42519) 12000000 Liberty Nat'l, Cash Account $ 8,793095 The Board of Directors of the Paris Public Library met in regular session, Nov 18, 1975 in the Library with the chairman, Ben Marable, presiding. Present were librarians, Mrs. Baker, Mrs. Finch, and Mrs. Gies. Mrs. Gies, a new member of the staff, was introduced by Mrs. Baker to the board. Also present were Harold Greene, of the City, and the following members: Robert Pierson, F.D. Mallory, Herschel McKinney,.Dee Cunningham and Mrs. Glynn Lowe.. Absent ere: Dr. C. M. Townsend, Mrs. Prentis Ellis, Felix Gibson, Mrs. Frank McClure, David Denney and Mrs. Marvin Gibbs. Minutes of the October 21 meeting were read and approved. The Development Committee including: Hoot Gibson, F. D. Mallory, Virginia Gibbs and headed by Robert Pierson wrote a letter to the Texas State Library Field Representative stating the plans for improving our library. In her reply she said, she would be unable to make a survey; but could assist us with some material. Mr. Pierson said the committee suggested that she give us material to fit our needs. The Committee recommended that all board members and as many of the staff as possible make a trip to the Sherman Library to observe the facilities there. Arrangements have been made and a mini -bus secured from Paris Junior College. The group to leave at 8 a.m..on Dec 4th from the Library parking lot with plans'to return by noon. All members were urged to go. Mr. Greene reported on the financial statement. Pierson moved that the statement be approved and was seconded by Mallory. He also reported that Mr. Misso's work on the new restroom facilities has been completed. The total cost was between $2100 and $2200. He has been paid and complimented for the fine job. McKinney moved that the October statement of the S.W. Wilbor Memorial Fund, read by Mr. Marable, be approved as circulated. It was seconded by Mr. Cunningham and passed. Suggested procedure for the "Friends of the Library ", was discussed. Each member was asked to add to the list of names of those to be invited to the first meeting. Proposed By -Laws were made by Felix Gibson and passed out to each member. McKinney read the original By -Laws. There was dis- cussion on the ordinance creating the board. In order to have no conflict, further discussion was tabled until the survey was made and more information was available. McKinney suggested that we send a copy of the original and proposed By -Laws to the City Attorney for his opinion and Mr. Greene agreed to take it. Mrs. Baker passed sheets from the Texas Library survey show- ing volumns, City and County funds, salaries, books, magazines and circulations from 12 libraries. Mrs. Finch showed folders she made using Curious George to stimulate interest in first and second graders for membership in the library. Meeting adjourned at 11 a.m. --w w (-*II S. W. Wilbor Memorial Fund Paris Public Library Paris, Texas Total Cash on Hand - November 1, 1975 Receipts Memorials (9) - $ 78.00 Fines & Fees 86.35 Int. C. D. 84.45 Disbursements: Silver Burdett Co. Better Books Co. Silver Burdett Co. Sammy's Place Baker & Taylor Co. Total Disbursements: Total Cash on Hand - Nov. 30, 1975 As Follows First Fed: (CD 116145) First Fed. (CD 42519) $ 46.08. 275.41 7.67 19.62 602.1 $4000.00 1000.00 $5000.00 X $ 4339.95 248.80 4588.75 950-93_ $ 3637.82. $ 8637.82 MINUTES OF BOARD METING, PARIS PUBLIC LIBRARY 4 December 16, 1975 The Board of Directors for the Faris Public Library met in regular session, December 16, 1975 in the Library with the �;hairman, .Ben Marable presiding. Attending were Herschel McKinney, Felix Gibson, David Denney Robert Pierson, Dee Cunningham, Mrs. Frank McClure, Mrs. Glynn Lowe, F- D. Mallory, and Mrs. Printis Ellis. Board Members absent included Dr. G. M. Townsend and Mrs. Marvin Gibbs. Harold Greene of the city and Librarians Mrs. Margaret Baker and Mrs. R• H. Finch. were alse present. Minutes of the November 18 meeting taken by Mrs. Lowe were read and approved. After an explanation of the City's financial record of the Library by Mr. Greene, Mr. McKinney moved approval, motion seconded and passed. The Chairman explained the Wilbor MAmorial Fund with 1"IcKinney moving approval, motion seconded, discussed and passed. - Gibson moved shelves for the office be pureh�;sed out of the Memorial Fund, motion seconded, discussed and passed. Denney moved purchase of mobile book shelves for the children's library be made from the Memorial Fund, costing $198 plus freight. Motion was seconded, discussed and passed. After discussion of need for subscriptions to more magazines needed by Library patrons, Denney moved Gibson and Mrs. Ell-is place two ads in the Paris News and one in the Echo requesting memorial gifts to the Library of books and magazine subscriptions. Motion seconded, discussed and passed. Gibson showed a copy of the ad. After thorough discussion and changing of the wording, Denney moved adoption of the By -Laws for the Library as'prepared and circiilated to all members, motion was seconded discussed and passed: By -Laws had been checked with City Atiorney and other officials. Copy is attached. Pearson, reporting on the trip to the Sherman Public Library, said 13 made the trip in a mini -bus providdd by Paris Junior College through Gibson's efforts. Mrs. Baker and Mr.s. Finch were included in the December 4th trip. A former Lamar County resident, Mrs. Hope Waller is he ^d Librarian and received the group with pleasure. The Sherman Library operates on a $151,049 budget and was built in 1973 after a bond issue and grant of $150,000 from Title II of Library Services and Construction Act. There are 15,933 square feet with a volumbr, capacity of 69,000, and seating capacity of 97. There is a community room with 80 seats and all facilities needed. There is a "Friends of the Sherman Public Library" conducting several special program such as art. Copies of budget, brochures and other printed matetaals were made available to each present on the tour. Meeting adjourned at 11 a.m. Mrs. Printis Ellis, Secretary Approved:_ S. W. WILBOR MEMORIAL FUND PARIS PUBLIC L BRAR AR S, TEXAS Total Cash on Hand - December 1, 1975 Receipts Memorials (15) 102.00 Fines and Fees 81.35 Disbursements: Sammy's Place memorial 23.17 Baker Taylor Juvenile books 107.07 Knollwood Pub. Co. Jv. books 5.95 Time Life memorials 105.70 Total Disbursements Total Cash on Hand Dec. 31, 1975 As Follows: First Fed (CD116145) $ 41000.00 First Fed CD 42519) 1.000.00 5,000.00 $ 3637.82 183.35 3821.17 241.89 3579.28 $ 8579.28 MINUTES OF BOARD MEETING, PARIS PUBLIC LIBRUJff January 20, 1976 The Board of Directors for the Paris Public Library met in regular session January 20, 1976, in the Library, with the Chairman, Ben Marable, presiding. Present were Herschel McKinney, Felix Gibson, Dee Cunningham, Mrs. Frank McClure, Mrs. Pri.ntis Ellis and F. D. Mallory. Board Members absent were Mrs. Marvin. Gibbs, Mrs. Glynn Loge, Dr. C. M. Townsend, Robert Pierson and David Denney. Librarians, Mrs. Baker and Mrs. Finch also attended. Harold Greene of the City was present. Minutes of the December 16 meeting were read and corrected to show advertising during December to promote giving memorials - books and magazine subscriptions to the Library, would be paid for from the Memorial Fund. Paris News ads were $128.91 and the Echo $52. Mr. Greene discussed the December account showing deficit figures of $268.66 in office supplies, $17156 in building and groins, and $2.50 for associations. He explained the only flexible item in the budget is the books figure of $5,300, but the total remaining balance for the year of $19,594.85 is as it should be on this date. He said the income from the 2erox machine goes into the City General Fund and is not counted into the Library Budget. Gibson moved approval, motion was seconded, discussed and passed. Mrs.Baker gave the 1975 Library statistics - 83,799 books circulated; 1826 new members; 32,230 attendance, and 1826 persons helped with research. The Chairman discussed Section B, Item, 6 of the newly adopted Bylaws showing terms of 3 and 6 years for Board Members, and it was agreed this does not intend being retroactive, and that Board members will draw for terms at the February 17 meeting. Ir. Greene explained the new Age and Hour Law increase as of January 1 from $2.10 to $2.20 per hour minimum wage would be effective for all city em�?loyees including Library pages. The Budget is set up to take care of this, but he requested Budget requests for 1976 -1977 be made by March 1. In discussing the illness and absence of the new staff member, Mrs. Harold Gies, Mr. Green explained after one year all city employees were eligible for 10 vacation days;and 15 sick leave days accumulating to 60. Since Mrs. Gies had worked only one month, she would be paid accordingly. Her salary is $275 a month. Mallory reported for the Committee consisting of hire, Mrs. Gibbs, Pierson and Cunningham that Mrs. Hope Waller, Librarian for the Sherman Public Library, would make a total Library profile of the Paris Public Li.brary__according to the "Interim Standards for Public Libraries," costing $500. Mrs. Allis moved the Board adopt the Committee's recommendation for this, motion was seconded, discussdd and passed. Money will come from the Memorial Fund to pay the $500. The Chairman said Mr. and Mrs. Culbertson's portraits were to be on exhibit in the ballroom at Paris Junior College during the Bicentennial luncheon when the Governor of Texas, Dolph Briscoe, would dedicate the restoration of the DulbertHson Fountain in downtown Paris, given to the city by the Culbertson in 1926 -27. e requested the cleaning and care of paintings be delayed. Ile asked that members of the Culbertson family attending the event be told of the work to enlarge the Childrents Department which once housed the art given the Library by the Culbertsons and returned to the family in later years. `.E'he meeting adjourned at 11 a.m. Mrs. PrintisEllis, Secretary D`yte Approved MINUTES OF BOARD MEETING, PARIS PUBLIC LIBRARY February 17, 1976 The Board of Directors for the Paris Public Library met in regular session February 17, 1976, in the Library with the Chairman, Ben Marable, presiding. Present were Mrs. Gibbs, Mrs. Lowe, Dee Cunningham, Herschel McKinney, Felix Gibson and David Denney, Librarians Mrs. Baker and Mrs. Finch attended. Harold Greene of the City was present. Board members absent were Mrs. Frank McClure, Mrs. - Prentis Ellis, F. D. Mallory, Dr. C. M. Townsend and Robert Pierson. Minutes of the January 20th meeting were read and corrected, to state that Mrs. Gies had worked 4 months instead of one. Mr. McKinney moved that the last portion of the 5th paragraph regarding board members drawing for terms be deleted. Mr. Marable said Mrs. Gies would be unable to work for 4 to 6 weeks due to illness. He asked Mr. Greene and a member of the board to meet with Mrs. Gies about her ability to continue her work.in a full capacity. Mr. Denney moved that Mrs. Baker have the authority to hire a temporary replacement for Mrs. Gies. Board approved. The Wilbor Memorial Fund was read by Mr. Gibson and the balance was of January 31 instead of January 1. The board approved the statement as corrected. Mr. Gibson suggested that we advertize for memorials in both newspapers and said he would check into it. Mr. Cunningham reporting for Mr. Mallory on the committee meeting with Mrs. Hope Waller, stated that she was very helpful. "She agreed to come and work on a plan with us. !She asked for a contract which Brad Hutchison is to draw up. The dead line on her survey is April 1. Mrs. Waller suggested that the number of books bought was based on the number of people served or exposed to the Library, with 15 -20/ of the budget going for books. She also discussed the budget. Mr. Greene read the financial statement for January and it was approved as read. He stated that the new budget should be in by March 1. Mr. Marable appointed a new financial committee headed by Robert Pierson. Also serving are Felix Gibson, Y"D. Mallory, Herschel McKinney. That committee was asked to meet before March 1. Mr. Gibson read an editorial to the board that he had arranged to honor the memory of Mr. J. J. Culbertson. He suggested that we place this in both newspapers on March 16, the date of his birth. The board approved. Mr. Cunningham moved that flowers be placed beneath the portraits of Mr. and Mrs. Culbertson in the Library on March 16. Mrs. Gibbs to be responsible for the flowers. Mr. Denney seconded the motion and it was approved by the board. Meeting adjourned at 11 A. M. : Ale MINiTl' S ' OF B01RD METING, PARIP PT?BLIC ICI ?*RAI `Z March ,16, 1976 The Board of Directors for the Paris Public Lir;rnry r•� ^t in re,,:ular scssIon, March 16, 1476 in the Library at 1.0 a.n sritP, '-he Chair-nan 3en ;�ara.ble Psi�7in , pr.• g Present were Mr. .Marvin Gibbs � F. D. M, ^Ilory7 -­Dr.. C.M.Townsend, David Denney, Herschol YcKinn6y, Dee Cunningham, and Librarians MrG. Baker and Mr Finch. absent '•,ere Robert °Pierscns Mrs. Glynn. Lowe, M„s. Frank "McClure, and Felix Gibson. Minutes of the February 17 maetinf w -re read and �nnrcved, and r!inustes of the March .5,special called session were read and approved. Ts,e I�hai'^man called attention to flowers placed in the Librpry in honor of Mr. J. J. Uulbertson's•birthday. McKinney moved approval of the February report of the :1 it Msmorial Fund, motion sec6nded and passed; 1`Io February report frcm t:ho city was available. Mallory reported the Ludaet Committee had submitted the re.ouest for the Librnry's budget to'ether -Ith a let`.or of explanation to the City Cr uncil. The k'hairm:an reported he and the gecretrry hnr, si,ned the agreement for r -s. dope 'rTall�,r of Sharman Public Libr .nry to mn.ke the survey. str..dy of the. ?ar.is. Public Library for n M• s. y 500, by An.ri.l 1. B�ts� r was asked to z,=�rox a cony and mail Ori ni nal to Cr, . :faller immediately. Ij, s.Gibbs reported on the "Friends of the Libra"7" c-,r,mi'tee had. McClure, t�ir . Loup and M? -G. Eli_is tc,gPther Frith t e U'r:- ,ir^'an h,d. discussed plans to- build- a last of 43 or 50 local citizens concerned. with the Library, and invite then to an organi.z- ;tional meeting, at the Library. Mr-°. t,; 1llor co,11d be invited to ronoT.t or discus " Friends of-I the Librnry" at that tire, or. at an oron r —tin to be nlnnned later. If possible a set of off �n T. g c�;v'd 'result from the mpetinrr a 'h L i..ers d y,,,s t t•.e ibrgry. Board memo -rs w -re asked to be thinking of ,the list of persons reconr�en�l -l' for. inviting. The committee. s ?i. a-rriends had been or,ani~-nd in 1956 with I�rs. Rodgers Coleman first Uhairman, Rnbins.n next, . nnA dr,. A. C. Bonham the third.. The organization lasted until 1961. Dr. Tovrnsend spoke of the need for his re s n Ind.. MT'. Mnr.able inriicn resign-tion in J'ul•y, ted his own inclination to resirIn members ccul �3 be annr,int e He appointed Dr. To�ansen � %�• :. ,e G�, 1 - CunninRh. nm to serve on .the Nominating Committee to r� ' r; � end The Uhnirman at?rointPd t ese Comm 'pert in .April. h Commit-tees: Budget and. Finance - Robert Pierson, Chairman: Mallory, McKinney end Gibson. Building and Ehuipment: Denney Chairman, ;ors. GlZis, i•Icyinney, ?Jr1 Townsend and Plallory, ' _ P-rsonnel Cunningham, Chairman; M'-s , Town -- Denney and Mrs . Lowe h ., Genern'1 Lihr�ry' Policies: Dr:•Tonend, fr :�;i1i ^ Pi�srnT-. .n.ngo. r, Fub icity nn� Public lelations ( nelu;?ing ryrier's Mrs. Gibbs, I'hn irman: Gibson i Mrl . McClu ~•e Mrc of Lib rary) . Loy :e, �nr3 p,R„s. •;].? is The ..11h, irman expressed apnrecia tion to •`,r.. T ^''nsend fe, his devotion tc the work of the Library, and his oT•rn personal s<- ,ticfaction in. serving as Chairmen and .a mamhor A NIIuUT :.".• OF BOA,-LID M;t,JE1I,IG2 PA_'IS 1'113LT%� 1,I3:? ".RY .April 20, 1976 The 3oa: -d of Directors for the Faris Public Libr ^ry met in regular session, .April 20, 1976 in the Library at 10 a.m. with the Chairman, Ben Marable, pre�idi.ng. Present -acre H-m!rschel "ci- :inney, Felix Gibson Bob Piorsr.n Dee Cunningham I�rG. Fr - ^nk 1fcC1.uro Airs. Glynn Lo-.-Ye, Mrs. Printis rllis, and L�ihrarians, Mrs. 3� +� ^r and Mrs. Finch. Harold Green of the City was also presont. 4bs ^nt were Dr. C.M.Townsend, David Denney, Mrs. Marvin Gibbs and 11P. D. Mallory. Minutes of the March 16 m ^eting were read and arrroved. Mr. q. Lowe moved approval of the March financial statement, notion was seconded, discussed and passed. Gibson moved an,)rovol of the February financial statement, motion was seconded, discussed and .passed. Gibson asked if advertisements in loc ?1 papers cr- ncernin,g t;,e Memorial R ^ok Fund should be continued. McWiers a ;r,ed -since the '''arch 1976 income had been $207.45, compared to � ?45 in 1975, ;!ze expense was justified. The chairman's suggestion that the Board rent a 1. ^cI; b- i. a local bpnk for imr.ortent pnpers was deferred. Finch r- ported on the sta'-e Library >>s ^oci ^ti,n in Holston, said Associate Librarinn titles were not arrro =.—:1, _.nd displayed award winning books she - urchsed an had nutn, r ^"!-)^d. Pierson presented each mem}ier a co y of "Channels for C'... n -oll A Study -.lith R comr,endaticn's on the 'r -aris Public Library by =e~^ W91ler, P.S., M.S.L.S.I* M.L.S, and head librarian at the ^h -=,@n Public Library. Ater lengthy discussion, IlicKinney m<<, ^d ,n and the Committee report to the CJ.ty Cojncil, p- .,esenting 1 "gym ..,1th core of the' study, and set up a ^IeAti ng with them, the 30 _.n ; nd I,;r -. W--ller to discuss the recommendations. -'ot4.on wos seen ,ed, discussed and passed. The Committee's two f-r `he Board Members to study included: Including present '. ibrary _ -nff in the City's retirement program; and when money is ava il-Inle t'.0 'library hire a Professional Librarian. P em'-iers were -�s; «d to �-`-,vdy 'the rerort and crnsi6er the racommendati ^ns tc,')e ddscus�ed at ;:ha next meeting. Cunningham presented the '�?omjnating Cnmrtlittee ,n(J the following officers were elected to be inst ^,lled in July: Chnirm -an - Robert Pie-son; Vice -Chni -man - ?. D. 1- inl.lory; and See -et?ry - h-s. Printis Ellis. The Uhairrian rend a letter from Attorney '-isrdy :,:�>rre sl;n_ tin; the la .e Christine Roolsby DgShong had left a •hill, ^nd a co- -y 'wps att-ched, leaving .510,000 to the Pads Public Library, .rith he request that a substantial -oortinn be given the Book :Fund. `_"'Ze Chairman said a letter should be written to Mir. ro',,rt Goolsby, Execrator, 510 _,.E. Adams, Idabel Oklahoma 7574, with .a c ^--,y to :r. Moore, expressiong appreciation for this ben»est which will be available January 1, 1977. The meeting adjourned at*11:15. MINUTES OF BOARD MEETING, PARIS PUBLIC May 18, 1976 LIBRARY The Board of Directors for the Paris Public Library met in regular session, May 20, 1976, in the Library at 10 a.m. with Ben Marable, Chariman, presiding. `'lmbers present were Mrs. Glynn Lowe, Mrs. Marvin Gibbs, F. D. Mallory, David Denney, Robert Pierson, Felix Gibson., and Mrs. Printis Ellis. Members absent were Dr. C. M. Townsend, Mrs. Frank McClure, Dee Cunningham and Herschel McKinney. Librarians, Mrs. Baker and Mrs. Finch and Harold Greene of the City were also present. Minutes of the April 20 meeting were read and approved, and a copy of the letter to Mr. Robert Goolsby. Mallory moved approval of the April Wilbor Memorial Fund report, motion seconded, discussed and passed. Gibson moved approval of the City Budget report for April, motion seconded, discussed and passed. Attention was called to the $1,585.93 spent from the book fund, leaving $1-81 for remainder of 1976. The Chairman announced a $500 check received from the Council of Federated Study Clubs, $100 to be with held to purchase study books for the members, and the remainder for the book fund. Pierson reported a copy of "Channels for Change" had been given City Manager Kerry Sweatt and the two recommendations for change. Gibson said the annual meeting in July according to the Bylaws, would be a good time for a dinner meeting inviting members of the City Council and wives to learn about the Library before the report was discussed with them. Mrs. Rope Waller would be asked to discuss the study Stith Mr. Sweatt and Mr. Greene but hot before the City Council. After a report from the Personnel Committee which recommended the extra help Valerie Sandlin who will work from June to September. Vickie Pomroy will be given paid vacationaand health insurance benefits as the other three staff members receive, Gibson moved the report be accepted. Motion seconded, discussed and passed. Mrs. Finch reported on the Paris Junior College Librarians' Seminar during May which she and Mrs. Baker attended. A total of 98 librarians, both public and school, attended from Houston and the surrounding Lamar County Area, as a result of a pilot project frow -Ahe Texas State Library ServiMce providing $500. This was considered in- service training. rs. Finch showed a copy of the Denton Library brochure, indicating the need for a new one for the Paris Public Library. The Chairman said 4 chairs in the basement which had been given the Library by a bank in Paris non - existent now, had been given to be used in the renovated City Hall. Mrs. Finch reported the beginning plans for "Follow The Fifers" theme for children's summer reading program, and gave out copies of the brochure and book mark, printed by Whitsell's for $162. She said an article would be coming out in the Echo by Mrs. Mercedes Gardener. She mentioned an article by_ Frances Knight in Rea Reader's Journal which research came from the Children's Library in Paris Public Library. Mrs. Baker called attention to two new large books for the Bicentennial - "We Americans" given to the Library, and "The American Scene. ", as memorials. MINUTES QP BOARD MEETING, PARIS PUB,",1C LIBRARY June 15, 1976 The Board of Directors for the Paris Public Library met in regular session, June 15, 1976 at 10 A.M. in the Library with Robert Pierson, Vice - Chairman, presiding. Present were Dee Cunning- ham, Mrs. Frank McClure, F.D. Mallory, Herschel McKinney, and Mrs. Prentis Ellis. Absent were Ben Marable, Mrs. Glynn Lowe, and Mrs. Marvin Gibbs, David Denney, Felix Gibson, and Dr. C.M. Townsend. Librarians, Mrs. Baker and Mrs. Finch and Harold Greene of the city were also present. Minutes of the May 18 meeting were read and approved. Pierson complimented the Librarians on staying within the City Budget allowance, and they explained the remaining amount in the fund was already spent on books. Mrs. Ellis moved approval of the Wilbor Memorial Fund account, motion was seconded, discussed and passed. Cunningham moved approval of the City account, and it was discussed, and passed. Greene announced City approval of the operating budget for the Library of $48,392.00 from the General Fund with 1510,500 from the Revenue Sharing Fund to spend $10,000 on waterproofing the basement, and $5,000 for book shelving. He also announced City approval of the appointment of Pat Bassano to the Library Board. Cunningham moved approval of the name of Dr. Don Black to be presented to the City Council for approval as a new member of the Board. Motion seconded., discussed and passed. Pierson said Gibson had made arrangements for the July 20 Annual Meeting to be a dinner at the Gordon Country Club at 7 P.M. when guests are welcomes and the City Council and their wives are to be invited. The program would be announced later. Pierson called attention to the ads in the Paris News and the Lamar County Echo, saying they seemed to be resulting in an increase in the number of Memorial books being given to the Library. There were no reports from Cunningham,.Chairman of Personnel Committee; Dr. Townsend, Chairman of Policy Committee; nor Denney, Chairman of Building and Equipment Committee. Mrs. Baker reported 1424 in attendance for the first two weeks of June, with 31 adult new members. lairs. Finch reported the beginning of the Summer Reading Program on June 8 with 200 signed up to date, and 66 new children members. Members viewed the display and sign - up sheet in the Children's Library. The meeting adjourned at 10:40. Mrs. Prentis Ellis, Secretary Date, Approved; ,-- , MINUT ,S OF 304RD k ETITIG LTBR FM JULY 20, 1976 The Board of Directors for the Pnris Public Library met in final session for the fiscal year 1975 - 19761 at 10 a.r^. in the Library, with retiring Chairman, :Ben 'arable presiding. Mlembors pre -:ent we--,e Robert Pierson, '-Tice-Chairman; N:rs. Printis Allis , "ec.; David Donney -l_ix Gib -cn, N-ns. Glynn Leak-, bars. 2 arvin Gib`. -)s aand Herschel a cKjnno'y. . bie' nt were Dee Cunninr7han, i -7 :i. Frank T"xcCiure, F. D Mallory and Dr. C. �� . Townsend. 117 Baker, Librarian also present. 1!inutes of the June 15 meeting were re•"d and corrected: "1500 for book shelving," inst ^ad of .;5,000. The Chairrian welcomed Pat Bnssano, i ublishor of the Faris ears; and Dr. Don Black$ as new members of the 3o -:rd. Mr. r1arable also spoke of the need of a thank -you letter to fornmer staff member, ? -irs. Kathryn Lawrence, and 14xs. Lodi^ R­ llerson, formp.r Custodian as a gesture of appreciation from the Board and City. The "ecretary arras instructed to T•rrito these letters. "'he Chairraan explained the S. 'J. 'Jilbor i,"er.orial Fund for the Library for June W onli'­htened new Board 'Membiers of the history of the Fund on mating from early Board Chnirman Mr. Wi' bor who established Leith help of other citi ^ens, a fund cal 10,000 to which is added monthly income from the fines and fees due tho Library, and memorial money Oven for books. i r,Jilbor started the effort to build the Library aren for the children of t'ax'is nn�' Lamar County. Mr. 7rarold Greene of the City called to rer ret another en a: e, _ant :rriuld kaep hin from attending, and reported the Bud+t fr*'m the city office indicated the Library eras 1,.,ithin lz � of its a 1erating bu,'-ct. Tn answer to Bassano's nuestion about long range nlansl 'N'r. Gi',,00n n nd 1- r. Pierson explained the recent study made for the ,ibrnry by *herman Librattian, Hope '7aller, usin< P"000 from the M morial Fund, and curies of the study woe ld be available for new menb ra, and the Board be cr nsidor -i_ng the study alms:^ with the _'ity for V7e futu -e. Tn ans.1or to Dr. .Black's nuestion about the waterproofing the Library building; found--tion cc;sting :D10 000 from Pevenue "haring funds, l r. }enney e.", lninod °1e-tern '�eaterpro6fing Ccnnany had complet ^d �. °ork similar to t ?,is nt the Maxey _useum and City Ka11, and the figure wo =._old be less than the ' 10 000, but ,-York would b,� guaranteed. j-urpose wo, ld be to kaep the building safe and help viall..s from c,- ^eking, and -enable future use of the two rccr.s in the bast-rnont, r . G :i' son pr^ oersted copie a of the evening " Bi- Centennial Y^ r Annual Me -yin; hnd Ins- lletion of Office -~s" program llrs. discus ^ed the Menu - ^.3.5 per person at the Gordon _c: „,try C?_ub, frith res,7�ry tins rn(l.e for 38 p rrons; rind decorations '-In done by M,s. "Ulis, 'Nrs. Giliba, and i t ;. Lowe. After pmescnting a corer of the will o. +: the la e Christine Dohong who incl.0 ed a 'ift of '10,100 to the T.V-r- ry, to incor:!in; ?ir. Pierson, 'jr. 'arable exnr %s ^od ap- rnciation to e?cl� member for their devoted service tc the Board of Directors. The meeting ^d Jcurned at 10:x+5 a.m. V7+c T)7-4n+4 A I� +i!1l i e ^nn _fnW-V ri.INUTES OF BOARD MED,TING PARIS PUBLIC LIBRARY AUGUST 17, 1976 The Board of Directors for the Paris Public Library met for the first session of the fiscal year and the new regime, August 17, 1976 in the Library at 10 A. M. with the Chairman, Robert Pierson, presiding. Present were Felix Gibson, Herschel McKinne, Mrs. Marvin Gibbs, Pat Bassano, Mrs. Glynn Lowe, David Denney, and Mrs. Printis Ellis, Secretary. Absent were Dee Cunningham, Dr. Don Black, F. D. Mallory, and Mrs. Frank McClure. Mrs. Baker and Mrs. Finch were also present. Minutes of the July 20 meeting were read and approved as circulated to members. The Wilbor Memorial Book Fund was discussed and attention called to increase: in amount given for July, due to ads in the papers. The City Budget account was studied and found to be incomplete, with some omissions. Gibson moved approval, motion seconded, discussed and passed. The Chairman complimented the Board and committees on the Annual Dinner Meeting held July 20 at the Gordon Country Club. He asked that a letter of thanks be written Thomas Steely for giving the account of the history of the Library, and Installing officers. Committees appointed include: Budget and Finance - F. D. Mallory, Chairman, McKinney and Ellis; Building and Equipment - Denney, Chairman, Mrs. McClure and McKinney. General Library Policies - Gibson, Chairman, Gibbs and Black; Personnel - Cunningham, Chairman, Mallory, Gibbs and Gibson; Publicity and Public Relations - Bassano, Chairman, Lowe and Ellis. A discussion of duties followed, in- cluding pursuit of getting the waterproofing of the building, check on air conditioner repair, change of hours for Library service, getting a. new brochure, promotion of memorials, and considering a new city ordinance permitting the City more responsibility in conduct of the Library, and smaller Library Board. Mrs. Baker reported on Northeast Texas System's providing several hundred books, and legislation on the LIBRARY DEVELOPMENT PROGRAM FUNDING, SEPT. 1, 1977 - Aug. 31, 1979. She requested the change from Page to regular staff for Vicki Pomroy, and the Personnel Committee was requested to study the situation. Instead of getting $2.30 an hour for 120 hours a month she would get�;�� monthly salary such as Mrs. Gies receives, of 1325. monthly. iso�s mss_ Mrs. Finch reported on the summer reading program in the Children's Library, saying 350 new books had been added with 4120 circulated to 625 active readers. She told of the Paris Junior College Mental Health Workshop group's coming each Thursday afternoon, persons 20 to 39 years of age, to use the children's library. The Meeting adjourned at 11 a. m. Mrs. Printis Ellis, Secretary i BUILDING AND EQUIPMENT David Denny - Chairman Mrs. Frank McClure Herschel McKinney PERSONNEL Dee Cunningham - Chairman F. D. Mallory Virginia Gibbs Felix Gibson Paris Public Library Paris, Texas 75460 COMMITTEE APPOINTMENTS 1976 - 1977 BUDGET AND FINANCE COMMITTEE F. D. Mallory - Chairman Herschel McKinney Francis Ellis ti' GENERAL LIBRARY POLICIES Felix Gibson - Chairman Virginia Gibbs Don Black PUBLICITY AND PUBLIC RELATIONS Pat Bassano - Chairman Francis Lowe Francis Ellis 0 WHO'S WHO"IN LIBRARY STAFF --� FINCH MRS LOIS (CHILDRENS' LIBRARIAN & MEMORIAL FUND BOOK KEEPER) Graduate of Paris High School, also Paris Junior College. Started to w( work as Childrens "' Librarian March 14,1956. Does all book selecting and buying for Juvenile Department personally. Is coordinator of all Childrens' programs at Library- Visits all schools twice a year for neti members and to acquaint the children with the Library facilities. She conducts all Summer Reading Programs, and is on call at any time. Hours; Tuesday thru Friday- 12- 5;30 p.m. Saturday- 9- 5 p.m. (Salary $500. a month) POMROY, VICKIE (ASSISTANT) Graduate of Paris High;68chool, and at present is a student at Paris Junior College. Daughter of Mr. Ray Jones & Mrs J.H. Pomroy- Jones. He is manager of Goodyear Store- Paris. Vickie started to work at Librarl, as a page in Childrens room February 28,1974.Hours; Tuesday thru Fri- day 12; to 5;30 p.m. = Saturday 9 -5 p.m. (Salary $ 2.30 an hour; WILLINGHAM, JOY (CHILDRENS' ASSISTANT) Graduate of Paris High School and is now a student at Paris Junior College. Started to work at Library June 1,1975. Is the daughter of Mr. & Mrs H.W. Willingham. He works for City Water Plant and she worke a� McClanahan & Holmes- Paris. Hours- Summer- 12- 5 30 -Z—MZ Tues. thru Friday- Saturday 9 -5- p.m. Winter - Tuesscay = Friday 3 to 5;30P.M. Saturday 9--5 P.M. (S $2.30 an hour) GIES, MRS HELEN Graduate of Ft. Smith, Arkansas High School- Husbgnd is Harold Gie: head of shoe department at Bealls in Paris. Hours- Tuesday thru Friday 12; to 5;30 p /m. Saturday 9 -5 p.m. (Salary `325.00 monthl, BAKER, MRS MARGARET (DIRECTOR) Graduate of Paris High School- 2 years at Paris Junior College- 1 yea] at T.W.U. in Denton, Texas- and 4 extension courses in Library work from Iowa University- Started to work as page at Library 1932- Was ask( to Take Librarians' job March 1,1956. Hours; Tuesday thru Friday ; 8;30 to 5;30 p.m. ( Salary $ 580.00 monthly) Saturday 8;30 - 5p.m. BRADFOR , JAMES L. (JANITOR) Started to work at Library March 1976. Hours; Monday thru Saturday 5.30 to 7.30 p.m. at $2.30 and hour. Works a total of 12hrs. a week only. good worker. Board Meeting October 19, 1976 The Board of Directors for the Paris Public Library met in regular session October 19, 1976, in the Library at 10 A.M. with Robert Pierson, Chairman, presiding. Members present were F. D..Mallory, Felix Gibson, Dee Cunningham, Hershel McKinney, Dr. Black, Pat Bassano, and Mrs. Glynn Lowe, Members absent were Mrs. Frank Mo Clure, Mrs. Marvin Gibbs, Mrs, Printis Ellis and David Denney. Kerry Sweatt, City Manager, and Mr. Green of the city were present. Mrs. Baker and Mrs. Finch were also present. Minutes of the September meeting were read and approved with one correction (the word charter corrected to read ordinance). Mr. Green reported for David Denney that bids would have to be taken on water prodfing the basement since its cost would be over $1000. He will meet with David for further discussion on this., Pat Bassano showed pictures and a sketch drawn for new brochures for the library. It was decided that we order 3000 to 5000 depending on the cost and leaving it to Pat's discretion. The Wilbur Memorial Book Fund was discussed. It was noticed that memorials have been down the last two or three months. , Mr. Green read and discussed the financial statement. Mr. McKinney moved approval, motion seconded and paused. Mr. Pierson said ,that in a letter from Mr. Hardy Moore, he stated that 50% of Christine DeShongrs estate would be distributive in about two weeks. Mrs. Frank McClure, in a letter to the board, asked to resign from the Board of Directors. Mr. Gibson moved that we accept with regrets her resignation. Mallory seconded ihd, the board approved. Pierson in;;roduoed city manager Kent' Sweatt who spoke on the sub ja4t of ordinance changes ^ which would maize the Library a department of the city instead of being opeated autonamously as it is presently. Sweatt pointed out the following advantages. 1. Due to the size of present budget and expected increases city should have voice in its operations. 2. Retirement benefits available to library staff. 3• City could be more responsive to library patrons if a department of city. 4* City has adequate staff to supervise end co- ordinsto various programs oi` library. Sweatt emphasized that the wive ideas were his o�,z and not necessarily those of the Council as that subjaot had not been discussed with him. Gibson made a notion that the chairman appoint a committee to study Mr.-Sweatt 's recommendations and report back to the November board meeting. The motion passed. After hearing Staff Reports from Mrs. Baker and Mrs., Finch the meeting was adjourned at 1105 A.M. Mrs. Glynn Lowe For the Secretary PARIS PUBLIC LIBRARY IMETING OF BOARD OF• DIRECTORS -.. NOVEMBER .23, 1976 The Board of Directors for the Paris Public Library met at the .-Library November 239 1976 with Robert Pierson, Chairman, presiding. .Present were F. D. 1?allr.ry� Mrs. Glynn Lo�.�e 1•irs: M?rvin Gibbs, Dr. Don black, Felix Gibson and ;�Irs. Printis Ellis, ►S,cratarV. Mrs. Baker and I.Irs.. Finch, Librarians were Present. Harold Greene of the"." city. a•tt -nded. lIinutps of the Octob -r 19 meeting taken- by 1.1 r s. Loge, were read and approved as circulated to members. Mallory moved approval of the financial statements I',.s. Lowe secodd6d,• and after discussion of the reason •for being k600 under • the budget todate and comparison of monthly .Memorials, the statements Ware approved, The Chairman said a letter had been .written to ;,IrS Frank• N'cClure saying her resignation had been accepted with regrets. He spoke of no further notification from Hardy Moore, attorney for Christine DeShong's •estate. After a discussion of the need of •repair of the doiynspout .on the south side which is causing water to flow into the 'basement of the ,buildigg� and with the absence of David., Denney,.. Building: and ^quipment Chairman, r:allory said he would c•h 3ck with .al Dunning, and Mr. Greene said he and others would inspect. the problem if the Librarians would. ..call when the next rains: occur. Mrs. Ellis moved a Memorial Book be given from the Staff and Board, and the family notif ied, when sn immediate member. of the family. of the Staff or Board dies. Motion seconded, discussed and carried. • No action was taken. on the Library brochure since Pat Bassano was, Herschel iicKinney M llory and Mrs, Ellis were asked to study the City Ordinance relating to the Library and make recommes ndat ions to the Board to present to the City Council at the DQcemb -r 21 meeting ^?r of the Library Board. The changes would relate to the City of Paris assuming resonsibi.l_ity for the operations of the Library as a .derart- ment -of the City as orplaincd' by Kerry. Sweatt at the October 19 mqe'-ing. Mrs. Baker renorted an. increase of: 98 new members 268 new books and a rionthly att:,ndance of 1804 for Octo'�er. :She a visit'ng' .: Librerian from ?'isconsin, and said she •and 141 g .F nch .would att rnd a December 2 sub- committee meeting at JhPrman.r Mrs. Finch. said she had visited kindergartens first and second ':,.,.,grades and had received. many new members. as a result. ` She feels •a need for more ]Black students to use the Library which has accumulated literoture on the Black race.` The meeting adIourned at .1 with piem}�ers touring the Librery. - Mrs.' Printis Ellis, ,Secretary Apnroyed S. W. WILBOR MEMORIAL FUND PARIS PUBLIC LIBRARY PARIS. TEXAS zf Total Cash on Hand - Nov. 19 1976 $ 29155.90 Receipts: Memorials (32). S 214.95 Fines & Fees 96.10 Int. C.D. 86.99 398,01+ . $ 2#553.91+ Disbursements: Debit - Bobby Williams $ 3.00 Am. Co. Inc. Press - Jv. Books 81.73 Hill Jr. College - Memorial 10.00 National Geo. - Memorial 12.90 Lamar Co. Echo - Ad 6.40 Paris News` - Ad 41.80 Better Homes & Gar - Memorial 10.75 Better Homes & Gar. - "Memorial 8.75 Time Life - Memorial 9.31 184.64 Total Cash on Hand Nov. 30, 1976 2,369.30 As Follows: First Fed. (CD 116145) $ 49000 First Fed. (CD 52419) 1 000 $ 7!369.30 ,000 PARIS PUBLIC LIBRARY BOARD OF DIRECTORS' IT STING, DECEMBER 219 1976 The Board of Directors for foie Paris Public Library met at the horse of rir. and nrs. erintis Ullis, December 219 1976 for the regular monthly me:�ting, at 10 a.m. with -he Chairman, i othet Vierson, presiding. Present were Pat Bassano, Felix Gibson, A;rs. Glynn Lowe, Mrs. Marvin Gibs -s �3er. sc;:,�1 17cKin, -1ey, Dr. Don Black, D,-_,.7id Denneyt and Mrs. Printis Llis, Secretary. Mrs. Baker and Mrs. Finch were present, with. Harold Greene of the City. Minutes of the November 23 meeting were read and approved as circulated to of the f 'n­:nci-1 reports for November, McKinney seconded, after discussion, the motion passed. Denney reported repair of the downspout had eliminated water from entering the basement, but discussed needs of studying the water proofing with the $10,000 provided for in the City finances. Greene said other use of the month should be presented to the City Council for approval. Bassano distributed proofs of the new brochure for the Library, which can be printed for $25 for 1000 copies, and asked sug gestions from the group. Gibson moved the Personnel Committee with Dee Cunningham chairman, study the application submitted by a Professional Librarian since provision is made in the budget beginning january 1 for this position. McKinney presented two recommendations: "To the Board: The Paris Public Library become a departmebt of the City of Pa,'is subject to an ordinance acepetable to both the Library Boa -rd and the City Council, and that the City Attorney be directed to prepare this ordinance." To the Board: That a committee be appointed from the present Library Board to work with the Uity staff in preparing this ordinance and that such ordinance be presented to the Library Board for approval before its presentation to the City Council." He moved approval of the recommendation, Ellis moved, and the motion was discussed and pasted. Chairman Pierson asked the Committee with McKinney, Chairman, to assume this reponsibility. Dr. Black moved Mallory be renuested to provide a list of banks in Paris which can handle the $10,000 left in Christine DeShong's will for buying books for the Library, for one year to obtain best interest rates on a monthly basis, so a book a month could be purchased in her memory. Denney seconded, motion was-discussed and passed. Ellis moved with i/icKinney secynding that publicity be given the $10,00 bequest frcm Mrs. DeShong s estate. Motion passed. Mrs. Baker System which has Junior College o workshop Dr . B7� ck Date apnrove reported on the news story about the Library I-ending brought results, and of compldting a course at Paris n management. Mrs. Bihch reported on the Sherman offered to clean the fron rc o��ris•Ell sting ad:'ourned. Mrs _ , Secs, y_, PARIS PUBLIC LIBRARY B04:?D OF DIRCCTO:.S' M`",ETING, JANUARY 1,, 1977 The Board of Directors for the Faris Public Library met in regular. session, January 1R, 1977 at the Library at 10 a.m. with the Chairman, Robert Pierson, presiding. .Attending were Felix Gibson, Dee Cunningham, Herschel McKinney, Dr. Don Black, Mrs. Glynn Lowe, Mrs. Marvin „Gibbs, F. D. Mallory, and Mrs.__Printis Ellis, Secretary. Librarians Mrs. Baker and Mrs. Finch, and Harold Greene of the City - were present. Minutes of the December 21, 1976 meeting were read and correctdd, and aprroved. .After a review of the City's financial reco7 °d for the Library, McKinney moved the report be accepted. 1"iotion seconded, discussed and passed. .After a review of the S. W. Wilbor Memorial Fund, Gibson moved names of donors to the fund be listed each month so Board Members could know of citizen interest. Motion discus -ed and passed. Mrs. Finch displayed her records _listing name- and amounts, and said this is- .- Vbought to each Board meeting if members wanted to see it. McKinney reported a first make the Library more of a City was ready for the Committee to and have a committee me -ting in so a called Board meeting could before an earlv presentation to draft of the new City Ordinance to controlled and operated institution, study. He s?id he would duplicate this a few days, and let the Ghairman know handle the necessary recommendat`ons the City Council. Dr. Black moved the $10,000 from the DeShong will be placed at aris Savings and Loan Associal ion for 4 year C.D. to earn as much interest as possible to buy books for the Library in Mrs. DeShong's memory. Motion seconded, discussed and passed. Pierson reported Denney had visited the Library with Mr. Killingsworth to study waterproofing problems. Librarians reported no further water problems since the downspout had been repaired. Chairman expressed need for taking care of this $10,000 item in the City budget for repair of the Library during present fiscal year, Chair-an presented new brochure designed by Pat Bass^no, printed by Swaim's for $25 for the 1000 copies. M, s. Baker said she would call this to the attention of the Welcome t%!agora so they could be using the new brochure instead of the out of date copy. Librarians will mail a copy to presidents of each organization in Paris for their information and to encourage memDrial books and conies of their offic. -jal publications for the reading s'ielves. Gibson said wou:,d discuss with Mr. Bassano an editorial for publicity on Mrs. DeShong's becuest -to stimulate others in community. No action was taken on new Librarian-application until after City Ordinance is complete. Jerry Bywaters, noted artist and native of Roxton, will be invited Ito cispl,somA paintings in Library during Art Fair week, April 16. ^ateiAgprovedrned at 11 a.m. p *?�^ nrintis 71lis, ” ecretary PARIS PUBLIC LIBRARY BOA' D OF DIRECTORS' MT', `J'TING Jq FEBRUARY 15, 1977 The Board of Directors for the Paris Public Library met in regular session, February 15, at the Library at 10 a.m. with the Vice - Chairman, Y. D. Mallory III, presiding. Present w-;re Pat Bassann Mrs. Marvin Gibbs, Mrs.-Glynn Lowe, and Mr,. Printis Ellis. Harold �r.eene of the City, and Mrs. Baker and Mrs. Finch of the Library were also present. Absent were Dr. Don Black, Dee Cunningham, David Denney, Felix Gibson, Herschel McKinney, and Chairman Robert Pierson. Minutes of the January 18 meeting were discussed but not approved for lack of a quorum. City financial report and the Wilbor Memorial Fund were studied, and discussed. Greene reminded the Board that it was time to get the budget request to the City, and Mallory said this would be done and a special meeting of the Board called to approve. Mallory reported the ?10,000 bequest from the estate of Mrs. Christine DeShong had been deposited at the Faris Savings and Loan Association for six years as a C.D. drawing 7.7516 interest with nuarterly divident checks sent to the Library to buy books. He also reported the two other C.D.s - 116145 and 52419, had been taken to the City's vault for safe keeping. . Mrs. Bker and Mrs. Finch re ported 79023 books distrlbutddiin January, with 134 new members, 1877 persons visiting the Library, and 406 research requests handled by the staff. Print -outs of the January 23, 1977 editorial on the .,10 ,000 gift to the Library by the late Mrs. DeShong were distributed, and Bassano presented a beautifully duplicated copy of the June 2, 1932 Dedication Section when J. J. Culbertson gave the Library to the City. Mallory expressed hope that the Charter change Committee with McKinney, Chairman and the Finance Committee could meet soon so a called meeting of the Board could be held to approve plans. Meeting adjourned at 10:45 a.m. Mrs. Printis Ellis, Secretary Date Approved: PARIS PUBLIC LIBRARY BOARD OF DIRECTORS' MEETING, MARCH 15, 1977 The Board of Directors for the Paris Public Library met in regular session, March 15, at 10 a.m. in the Library with the Chairman, Robert Pierson, presiding. Present were Pat Bassano, Dee Cunningham, Mrs, Printis Ellis, David Denney, Mrs. Margatet Baker and Mrs. Lois Finch of the Library, and Harold Greene of the City. After a look at the financial statements for the City and the Wilbor Memorial Fund, Bassano moved acceptance, motion.secondedg discussed and passed. Greene called attention to the utilities, saying only $35130 remained until June 30, but the account could be balanced from other areas of the budget. Minutes.of the January and February meetings were approved as ` read and circulated "to members. Denney, Chairman of Building and Equipment, reported City Council approval to "illingsworth to begin work on the Library building- cleaning, caulking, waterproofing of basement, but not of the basement walls, saying.if future sweating and dampening happens, we could get priority to get repair work done. Purpose of work is to stabilize the soil at the foundation of the building. Money will come from the $100000 permitted from Revenue Sharing, and could also include new doors on the south. Cunningham said the Personnel Committee was waiting on possible City Charter change before proceeding to obtain extra help. Bassano said the Publicity Committee was assisting Mrs. Finch in-getting publicity to take to the state convention in El Paso, April 12 -15. She would meet Jose Cisneros, artist who did drawings for Mr. Neville's book "Red River Valley Then and Now" at El Paso- ......and tell him the original sketches hang in the children's reading room. Pearson reported the and - Finance Committee had met to. discuss the budget for 1977 -1978, with the City officials, and would . meet. again after the City finds out figures on retirement for the staff. i• Pearson reported the General Library Policies Committee had met with City staff concerning the to be proposed City Charter change relating to the Library. The form was approved by the Committee to be presented to the Library Board later. Mrs. Baker reported 7059 books distributed.in February; 134 new members, 366 pieces of research assisted, and 2173 persons came to -the Library - comparable to July of 1976, a heavy month. She said Valerie,Sandlin wants to return in June as a Library aide*., Denney reported Mrs. Baker's letter to all organizations got .Rotary Club's interest and a $50.check. He invited members to taktr'. part in'd radio program over KPLT with Jeff MethVyn,•March 16. Meetina adiourned at 11 a.m. � PARIS PUBLIC LIBRARY—,, BOARD OF L- RECTORS' MEETING, APRIL 19, 1977 The Board of Directors for the Paris Public Library met in regular session, April 19, 1977 at the Library with Chairman Robert Pierson presiding. Present were Mrs. Glynn Lowe, Mrs. Marvin Gibbs, Felix Gibson, David Denney, Herschel McKinney, Dr. Don Black, Pat Bassano, and Mrs. Printis Ellis, Secretary. Librarians, Mr,s. Baker and Mrs. Finch and Harold Greene of the City were also present.. Minutes of the March 15 Bo ^rd meeting were read and approved as circulated to members. Greene discussed the City financial rerort show_+ng a $450 item for treatment of termites in the building floor. Pierson reminded the budget of $3366 Per monthly with 33100 spent in March; had $5845 under araount allotted, rainly because the Librarian had not been hired s was planned for. . Librarians discussed the "'. Wilbor Memorial Book round account, s -:T -ng they had rurchased all memorial books to date, with a total of 31 a- punting to X205.90 for .arch, with $161.15 collected for fines and fees, and the first nuarterly interest payment of $156.19 from the DeChong X10 000 gift cn deposit at Paris Savin-;s and Loan had been received. his would be a ivarterly incor.-e . Gibson moved approval of financial reports, motion seconded, and passed. Pierson asked the Finance CcmritLee with F. D. Mallory, Herschel I:c:inney qnd 111,,s. F11is to meet with City officials on this ye L-r's budget f igure s . Denney reported a bid a,f $0380 from Killingsworth had been approved by the City to work on watnrproofi.ng the foundation, hot water blasting of t'-e building, and other improvements to be paid for from the $10,000 received from Revenuer Sharing for 1976 -1977. ',Mork to becompleted by July 1 of this year. Pierson asked the Charter Committee to meet with the City soon to discuss future plans for the Library - McKinney, Mallory and Mrs. Ellis. Dr. Black asked about procedure for persons applying for the Libr^rian position, and Mr. Greene said application should be made to the City IM'anager, and he as P- -�rscnnel Manager would be the supervisor. 14rs.Finch asked about the figu»es, in the City account for T.I,.R.S. and Pension, since pres. -nt Librarians do not receive this. Greene said this was re- ues'-.ed in the budget by the Board. Mrs. Gibbs reminded the Board that althuu.gh 15,000 Librarians were available in Texas, only those graduating from the American Library Association approved Universities are eligible to work in the libraries approved by the association - - and only the Library vcience Departrrents at Texts Woman's University, and Texas Sta'-e University are approved departments. Bassano, Chairman of Publicity and Public Relatio-s said a picture of the Board for National Library 4eek would be taken after the weeti­g. .A feature on the Interlibr,-:r� Loan System has already been used. He staid Denney, Mrs. Finch and Firs. 'llis had been on KPLT. Motion was rz(le and seconded that Valerie "andlin be hired for summer work in the Library, beginning in June. Motion passed. I`rs. Finch reported on her trip to the Library Convention held in El Paso, April 13 -'15, saying she enjoyed meeting Jose Cisneros, artist who illustrated Neville's book "Red River Valley Then and Now 11 and got his autograph on the brochure and book in tho paid r-. PARIS PUBLIC LIBRARY BOA-,L,D OF DIRECTORS I M'E,ETING, MAY' 177 1977 The Board of Directors f or the Paris Public Library met in regular session My 17, 1977 at the Library at 10�,a.m. with the Chairman, Robert i presiding. Present were F lix Gibson, Dee Cunningham, Dr. Don Black, Herschel McKinney, Pat Bassano, F. D. Mallory, Mrs. Marvin Gibbs, and Mrs'. Printis Ellis, Secretary. Absent were David Denney, Mrs. Glynn Lowe. Also attending were 1:rs.:;Baker and Mrs. Finch, Librarians, and Harold Greene of the City. Minutes of the April 19 meeting were read and corrected. G ibson moved approval of the April financial reports which incli,ded $310.00 more for termites in the flooring of the front room of the Library, with $2428 in the Memorial Book Fund. Motion seconded, discussed and passed. Members discussed the small ad for the Paris News about the Memorial Fund. Mallory reported on the Budget and Finance Committee meeting with City Manager, Mr. ST,,ieatt, and Mr. Green. Greene reported the figures are nearly complete on the Library budget, including another $10,000 possibly from the Revenue Sharing funds. Attention was called to water blasting of the build -! -ng which was being done, and Dr. Black said front doors would be cleaned when V' is was finished. Gibson reported possible annual meeting dates for July and Mrs. Gibbs called to make reservations at the Gordon Coi.ntry Club for July 19. Cunningham, chairman of Personnel Committee, said one application had been received and turned over the City Manager, saying his committee would meet with city officials when needdd. Dr. Mack said he would have a call from .Austin that afternoon concerning the position and asked about salary possibilities. He said he would discuss required salaries with the person. Pierson expressed appreciation to the Paris News photographer for the excellent picture of the board and librarians at the .April meeting. McKinney read the proposed City Ordinance which would be on the City Cou:�cil June meeting agenda, with the Library Board retaining control of the S.W.Wilbor Memorial Fund. The Secretary will prepare a resolution to the City Council relusting this formally. The new ordinance would limit the Board membership to 7 and members discussed how selection of the 7 should be made, with a decision to be chosen by the June 21 meeting. Meeting adjourned-at 11 a.m. Mrs. Printis Ellis, Secretary Date Approved: NINUT BS OF MONTHLY : •B0 4RD MEETING P4RIS PUBLIC LIBRARY - August 16, 1977 The Board of Directors for the Paris Public Library met in regular monthly cession, August 16 1977, at 10 a.m. at the Library with Chairman Robert Pierson, presiding. Present were Dr. Don Black, Mrs. Marvin Gibbs, Pat Bassano, F. D. Mallory, David Denney, and Mrs. Printis Ellis, Secretary. Absent were Dee Cunningham, Herschel McKinney, Felix Gibson and Mrs. Glynn Lowe. Librarians Mrs. Baker and Mrs. Finch were prosent. Minutes of the second annual meeting, Jiily 19, at the Gordon Country Club were read as circulated,to all members, and approved as corrected. The Chairman announced that the City Council had approved a new Ordinance for the Library to make the Library staff official employees: of the City with benefits, and changing the Board from 12 to 7 members. He said the Board would co,itrol the use of the Memorial fund including fines `and fees collected. He said City ' Manager, Kerry Sweatt would like help of members of the Board in finding a professional librarian to hire and Pierson asked Dr. Black to r ^pies ^nt the Board in this selection. Letters of resignation from Mrs. Lowe and Mr.Gibson were re.ad And accepted with regret. P- .erson said he would write a letter to each. To conform to the new Or.: inance , members drew for remaining on the Board or retiring, as follows: Remain: Denney, Gibbs, Mallory, McKinney and Ellis. Retire: Pierson and Cunningham* So that there would be a rotation of tenure on the Board, these -remaining on the Board drew f.or length of terms ( pending approval of the City Council) One Year - Dr. Black and Ellis. Two Yeary - Gibbs, Mallory and McKinney. Three Years Denney and Bassano. Officers for 1977 - 1978 were elected: Chairman - Bassano 'Vice- Chairman Dr. Black Secretary - Ellis Mrs. Baker and Mrs. Finch gave the staff report showing 158 new members dur -ing July, with 100. of them in the County outside City limits. Mrs.Finch said 675 youth readers were receiving Certificates showing they had read as many as 10 books. Before concluding the meting, Retiring. Chairman Pierson expressed appreciation to Board members .and staff for their work, and pleasure in having a new City Ordinance providing benefits for the staff, and offered his assistance in.the future in any way needed. Bassano expressed apprecia-tion of the other Board members for the leadership Pierson has given in getting the City Ordinance completed, and other improvements done during his tenure of , office PARIS PUBLIC LIBRAr--U ADVISORY BOARD MEETING) May 161 1978 The Advisory Boord for the Paris Public Library met in regular session, lay 16, at 10 a.m. in the Library with the Chairman, Pat Bassano presiding. Present were F. D. Mallory, Mrs, Marvin Gib0s, David Denney! ; rs. Printis Ellis, Secretary. Also attending wore staff mombors John 1astings, Mrs. Baker and Mrs. Finch. Minutea of the April 18.meeting were read and approved as corrected. The Chairman led a discussion of the 1ilbor Memorial Fund with an income of :.;678, and 1561 spent. He asked Ilr. Hastings to st .dy the Memorial fund books and discuss them at the next meeting. In a discussion1 of the Library Budget for 1978 -- 1979, i•A'r. Greene and Mr. Hastings said they were looking at arr,'ngeents to make a 40 hour Mork wdek, longer hours for the Library to be open, renovating the upstairs ar -a for llastins t office, and the lower level. A possible $201000 from 1 avenue Charing Funds are included in the budgot for Library improvoments. The Public clearings would be held on the City Budget with Vfnal approval in June. Bassano spoke of a lett -r from r. Louis Williams, President of Paris Junior College requesting all study the Library situation in Paris and Lamar County. Denney roved the fines and fees received by the Library beginning June 1 go to the City as it is done in all other City Departments. M. -tion seconded, discussed and passed. Hastings di sctssed the north East Texas Library Syb(hom and the meeting in Gladewater when 1 -Irs. Theodore (Pam) Drake attended as a Delegate from Faris. He discussed rules and regulations and advantages. He mentioned possible increased requirements for Library memb, zrship. Bassano presented a revised edition of the By -Laws for the Library, and Greene said would check with city Council on the items. Mrs. Printis Ellis,, Secretary ::eating adjourned at 11:30. Date Approved: C June 23, 1978 To: Library Advisory Board Members From; Pat M. Bassano Subject: JUNE MEETING REVIEW Since we did not have a quorum present at our meeting last Tuesday, I wanted to pass along some items for your information that need to be reviewed before our annual dinner on July 13. ANNUAL DINNER Our annual dinner has been set for Thursday, July 13, 7:00 p.m. at the Gordon Country Club. Wednesday, July 12, had been re- served. Invitations to board members, city staff, council members, and library staff will be mailed soon. OFFICERS ELECTION Francis Ellis has been appointed to chair the nominating com- mittee for nominating fiscal 1979 officers. It was also recommended at this week's meeting that Dr. Don Black, and Francis Ellis be reappointed as directors since their terms expire this fiscal year. This will be submitted to the City Council for formal approval. BOOK SELECTION POLICY I believe all of you have a copy of the book selection policy proposal submitted by"John. Please read this and check with him on any questions you may have. We will call for a vote to adopt the policy at our dinner meeting. FINES FOR OVER-DUE, LOST, OR DAMAGED ITEMS John has also given us a proposal for a fine policy. One major change in the attached explanation of this plan is that 63.75 would be set as a maximum fine on one item. We presently charge the fine rate for over-due books until it is turned in. These occasionally run up to 310 or $15. We will vote on this item at our August meeting. Please check with John on any questions you may have on this policy also. U Library Advisory Board Members, June 23, 1978, continued, page 2 NEW LIBRARY HOURS Although we did not cover this item at the meeting, John has recommended that we extend operating hours to 12 noon until 9 :00 p.m. on Tuesdays, and from 9:00 a.m. until 6 :00 p.m. Wednesday through Saturday. The library will remain closed on Sunday and Monday. As you will note in the attached copy of the minutes, the 19 "(9 budget has been approved for $80,1.03, which includes increased payroll figures to cover the additional hours. We also have an additional X20,000 revenue sharing funds for building improvements. The new hours can become effective July 1, so if you have any further suggestions on this, please let me know, other- wise we will stand in agreement with this proposal. We will reschedule our July meeting due to the Aikin recognition dinner in Austin on the 18th. A notice will be mailed later on the date. Please give me a call if you have any questions on these items. Regard , Pat M. Bassano cc: Bob Sokoll John Hastings PARTS PUBLIC WBRAIRM ADVOPPY J1,7MV 2>00 1778 The A d V i lonrd : for the ii { i..i. y V P0 L.' 1 10 L i o y met in rSao C Ul ,w4i. Vanninni dune 197VO 10 aka* in the Abrary ytthth o Chv .r:zn ; Pnt assp o pre' d Inc. P rozent vein "��, D. MONO a ON Fri,ntil VI.TAt Secretary; John NJ V i .g s , Mrno n.r and %Y' rs F.a iS h of 1aiP.?. Staff; and City H 3 a e "3r`b C Kt_ 11, Absent wire Q, Don Jvbk Hrs H .. r° a # i b on-id Dannoy, -A0 7001chel .i.+� ✓b:.. ,µ o. n y 1d July ly '"f. 8 hod boon Ppe t as h nnh4n, dinner ner mee f.t n at a #..tQp„i,'kon a ? ;.._t noted conflicts such a the Ww tie n I_. .. IM% a. r* Dwer in WON, t y 12 or 13 six disenshed an W00 A ► M00500 0 - irk"''.' not if ;1,ed and W'Y,+...W L ons nxt ra ='Se" ed u City, Council 1.'.' 01 and o 0-5—d ;;e„', �" �,.``.11"t9,+ and 800, „5 0, J `Ma`hn i. "w.s %. r,+-d is , Director of '.I vi'c o will a"'•"3' .cm-v k on the Qrnry as the r•rir.grne^°t._.*. The letter Mm Louis W W11110my prosident of Paris Jinlar dri «Y'^�r�i dw CAF 4R :%�Y'�� «b �x �'�`i it �. }�t�Ae Advisory Bo Ad at �f�`."'s:�.- �C.k Rd W- 1LFt,Y f�''' {St.j,�.K,1:1 a -,, ..] �s,6 3-,'' .. , tea; S. Cc.wp tt.'e �1 .. �b�.���,� .. :, ��.. �_. .ry 6^^x J. c.i t -'.r .. -L .. 197? '"' ?C1t ..E..k.�Po"41 with aZ6 �+x t* A•: A A ri, +gg p ` �i (,., 'Y -F' F '7'. i. ..,.t.? i, a d .�. t :' 2 'a _ r M t �.,....,.ar o £ `lf ♦ .. � .!!. a'S Di � �.,k t.^v � i4,ti i,: �q !'f� . {�.h �+y T rove �l to >]' i i t•4t 0.`F 'Y' �'.r ..¢ a j S i.° d will . 0 ? ki:�... {.� �# fr���, � tr .�r�l� O ltkC kno at t..:w, Memorial Fund with an M, "a ;Z£.. of 00 for M y! with Tit ?�"� a nd fee s being mint to We Cltyg inns 1. ,€�` r, Ha,' ".tings pxplained the proponed Policy for Uelf;tct:i.on tit one,. rember €. ri ve t and a p : c", 0,n flnlrls-ff�(' g zr i . ry- Paris Public Library Paris, Texas POLICY ON FINES AND CHARGES FOR OVERDUE, LOST AND DAMAGED ITEMS I. Rate Fines will be charged on each item that is overdue at the rate of $0.05 per day. Every calendar day will be charged for, starting the day after the item is due acid ending the day the item is returned. If an-item is returned within three days after the end of the lean period, this interim will be considered a, grace period, and no fine will be charged. If the item is returned after the third day, the fine will be charged starting the day after the item was due. From time to time, the Director may declare forgiveness days on which materials may be returned without late charges. II. Maximum fine The maximum fine to be charged for one item will be $3.75= After 75 days, the fine will continue to be $3.75• III. Lost and damaged items If an item borrowed is lost, the library will charge for the lost item at the retail cost of replacement. If an item is damaged, the library will assess the damage and charge the cost of repair. If the item is beyond repair, the cost will be assessed at the retail cost of replacement. If a patron reports an item lost, the late charge will be assessed only up to the day the item is reported lost, even should the patron later find and return the item. Charges for lost and damaged items are in addition to late charges. IV. Effect on borrowing privileges of fines and charges Patrons will continue to enjoy borrowing privileges while owing up to $10.00 in late fines and charges for lost and damaged items. Once a patron owes $10.00 or more to the library, borrowing privileges will be suspended until the patron pays the fine in full. Continuance of borrowing privileges does not release the patron from the obligation to pay fines and charges. V. Special privileges All pa,trons will be treated alike irs, regard to fines and charges. The fact that the patron is,a borrower of long standing, that the patron makes gifts to the library, or that the patron is a prominent citizen is irrelevant to his or her obligations a,s a library borrower. As a-.benefit of working for the library, library employees will ,not be charged la,te fines. The staff will be expected to pay for lost and damaged items. VI. Destination of revenues All late charges will be turned in to the City of Paris for general revenue. Charges assessed for lost and damaged items will be added to the S.W. Wilber Memorial Fund for use in replacing the item lost or damaged. VII. Authority This policy will take effect June 20, 1978• This policy is set by the Director of Library Services and will continue in effect on his administrative authority until the governing authority of the library sets a policy to supersede this one. Director of Library Services MINUTES OF THIRD ANN(,A MEETING OF THE ADVISORY BOARD FOR THE PARIS PUBLIC LIBRARY JULY 13, 1978 'The Advisory Board for the Paris Public Library had the third annual meting,, July 139 1978 with dinner at the Gordon Country Club at 7 p.m. with at Bassano Chairman, presiding. Special guests were City Council members including Mr. and Mrs. Dave Philley Mr. and Mrs. Walter Williams, Mr. and Mrs. George Fisher with Mayor Mike Malone, City Manager Mr. Bob Sokoll and wife, Mr. and Mrs. Harold Greene. Board members included Mr. and Mrs. Bassano, Mr. and Mrs. David Denney Mr. and Mrs. Marvin Gibbs, Mr. and Mrs. F. D. Mallory, and Mr. and 1,irs. Printis Ellis. Staff present included Yohra Hastin s, Mrs. Margaret Baker, Mrs. Lois Finch, Mrs. Helen Gies, Mrs. Jerry Joy) Wade and husband; Mrs. Michael (Vicki) McHam and husband, Louise Crittenden, Beverly Wells, and wife of the Custodian Mrs. dames (Rosie) Bradford. Mr.'Fred Haley, organist with St. Luke's Methodist Church in Oklahoma City, was a guest of Mr. Hastings, and played dinner music. Mr. Denney gave the invocation. Mr. Mallory introduced guests. Mr. Bassano reviewed accomplishments of the year saying the Library had become a department of the City in August of 1977, and Mr. Hastings had been hired as Directory of Library Services in April of 1978. In July the Library hours were extended to 45 a week. "The Board commends the City Council for approving an operating budget for the Library which can update its features and services for 1978- 19799" he said. He read a letter from Mr. Louis Williams suggesting the Library consider some long range work together with Paris Junior College's new Learning Resources Center, and said a meeting at the College would be held soon. He said the Advisory Board had accep-ted:: the recommended Policy on book selections by Mr. Hastings, and would present these to the City Council for later approval. He announced approval of re- appointment to the Advisory Board of Dr. Don Black and Mrs. Printis Ellis, explaining the new system of three year terms, and a maximum of two terms. He introduced Mr. Hastings giving his professional background, and Mr. Hastings gave the statistical report for the year saying 1300 new books had been added; a total of 31,500 books onthe shelves with 85,055 circulated during theyear, with an average of 1635 a week; three - fourths were fiction and 5282 requests for information or guidance. Mr. Hastings explained the purpose of the Library - to enrich, refine tastes and create informed citizens with mature judgment. Quoting Socrates, he said "Society is only as good as the pe 'ople who live in it." He told of the T xas Library 4,etem, and the Loan service with new film catalogs for 16 mm. projector which he hoped the Library would obtain, and cassettes to be made available. He announced Gover or Br�scoe's September 12 Town Hall Meeting Day in every community with : 197 meeting in Austin. Mr. Greene expressed appreciation for the Council for the dinner and business session. meeting adjourned at 9 p.m. 7X, Mrs . Printis Ellis, Secretary �i� Date Approved: July 1 . -1977 Thrcunh June 30, 197P--, Summary of the statistics according to the form used by American Library Assn,: Name of Library Paris_ Pu UQ Name of Librarian John P, Hastings Date of Founding June-,2 1932 Population Served 1970 Ce: sus 3 L900 Terms of Use Fr e to residents of City & Count Number of Days Open During Year �5 :ours Open Each Week for Reading_ 30 Number of Staff — A Number of Periodicals: By Subscription -- 44 Gifts -- 36 80 Number of Newspapers 5 CIRCULATION D PARTMETNTT Adult Circulation: Non - -Fiction Fiction Juvenile Circulation: Non - Fiction Fiction Total Adult Circulation Total Juvenile Circulation Total Circulation Number of Clippings Circulated Number of Pamphlets Circulated Films: Showings 16 Number At interlibrary Loans People Assisted in Research Work Total Attendance Number of Borrowers at Beginning of Year New Members Registered -- Adults 973 Members Withdrawn Number of .Borrowers at End of Year 2 en uveni ies B ,r S TIC"' (3 Number of Volumes at Beginning; of Year ' 30,124 Number of Volumes Lost or Withdrawn 19505 Number of Volumes Added by Gifts 1 033 Number of Volumes Added by Purchases 1,848 Number of Volumes at End of Year 31,500 MISCELLANEOUS STOCK Number of Pamphlets at Beginning of Year 125 Number of Pamphlets Lost or Withdrawn Number of Pamphlets Added p Number of Pamphlets at End of Year 125 Number of Clippings at Beginning of Year 900 Number of Clippings Lost or Withdrawn p Number of Clippings Added p Number of Clippings at End of Year 900 Number of Periodicals: By Subscription -- 44 Gifts -- 36 80 Number of Newspapers 5 CIRCULATION D PARTMETNTT Adult Circulation: Non - -Fiction Fiction Juvenile Circulation: Non - Fiction Fiction Total Adult Circulation Total Juvenile Circulation Total Circulation Number of Clippings Circulated Number of Pamphlets Circulated Films: Showings 16 Number At interlibrary Loans People Assisted in Research Work Total Attendance Number of Borrowers at Beginning of Year New Members Registered -- Adults 973 Members Withdrawn Number of .Borrowers at End of Year 2 en uveni ies rbowt4y -,-Aw9a% DIRECTOR OF LIBRARIES WACO PUBLIC LIBRARY 1717 AUSTIN AVENUE - WACO, TEXAS 76701 i e f «4y� February 25, 1974 Ms. Gail H. Carstens Branch Librarian Kashmere Gardens Branch 5411 Pardee Houston, Texas 77026 Dear Ms. Carstens: i am answering your letter for Mr. Medley concerning the "no fine" policy. We began this policy on November 1, 1970. A six months trial period was made to see if the amount of overdue books would increase significantly. The trial period proved to be a success and after the six months, the "no fine" system was put into effect. The staff and patrons alike have been more than pleased with the success of this system. fines: Now to the essential facts. First, we looked at the traditional reasons for having 1. To encourage the prompt return of materials. 2. Income for the library (really the City). 3. To punish law breakers (Yes, this is really a reason in the minds of some librarians and many city officials). Second, we asked ourselves If these reasons were really valid and /or effective: I. Statistics show (see below) that a large percentage of overdue books come in shortly after the first notice is sent. By the time that the second notice is sent, only a small percentage of books remain out. These are your real violators and problems. 2. We, and most public libraries do not get to keep fines anyway. Cities will argue that even though this is true, the fines are taken into consideration at budget time. Don't believe it. Anyway, are public libraries in business to generate revenues? 3. Punishment • no comment. After giving these things a lot of thought and laying a lot of groundwork with the Library Board, Mr. Medley made the decision to move ahead. He has never regretted that decision. -Below are somestatistics that were done right before and after the policy began. Average 5.05 1.74 Thus, the percentage of books overdue at first notice increased by 1.789/6. However, the percentage of books overdue at second notice increased only .62%. (These are our real concern anyway.) Taking Into consideration the fact that we started the new policy at the very worst time (the beginning of school and during the Christmas holidays) we were convinced that no significant difference occurred. it would have been ideal if we had the same figures for the previous year, but our system is not set up that way. We do know that overdues normally go up after school starts, and reaches a peak during the holidays. -2- Date Due % of Books Overdue % of Books Still at 1st Notice Overdue at 2nd Notice 5th Sat. Aug. 2.68 1.40 1st Sat. S -Lpt. 4. 4.00 1.07 2nd Sat. Supt. 4.15. 1.13 3rd Sat. Supt. 2.38 .89 4th Sat. Sept. 2.63 • • .88 1st Sat. Oct. 4.04 1.34 2nd Sat. Oct. 2.35 .88 3rd Sat. Oct. 3.23 .99 4th Sat. Oct. 3.93 1.48 Average 3.27 1.12 Start of No Fines ist Sat. Nov. 4.00 1.43 2nd Sat. Nov. 4.42 1.89 3rd Sat. Nov. 4. 58 1, 88 4th Sat. Nov. 5.76 2.27 1st Sat. Dec. 6.14 3.29 2nd Sat. Dec. 5.67 2.39 3rd Sat. Dec. 6.38 2.12 4th Sat. Dec. 6.06 2.51 1st Sat. Jan. M 5.17 ' 1.59 2nd Sat. Jan. 5.25 .84 3rd Sat. Jan. 5.01 1.19 4th Sat. Jan. 5.11 1.78 5th Sat. Jan. 4.64 1.41 1st Sat. Feb. 4.35 1.10 2nd Sat. Feb. 4.01 1.00 3rd Sat. Feb. 4.18 1.15 Average 5.05 1.74 Thus, the percentage of books overdue at first notice increased by 1.789/6. However, the percentage of books overdue at second notice increased only .62%. (These are our real concern anyway.) Taking Into consideration the fact that we started the new policy at the very worst time (the beginning of school and during the Christmas holidays) we were convinced that no significant difference occurred. it would have been ideal if we had the same figures for the previous year, but our system is not set up that way. We do know that overdues normally go up after school starts, and reaches a peak during the holidays. -3- The public relations we have gained has more than offset any slight increase in overdues that these statistics show. We figured closely that approximately one full time equivalent clark's time was spent in handling fines, making reports to City Hall, etc. So, we agreed to give uo a position to offset any loss of revenue to the Cijy. Mr. Madley said this was an honest concession on his part too avoid any possible argument. He now feels that this would not have been necessary, but he did not want to risk the success of the project. We do feel the "no fine" system is one of the best things we have done. Public support for a project like this is absolutely essential. Through the media and personal contact, we let it be known that we needed their support to make it work. The public, recogn zing a good thing, has realized that the books must be returned on time if they are to continue to enjoy this new freedom. We also have cracked down hard on the real offenders. They are called on the phone and simply asked to return the books immediately. Again, may I stress the importance of publicity and public awareness for the success of the "no fine" policy. Hope this helps. Sincerely, (Mrs.) Dorothy Progar Associate Director of Libraries DP /dr , r Saw TAhunfJ&ra1& G -HUANG birds symbolize-the yokfg pringiple let and are an omen of prosperity and harmony xient Chinese lore. This. pair •is bell&,4d td. b@ gerseye, a quof'tz -like mineral, and ant in-the. - iom and Susanne Carroll Sloane Collection cf.': Woco- McLennon County Library. The fengr ng has the head of a thicken, the eye of a man, neck of a serpent, a locust's viscera and a swa}- s brow. Its long tail has 12 -13 feathers. I, am No -Fine Policy Increases [lumber of Boob check -Outs People here are checking out no -fine policy la working. It is more books from the Waco• aimed at bringing b a o: k MaLennan County L i b r a r y responsible readers by the ry thousands. The trial run of n truly free lending system here. why? Paul Medley, - library will last six months, and rN� director, hopes It means{ his new final word Is due before April. ♦ ♦ ♦ Circulation jumped by 4.51:1 `books Nov. 1 -Dec. 1, the first Two Familiar monith the no-fine plop seo 1n effect. This Is the Incrcn�e n•.•er last year for th, same prri,41. Faces Leaving The library won't c books d li is money for overdue hooka durlrn; the 'no -fine period, but you will Llb!qy Hute still get overdue notice been usual after er a book has been out three weeks. e 7Mt► ;familiar facet will be So far about half the books gnots Van the Waap•McLeunan are coming book as soon as Cou*' Library main library, the library reminds slow MT.. Austin, after. New Year's readers that they have had n QaY book'over the three -week limit,. M If the' three -week n o t i c e Mrs. Lillian Gblleq, librarian doesn't work, a second notice hi • the children's department, gas In the mall. This is when sthd Mrs; Constance Stewman, you have had the book out six library assistant in the elrcula- weeks. ton department, will retire. Medley says at this point the Mrs. Colley lt{afil been whh the library reasons that it you can - Ilbrary . afoo• 1946. - M r s . not finish a book in six weeks, Btewivilm went jo %.work . three you ought to get it back for. Itr 1960. , someone who can. If you keep DfLtlis Brenda ; (F1'and ' Div i I 1 It alter the seoorM notice, you replace Mrs. Colley. No isplace. lose your credit rating at the meet will be hired' fat 'Mrs. library --- that is, you cannot Stewtnan because 1 h e ex- check out more books. perimental no4lae Qolley re- The no-fine system Is an ex. quires less staff work. periment c h a l l e n g i n g the familiar penalty system, wide - ly held among librarian tnhrrvc negative results, It penalizes responsible people aml, hasn't enough teeth in it to punish the flagrant offender. Re•-irlcs. it makes little money for the library. rk. City of wnco which c 1- \ lects the fine money, was mak- RC.E OF FAMILY INFORMATION ing nothing to speak of off library fines In the past. It cost s► . .ene � • cal CoUftnon Grows'Fast about the same to pay someone to handle the. fining system a# the rlly took in. When Mra3 r Constance Stewman retires • ••�y (from the library Jan. 1, her N e Downsw V &I �s job wj11, not be filled. 't his X11 i 1r�1 means there Is a good chancy,- possible to trace some often frelp new researchers to lteam P.M. Monday through Thursday; the city will make money oft the no -fine Alen. ancestry throughout U-S. procedures of ancestor 9 a.m. to 5:30. p.m. Friday and The six months of free library in the Waco-Mct.ennanlresewreh. Saturday; and closed Sunday. use fs virtually a t r e e f y ga Library. . The library In 1966 bb n In- It o paned May Zs, 1969. experiment. and if it works, ► u (nil to follow n iivcly creasing its own participation both the reading public and the 1 yr,ur family develol)-lln enlarging gene a l o R f c a 1 library will come out ahead. h .i.brary, Asks Book Fine SUSP ensign The Waoo,MeLeutj .. Library is aotng,, to propo se to Waco Clly C a u b o i l the suspension of assessing fins The overdue boom' Mot a bw of sit months, i , Paul Medley, d3rectat of libraries, reeommeMed • t h e move to the library "n Is" at its weekly meeting Wednes• day and the coribnttsiaw n / gave their approvd4 Since Il- brary finances are b"ved; the city . councilmen mutt also kp. a 'The system of collecting Ia not only not worth. the time WM tort for tho amount a money collected, il� ley iatd, It Is self - defeating., , overdue books is 10 � ge the borrower to return the books so they may be kept circulating, Medley sad, ,add at best tare syate'm does that At w(x , yti Is very bad pubiia relations. He meld that lmig study► of the practice sit other laba+stdes; an well as those In Waco has convinced him that people who will keep books overtime are going to do it, fine or no flue. Scome WIN ,gust refuse to pay the Mne, and legei Norse to force them? bo are pahAg and ft expensive. For others, the fine Is a hardship, in some cases out D recei es my benel7t the Worst of all, Medley said, MMy who are aseesmed fines ti quit using the library. , Recaads of booties in ciraula• tion will continue to be kept, and those kept out long past the due date ME be sent for and In flagrant cases the bor. rower's card wil be std ended. The '*cords will also be com- pared with those in the pamt , to see how the natine system Is working and w wther it should be.. made permanent itbrary The library oommission was also told of plans to open the new branch library on the mall at Lake Air Center next Thurs. ' day. The all -day gala opening. will be sponsored by the FrIendsl of the Waco-Mclennan County' GRAHAM PUBLIC LIBRARY, 1100 Cherry Graham,Texas 76046 shoe. ani $494M O July 3, 1978 John P. Hastings Director of Library Services Paris Public Library 326 South Main Paris, Texas 75460 Dear Mr. Hastings: In response to your letter of June 29th concerning no -fine policies, I hope I can be of some little help. I am enclosing a copy of a letter which was sent out to all Graham citizens (with city water bills), and also given out to library patrons at the check -out desk. The policy of no -fines was given a year -long trial. It was begun before I came by my predecessor. At the end of the year, we rescinded the no =fine policy and went back to charging fines. The no -fine policy was so abused by the patrons, and we had so much trouble getting the materials back at all, let alone on time, that we gave it up as a bad deal. Regardless of what you may have read or learned in library school, in my opinion, a no -fine policy will do nothing to create good will, nor will it -help the poor or underprivileged to obtain better library service. It will only serve to cause materials to remain overdue longer. While the fines we charge do very little to insure books are returned on time (we have roughly the same amount of materials overdue with fines as we did without), it does seem that they are not kept out quite so long overdue as they were with the no -fine policy. While it would be good to be able to not charge fines, unfor- tunately this is not the best of all possible worlds, and we are dealing with people, who like all of us are at times for- getful, uncaring, and downright devious. Therefore, I would personally recommend against a no -fine policy. Although it may not be as altruistic as we would like to be, our fines. enable us to purchase more library materials than we would other- wise be able to do, since we get to retain the fine money. At present, our fines of 50 per day per item add'up to about $120 monthly, I dislike being so negative', but believe me, we tried every way; publicity over radio, in the newspaper, over cable TV, etc., as well as personal contact with the patrons, and it just didn't work. As'a matter of fact, many patrons told us that they wished we would go back to fines so that they would be more apt z remember to return their books on time. Anyway, these are my sentiments on no -fine policies; hope you have success whichever way you decide tq go. Let me know if I can furnish anything else. Sincerely, Bob Lanier Director GRAHAM PUBLIC LIBRARY 1100 CHERRY STREET GRAHAM, TEXAS 76044 Dear Patron: The main purpose of the Graham Public Library, is to provide you and your neighors with the best possible library service for the least ..cost to the tax payers. The library board and staff members welcome your comments and suggestions about better service to our community. We also need your cooperation. Our greatest problem has always been lost and over -due books. A large number of over -due books reat g ly reduces our ability to serve you (no books -no service). The library no longer charges fines for over -due books. Fines represent a "User's Fee" (a rental fee), and does little to encourage the proupt return of books. We prefer gifts from our patrons, not user's fees. The following is our now book loan policy: 1. Books are normally checked -out for 2 weeks. 2. Books may be re- checked for an additional 2 weeks, if they have not been requested by other patrons. Please call us at 549 -0600 if you wish to keep your books longer than 2 weeks. 3. Staff members will continue to call at the end of each 2 -week period, if possible, to determine if you still need that particular book. Please return all books as soom as possible, so that other patrons may use them. 4. An almost unlimited number of titles may be borrowed from the Fort worth Public Library on inter - library loan for a period of 2 weeks with no renewals. 5. We still expect patrons to pay for lost and damaged books. 6. Patrons with books that are more than 30 -days over -due may be refused library services until all over- due'books are returned. Thank you for your assistance. X Sincerely Frank 11. Norton Director y1 GRAHAM PUBLIC LIBRARY 1100 Cherry Graham,Texas 76046 Phony 817/ 349 -0400 a. July 3, 1978 John P. Hastings Director of Library Services Paris Public Library 326 South Main Paris, Texas 75460 Dear Mr. Hastings: a In response to your letter of June 29th concerning no -fine policies, I hope I can be of some little help. I am enclosing a copy of a letter which was sent out to all Graham citizens (with city water bills), and also given out to library patrons at the check -out desk. The policy of no -fines was given a year -long trial. It was begun before I came by my predecessor. At the end of the year, we rescinded the no -fine policy and went back to charging fines. The no -fine policy was so abused by the patrons, and we had so much trouble getting the materials back at all, let alone on time, that we gave it up as a bad deal. Regardless of what you may have read or learned in library school, in my opinion, a no -fine policy will do nothing to create good will, nor will it.help the poor or underprivileged to obtain better library service. It will only serve to cause materials to remain overdue longer. While the fines we charge do very little to insure books are returned on time.(we have roughly the same amount of materials overdue with fines as we did without), it does seem that they are not kept out quite so long overdue as they were with the no -fine policy. While it would be good to be able to not charge fines, unfor- tunately this is not the best of all possible worlds, and we are dealing with people, who like all of us are at times for- getful, uncaring, and downright devious. Therefore, I would personally recommend against a no -fine policy. Although it may not be as altruistic as we would like to be, our fines enable us to purchase more library materials than we would other- wise be able to do, since we get to retain the fine money. At present, our fines of 50 per day per item add'.up to about $120 monthly, I dislike being so negative, but believe me, we tried every way; publicity over radio, in the newspaper, over cable TV, etc., as well as personal contact with the patrons, and it just didn't work. As'a matter of fact, many patrons told us that they wished we would go back to fines so that they would be more apt -b remember to return their books on time. Anyway, these are my sentiments on no -fine policies; hope you have success whichever way you decide tq go. Let me know if I can furnish anything else. Sincerely, Bob Lanier Director GRAHAM PUBLIC LIBRARY 1100 CHERRY STREET GRAHAM, TEXAS 76046 Dear Patrons The main purpose of the Graham Public Library is to provide you and your neighors with the best possible library service for the least cost to the tax payers. The library board and staff rAmbers welcome your comments and suggestions about better service to our community. We also need.your cooperation. Our greatest problem has always been lost and over -due books. A large number of over -due books greatly reduces our ability to serve you (no books -no service). The library no longer charges fines for over -due books. Fines represent a "User's Fee" (a rental fee), and does little to encourage the prompt return of books. We prefer gifts from our patrons, not user's fees. The following is our new book loan policy: 10 Books are normally checked -out for 2 weeks. 2. Books may be re- checked for an additional 2 weeks, if they have not been requested by other patrons. Please call us at 541 -0600 if you wish to keep your books longer than 2 weeks. 3. Staff members will continue to call at the end of each 2 -week period, if possible, to determine if you still need that particular book. Please return all books as. soom as possible, so that other patrons may use them. !,. An almost unlimited number of titles may be borrowed from the Fort Worth Public Library on inter - library loan for a period of 2 weeks with no renewals. 5. We still expect patrons to pay for lost and damaged books. 6. Patrons with books that are more than 30 -days over -due may be refused library services until all over --due books are returned. Thank you for your as#stance. Sincerely Frank M. Norton Director Comanche Public Library Mr. John P. Hastings Director of Library Services Paris Public Library Paris, Texas 75460 . Dear John: P. 0. Box 411 Comanche, Texas 76442 30 June 1978 I am glad to hear from you and hope you are settling in and liking your new job. I really do not think I can help you with writing a no -fine policy. If you do something practical and useful, I sure want to see it. We have never made a formal policy statement about fines. The Commissioners have never paid any attention to what we did about this since it never brings any revenue of note. They never knew whether we charged fines or when we Quit. Actually, we did stop during the move to our new building. We were so confused, it seemed best to declare amnesty for everyone and we did. It is my personal theory that a library fine system for us amounts to nothing more than collecting small change from kids. Often, this gets the child in more trouble at home than he gets in at the library and a parent will forbid another visit regardless of who pays the fine. Those who think they owe a large fine usually will not pay it, will not come in, won't return the book, and usually disappear from our scene. This usually ends in the loss of the books which cost lots more to replace than a piddling fine. Since there is no penalty, we do not hesitate to hound people with overdue books. We call or write pretty promptly a time or two. Then we sometimes go out and pick up the books if possible. If the calling, writing, or other efforts to get things returned become a burden to us, we just cancel their card and explain why if they °come in again. We aren't really tough but the key to all this is the fact that most of our patrons are reliable. We do lose a few things but not nearly like what we hear 6f from other libraries with horror stories. Percentage wise our losses each year and just not that much. We do charge for lost items. I really do not think fines or their absence teach anything. As you could tell me, there are'certain patrons which whom you know you will have trouble when anything is loaned originally. They are the same ones who exhibit irresponsibility in other places in town or at school. ' We do have the handicap of not having something like report cards to withhold as they do at school. There really isn't much we can do that is highly effective. I guess I would be more disturbed but we just do not have that much trouble. I realize an overdue system is an expense in personnel but fines do not pay for it. It seems just something we are stuck with to keep down excessive loss. Sorry, I haven't told you anything new but our situation is just smaller and more stable. I am not interested in undertaking fines again as things go now, however, Good luck in your new place! Sincerely, -%� or� MargaretlWaring Paris Public Library Paris, Texas June 29,, 1978 ° Mrs. Ann M. Clark Rankin Public Library Box 6 Rankin, Texas 79778. Dear Mrs. Clark: I am currently formulating a new fine policy for Paris Public Library. Elizabeth Crabb of North East Texas Library System has told me that your library has a one —month amnesty for fineless book return each year. I would very much appreciate any comments you could make on how this affects return of library-materials. Thank you. Yours sincerely, John P. Hastings Director of Library Services Dear John, My system is not unique - -it was stolen from Alpine Library. I have an honor system - -a jar is on the desk, and donations are made on overdue books. We are a town of slightly over 1000 people - -all on a first name basis - -so I don't know whether this would work in a larger town or not. It has certainly cut down on lost books and hard feelings between me and patrons, but I cannot tru §hfully say that our fine income is the same - -it's about a third less. We 'circulate about or 14 amdx15,000 per year, and are open aknut 30 hrs per week. Ann M Clark O K N a + \� FT v A cD m R 0 C+ M V m M H m m 1-i c+ O �Cffh O d 1 H C+ w ( tr H ww m nb S O'd K 1~-' a P Fj m w M IC m O H. r- w�m 0 p o 0 oq v� M°-4 � 1 c b O E H b" pmpt� M K H • O 0 O M W M N O~ Q w O P) 14 c+ b m • w M:3 W � a m 0 0 M ww m w U fD H W eF w /A, Cc Z41-a A,.g % LIBRARY R LES m� N Qbi O H O� fi M CO) m + • b • �DH fp A rEw C v, tiZ fi m NM � m 1-i k o r�i. 4N t v m � � LIBRARY CARDS 1 Borrower must present his card to check out materials. 2 He is responsible for all books cha;,ged against his card. 3 Borrower should notify the library immediately of a lost ca-a; there will be.a replacement charge for a new card. CIRCULATION 1. Circulation will b-� restricted 'Go v 'cooks; 8 periodicals; 8 records on AV approved card; 8 additional bcchs for pre - school children. 2 Materials be loaned 'for a period of 2 peeks, and may-be renewed for an additional 2 weeks (`by phone..if desired) on or before the date due' with the exception of "reserve materials. RETURNS 1 Books will be returned on time and in the same condition as they were checked out. 2 Overdue fines - a trial period of no overdue fines. 3 Fines Tgill be charged for lost and damaged materials am must be paid in cash. Original receipts must be returned for any refunds. GENERAL Library reserves right to limit service `Because of (1) disorderly conduct (2) Wilful damage of books and property (3) Overdue materials. Check -out service will be suspended to any family wilfu?;;.yholding materials and /or refusing to pay damages. A family being., t:,e parents and any children under .18. years of age living in the same house -hold until such time az the patron notifies the library of a change in legal status: The Snyder (Tex.) Daily News, Sun:, Dec. 30, 1973 3B New Library f_ ; , �,'�' ` S Begins System on January 2, Scurry County °� • *• F ' .� s Library will initiate a trial ,k j period of fine -free operation for , over -due materials. We believe q this will be another "first" for libraries in our area and urge patron coo per to assure its r, success. charging The objective of any • system should be to bring the most books to the most persons S H '� w �. tN y at the least cost. The rules for . �� the loan of books should impose CROW nfl ford 9Q1d1ti$ 9F limitations 4, °z {% a °� * B�A•' r th4n aro iiR ouilry to @39iWOt' W*w`t� the interests of other readers lF #r `. awaiting the books and to make the library an effective guardian �+ flp�1 CQ�NTY LINO of public property t ,l�Tlii i y It has been determined thatf� -� z the collection of 'every 25 centi� +F; fine costs the library #1•' The se of fines is to en- courage a chief purpo r the borrower to return^, books so that they may be kept ` circulating. The above con siderations are the basis of our decision to try this system in Scurry Courtly. With your woperation this will w work and can become an , established policy that will be ! advantageous to both borrower TO CROW ABOUT- -Trina Bullard is and library. We believe Scurry SOMETHING pictured with the new Courtly library pat will Library display explaining the new system which will be initiated January 2.in o respond enthusiastically so that the Scurry County Library. This will be a trial period of finee -free operation for a return to collecting fines will over -due materials.' not be necessary.. — — Paris Public Library Paris, Texas December 13, 1978 Advisory Board Paris Public Library Dear Members: Since we did not have a quorum at the last Board meeting, the various issues regarding the proposed circulation policy still need to be resolved. I had considered having a fresh draft ready for you, but I don't know what to put in it until we have come to an agreement. If we can agree on all the points at the upcoming meeting, I will prepare a draft ready for you to approve at the January meeting. If you have lost your copy of the policy or the letter enumerating proposed changes, please ask me for another one. In regard to the possibilities for cooperation between the public library and the PJC library, I mentioned to you that we can apply for an LSCA Title III grant to have a plan formulated by a consult- ing professional. If we wish to proceed with this, we must have the grant application completed and mailed by March 1. The effect- ive period for the grant would be approximately May, 1979 to August, 1980. So, we should come to a consensus fairly soon about whether we want to apply. The application form is quite long and would take several hours to complete. I am not advocating that we should do this but only urging you to consider your options. There is a matter of some urgency to which I think you should give some thought and perhaps some personal effort. The state Legisla- tive Budget Board (of which Senator Aiken is Chairman) voted to cut $150,000 from the Library Development Division (i.e., Systems) appropriation for next year. This was apparently done in the mis- taken belief that there will be more money forthcoming from federal LSCA funds -- very unlikely. The Texas Municipal League, on the other hand, has recommended to the legislature as part of its budget proposal that state funding for the Library Development Division be increased by thirty per cent. This fact can be used to show that there is strong support for more and better public library service in Texas. _�,N __1%1 It behooves all good Texans to write their representatives in the State legislature and ask that this $150,000 be restored. You can tell them that loss of this money will cause a swift and sure re- duction in the printed and audio - visual material that struggling small local libraries have to offer the legislators' constituents. Surely, any legislator in a democratic society wishes his consti- tuents to have the best possible chance to be well educated and informed. You, as a citizen, are stating that quality library service is a necessary item for the public purse, and one likely to yield more revenue than it cost through a more discriminating and productive citizenry. After studying the necessary expenditures for setting up an auto- mated book charging system and talking to both Mr. Sokoll and Mr. Greene, I have decided not to try to purchase the package until next fiscal year. Harold points out that the necessary supplies can then be properly budgeted. After seeing what a bind it would put on our supplies allocation, I agreed it would be best to wait. Mr. Sokoll has informed the city directors and supervisors that it is time to begin planning our budgets. I have not been able to start getting it on paper, but there are several requests in my mind. I am not sure what we need first and worst -- we need so many things. I hope that in the next three months, I can count on all of you for strong support in working out and presenting our budget proposal. I will try to get to work on it very soon. (Right now, the staff and I are trying to plan our periodicals program for the coming year. Budget is next.) Mrs. Pam Drake's term as our lay representative to Northeast Texas Library System expires December 31. She tells me she is not inter- ested in continuing for another year. Therefore, we need to appoint someone. Qualifications should include interest in the library, willingness to devote several hours to studying NETLS by -laws and activities, etc., readiness to consult the Board and the librarian to truly represent out interests at voting sessions, and the ability to take a day off and go to meetings (possibly at his or her own expense) several times (perhaps half a dozen) during the year. The appointee cannot be an employee of the library but may be a member of the Board. The Library Systems Act (Vernon's, Article 5446a) requires that the governing body of the library officially appoint the lay representative. This means that the City Council will have to endorse the Board's choice. Pat and Julie Bassano have graciously invited the Board and staff to attend this meeting as a social event at their home, 4010 Morningside, at 10a.m., Tuesday, December 19. Hope to see you all there. Yours sincerely, John P. Hastings g Director P.S. As of January 1, our senator in the Texas State Legislature will be Ed Howard (Dem.) Rt. 3, Box 496 Texarkana, Texas 75501, and our representative will be ' Pete Patterson (Dem.) Rt. 1 Brookston, Texas 75421. PARIS PUBLIC LIBRARY ADVISORY BOARD MINUTES OF MEETING 2/21/79, 10:00 a- m. Present were Chairman Pa,t Ba,ssa,no and members David Denny, Virginia, Gibbs, Don Bla,ck, and Jackie Alsobrook. Also present wa.s Librarian John Hastings. Children's Librarian Lois Finch a,ttended part of the meeting in order to give a, report. John Hastings reported that City Manager Robert Sokoll and Finance Director Harold Greene discussed the budget request, previously approved by the Library Board, with him. He reported that they a,sked him several questions, that he had emphasized the importance of the materials budget and the telephone system, and that they seemed receptive. The city officials did not indica,te in this meeting which items might or might•not be approved but did advise Mr. Hastings tha,t he might be a,sked to answer questions a,t the budget workshop of the city council. Next, John Hastings reported th-t the loss of $170,000 from the Texas State budget for library development would mean that $3,100,000.00 would be lost from the U.S. office of Education next year, cutting the Texas Library System program in half. He passed out explanatory literature and urged the members of the Board to write to thier state represeta.tives, a,s he is urging other citizens of Paris to do. The question of moving the DAR materials from the Paris Public Library to either the Mike Rheuda,sil Learning Center or to the State Regional Archives housed in the same building,wa,s discussed. The advantage wa.s stated a,s a, better facility for genealogy materials and researchers. The possible disa,dvatage was stated a,s loss of prestige and support from the members of the DAR. Dr. Don Black commented that if the proposal were made in the proper spirit, pointing out the advantage to their interests, the DAR members would be delighted with it. David Denny informed the Board that the archives are a, Texas State fa,cility housed in the same building with the college learning center. The state requirements for the building are exacting. Furthermore, the state will hire a, professional archivist beginning September 1. The Board unanimously agreed that the possibility of a, move should be explored with the Paris Junior Ceollege officials and with the DAR. John Hastings wa.s charged with proceeding with the exploration. David Denny reported that the improvement of the library building ha,s begun. He stated most of the work on the ba,sement for office and lounge space should be completed by next month, and he explained his scheme for improving the return air flow for the heating and cooling system in the front room of the library. Included in the work will be an outide ramp for the handicapped. If there is enough money left, work will be done toward finishing the library attic room. Lois Finch reported that she ha,s talked with Jose Cisneros on the telephone. He did not receive the letter that she wrote to him. However, he said he would like to come to our open- house. April is the best month for him -- the middle or latter part. He requires a, new letter stating exact time and conditions of the trip. The Board unanimously agreed to offer him air fare and to set April 17 a,s the tenta.tive date for the open -house celebration of the library, in conjunction with National Library Week. Virginia, Gibbs ha,s offered to open her home to Mr. Cisneros during his visit. It was agreed that the Board would spend up to $400.00 on this project from the Wilbor Memorial Fund. John Hastings expressed the hope that Jackie Alsobrook would become a, true liaison between the Library Advisory Board and the North:ea,st Texas Library System. Jackie stated that she wa,s in the process of studying the structure and current issues and activities within NETLS. John Hastings announced that he ha.s been appointed to the Legis- lative Committee of the Texas Library Association for two years, to take office immediately following the TLA Annual Conference in April. Best wishes were expressed for his success. The meeting adjourned a,t 1130 a.m. John P. Hastings Temporary Acting Secretary S. W. WILBOR MEMORIAL FUND PARIS PUBLIC LIBRARY PARIS, TEXAS Total Cash on Hand Feb. 1, 1979 $ 3901+8.66 'Receipts: Memorials (4)6 37.50 Lost Book (1) 1.15 Texana Club Gift 75,00 Laverne Jones cash to cover Ck. for Insufficient funds 5.00 First Federal 86.99 Total Receipts 1 205.64 Total Above $ 3,254,30 Disbursements: Paris News 28.20 Data Systems .5Q Total Disbursements $ 28.70 Total Cash on Nand Feb. 28, 1979 $ 39225.60 As Follows: First Federal (CD 116145) V-41000.00 First Federal (CD 52419) 11000.00 Paris Savings 109000.00 PARIS PUBLIC LIBRARY June 19, 1979 Paris Public Library Advisory Board Regular Meeting fit 326 S. MAIN SUEET PAWS, TEXAS MW Present were Chairman Pat Bassano, Mrs, Virginia Gibbs, Mrs. Jackie Alsobrook, Mr. David Denney, and Librarian John Hastings. Mr. Bassano-reported to the Board that he had left a message with John Hastings to tell the Mayor that the Board had four names to submit as possible replace- ments for the vacancy to be left July l by the expiration of term and resigna- tion of F.D. Mallory. The four names were Robert Pierson, Cecil Everett, Bill Murphy, and Mrs. Lafe Rawlings. He reported that Mayor Malone had decided the interval before the regular Council meeting was too short to consult with the candidates and had therefore deferred any action until the July meeting. Mrs. Alsobrook suggested that this would be a good time to increase the number. of Board members from seven to nine. Mr. Denney said he thought that the num- ber of Board members was set by city ordinance. Mr. Bassano said he thought it was not an ordinance but a resolution. The Board requested that John Hast- ings find out from the City Attorney by what process the number of Board mem- bers was set and what action would be necessary to increase it by two.. As the Board generally agreed.that a larger Board would increase attendance at meetings and also involve more people in the public library, they wished to recommend that the City Council increase the Board and possibly appoint three of the four submitted names for membership. The first scheduled business was the election of officers. Mrs. Alsobrook nominated David Denney for Chairman. Mrs. Gibbs seconded the nomination. Mr Denney was elected unanimously. Because our traditional secretary, Mrs. Ellis,. has been away due to the illness of her husband, Mrs. Alsobrook suggested that election of other officers be deferred until the July meeting. -This suggestion met with the approval of the Board. Jackie Alsobrook reported on her recent meeting with Elizabeth Crabb. They discussed the possibility that the library might drop out of NETLS for a time in order to gain county support. Since per capita support must equal or exceed the average of the previous three years, the library would eventually be eligible to re -enter NETLS. One possibility discussed was formation of an independent library in Lamar County, which could later contract with Paris Public to form a larger service area. This procedure would be carried out in hope of obtaining an establishment grant from the State Library Development Division. Also, it might enable the library to obtain money from the County without considering previous per Capita expenditure or losing NETLS membership. Mrs. Alsobrook also reported that they discussed the advantages of starting a Friends of the Library organization in Paris. Mrs. Crabb pointed out that the Friends of the Marshall Public Library had actually built the building. David Denney said that Paris Public Library had been built at the urging of a Friends group. Mrs. Alsobrook showed the Board a statistical chart that she has compiled which shows that Paris Public has one of the best cost to circulation ratios in the area. These figures can be used to demonstrate the necessity of more funding for the library and the effectiveness of money allocated to the library. Coming back to the topic of County support for the library, Mrs. Alsobrook recommended that this goal be set aside for the present, as the amount realis- tically to be expected could not justify the loss of aid the library would sustain if dropped from NETLS membership. Next, the discussion turned to the purchase of a certificate of deposit for the S.W. Wilbor Fund. Mr. Bassano recommended buying a CD which would balance the opportunity for high interest against the risk of losing part of the principal if the money should have to be withdrawn -- a four year certificate, perhaps. Mr. Denney inquired about the other CD's the fund contained. No one had cur- rent information on the status of these. It was further pointed out that there are perhaps better investment possibilities than the purchase of a CD. It was decided that the entire situation would be reviewed before further action is taken. John Hastings reported that he had called Mrs. Hendren, Regent of the Paris D.A.R. She told him that she had just returned from a month -long trip and had read his letter and the letter from Dorothy Thielman of Paris Junior College just the evening before. She said that she is going out of office as Regent and that a Mrs. Dixon is assuming the office. The information was to be passed on to Mrs. Dixon. However, because the D.A.R. will not meet again until October, no action can be taken until then. Mrs. Dixon was to meet with Hastings in the near future. Mrs. Hendren reported that the main opposition to the move would come from members in their 70's and 80's. Mrs. Alsobrook reported that Elizabeth Crabb had reminded her that a dedication ceremony will take place in the autumn for the new Regional Archives at PJC. The Board decided that the possibilities will be'explored for public library participation in this event in order to make the needs of public libraries more apparent to state -level public officials who will attend. The meeting adjourned at 11:15 a.m. John P. Hastings Temporary Acting Secretary. Members of the Board are requested to report to me any facts that I have recorded inaccurately or omitted. Thank you. 1 ' 10 r79 SEPTEELBER 189 . ­ 11 1 Pij7TS F-,.1-3T IC LI9R'RY 01" ADVIS,0TRY B0471D G The Advisory Bo�­d for the Paris 'Public Libr�ry ffiet in -. ular WI-th Pat "ass!7no, S!,-,, n 'C' b r:, r 1071 at-, tt,-e Library at 10 a.r'. sess ..on, 7 I lr�i. Jackie presiding. id - Vice- Chair:-:an, ing. Present w-re arvin Gib!,..s7 1,1 Alsobrook7 Robert Pierson Pnd ",Printis Ellis, Secret,lry. ilbsent David Denney, Chair-, --an, and Dr. Don Librarl.ans nrcsent �t -is Finch. and -'ire. L6L wo-e John 'Director of Librr-,rZ,7 Services, a Minutes of ti-e _4ugust 21 _rIe-o`,-,ing were rr�ed and ap,­",rovedI as was the August report of the "."ilbor 111"emorial .-,Pund, Follo,,..%Ti,:Ig _,ity Council ?nT-,roval of t -ie amendr,ent to rlesoll,tf.on 1802 c arg:'Alg t1re niimber of Ad,,zigory Council Bo rd rnert-be-s from 6 to -�r - - '33assano a -e to n,­= ke no, i' ^.at1Uns for twc meribn-rs U as! _d and a tei-lrorary re­l�,cer:ent for Dr. 31ac�-year's . on a year's le!�vej at the . n L­ y to remind mcmbors by October 16 requesl�­..d tl-- Socretarl, tele-o.hone to be nrep,�red for t',eir norlin- `tions- !, m-�,-�ted `:rs. Ii1scbrook on the veel-ly "Librar-v ',Toteg" 3assano cD 1 61 in V,-).- Ji ?d ^�, x: 15 ews, and `_rs 4Isobrc-k esl/ed ­rs. 41lis to be resnonsible for 10-1-je October c o lur.,in s ry rne,-�4- ­g be c'-,nn.-ed to the ,Isobrock moved t1p e '7-3 0 d and -,third C.'i_Icqday af'_Iernr�-n at 4 -c.­ rctf on s,7�ccndpd, disc'--s -assed. re n s "Ie Llbrinri'"'nsj Zinch discussed biar-JI-rig re,-orts f ron, t or '_'he nd k s I n o e r 12 the tl­e.�le e 3oo Book 'Jeek 1, , v,�, �ro to. "Ine sct-col librpries along disDl,ayed I,,-!,e brochure and c-osters t-- C� W itj_j othel, SL1Ch S bcok mrks. Hastim-S he ^n 1sobrock, both - District ��7SteM ,j o�,, Id Tor' st -oxps Librnr,�,' S in 1r nY� of cor-'�­'Itte�?s for the -1 he C 0,L:. L i1or n,,eeJ-4n'C, of �t.�,e S7i-stc-r, at t.- atterd lj:�,? `r�ptember 26 -L " u -, "i U 11 -L L-* br - ry 4- TO j c t- o b ?- r 10 t 9 0 s 0, in 4 C-r r cl. nd -lives 'P'ris Jjun_ _ COjj-a,-,e d''r-'Lr1,g the -A ilk-in ission at la Sy mp 0 S ium. Tle Sa-�d he had received a 1IEETLS tele-nhone credit cc�rd enabling hi!--i s district; several ci'ild_-enl to library relsonn L ity or iridivJd­,�,l iise loan of Mhe fi.lms 9 e ava'-lable fcr c� in. -enerIls r'c.-l-':_ng _L i b r a ry he told of tI-e Att�--r �el,T �� - V ­, 1 projector 1 '1,­ -e -e Li--r,,,,.ry, se-,'IML VIE, i,t reades in t�._ about reveal-2­­ abo, �r -Ion on the books -­scd by a jocnl had retiue sted inf orin-at - its budget t,- a Lill) had on 1;n -ed cn 00.21, of n,ossible arsonist, J s t c be A — :"P500 of IIH_ c -,.- r �- e - t- 1,7 07 7 20 0 plus ip-7 0 0 lReve.r-,.ie Sl­..nring with -, - -1 vislipl ro-:ri,.; tl�at a garden club 1_1.s-d on tl:-�e mezzanine tc raIe it an audilo- cD - L o, nd s 0 f the ros,'ble jr,,ndsca-ing of `,ad been �,I"_Jtten concerning L h `� t1n,e 'Library and t"he State Legislative p -inance Ccnjmitte:�e need"-,, to be -a 7S -o the �-e r c 1:,ip i a f o r f Ilric o u f the need for more st r,acle aware 6-- v 0 e S e c r e ta- ry -vi a s U lib-14ries in "o-­--�s from 16 cents t "I to z „irite let,-lo-'s to represe.-totives anal senators co�--c-�-Ini g t1his need. ad'!.ol reed Pt 11.30 a-” i -7 11 J �', I c r e ta ry S. Printis �J - D 4-r-nroved- It PARIS PUBLIC LIBRARY 326 S. MAIN STREET PARIS, TEXAS 76460 November 20, 1979 MINUTES OF ADVISORY BOARD MEETING, PARIS PUBLIC LIBRARY Tho Advloory Board for rho paxia NiDjie Literary mee In regular eeeaien, November 20, 1979 in the Library at 4 p.m. with Mrs. Printis Ellis, Secretary, presiding. Attending were Mrs. Marvin Gibbs, Mrs. Jackie Alsobrook, Robert Pierson, Senator A.M. Aikin and Mrs. Robert Thornburrow. John Hastings, Director was present. Absent were David Denney, Chairman, Pat Bassano, Vice - Chairman, and Jerry Stephens. New members, Senator Aikin and Mrs. Thornburrow, were welcomed. Minutes of the October 16 meeting were read and approved as corrected. After an explanation that the City Council determined that Boards take care of temporary appointments or replacements,members unanimously agreed that Mrs. Thorn - burrow would serve in the absence of Dr. Don Black. Hastings reported for Bassano on the status of three Certificates of Deposit -- a $4000 maturing in February, and a $1000 maturing in February on deposit at First Federal, and a $10,000 maturing in January of 1983 at Paris Savings. After dis- cussion of procedure for handling the C.D.'s in 1980, Pierson and Aikin were asked to get figures on best method of investments for high earnings for Wilbor fund money. Hastings presented a commentary on budget items for 1980 -81 for Board Members to study as a request to the City Council. Item Z -9 for books, periodicals, and audio - visuals, was placed at $20,000, largest increase of all items listed. He spoke of the retirement of Mrs. Finch at the end of the fiscal year, saying a person of professional qualifications is desirable, and our reasonable expectation of a $9000 salary for this position next year may suffice to hire a beginning professional. He said a 20 percent increase in total library budget would take chre,of these items. Senator Aikin asked about the help which Dorman Winfrey, State Librarian, could offer the Paris Public Library. Hastings says he can best help by getting funds for the State Library System (the Library Development Division of Texas State Library) to raise the per capita rate from 16G to $1.00. (One dollar per capita support at state level is the goal of Texas Library Association.) Hastings reported the request to NETLS for $1500 grant, which the City is to match with $500 from the Library Budget, had been granted at a reduced amount of $1250. This grant is for hiring an expert consultant who can make a community analysis concerning Library needs. He said three consultants had been contacted, with Paul Little from Oklahoma City possibly the best choice. Word from Elizabeth Crabb of NETLS on specific procedures is being awaited before the selection is made. Hastings reported "Children's Book Week" had been successful, but the Film Festi- val had not met the purpose for which it was intended (to draw attention to the film service) because physical facilities were not good for showing films in the Children's Room. One problem is interference with patrons trying to use print materials and the Xerox machine. ..-. Mrs. Alsobrook mentioned the YWCA might be interested in working with the Lib- rary to have a "Women's Shelf" in the Library. Hastings asked members to be thinking of another adult program for spring, such as the 1979 open house. Hastings also announced that the staff is busy preparing book orders for pur- chase by NETLS for the 1979 -80 fiscal year. Meeting adjourned at 5:30. Mrs. Printis Ellis, Secretary Date approved: PARIS PUBLIC LIBRARY 326 S. MAIN STREfT PARIS, TEXAS 7646E PROORI$8 REPORT FOR PARIS PUBLIC LIBRARY, AS MEASURED AGAINST THE RECOMMENDATIONS MADE BY HOPE WALLER'S 1976 STUDY Recommendations COLLECTION DEVELOPMENT Conduct a user survey to determine local needs. Formulate a written book selection policy. Begin the weeding process starting with the reference and nonfiction. Endeavor to add at least 5,000 new vol- umes per year. Utilize the McNaughton Plan to secure multiple copies of books in heavy demand on a revolving collection basis. Status A community survey is in progress. A written book selection policy was ap- proved by City Council in 1978. Reference and nonfiction were weeded in 1978 -79. Weeding of fiction shelves is in progress. Not quite. But 3,100 were added in 1979 -- a ,significant improvement. No. After thinking hard about it, head librarian decided all our resources should be used to buy titles now. Mc- Naughton is mainly to avoid buying many duplicates, which we do not, generally. It does not save money. Purchase the most recent volumes of the- All are now on our shelves except AAAS STANDARD CATALOG series, AAAS SCIENCE SCIENCE. It is on order. BOOK LIST, and REFERENCE BOOKS FOR SMALL AND MEDIUM -SIZED PUBLIC LIBRARIES. Plan £or an audio - visual collection in the new building. We now have an audio- visual program. Mrs. Waller suggested that building the book collection should come first. But NETLS purchase of A -V equipment gave such a good opportunity to get started. The film pro- gram, esp., has been well worth the effort. W TECHNICAL SERVICES Begin to purchase processed books im- mediat6ly.` Purchase printed cards or use a card duplicator such as the mini -graph for those books which cannot be purchased already processed. Use plastic jackets as often as possible. We do. We purchase printed cards whenever possible. A mini - graph, although I have not requested one yet, is on my "wants" list. It is a $5 -$700 item. We ado. Use a labeling device such as the Se -Lin We have abandoned labeling by hot -iron sten- labeler instead of hand method. cils, which indeed was tedious. With typed pressure labels and high quality laminating tape, the Se -Lin, which permanently ties up one typewriter, seems unnecessary. USE OF LIBRARY RESOURCES AND FACILITIES Centralize circulation activities, having With our new circulation desk, we hope to all materials checked out at the front have accomplished this goal within the next desk. year. Use a faster circulation'procedure such A Gaylord Model C Charger was purchased last as a Gaylord Model C Book Charger. fall and is now in operation. Full stream - lining of the procedure is still not satis- factorily worked out, but there is definite progress. Increase the hours of operation consider- Since the study, hours have been increased ably when the new building is occupied. from 30 to 45, a 50% increase. They need to be increased further, but this is not pract- icable until there is a larger staff. Determine the special services which Drill be offered in the new facility. ,Special services in the last 2 years have in- cluded an open house, film programs, a magic show in the park, a mask contest for children, a 24 -hour dial -a -story phone line (much used), and a town hall meeting on libraries.' These could all be called one special service, pro - gramming, but we are doing better than pre - viously. n LIBRARY BUILDINGS AND FACILITIES Abandon any plans to remodel the present facility. Make a site survey to determine a loca- tion for the new building. Determine the funding source for the new facility (Revenue sharing, bond election, or a combination). Employ a building consultant after the funds have been secured. BUDGET AND FINANCE Secure 1976 -77 annual budget appropri- ation of three dollars per capita. .� Seek county aid and revenue sharing funds. ,­1 We have gone directly counter to this ad- vice, much to our detriment if we allow the remodeling of the present building to deter us from proceeding toward plans for a new facility. The present remodeling Job need not be wasted if the library moves out. The building is sound and could be used for many other, community - oriented purposes. But the library has outgrown this building, both in terms of absolute space and of services we are not able to offer. The agreement with the Culbertson family can be renegotiated. Some other cities in our area that have new buildings or have taken concrete steps, such as a purchase of land for a new build- ing, are Allen, Carrollton, Clarksville, Dallas, Denison, Garland, Irving, Marshall, Mount Pleasant, Plano, Richardson, Sherman, Terrell (which has a Carnegie building to which there is sentimental attachment), Texarkana, Tyler. That is, almost 1/3 of the System members have new buildings or are in the process of getting new build- ings. Most of the others are more adequate- ly housed than we are. It is possible to build a new building if the citizens get behind the project. And our citizens stat- ed that a new public library building was their number one priority at the September, 1978, Town Hall Meeting. This year we have $4.15 per capita, as the State Library figures it. In three years, inflation has eroded the value of this money, but it is still a substantial gain. It is only a beginning, however; we need much more. County aid, no. Unless we can get substan- tial county aid, it is not worth forfeiting -01%k Work toward an eventual ratio of 65% for personnel and 15% for materials, and a minimum of ten dollars per capita. Triple the materials budget to more quickly upgrade the collection. ADMINISTRATIVE ORGANIZATION AND MANAGEMENT Place the library under the Texas Munici- pal Retirement program July 1, 1976. Engage a professional librarian. Decrease the size of the library board to a minimun of five and maximum of nine members. 3 System membership for two years. We have received significant help from revenue sharing -- remodeling, dial -a- story, IBM typewriter, Model C Charger, new circula- tion desk. Progress has been made, but these goals have not been achieved. Our materials and equipment budget is about 13.9% of total. Staff salaries are still very low. Ten dollars per capita is still a dream. Our materials budget has risen about 65% since 1976, about one third of the recom- mended 200% increase. Upgrading of the collection has made visible progesss•, but more slowly than recommended. Accomplished. Accomplished. Accomplished. PARIS PUBLIC LIBRARY 326 S. MAIN STREET IPAMS, TEXAS 75460 APRIL 22, 1980 MINUTES OF PARIS PUBLIC LIBRARY ADVISORY BOARD The Advisory Board for the Paris Public Library met in regular session, April 22, 1980 at the Library with Chairman David Denney, presiding. Present were A.M. Aikin, Mrs. Marvin Gibbs, Mrs. Bob Alsobrook, Mrs. Robert Thornburrow, Pat Bassano, and Mrs. Printis Ellis; absent were Robert Pierson and Jerry Stephens. John Hastings also attended. Minutes of the March 18 meeting and the S.W. Wilbor Memorial Fund report were approved. Aikin moved the Board honor Mrs. Lois Finch, just retired from the Children's Library, with a reception at the Library, and that Denney and Hastings work out the details. Motion seconded and passed. Denney reported on the plan for the circulation desk in the main Library area, saying the design is now ready, and a cabinet- making firm is being employed. Aikin moved the policy on Fines and Fees be amended to state an allowable pat- ron debt limit of $2.00 instead of $10.00. Motion seconded, discussed and passed. m Ahabrook report @d a complaint abwt batidlitig Bf the Mmoflal BSSkc §: Hastings requested a Committee be appointed to study and work•on a policy for this. Bassano moved the Committee be appointed and the motion was seconded, discussed and passed. Denney appointed Mrs. Thornburrow as chairman. He also appointed Mrs. Gibbs. Mrs. Baker was named an Advisory Member of the Staff for the Committee. Hastings will gather information from other public libraries to assist in formulating the•policy. Hastings reported 6 sponsors had committed $400 for obtaining custom made book bags with a logo designed by Nancy Plante. With -the Library's $500,• this will provide for a minimum order of 5000. The Librarian reported he had interviewed one person for the position of Child- ren's Librarian since the early retirement of Mrs. Finch. He announced the first draft of the Community Analysis Project,would be presented by consultant Paul Little at the May 20 Board Meeting. Following a report on the last NETLS meeting, Mrs. Alsobrook said she had talked with Senator Aikin about procedure to impress.legislators with the need of raising the 16G per capita .state library development budget :to".$1:Q0. Thi -s would bring $25,000 to the city of Paris for Library improvement. Aikin said it would come mostly from sales tax. He moved the Chairman appoint a committee to work with Mrs. Alsobrook. The motion was seconded, discussed and passed. Mrs. Alsobrook said the first step.was'to contact members of the State Archives and Library Commission before their May 2 meeting. The Chairman commended Mrs.'Alsobrook for her work. Board members discussed including names of donors, books and honorees in the Paris News Library Column or in a separate news notice once a month, with permission from donors to include their names. h Meeting adjourned at 4:45 p.m. Mrs. Printis Ellis, Secretary Date approved .�-. PARIS PUBLIC LIBRARY May 20, 1980- MINUTES OF PARIS PUBLIC LIBRARY ADVISORY BOARD 326 S. MAIN STREET PARIS, TEXAS '76460 The Advisory Board for the Paris Public Library met in regular session, May 20, 1980 at the Library with the Vice- Chairman, Pat Bassano, presiding. Present were Robert Pierson, A.M. Aikin, Mrs. Jackie Alsobrook, Mrs. Marvin Gibbs, Mrs. Robert Thornburrow and'Mrs. Printis Ellis. John Hastings, Director, attended. Absent were David Denney and Jerry Stephens. Minutes of the April 22 meeting were approved as was the S.W. Wilbor Memor- ial Fund report. Board members voted unanimously to nominate Aikin, Mrs. Thornburrow and Rich- ard Giles for Board membership, for the City Council June meeting,attention. Hastings introduced Mrs. Melanie Golder as the new Children's Librarian. She obtained her B.S. in Biology, M.S. in Botany; and a- Master of Library Science de- gree from the University of Texas at Austin. During the discussion on Policy on Memorial Gifts, Mrs. Margaret Baker spoke, and the Committee with Mrs. Thornburrow, Chairman, reported they felt that while any amount for a memorial gift would be welcomed, a minimum of $7 must be given to purchase a memorial book with the donor's name inside and notes sent to the family of the person memorialized. Members voted unanimously to accept the Committee's recommendations, amended to state that a donation of any amount will be acknowledged. Progress of the June 3 reception honoring Mrs. Lois Finch, retiring Children's Librarian included mailing of over 200 invitations to the 5 to 8 p.m. event in the Library, binding the letters sent for her, approving Mrs. Gibbs's selection and wording of the silver tray from Staples, musical program by 4th Grade singers of the "Jungle Book" musical at 5 p.m.; introduction of Mayor and City Manager to speak, by David Denney with Denney presenting the tray and book of letters; and reception table and refreshments being provided by members of the board. Hastings said the Community Analysis copy would be sent by Paul Little so the members could have a copy to study before the June 17 meeting. He said the City Manager had called concerning the cuts in budget request by the Library: from $162 to $150 for association dues, from $1600 to $500 for travel to meetings; book fund from $20,000 to $16,000. Will try to begin now to work on increase of Child- ren's Librarian salary from $8,352. Will be able to get new Card Catalog Cabinet, revolving cassette holder, but no new mats for children to sit on during programs. He invited members to view the improvements being made on the mezzanine. Meeting adjourned at,5 p.m. Mrs. Printis Ellis, Secretary Approved: