1989-1995M 1 ICI U r E S
PARIS PUBLIC: LIBRARY ADVISORY BOARD MEETING
TUESDAY. NOVEMBER 15. 1988
The Paris Public Library Advisory board met in changed
session. November 15. 1988 at 4 o . m . in the Library Gal 1 ery
with Chairman Bill Ha000d presiding. board members Kooene
Patterson. Neth Shelton. William B. Neely. Virginia Gibbs.
Jackie Alsbrook. and Secretary Frances Ellis were oresent.
with Eric rate and Jean Gibson absent. Library Director
Beverly Ann Lewis and Claire Hasiam. President of the Friends
of the Library also attended.
The minutes of the October 190 meeting were approved as
circulated. The circulation report was presented and Mrs.
Lewis discussed her plans for new methods of keeping the
statistical reports.
The Chairman welcomed Ms. Lewis and she presented copies
of her Vita and Goals for the Paris Public Librarv. (Copies
are attached to these minutes.)
Ms. Lewis announced that she would conduct a library
staft protessional development workshop on December 9. 1988
from L to b p.m. and that the Library would be closed to the
public at that time.
The slide -tape program was discussed and board members
agreed that people should be included in the pictures.
Copies of the Set B titles from the MacArthur Foundation
Library Video Classics Project were then distributed by Ms.
Lewis . These videos Valued at Should be received
around January 1st and are tram a grant application completed
by Roslyn Sample and Sue Smith.
Ms. Lewis said the Youth Librarian had been granted a
three month probation extension to Januarv, and that r1s.
Lewis would objectively and professionally evaluate her
performance at that time.
After discussing the Rules of Conduct, she said changes
would be made in them, including the monitoring of children s
use of restrooms.
Ms. Lewis reported the flat display case has arrived and
will be utilized to display library - related materials. She
also announced the children s Christmas programs: a tree
decorating party with area Girl Scouts at 2 p.m.. December
10, and a oitt wrapping program and bell ringer concert on
December 17.
Paris Public Lzbrar, Advzsory Board Paqe 2 of 2
Minutes - Tuesday, November i5. 1988
Following a discussion, Board members agreed not to
sponsor a float in the December 10 Christmas parade.
The following changes were announced by Ms . Lewis:
charge for micro-fiche prints reduced from 25 to 15 cents; no
charge will be made for reserving a book; change will be
provided for copier use; a new "Reference Statistics" form to
record reference assistance has been placed in four areas of
the Library; that "Please do not re-shelve books -- place
them here" signs are being prepared +or the shelves so that
proper re-shelving may be done by library employees.
'
Mrs. Shelton moved that the Board present a letter of
appreciation to Mrs. Sample commending her work as Acting
Librarian and that a copy be sent to the City manager. The
motion was seconded, discussed and passed and the Secretary
was asked to prepare the letter.
Chairman Hagood invited the Board to r1zs home +or the
December meeting, and suggested that the Mayor and City
Manager be invited. Board members also discussed inviting the
Past President of the Friends of the Library; Youth Librarian
Pamela Sidnell; Roslyn Sample, Boots-. Sue Smith; and
Friends President Claire Haslam.
The meeting adjourned at 4:55 p.m.
{�
�
Approved
~ .
Frances Ellis, Secretary
VITA
of
BEVERLY ANN LEWIS
Beverly Ann Lewis is a professional librarian with more than thirteen
years experience in public and special libraries. She received her
M.S. from the University of North Texas and her Community Librarian
Certificate from the Province of British Columbia.
Ms. Lewis was born in Des Moines, Iowa, and attended public schools
there. She received her A.A. from Stephens College where she was named
Outstanding Junior and was the college newspaper's
photographer /reporter. She received her B.S. from Syracuse University
where she majored in Journalism and Political Science. She was an
officer on the Student Activities Council and in Pi Beta Phi sorority.
While residing in British Columbia, Canada, Ms. Lewis studied
librarianship in a provincial education program and was certified as a
Community Librarian. She served as the Director of the Vanderhoof
Public Library in Vanderhoof, B.C., for three and a half years. During
her directorship she established a local history collection and adult
outreach services. She also reorganized the volunteer program.
After returning to the U.S., Ms. Lewis served as the Director of the
Oxford Memorial Public Library in Oxford, N.Y. for three and a half
years. She managed an active readers advisory service and implemented
an extended elderly outreach program.
After her 1978 move to Texas, she was responsible for organizing a
technical library in an international packaging corporation. During
her six years at Tetra Pak, she established branch documentation
centers and addressed numerous seminars about the importance of records
and information management.
During this period, Ms. Lewis also attended the School of Library and
Information Science at the University of North Texas part -time. She
received her Master of Science in Library Science in 1988.
Since December, Ms. Lewis has been a Reference Librarian at the
Carrollton Public Library. She has written genre bibliographies,
compiled information desk procedures, and completed deselection
projects.
Ms. Lewis has a son, Charles Marvin Sperry, a Texas A &M graduate, who
works in Big Sky, Montana. Her daughter, Ferne Marie McDonald, is a
Murray State College graduate and attends Oklahoma State University.
BEVERLY ANN LEWIS
GOALS FOR THE PARIS PUBLIC LIBRARY
1. To direct the Library in its role as a provider
of free access to services, resources and
facilities which fulfill the informational,
educational and recreational needs and interests
of the citizens of Paris and Lamar County.
2. To subscribe to the principles of the American
Library Association's Library Bill of Rights,
Freedom to Read Statement, Statement on Labeling,
and Free Access to Libraries for Minors and the
Texas Libraries Association's Intellectual
rrunan- crnrumont_
3. To administer adult and children's programs
which enhance goals noted in the Library's
Mission Statement.
4. To maintain the collection according to
professional selection, deselection and community
needs criteria.
5. To promote the Library, its services, programs,
resources and facility.
6. To foster productive staff relations and friendly,
knowledgeable patron service.
7. To manage cost effective Library operations.
I
M I N U T E S
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, December 14, 1988
The Paris Public Library Advisory Board met for a
Christmas social at 4 p.m. on December 14, 1988 at the home
of Mr. and Mrs. William Hagood. Board members present were
Rogene Patterson, Beth Shelton, William Neely, Virginia
Gibbs, Jean Gibson, Eric Tate and Frances Ellis, Secretary;
with Jackie Alsobrook absent. Library Director Beverly Ann
Lewis; Pamela Sidnell, Youth Librarian; Roslyn Sample,
Library Assistant; City Manager Mike Malone; Dick Boots,
Community Facilities Director; Sue Smith of the Main Street
Project; Claire Haslam, President of the Friends of the
Library and Past President Sally Cecil also attended.
The minutes of the November 15, 1988 meeting were
approved as circulated.
City Manager Malone complimented the Board, Staff and
others on the work of the Library and extended greetings for
the season.
Chairman Hagood presented a plague of appreciation from
the Board to Mr. Boots for his leadership in promoting and
Supervising the creation of the enlarged and renovated
Library and wished him well in his new assignments.
Mrs. Ellis presented a statement of appreciation from
the Board to Roslyn Sample for her loyalty to the Library and
+or serving as Interim Director on three separate occasions.
Ms. Lewis discussed the financial and statistical
reports advising that the attendance account had been dis-
continued because an accurate method of counting was not
,avai 1 abI e. The total circulation to date was 18,0422; a
bonafide count of adult and juvenile reference assistance was
,13...-5. Eleven programs had been attended by 163 persons;
Interlibrary Loans were 40 and going up. She reported that
the November adult accessions totaled 3:15 new books and will
give this report each month.
Page 1 of y
Paris Public Library Advisory Board
Minutes - December 14, 1988
Page 2 of 2
Mrs. Ellis moved that $150 be approved for Christmas
decorations for the Library, and this motion was seconded,
discussed and passed.
Ms. Lewis invited all members to visit the Library to
see the holiday decorations; especially the tree decorated by
6th grade Girl Scouts who placed the decorations mostly at
their own eye level.
The meeting was adjourned at 5 p.m.
~
___
r',�//ces Ellis, Secretary
M I N U T E S
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, January 18, 1989
The Paris Public Library Advisory Board met January 18,
1989 at 4 p.m. in the Library Gallery with Chairman Bill
Hagood presiding. Board members Rogene Patterson, Beth
Shelton, William Neely, Virginia Gibbs, Jean Gibson, Jackie
Alsbrook, and Frances Ellis, Secretary, attended. Library
Director Beverly Ann Lewis and Claire Haslam, President of
the Friends of the Library, also attended.
The minutes of the December 14, 1989 meeting were
approved as circulated.
Ms. Lewis presented the City budget report and the
Library statistical report. She advised that volunteers would
begin work on the membership card files and a report would be
available in a few months.
During her Director's report, Ms. Lewis invited Board
members to go into the Library to see the arrangement of
former Director's pictures on the wall opposite the adult
card catalogs. She asked for two signatures on the check to
pay for the two Christmas wreaths from Reep's Furniture. She
also announced the Library's special funds such as the Love
Fund were now being managed by the City Finance Director,
Gene Anderson, who is researching where to deposit them for
the best interest.
Chairman Hagood asked that quarterly reports be made on
these accounts to the Board. Ms. Lewis said that reports
would be provided and that there are many places where the
money could be beneficial.
Ms. Lewis said she had written Mrs. John Love earlier
this month to answer her letter of regret at not being able
to attend the 1987 Dedication.
She and Mrs. Alsobrook announced the February 15 meeting
of the Texas State Library Association for the annual
Legislative Day in Austin, and presented each Board Member
with a copy of the January 1989 Texas Library Friends and
Trustees Newsletter, the Library Bill of Rights, and other
pertinent statements for Board Member's files.
Ms. Lewis discussed the December accession list and said
that 83 videos had been received from the MacArthur
Foundation and would soon be on the shelves. She said the
rotating NETLS video collection of 30 videos is changed every
3 months.
Paris Public Library Advisory Board page 2 of 2
Minutes - January 18, 1989
She discussed the method of collecting fines which
amounted to $5,722.21 in 1988, and noted that the overdue
file is searched and that patrons are required to pay their
fines before books are checked out.
She discussed the book circulation policy noting colored
dots on book spines indicate the limit number and that
posters have been placed around the Library to advise patrons
of the change.
She asked for volunteers to help plan exhibits in the
two display cases: the flat one for historical items and the
tall one for collections. Frances Ellis volunteered for the
former and Virginia for the latter. They will meet with the
Director to set up a schedule for the year.
Mrs. Haslam discussed the new membership cards for the
Friends and recent comments about the literacy fund donation.
The Director announced receipt of a $200 gift from the
Newcomers Club project - a handmade quilt which Mrs. Gibson
had won.
The February 22 meeting will be changed from the usual
third Wednesday because of the TLA meeting.
The meeting adjourned at ,5:30 p.m.
Date Approved Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, February 22, 1989
The Paris Public Library Advsory Board met in regular session
February 22, 1989, at 4:00 P.M. in the Library Gallery with Chairman
Bill Hagood presiding. Board members present were Rogene Patterson,
Beth Shelton, William Neely, Jean Gibson and Frances Ellis,
Secretary. Absent were Virginia Gibbs, Eric Tate, and Jackie
Alsobrook who was in Austin speaking before the Texas Legislative
House Appropriations Committee. Library Director Beverly Ann Lewis
and Clair Haslam, President of the Friends of the Library, also
attended.
Minutes of the January 18, 1989, meeting were approved as
corrected to add the following to the end of the sixth paragraph:
"and express the Library's appreciation for her late husband's
bequest to Paris Public Library."
Ms. Lewis presented the Library Budget Report advising the
Building and Grounds line item was 42.31% expended because this is a
contracted service paid up front.
She discussed the Monthly Status Report. The January total
circulation was 10,740 and the year to date total circulation is
36,655.
Ms. Lewis distributed the January 1989 Accessions Lists which
included 107 adult fiction titles, 172 adult non- fiction titles, 30
juvenile fiction titles and 5 juvenile non - fiction titles.
Non -print materials included 112 videos and 7 audio cassettes.
She advised Gene Anderson, City Finance Director, would attend
the March 15 meeting to discuss the Library accounts. On behalf of
the City, he acts as custodian for the accounts; however, the
Library Director and /or Library Board officers will continue to
manage them.
She also advised the procedure for memorial donations. A
memorial selection is generally made from new titles which have
already been received. When a title on a specific subject area is
requested, the doner is advised the request will be reviewed and a
decision made according to the needs of the collection.
When a book is donated as a memorial, the doner is advised it
will be accepted according to the guidelines for all donations -
that is, it becomes the property of the Library and will be added to
the collection if needed.
Ms. Lewis reported on the February 15 Legislative Day sponsored
by the Texas Library Association. Nearly 500 librarians met in
Austin and discussed library funding with their individual
legislators. She said the Association supports funding at no less
than the Level III funding budget request of the Statewide Library
Development Program because failure to do so would result in the
loss of $4.7 million of federal funds.
The Board members discussed Mrs. Alsobrook's trip to Austin
this date and the general concensus was to ascertain whether or not
they would be paid by the Texas Library Association.
Ms. Lewis advised a new copier would be purchased by March 1,
using funds from the Bond Money Account.
She advised the eighty -three videos from the MacArthur
Foundation grant were circulating well.
"Creature Features" will be the theme for the Summer Reading
Club beginning the first week of June through the third week in
August. Scheduled activities will take place on Thursdays and
Saturdays. She asked if the Friends could underwrite the program.
She commented on the efficiency of Pamela Sidnell and Vivian
Marshall who were responsible for professional and operational
matters while she was on a week's leave and in Austin.
She said she was researching a Detection System which would
cost from $17,000 - $20,000 and would present more information at a
later meeting. More than 45,000 items would have to be tagged and
it could be necessary to hire temporary personnel to complete the
project.
Mrs. Haslam announced a Champagne /Dessert Book Review to be
held April 17 at the Holy Cross Episcopal CHurch at 7:00 P.M.
The meeting adjourned at 5:15 P.M.
SZ-- e
Date Approved Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, March 15, 1989
The Paris Public Library Advisory Board met in regular session
March 15, 1989, at 4:00 P.M. in the Library Texana Room with
Chairman BIll Hagood presiding. Board members present were Rogene
Patterson, Beth Shelton, Jean Gibson, Jackie Alsobrook, Virginia
Gibbs and Eric Tate. Absent were William Neely and Frances Ellis.
Library Director Beverly Ann Lewis also attended.
The February 22, 1989, Minutes were approved as circulated.
Ms. Lewis presented the Budget Report which indicated that
while we are 41.6% into the Fiscal Year, the Library has spent just
37.2% of its budget.
The Statistical Report indicated February circulation was
10,558 which is an increase of 1,256 from one year ago. The total
todate is 47,213 compared to 39,673 a year ago - an increase of
7,540.
Ms. Lewis noted the emphasis on non - fiction acquisitions
because of their abundant availability this time of year and the
special prices many publishers are offering.
Gene Anderson, City of Paris Finance Director, gave the
following report on the Library's Trust Funds as of February 28,
1989:
A. J. A. Love. Balance $45,122.89. This money is deposited
in a single C.D. at American Federal Bank and will mature 10/30/89.
It is a non - expendible trust and only the interest on the original
amount of $29,870.07 may be spent. No specific use was stipulated.
B. Wilbor- DeShong Trust Fund. Balance $35,756.89. This money
deposited in a single C.D. at American Federal Bank and will mature
09/18/89. It is a discretionary fund with the Board and the Will
stated the preference was for the money to be spent on books.
C. Poteet Trust Fund. Balance $16,013.71. This money
deposited in a single C.D. at American Federal Bank and will mature
09/18/89. It is an expendible fund and no specific use was
specified in the Will.
D. The Love Fund interest is in a Money Market Account and the
balance is $2,108.74 at First Federal Savings.
Total trust funds balance is $99,002.23 with $29,870.07 of that
non - expendable.
Ms. Lewis commented it would be a mistake to do anything
regarding these funds until the fall when they mature and suggested
the matter be discussed in the August Board meeting. She suggested
using only the interest monies and leaving the principals intact.
Chairman Hagood asked Ms. Lewis to generate a "Wish List" stating
how monies could be used. She replied that supplementing the book
budget and underwriting programming are critical areas of need.
Mr. Anderson reminded the Board the authorization signatures on
the Money Market account need updating. This matter will also be
discussed and acted upon at the August meeting.
Ms. Lewis advised the Display Committee met and reviewed the
guidelines and waiver form for accepting displays for the Library
cases. The difficulty is in organizing and setting up interesting,
appropriate displays but the Committee has a tentative schedule and
the first display should be in place in early April.
The Board was advised Mrs. Alsobrook's expenses from her
February 22 trip to Austin to speak before the House Appropriations
Committee were paid by the Texas Library Association. She reported
a seeming lack of enthusiastic support for Library causes while she
was there, and urged everyone to contact their legislators to
promote libraries.
The Summer Youth Department schedule was detailed by Ms. Lewis.
It will be a two -part schedule with Summer Activities to include
films, projects, and a pet parade for all area youth to enjoy. The
Summer Reading Club will involve youth grades K -8 and include
reading assignments and drawings for prizes from area merchants.
The Cardholders Status Project will begin officially April 1,
Ms. Lewis announced. Supervisors are Library volunteers Martha
Crenshaw and Win Drake. They will be responsible for verifying,
updating and /or purging the approximately 24,800 patron cards.
Also, cardholders will be encouraged to call in and provide the
information. Public service announcements will be made and Ms.
Lewis will comment about the Project in her March 26 newspaper
column.
Chairman Hagood gave the Friends of the Library report and
provided details of the April 17 book review reception at Holy Cross
Church. Ms. Lewis noted the Friends are staffing the Ramses II
exhibit in the Library Gallery.
Ms. Lewis advised there will be just two free public
typewriters in an effort to reduce costs, and the age restriction
for their use was dropped.
Regarding the four Jerry Bywaters murals which hang in the
Library, Ms. Lewis suggested a plaque be placed next to each one
noting the artist's name, his date of birth and death, the year the
painting was executed, and its title if there is one. Mrs.
Alsobrook made a motion stating same, Mrs. Gibbs seconded it and the
motion carried.
The Director's Remark included the following:
Everyone is encouraged to attend the Ramses II exhibit
sponsored by the Paris Area Arts Alliance which will be in the
Gallery through Sunday, March 19.
The Library staff has begun parking near the street to allow
patrons easier access to the entrance.
The Library telephone will no longer be answered in the
public areas. Two staff members have been assigned this
responsibliity which will facilitate more professional
communitations.
There have been several memorial donations for Nancy Poteet
who worked at the Paris News for many years. Ms. Lewis will set up
a small display which will also include the book she wrote.
Ms. Lewis identified a need for biographical materials in the
reference area. She mentioned the Encyclopedia of World Biography
15- volume set which costs approximately $795 with annual updates
approximately $85 would be quite useful. She advised she would
speak to the Friends group about this need. Mrs. Alsobrook
suggested taking memorial donations for it.
Chairman Hagood advised Board members to begin thinking about
suggestions for nominees for the City Council to consider for
filling the upcoming three vacancies on the Board. In June, the
terms of Hagood, Patterson, and Alsobrook expire. Mrs. Alsobrook
reminded the Board that in the past, only recommendations (rather
than appointments) would be considered.
The meeting a ourned at :08 P.M.
ThC -- ------ - - - - -- k - - --
Da a Approved Eric Tate, Acting Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, April 19, 1989
The Paris Public Library Advisory Board met in regular session
April 19, 1989, at 4:00 P.M. in the Library Gallery with Chairman
Bill Hagood presiding. Board members present were Beth Shelton,
Virginia Gibbs, Rogene Patterson, Jackie Alsobrook, Eric Tate and
William Neely. Absent were Jean Gibson and Frances Ellis. Library
Director Beverly Ann Lewis and Friends President Claire Haslam also
attended.
The March 15, 1989, Minutes were approved as circulated.
Ms. Lewis presented the Budget Report which is on target
through the first six months of this fiscal year. Personnel costs
are kept lower by use of a Green Thumb worker. (Green Thumb is a
Federally funded program which sponsors older workers free of charge
to qualifying agencies.)
The Statistical Report noted an increased total circulation of
8,690 items over the same period last year. Reference transactions
have increased for both juvenile and adult patrons.
Of the 174 March new adult titles, 63 were added as the result
of memorial contributions. The selection focus will be on fiction
titles in the next two months.
Mrs. Shelton asked about the number of books the Library
looses. Ms. Lewis stated approximately 1,500 are officially checked
out and recorded as overdue. However, until an inventory of the
collection is taken, it isn't possible to determine how many items
are missing.
The Display Committee will set up a display of Coca Cola
memorabilia and related books for the first half of the summer.
The Jerry Bywaters archivist at SMU will send all pertinent
information about the four paintings in the Library. Appropriate
notations will be put on plaques which will be placed next to each
painting.
Mrs. Haslam reported the recent book review was very successful
and the people at Holy Cross Church were very cooperative.
Unofficial count on ticket sales was 108.
Ms. Lewis discussed Library participation at the upcoming YWCA
Art Fair. She advised a staff member will be a strolling sandwich
board advertiser which will promote reading and summer youth
activities. Julie Yerby will wear the sandwich board and will also
stamp children's hands with the special summer reading stamp.
Ms. Lewis proposed the Library obtain a concrete and brick
bench to place under the oak tree near the main entrance sign. An
initial estimate on one which would match the new sign was $600.
Other bids would be solicited. She advised Bond money would be used
if available; if not, foundation funds could be used. Virginia
Gibbs moved to do this and Rogene Patterson seconded the motion. It
was approved by the Board.
The Director's remarks included the following:
Collection Development includes comparing authoritative lists
of recommended books against the library's own collection. She
noted our Library owns all of the recently announced Pulitzer Prize
winning titles. Also, we own 13 of the 15 fiction titles from the
American Library Association's "Notable Books" List and 8 of the 11
non - fiction titles. The New York Times Book Review Best Seller
lists are posted weekly and we have consistently owned more than
ninety -five percent of those titles.
Ms. Lewis attended the Texas Library Association's annual
conference in Houston last week and she gave each Board member a
written report about it. She also gave a brief summery today and
noted resource sharing and automation standards would be of major
concern for Librarians in the near future.
Beginning in May, the library staff will begin the "Read, Weed,
and Smile" project. The purpose of this project is to evaluate the
entire collection and to withdraw any items whose physical condition
does not justify their existence on the shelves. The result will be
a collection which is more appealing, more useful and ready for
tagging when the detection system is installed. Ms. Lewis added she
will be visiting area libraries in May to evaluate various detection
systems in preparation for a June recommendation to the Board.
Chairman Hagood reminded Board members about providing
suggestions for nominees for the City Council to consider for
filling the upcoming three vacancies on the Board.
The meeting adjourned at 5:05 P.M.
- - -1�'- - - - l
- --- - - - - - - - -
Date Approved William Neely, Acting S cret ry
PARIS Pt'BLIC LIBRARY
MEMORANDUM
DATE: April 18, 1989
TO: Library Advisory Board
Library Staff and Volunteers
FROM: Beverly Lewis z'�A L
RE: Texas Library Association Conference
April 12 - 15, 1989
Attached please find my report about the above - referenced conference which
I attended last week in Houston.
Public and school libraries of all sizes were represented by the nearly
five - thousand attendees and the workshops focused on topics of concern to
librarians, administrators, friends of libraries, trustees and volunteers.
In short, it was a most worthwhile conference!
CC: Michael E. Malone
PARIS PUBLIC LIBRARY
TEXAS LIBRARY ASSOCIATION CONFERENCE
APRIL 12 -15, 1989
HOUSTON, TEXAS
Report by Beverly Lewis
INTRODUCTION:
The theme for TLA's 1989 conference was "Libraries: Up, Up, and Away"
which was quite appropriate because the conference focus was primarily
upon preparing libraries for great achievements in the next decade by
successfully managing them in this decade!. We realize how much we must
accomplish in our libraries because of increased demands yet we must be
both practical and creative in our services and programs because of
decreased funds. As we finish this decade, library administrators must
not only strive to maintain current levels of service, but must look ahead
to obtaining shared resources to provide increased services which are
expected by our communities at large. No longer can we be content with
just minimum services and collections - we must offer citizens the widest
range possible of relevant materials, information and programs.
The workshops and programs I attended were very much in keeping with
the conference theme. A synopsis of those I believe were the most useful
follows.
"RESOURCES FOR ALL TEXANS: RESOURCE SHARING AND RECIPROCAL BORROWING IN
THE LONE STAR STATE ":
Discussions at this workshop centered around the need for libraries
of all sizes to better utilize their resource sharing capabilities. From
InterLibrary Loan procedures which use the postal service for both
ordering and transporting materials, to automated systems which use
telecommunications for same, it is necessary for libraries to cooperate
with each other to extend local collections.
No longer can small and medium -size libraries provide all materials
for their patrons - even large public libraries are having difficulties
doing so because of shrinking financial support. It is increasingly
necessary to reply on the resources of other libraries and indeed this
makes sense because in certain instances it doesn't make sense
economically or space -wise to own materials which can not justify their
existance in our collections.
There is agreement generally among librarians that we must share and
borrow. Discussions, and some controversy, centered mainly around the
issue of establishing /maintaining depository libraries and their funding.
No monumental decisions were forthcoming from this workshop but the
give and take of comments made participants aware of the need for
cooperation in this area.
"ENTICING THE LITERATE, NON- READING YOUNG ADULT INTO THE LIBRARY ":
This program's title caught my attention because I know we need to
succeed in this area in our Library and I was interested in learning what
author Gary Paulsen, author of two Newbery Honor Books: Hatchet and
Dogsong had to say about the matter. He discussed the issues involved in
why kids who can read don't and his consensus was that reading has been
too closely associated with schoolwork and often perceived almost as
punishment. He noted the majority of kids with high reading skills too
often only read when it's required, and seldom for pleasure, and those
with low reading skills only read when there is absolutely no other choice
but to do so. He writes for that small majority which reads for pleasure
and believes a mandatory silent reading session during the school day
would be very beneficial because it would introduce kids to the fun of
reading and consequently to its usefulness. Kids relate to interesting
facts and stories which make sense in their language, and certainly to
reading which entertains.
And, as many of us agreed, entertainment can often be quite
educational - it's the enticement to begin reading which is most difficult
to establish. In the public libraries, the enticement can be programs
which promote further inquiry into a subject via the printed format. Or
it can be the involvment by kids in producing their own reading materials.
Or the concerned professional librarian who suggests additional
information in the form of fun, interesting material for leisure reading.
Whatever methods prove successful, those methods are what we must utilize!
"LIBRARY VOLUNTEERS: PLEASURES AND PITFALLS ":
Small and medium -size public libraries can reap enormous benefits by
having a well organized volunteer program. Volunteers can assist paid
staff, perform useful but not necessarily critical tasks, and augment
services and programs. Volunteers do not replace paid staff and this
should be made clear to all concerned.
The more organized and formal the program, the less problems will be
encountered. Position descriptions should be available and a volunteer
should be recruited, interviewed, selected, supervised, and evaluated just
like other employees. Attendance records should be kept and
projects /tasks completed recorded /publicized. The two main differences
between volunteer staff and paid staff are usually the evaluation is not
written and the recognition is not monetary.
Recognition is often the key to the success of a volunteer program
and library administrators must not forget that a simple greeting and
thank you to a volunteer go a long ways in ensuring merit performances and
continued service. Of course, recognition can be more elaborate and we
discussed other ways in which a library with a small budget can say thanks
but I won't mention them now because of the surprise factor!
"PROJECT LEADERSHIP: STATEWIDE LIBRARY AUTOMATION STANDARDS ":
This open forum drew a most concerned standing- room -only crowd and
was scheduled to provide TLA members with an opportunity to ask questions
about and provide input for the State Library's proposed document about
automation standards. The Library Development Division's intent is for
libraries to follow the standards and thus be more confident that funds
committed to major automation activities would be wisely spent and that
their large machine readable database files could be transferred to newer
systems. Also, most automation projects funded by the State Library with
state or federal funds would be required to follow the standards beginning
September 1, 1990.
The overall consensus was that automation standards are necessary
because of the increasing interdependency of libraries. However, comments
by TLA members focused on three major areas of concern: (1) No provision
has been made for library size differences. In other words, small,
community libraries should not have to provide the same type of automated
system as Dallas Public. (2) No provision was included for the phasing
in of automation. In many libraries, automation is more practical in
phases, for example, on -line public access catalogs first, followed by
circulation. And (3) the timing on this proposal is poor because library
professionals have not had adequate time to study it and to respond.
The Division announced it planned to submit these standards to the
Library Services Construction Act Advisory Council in early May.
Hopefully, the proposal will be rewritten before submittal, taking into
consideration the obvious dismay expressed by those present at the
Conference. I have written a letter stating my concern for the reasons
noted above. After all, we have managed for several years to fund and
establish automation projects and I believe we should not rush into
adopting unrealistic, impractical standards although I know they are
ultimately necessary.
"HUMANITIES PROGRAMS IN LIBRARIES ":
This excellent program provided an introduction to funding
opportunities and available Humanities programs by the National Endowment
for the Humanities and the Texas Humanities Resource Center. Both
agencies have a wide range of assistance available which includes reading
lists, traveling art exhibits, speakers, and complete guidelines for
producing local public humanities programs.
Much literature was available and I collected that which I felt would
be useful. Adult reading and subsequent group discussions about recent
titles - somewhat along the format of the Great Books program - have
proved popular in many public libraries and it is my goal to begin a
similar program here.
CONCLUSION:
This was my first TLA Conference and I am glad I attended. And
because I believe that knowledge gained can be more beneficial when
shared, I wrote this report.
One final note of importance. We in the Northeast Texas Library
System can be very proud of Elizabeth Crabb, our talented NETLS
Coordinator, because she was honored with the prestigious TLA
Distinguished Service Award. Those of us who know Elizabeth realize the
award recognizes her many years of dedicated service to public libraries
and, perhaps most importantly, it recognizes her concern for NETLS
libraries, both large and small, which is manifested in her willingness to
assist with problems and promotion whenever requested.
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, May 17, 1989
The Paris Public Library Advisory Board met in regular session,
May 17, 1989, at 4:00 P.M. in the Library Gallery with Chairman Bill
Hagood presiding and the following members present: Beth Shelton,
Rogene Patterson, Eric Tate and Frances Ellis, Secretary. Absent
were Virginia Gibbs, Jean Gibson, and William Neely. Library
Director Beverly Lewis Campbell and Friends President Claire Haslam
were also present.
The April 19 meeting Minutes were approved as circulated.
Mrs. Campbell presented the Budget Report, noting the
Department expended just 49.11% of the book budget in the first
seven months of the fiscal year.
The Statistical Report showed a total circulation increase for
this year to date of 17.6% from last year. The April increase from
one year ago was 20.4%
Accessions totaled 61 adult fiction, including the remaining
titles by the late Louis L'Amour, 92 adult non - fiction, 85 juvenile
fiction, and 42 juvenile non- fiction. Also added to the collection
were 27 videos and one audio cassette.
The Library Director received information about Jerry Bywaters
and the four murals he painted for the Library from Dr. Sam
Ratcliffe, Curator, Jerry Bywaters Collection on Art of the
Southweat, S.M.U. Dr. Ratcliffe provided a copy of a 1985 interview
with Mr. Bywaters where he discussed the murals, advising the first
one was of John Chism, Paris cattleman, who was buried on West
Washington; the second was of David Crockett, early Texas pioneer
who came through Paris; the third was of fighting the March 21,
1916 Paris fire; and the fourth was to feature the dedicated people
of Paris who worked to rebuild the city. Mr. Bywaters was paid $425
by the Federal Public Works Art Project for the four oil on canvas
murals.
Appropriately inscribed plaques will be made and the Board and
the Friends of the Library will plan a special event for the
re- dedication of the murals and to honor the artist and his family.
Mrs. Campbell noted the Summer Activities Program would begin
June 3 with a Perfect Pet Parade in Bywaters Park and registration
in the Library for the Summer Reading Club. Mrs. Haslam advised
the Friends would underwrite expenses for the summer youth
activities and invoices should be given directly to Mrs. Martha
Hickman, Friends Treasurer.
A set of "Friendship Cards" designed by Richard Poteet, the
late Nancy Poteet's son, was distributed for perusal. The Board
agreed not to sell items other than the Library Anniversary Plate at
this time. Eric Tate moved Mr. Poteet be notified; motion seconded
and passed.
Mr. Tate moved the Advisory Board provide a membership for the
Chairman to the American Library Trustee Association, a Division of
the American Library Association. The cost would be $85 and
benefits would include publications on important topics of library
trusteeship and workshops. The motion was seconded and passed.
Mrs. Patterson moved that money from the Money Market Account
be used to purchase a new set of World Book Encyclopedias. The 1979
set from the Youth Department would be utilized as a trade -in to
obtain a $70 discount. The motion was seconded, discussed and
passed.
Mrs. Ellis moved the Advisory Board support the Director's
proposal to extend open hours until 8:00 P.M. on Tuesdays and
Thursdays beginning in October. The motion was seconded, discussed
and passed. The Director has submitted a preliminary budget request
for additional personnel compensation. The Library would open to
the public at 10:00 A.M. those days to allow time for professional
development meetings.
Mrs. Campbell announced she would speak to the Blossom Middle
School reading classes May 23 about reading and the Library's summer
activities.
Mrs. Campbell also expressed appreciation for the wedding gift
from the Board members.
The meeting adjourned at 5:15 P.M.
Date Approved Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, June 21, 1989
The Paris Public Library Advisory Board met in regular session, June
21, 1989, at 4:00 P.M. in the Library Gallery with Chairman Bill
Hagood presiding and the following members present: Jackie
Alsobrook, Virginia Gibbs, Jean Gibson, William Neely, Rogene
Patterson, and Frances Ellis, Secretary. Absent were Beth Shelton
and Eric Tate. Library Director Beverly Lewis Campbell was present.
The May 17, 1989 meeting minutes were approved as circulated.
Mrs. Campbell presented the Budget report, noting the Department has
expended 58.46% of its total budget and approximately $42,000 of the
$50,000 budgeted for books and other collection materials.
Monthly circulation continues to increase and in May the Library
circulated 24% more items than in the same month last year. The
Statistical Report shows a total increase for this year to date of
18% from last year. Mrs. Campbell said June 20th was the largest
circulation to date and 1,100 items were checked out - about half
juvenile and half adult titles.
She explained the Dial -A -Story machine malfunctioned in the last
electrical storm and has been sent to the manufacturer for repair.
However, the telephone recording now advises callers to come to the
Library and check out a good book to read.
Accessions totaled 159 adult fiction, 179 adult non - fiction, 75
juvenile fiction, and 36 juvenile non - fiction titles. Mrs. Campbell
noted only 16 videocassettes arrived out of a large order of mostly
instructionals.
The Chairman said the City Council of the City of Paris had approved
the reappointment of Board Members Jackie Alsobrook, William Hagood,
and Rogene Patterson for terms of three years each, beginning July
1, 1989, and ending June 30, 1992.
Mrs. Campbell noted the Agreement Form had been approved by the City
Council of the City of Paris for use when exhibits are on loan to
the Library. A copy is attached. The Coca Cola exhibit, most of
which is from the Mr. & Mrs. Johnny Williamson of Paris, is still in
place.
Regarding a detection system, Mrs. Campbell said she had visited
four libraries and still had two more to visit. Two systems
evaluated to date include (1) CheckPoint and (2) Tattle Tape. The
former utilizes a sensing beeper placed under the pocket of the book
which would have to be removed when the Library's technical systems
are automated. The latter, a 3 M product, utilizes a magnetic strip
in the binding which could still be effective after automation is in
place. Both systems cost between $15,000 and $20,000. She advised
the goal is to have a detection system functioning before the 1990
major reference books arrive but the weeding project must be
completed first.
Mrs. Alsobrook requested the Board members start thinking about
someone else to serve as the NETLS Lay Representative because she
has served for ten years. Also, this past year, because of illness
and career responsibilities, she was unable to attend three of the
four NETLS meetings. She noted it is important, too, that a
reliable alternate representative be selected to attend when
necessary. The amount of State funding for the Library depends, to
a small percentage, upon attendance at the meetings.
Board members also discussed inviting NETLS to hold a meeting or
workshop in this Library.
Mrs. Gibbs moved a memorial be given by the Board for a former
member, Colonel James Lynch, who died June 12, and that the Director
make an appropriate slection using funds from the Endowment Fund.
Motion seconded and passed.
Chairman Hagood approinted Mrs. Ellis and Mrs. Gibbs to serve as a
Nominating Committee to report back at the July 19 meeting.
Mrs. Campbell discussed the importance of an updated Materials
Selection Policy and the Request for Reconsideration of Materials
Policy and form. She presented them, copies of which are attached,
and explained they closely follow those recommended by A.L.A. and
T.L.A. She reviewed the critical portions of each for the Board.
Mrs. Alsobrook moved the Board approve the Policies and form.
Motion seconded, discussed, and passed.
Mrs. Campbell reported the Summer Reading Club program is
successfully under way. More than 250 are registered and 20 have
already achieved their Club goals.
She called attention to the new seat under the oak tree in front of
the Library. It was custom built by a local contractor with brick
that matches those used in the main entrance sign. It cost $770 and
the left -over bricks are stored in the Library's basement.
She advised the Texas Reference titles are now intershelved with the
adult Reference collection which will facilitate research for both
patrons and staff.
A new Readers Advisory Service includes shelving "Staff Favorites"
in a specially designed display area adjacent to the new fiction
titles. Each staff member will be responsible for stocking those
shelves for two weeks on a rotating basis. Patrons have already
expressed interest in what the staff recommends!
The meeting adjourned at 5:15 P.M.
Da Approved Frances Ellis, Secretary
EXHIBIT AGREEMENT
STATE OF TEXAS§
COUNTY OF LAMAR§
Know all men by these presence that neither the City of Paris nor the
Paris Public Library will be responsible for items which are on loan to
the Library for display purposes. The City of Paris and the Paris Public
Library will assume no obligation for materials loaned to the Library for
display any place in the building, whether in the locked display cases or
in any other location.
It is the policy of the Library to keep the display case locked at all
times and the building locked at all times other than regular business
hours.
It is the responsibility of each individual owner of property placed in
the Library to obtain insurance if he /she deems it necessary.
Each person placing materials in the Library for display purposes is
required to sign this agreement as a condition of the Paris Public
Library's accepting the following described property for display:
(description of materials displayed)
The City of Paris and the Paris Public Library shall not be liable or
responsible for, and shall be saved and held harmless by
(exhibitor)
from and against any and all claims and damage of every kind, for damage
to or loss of property, arising out of or attributed, directly or
indirectly, to the operations of the Paris Public Library or the
performance or failure, to perform by the City of Paris or Paris Public
Library, their officers, employees or agents, under this agreement,
including claims and damages arising in whole or in part from the
negligence of City of Paris or Paris Public Library, their officers,
employees or agents.
PARIS PUBLIC LIBRARY
MATERIALS SELECTION POLICY
SELECTION PHILOSOPHY
The Paris Public Library subscribes to the selection principles
contained in the Library Bill of Rights, The Freedom to Read
Statement, and the Freedom to View Statement adopted by the American
Library Association and the Texas Library Association Intellectual
Freedom Statement.
SELECTION CRITERIA
The Paris Public Library acknowledges its responsibility to collect
materials and to organize and make those resources available for the
citizens of Lamar County.
The main goal of the Paris Public Library Materials Selection Policy
is to ensure the maintenance of a collection with the highest
quality public library-,materials possible for all reading levels.
Selection of all 'formats of library materials will be guided by the
following criteria:
INFORMATION ACCURACY
MATERIAL FORMAT AND PHYSICAL CONDITION
SUBJECT COMPREHENSIVENESS AND TREATMENT DEPTH
PRESENTATION CLARITY AND LOGIC
ARTISTIC PRESENTATION OR FICTION ORIGINALITY
REPRESENTATION OF VARYING VIEWS AND TASTES IN RELATION TO THE
ENTIRE LIBRARY COLLECTION
SUSTAINED INTEREST OR POPULAR APPEAL
AUTHOR EXPERTISE OR REPUTATION
COST
SELECTION RESPONSIBILITY
Ultimate responsibility for selection lies with the Library
Director. The Director makes selections and also receives selection
assistance from designated staff members.
Because every title cannot be read nor every media production viewed
or heard before purchase, professional selection tools are utilized
as a source of information about available materials. These
selection aids, such as journals, subject bibliographies, and
reviews;, provide critical opinions about print and non —print
materials, and are utilized judiciously.
PARIS PUBLIC LIBRARY
REQUEST FOR RECONSIDERATION OF MATERIALS POLICY
Materials are selected for the Paris Public Library according
to the "Materials Selection Policy ".
Serious objections regarding Paris Public Library materials may
be brought to the attention of the Library Director by any
Lamar County resident. A completed "Paris Public Library
Request for Reconsideration of Material" form must be submitted
to the Library Director.
The Library Director will review the reconsideration request
and provide an official response.
It is a Paris Public Library goal, as stated in the "Materials
Selection Policy ", to present a variety of views and tastes in
library materials. Objections will not result in the banning
or labeling of library materials.
PARIS . PUBLIC_ LI.BRAR
REQUEST FOR RECONSIDERATION OF MATERIAL
Author
Title
Publisher Year Published
Reconsideration requested by
Telephone Address_
City ._. _._ State Zip
Paris Public Library Card 4
Please be specific in answering the following questions.
Cite pages when appropriate to do so.
Use back of 'form if additional space is needed.
1> What is your objection to the material?
2. What do you feel might be the result of reading or using this
material?
W h y '
O< Did you read or examine the material thoroughly?
If not,. what parts did you read or examine?
4. What do you believe is the theme or purpose of this material?
5. Do you believe the material is of any value?
If not, why? _
5. Are you aware of the literary critics' judgment of this material?
7. What material of equal literary quality would you recommend which
would convey as valuable a picture of and /or perspective on the
subject?
Signature Date Requested
Received by ___..... _.._ ...... __. _.,_ Date R e c e i v e d
RESOLUTION NO. 89 -076
WHEREAS, the terms of office of Jackie Alsobrook,
Rogene Patterson, and William Hagood, as members of the
Library Advisory Board of the City of Paris, will expire on
June 30, 1989; and,
WHEREAS, the Mayor of the City of Paris, Eric Clifford,
does hereby recommend the re- appointment of Jackie
Alsobrook, Rogene Patterson, and William Hagood, for a term
of three (3) years, beginning July 1, 1989, and ending June
30, 1992; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, that the re- appointment of Jackie Alsobrook, Rogene
Patterson, and William Hagood, to serve as members of the
Library Advisory Board of the City of Paris, for a term of
three (3) years, beginning July 1, 1989, and ending June 30,
1992, be, and the same are hereby approved and confirmed by
the City Council of the City of Paris.
Passed and adopted this 12th day of June, 1989.
Jam` -�-
Eric Clifford, Mayor
ATTEST:
Mattie Cunningham, Cit C er
APPROVED AS -TO FORM:
ayne City Attorney
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
JULY 19, 1989
The Paris Public Library Advisory Board met in regular session
July 19, 1989, at 4:00 P.M. in the Library Gallery with
Chairman Bill Hagood presiding. Member present were: Virginia
Gibbs, Jean Gibson, Beth Shelton and Frances Ellis, Secretary.
Library Director Beverly Lewis Campbell and Claire Haslam,
President of the Friends of the Library also attended. Board
members Jackie Alsobrook, William Neely, Rogene Patterson and
Eric Tate were absent.
Minutes of the June 21 meeting were approved as circulated.
Mrs. Campbell presented the Budget report, noting the
Department has expended 71.8 percent of its total budget for
the year. She said approximately $43,000 has been spent on
books to date.
She said the monthly circulation was down somewhat from June of
1988, probably due to a different incentive plan for the
children's summer reading club. However, total circulation to
date is up 14 percent from a year ago. Thirteen youth programs
this summer have included 512 young readers.
June accessions included 131 adult fiction titles and all of
the L'Amour books are in. Titles in the following categories
were also added: 92 adult non - fiction, 116 juvenile fiction, 61
juvenile non - fiction, and 38 videos.
Mrs. Gibbs reported for the nominating committee and the
following officers were elected: Bill Hagood, Chairman; William
Neely, Vice - Chairman; and Frances Ellis, Secretary.
Mrs. Campbell reported she previewed the best overall system
for a Detection System at the American Library Association
conference recently and discussed it with representatives from
the Knogo Library Assurance Corporation. A Knogo sales
technician visited the Library, demonstrated the sensitizing
and desensitizing capabilities, evaluated layout options, and
presented a bid for the entire system.
The Knogo system includes portable sensitizers, uses nearly
invisible magnetic strips, will not false alarm and is safe
near computers and for those with medical implants, etc.
The approximately $11,000 system is substantially less
expensive than others on the market. Board members approved
the Knogo system. However, Mrs. Campbell noted the City
Attorney advised obtaining bids.
Mrs. Gibbs moved Thomas Seay be the NETLS Alternate Lay
Reprsentative; motion seconded and passed.
Mrs. Campbell reported the Library still has dozens of Library
Commemorative plates on hand and members agreed they should be
promoted for sale at the reduced price of $5 each.
A two - volume set in a special case, Bird Life of Texas by Harry
Oberhouser, has been purchased as the memorial for Col. James
Lynch, former Board member. The cost is $125 and it will be a
reference title.
Mrs. Campbell advised she received a letter from Dr. Sam
Ratcliffe, Curator for the Jerry Bywaters Collection on Art of
the Southwest, SMU, noting they had determined titles for the
four panels: (1) Davy Crockett, (2) John Chisum, (3) Paris
Fire, 1916, and (4) Reconstruction. He suggested Skipper
Steely as knowledgeable to write a description for each
commemorative plaque.
She asked for a committee to work on organizing the
re- dedication event and exhibit of Bywaters paintings. Mrs.
Gibbs, Mrs. Gibson, Mrs. Campbell and Mr. Steely will serve on
the committee with Mrs. Ellis as chairperson.
Mrs. Haslam advised she had received a letter from the Internal
Revenue Service regarding the Friend's status. She and the
Chairman will review the matter. Also, she noted plans were
underway for a musical books review but the date and individual
have not yet been selected.
The Library Youth Department participated in the Bastille Day
celebration with a display of special books, art projects, and
face painting for 33 children.
The Northeast Texas Heritage Festival, to be held August 10 -12
at PJC, has a special promotion display at the Library
featuring books, clothing and tools. Also, books related to
our cultural heritage and customs have been grouped to serve as
temporary reference sources.
Mrs. Campbell and Ms. Sidnell, Youth Librarian, attended the
American Library Association's Annual Conference in Dallas
recently and their conference reports were distributed to Board
members. Mrs. Campbell noted the critical issue of access to
information was discussed at many seminars and workshops. Also
of interest was the increased attention to the video format.
Mrs. Campbell said August 23 would be a better date for the
next Board meeting because of the end of the summer reading
club activities during the third week of the month and the 23rd
was scheduled. She advised City Finance Director, Gene
Anderson, would provide an updated Library Accounts Report.
The meeting adjourned at 5:10 P.M.
Date Approved
Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, August 23, 1989
The Paris Public Library Advisory Board met in regular session
August 23, 1989, at 4:00 P.M. in the Library Gallery with
Chairman Bill Hagood presiding. Members present were Jean
Gibson, Rogene Patterson, Beth Shelton and Eric Tate. Library
Director Beverly Lewis Campbell and Friends of the Library
President Claire Haslam also attended. Gene Anderson, City
Finance Director, attended part of the meeting. Absent were
Board memebers Jackie Alsobrook, Frances Ellis, Virginia Gibbs
and William Neely.
Minutes of the July 19, 1989, meeting were approved as
circulated.
Mrs. Campbell presented the Budget Report, stating that at
83.33% into this fiscal year, the Library had expended 76.44%
of its funds. To date, a sum of approximately $45,000 has been
committed to collection materials.
Statistically, there was a 4% decrease in circulation from July
of last year, probably due to vacations and the different
incentive program for the children's Summer Reading Club.
However, the year -to -date circulation is still 11% ahead of
last year.
July was not a big month for receiving materials. The
accession lists noted 41 adult fiction titles, 221 adult
non - fiction, 28 juvenile fiction, 10 juvenile non - fiction and 9
videos.
City Finance Director Gene Anderson gave an update on the
Library trust funds. See attachment 1. The Board requested he
transfer the interest earned from the CDs to the money market
account to be used for purchase of materials and reinvest the
face amount of the three CDs at maturity in September for a
period of one year. Also, he noted that new signature cards
must be signed on all Library accounts.
Regarding memorial gifts, Chairman Hagood suggested we try to
get more publicity in The Paris News - perhaps a picture -
about donations and bequeaths.
Mrs. Campbell reported that bids had been taken for the
detection system. She recommended to the City Council that the
Knogo North America system be purchased at a cost of $10,780
plus $200 shipping.
Regarding the City, the Board requested the Finance Director
provide an accounting of expenses for the Library expansion and
renovation (bond money) and the balance so we can make future
plans accordingly.
The Bywaters Committee report was delivered by Mrs. Campbell
for Mrs. Ellis. The Committee will visit SMU August 30. See
Attachment 2.
One- hundred children achieved their Summer Reading Club goals
and were awarded Certificates of Achievement, had their names
listed on the Library Scroll of Honor, in The Paris News and
received randomly - selected treats from Club sponsors. Mrs.
Campbell requested the Board authorize payment for a thank you
advertisement to be placed in the newspaper to acknowledge the
sponsors. The Board agreed to that expenditure.
Friends' President Mrs. Haslam reported that plans for the fall
book review are not firm at this time, but hopes are for a
November date. She also reported the Friends organization has
agreed to provide docents for our Bywaters Exhibit.
Mrs. Campbell reported regretfully that Jackie Alsobrook will
not continue as our NETLS Lay Representative. She suggested
that we not appoint someone to fill that position until she has
been able to discuss the responsibilities of the position with
someone who might be willing to serve. The Board agreed to
that request.
Mrs. Campbell shared her prepared wish list with the Board.
Discussion followed, but no action was taken.
The meeting adjourned at 5:10 P.M.
-`�
Date Approved Beth Shelton, Acting Secretary
Attachment 1
LIBRARY TRUST FUNDS
AS OF AUGUST 15, 1989
(1) $29,870.07 initial donation; this initial amount constitutes an
unexpendable trust which cannot be spent. No specific use specified
for interest.
(2) Expendable trust for any purpose (hopefully for books); original
donation was $10,000.00.
(3) Expendable trust for any purpose; Original donation was $10,000.00.
(4) Donation for memorial books, etc.
AMOUNT
RATE
MATURITY
Love -CD (1)
$ 45,122.89
8.15
10 -30 -89
Wilbor- DeShong -CD (2)
35,756.89
7.90
09 -18 -89
Poteet -CD (3)
16,013.71
7.90
09 -18 -89
Love -Money Market Account (1)
1,470.67
5.25
N/A
Library Memorial- Checking (4)
5,701.92
variable
TOTAL
104,066.08
(1) $29,870.07 initial donation; this initial amount constitutes an
unexpendable trust which cannot be spent. No specific use specified
for interest.
(2) Expendable trust for any purpose (hopefully for books); original
donation was $10,000.00.
(3) Expendable trust for any purpose; Original donation was $10,000.00.
(4) Donation for memorial books, etc.
-LEdcnmCnc _
MINUTES
PARIS r'JBLIC LIBRARY .ADVISORY BO �RD
JERRY BYWkTERS RECOGNITICN S, ECIAL C01•1MITTEE
TBe Jerry Bywaters Recognition �,recial Co ^mittee of the Paris
Public Library's .Advisory Board met August 41 1989 at 10 a.^. in the
Gallery with Frances Ellis, Chairman presid ing and these members
present: Virginia Gibbs, Skipper Steely and Beverly Lewis Campbell
of the Library Staff, with Sallie Cecil-,, representing the F--ends of
the Library.
Members discussed the purpose: TO PLAN THE RE- DEDI :ATI;0N OF THE
FOUR PANELS IN THE LIBRARY BY ARTIST JERRY BYWATERS, PARIS !ATIVE.
TO RECOGNI' E HIM AS AN OUTST +.LADING ARTIST WHO R ACHED .A PEAK OF
ACHIEVEMENT BY PROMOTING ART AND ARTISTS OF THE SOUTHWEST. TO ORGANIZE
OTHER SPECIAL EVENTS INCLUDING A RECEPTION HONORING HIS FiI =Y.
Steely discussed his research of the Bywaters far -ily saying they
care to t ^e area as ear1J as 1850• Each member selected sc*�e o_erson
c�.arvieT,r -
M— z. Gibbs -.a_1.1 t311, aap England; Mr Cecil will
ask - Gilbert Cecil; and Steely and Mrs. Ellis will do more research.
His Son, Dr. Richard Bywaters lives at 3525 Greenbrier, Dallas ^5225,
and hid daughter, Jerry Bywaters Corhran also lives in Dallas.
Members discussed the week of November 12 to be "Je,iry Bywaters
Week in Paris and Lamar County," with the re- dedication of the four
panels in the Library on the evening of November 12, follo.,ed by a
reception for which invitations will be mailed, and perhaps a dinner
or supper for the Bywaters family.
Dr. Sam Ratcliffe Curator for the Jerry Bywaters Collection on
Art of the Southwest, ,J00 Fondren Ea- t, SMU, Dallas 7527501'5 has been
corresponding with Mrs. Lewis c ncernin g the titles and wording for the
panels in the Library. Members decided a conference with him at SMU
would be profitable and plans were made to go as a committee to see
him if possible on August 30, leaving at 8 to be there -bolt 10, take
,n1m pictures of the gallery and its dimensions.
Mrs. Cecil would present the plans to the Friends of the Library
Board to see if possible for them to host the reception and pr�vide
docents for the exhibit in the gallery dL:ring the weak. The aris Art
S,.udy Club would be ast;ed to provide volunteers; the Chamber of Commerce
Art Alliance promotion through pamph lets and on calendars: Art galleries
flyers and promotion; Paris Council of Garden Clubs decorations for the
reception; Y.:- I.C.A. and other groups. Mrs. Lewis will work with the
city on a proclamation. County, too.
Mehtion of publicity through the Paris News, radio and tv, exhibits,
slide show, Paris Junior Co
lle -e Art Department, Archives and other
outlets.
The meeting adjourned at 11:30 to meet again September 8.
Date Approved Frances Ellis, Chairman
AbDENDA:
Talked. with Dr. San Ratcliffe, Curator of By,.•Taters Art at -`cndren Library
S1.17J7 llo -iday '`'or_'ting, ".u`ust 7, end ..,, c, "ys ;;rill_ r�et ire .:edn®sday morning,
August 30, .about 10 a.m. and ;•:x.11 try to met Dr. Bq,ia - and LI- s.Coehran
to join us for this visit and for lunch.
Virginia Gi ^'�s has ob'rijred the van _" ^m Fry Gibbs and S i ^TJ °r will drive.
We can all ccnverffe on the Funeral_ ? ? ^i-e, le: ^ve our c'rs ._2'_s, and depart
at 8 a.m. for Dallas, returning aft-r- lunch.
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
Wednesday, September 20, 1989
The Paris Public Library Advisory Board met in regular
session September 20, 1989, at 4 P.M. in the Library
Gallery with Chairman Bill Hagood presiding. Members
attending were Jackie Alsobrook, Virginia Gibbs, Jean
Gibson, Rogene Patterson, Beth Shelton, William Neely,
Eric Tate and Frances Ellis, Secretary. Library Director
Beverly Lewis Campbell was present. Absent was Claire
Haslam, President of the Friends of the Library.
The August 23, 1989, Minutes of the Board were approved as
circulated.
Mrs. Campbell presented the Budget Report, stating we are
91.66% into the fiscal year and the entire department has
expended 83.23% of its funds. However, she advised the
department should be nearly on target with the budget at
fiscal year's end.
In the Statistical Report, Mrs. Campbell noted circulation
continues to increase and a projection is for it to reach
125,000 by year's end. Interlibrary loans were up and the
Dial -A -Story is back in operation and receiving many calls
from area children after having been out of operation for
several weeks.
On the monthly accession lists were the following: 105
adult fiction, 151 adult non - fiction, 15 juvenile fiction,
29 juvenile non - fiction and 17 video titles. Mrs.
Campbell advised the Board that selection criteria
included reviews, awards, best seller lists, and
especially patron preferences. She noted mysteries,
westerns, historical fiction and adventure /espionage
stories are the most popular and frequently circulated
fiction titles in the Library.
The Library Assurance System will be installed in October.
The Library staff and volunteers will receive training
about the system before installation. The staff will
"tag" the collection by inserting a magnetic strip into
each item during the two days the Library will be closed.
She plans to publicize this new system and hopes the
newspaper will take a picture, too.
Mrs. Campbell advised the Board about the materials
account in the City budget, explaining that from the total
amount, nearly $4,000 was committed upfront to periodical
subscriptions and 18% to annual reference and non - fiction
materials. The remainder of the funds are then available
for other additions to the collection.
Mrs. Ellis reported on the Bywaters Committee's trip to
Dallas August 30. Mrs. Gibbs provided the van, Skipper
Steely drove, and the others going were Mrs. Campbell,
Mrs. Gibson and Mrs. Ellis. They spent two hours with Dr.
Sam Ratcliffe, Curator for the Jerry Bywaters Collection
on the Art of the Southwest at SMU. Dr. Richard Bywaters,
the artist's son who is a consulting engineer, also
participated in the meeting. It was agreed the Library
committee would be responsible for securing insurance and
security. Dr. Bywaters will visit the Library in October
and advised he and his sister should be able to provide as
many as thirty paintings for the rededication and exhibit.
The plan is to have a luncheon reception on Sunday,
February 25 and the re- dedication of the four murals later
that afternoon.
Mrs. Campbell explained the Appreciation Ad which ran in
The Paris News listed the 15 sponsors of the Summer
Reading Club activities because the newspaper deleted the
appreciation statement from her column.
Members voted to increase the Memorial Program minimum
requirement for a bookplate to $15.
The new watercolor limited edition print by Marvin Gorley,
"The Courthouse" was shown to Board members. It will be
hung near the circulation desk. Mrs. Campbell noted that
patrons have commented favorably about scenes of local
interest done by local artists. Earlier in the year,
Margaret Springer gave the Library the painting "The Gift"
which is of the Plaza Fountain.
Mrs. Campbell reported the American National Bank today
donated eight handsome, "coffee table type" Americana
subject books, to the Library's collection. They will be
accessioned and the books ready to circulate by Tuesday.
------------------------ - =` =Cs Z, 6ze&-------- - - - - --
Date Frances Ellis, Secretary
� • f
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
October 18, 1989
The Paris Public Library Advisory Board met in regular session
October 18, 1989, at 4 P.M. in the Library Gallery with
Chairman Bill Hagood presiding. Members present were Jackie
Alsobrook, Virginia Gibbs, Jean Gibson, Rogene Patterson, Beth
Shelton, William Neely and Frances Ellis, Secretary. Eric Tate
was absent. Library Director Beverly Lewis Campbell was
present. Claire Haslam, President of the Friends of the
Library, was not present.
The September 20, 1989, Minutes were approved as circulated.
Mrs. Campbell said the Budget Report was not ready from the
City Finance Director but would be presented at the November
meeting. In her statistical report she noted that there was an
11.57% increase in total circulation over 1988.
The accessions included: 55 adult fiction, 188 adult
non - fiction, 59 juvenile fiction, and 48 juvenile non - fiction.
No AV materials were accessioned.
Mrs. Campbell discussed the NETLS Lay Representative needed by
the Library and asked Board members to offer recommendations.
She advised the Assurance System panels were installed Tuesday
and the Library would be closed until 1 PM Friday (from 1 PM
this afternoon) while the staff and five volunteers inserted
magnetic strips in the books.
She advised the 1989 -90 Budget included $64,700 for materials
and the overall department budget is $343,520. One full time
employee and one half -time employee were added. New accounts
were established for programs, plant service and smocks for
staff members.
The upcoming, updated Periodicals Policy will allow the
circulation of those periodicals which are received on
microfiche after the fiche are received.
Mrs. Campbell noted circulation of large print books has
increased and a recent four -month average was 245 per month.
The patron record update project continues.
Biographies have been relocated to the old front of the
building where there is more shelf space and better light.
Back issues of periodicals are now located along the north wall
of the new wing.
The Jerry Bywaters Rededication Committee will meet October 24
at 10 AM in the Gallery.
Mrs. Campbell noted that as co- sponsor of the Literacy Council
programs, the Library received a mini -grant of $3,500 from
NETLS for workbooks and appropriate level reading materials.
The Federal grant for literacy assistance was not received.
She advised she would attend a Texas Municipal League
conference in San Antonio October 26 -28 on a scholarship she
received. She will also represent the Library in the TLA
exhibit booth.
Mr. Neely moved the Library purchase Julia Child's new cook
book, The Way to Cook as a memorial for Mabel Adams, Martha
Crenshaw's Mother. Motion was seconded, discussed, and passed.
Mrs. Shelton moved the Library purchase a 35 mm camera for
Library use, with telephoto and wide angle lens, etc. Motion
seconded, discussed, and passed.
Meeting adjourned at 5:15 PM and members toured the circulation
area to see the assurance system.
/C'�( -c�. � /r-ry� r
Date Approved Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
November 15, 1989
The Paris Public Library Advisory Board met in regular session,
Wednesday, November 15, 1989, at 4 P.M. in the Gallery with
Chairman Bill Hagood presiding. Members present were Jackie
Alsobrook, Virginia Gibbs, Jean Gibson, Rogene Patterson, Beth
Shelton, Eric Tate and Frances Ellis, Secretary. William
Neely, Vice - Chairman, was absent. Library Director Beverly
Lewis Campbell was present and Claire Haslam, President of the
Friends of the Library also attended. Mrs. William (Martha)
Bone was a guest for the first item of business.
The Chairman invited Mrs. Bone to speak and she expressed
appreciateion to the Advisory Board members for their work for
the Library. She said her concern about the replacement of
paperback books was taken care of after speaking to the Library
Director. She asked a question about the item in the budget
relating to "cleaning and Laundry" for $600 and Mrs. Campbell
explained all City departments were responsible for their own
cleaning and /or laundry supplies.
Minutes of the October 18 meeting were approved as circulated.
Mrs. Campbell discussed the September and October budget
reports noting the total amount spent was under budget and the
remainer was returned to the City's General Revenue fund. She
said it should soon be possible to establish norms for building
operating costs and that the Energy Management System was
making a savings.
She explained the October status report, reminding the Board
the Library had been closed two days for the collection
protection system installation.
The accession lists noted the following: 195 juvenile fiction
titles added; 54 adult fiction; 119 adult non - fiction, and 32
juvenile non - fiction. She noted the weeding of books in poor
physical condition continues.
Frances Ellis, Virginia Gibbs, Jean Gibson, and Mrs. Campbell
reported on the November 14 meeting of the Bywaters Special
Event Committee. The date for the rededication of the four
panels by Jerry Bywaters will be February 25, 1990. His son,
Dr. Richard Bywaters selected about 30 original paintings to be
displayed for two weeks in the Gallery. This will require
round - the -clock security and insurance. The insurance premium
can be incorporated into the City's policy. The Committee
asked the Board to consider helping finance some of the
expenses which would include about $4,000 for security and
other amounts for printing of the program and mailing it.
Claire Haslam and the Friends will provide Docents and will
host the luncheon for the Bywaters family and special guests.
The Display Committee set 10 A.M., November 28 to change the
displays in the large cases in the Library.
Mrs. Campbell advised the reserve book policy has been revised
and titles would only be held 5 days (instead of the previous
ten) after the patron had been contacted. This will expedite
circulation of popular items.
Eric Tate moved the Holiday Grace Period on fines be started at
once, motion seconded, discussed, and passed.
Mrs. Campbell reported all staff members are scheduled to work
at the circulation desk during the next two months. She also
noted the procedure of checking for overdues and collecting
fines at the circulation desk before a patron could check out
new materials had been discontinued.
October memorials and gifts totaled 96 and the new $15 minimum
has apparently made no difference because patrons understand
the rising cost of books.
The Endowment Funds earned $7,719.07 in interest last year.
The City Finance Director, per Board request, reinvested
$97,000 for one year in the United Savings Association at
8.550. Also, a news article and a picture was made for The
Paris News of the Board Chairman presenting the check to the
Library Director.
Mrs. Campbell distributed a letter expressing her appreciation
for the Board's support during her first year as Director.
Mrs. Haslam said in her Friends Membership Renewal letter she
asked members to serve as docents for the Bywaters Exhibit and
Mrs. Frank (Keitt) Woods would chair the committee.
Mrs. Gibbs invited the Board to meet at her home for the annual
Christmas meeting on December 20.
The meeting adjourned at 5:15 P.M.
Date approved: uC�tLy 1 i3 `� By:
Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
December 20, 1989
The Paris Public Library Advisory Board met for a Christmas
meeting at the home of Board Member, Mrs. Virginia Gibbs
Wednesday, December 20, 1989, at 4 P.M. with Chairman, Bill
Hagood presiding. Members present were Jackie Alsobrook, Jean
Gibson, Bill Neely, Eric Tate, and Frances Ellis, Secretary.
Absent were Rogene Patterson, Beth Shelton and Friends'
President, Claire Haslam. Library Director Beverly Lewis
Campbell; Mike Malone, City Manager, and Gene Anderson, Finance
Director were present. Mrs. Bill Hagood was a visitor.
Minutes of the November 15 meeting were approved as
distributed.
The November Budget Report was discussed by Mrs. Cambell who
noted the 32% to date expenditures in the supplies account was
due to ordering a large amount of clerical supplies in advance
to obtain larger discounts. She also advised the wearing
apparel item was the smocks with library logo on the pockets
for staff members to wear in the library.
She noted the statistical report showed a 5.5% increase in
circulation to date over the previous year.
The seven open Tuesday and Thursday evenings in November were
successful with 468 items circulated and 69 students provided
reference assistance.
Last month's accessions included 156
adult fiction, 130 juvenile fiction,
titles. The McGruff's Drug Preventi
Program which includes cassettes and
grades K -7 was a special donation by
Telephone Pioneers of America.
adult nonfiction, 106
and 33 juvenile nonfiction
on and CHild Protection
books for children in
the North Star Club
The Holiday Grace Period has already resulted in the return of
one important reference book and a videocassett overdue for
more than a year, among numerous other items.
Mrs. Campbell advised the new collection protection system was
working very well and the most frequent alarms happened when
children went to the drinking fountain before they checked out
their books.
She invited the members to visit the Library to see the holiday
decorations including poinsettia plants and a tree provided by
K -Mart. The natural pine wreath was purchased from the PHS
Junior Class.
The Board discussed handling of payment of purchases and Tate
moved the purchase of the poinsettias, tapes for the
Dial -A -Story program, Library mugs and the caligraphy on them
for the Volunteers be paid out of the Money Market fund.
Motion seconded and passed.
Members discussed the use of the Money Market fund which is
made up of interest from the endowments given the Library and
members and the Director were asked to think about what the
funds should be utilized for prior to discussing the matter in
January.
Mrs. Campbell advised she, Pamela Sidnell, Youth Librarian, and
Tom Seay, NETLS Alternate Lay Representative, attended the
NETLS system meeting in Tyler recently. Seay voted for the
priorities of funding: main focus on automation and service for
the elderly.
The meeting adjourned at 5:30 PM.
� ate Approved Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD
The Paris Public Library Advisory Board Meeting was held in the
Gallery, January 17, 1990, at 4 P.M. with Chairman Bill Hagood
presiding and the following members present: Virginia Gibbs, Jean
Gibson, Rogene Patterson, Bill Neely, and Frances Ellis,
Secretary. Absent were Jackie Alsobrook and Eric Tate. Claire
Haslam, President of the Friends of the Library and Beverly Lewis
Campbell, Library Director, were also present.
Minutes of the December 20, 1989, meeting were approved as
circulated.
Mrs. Campbell discussed the budget noting the department was 1.31%
over budget to date mainly because of annual expenditures for
periodicals and several unexpected building maintenance expenses.
The statistical report showed overall circulation up 3.9% from a
year ago this date. The Dial -A -Story program recorded 2,663 calls
during December which was attributed to the holidays and the new
story tapes.
Mrs. Ellis moved payment of the $200 invoice for the five volume
reference set, Encyclopedia of Mammals, out of the endowment fund.
Motion seconded and passed.
Mrs. Campbell reported successful youth programs continue on
Saturday afternoons. One about dinosaurs on January 13 was
attended by eighty children. Each month will feature a special
theme with book related activities.
Mrs. Ellis provided minutes of the January 13 meeting of the
Special Committee for the Bywaters Project. Dr. Richard Bywaters
came to the Library to measure and make plans to bring the 30 -35
pieces of his Father's art to be displayed in the Gallery from
February 25 through March 11; and the January 16 meeting when
details for the insurance, which would be included in the City's
policy, were discussed. The security necessary would total 404
hours of armed protection.
Reports of the application to the Visitors and Convention Council
for $2,000 and the plan to apply to the Arts Alliance Council for
additional funding were also discussed. It was decided to
postpone discussing remaining funding until a later meeting.
Mrs. Campbell reported the Library had extended the loan period to
three weeks with no grace period. The loan period for videos will
remain the same but a higher fine of $10 will be charged if videos
are returned in the outside book drop. The revised audio video
equipment policy allows patrons over 18 years of age to check out
AV equipment for one week with proof of identification and a $20
fine will be charged if the euipment is returned in the outside
book drop.
Meeting adjourned at 5:20 P.M.
Date Approved Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD
The Paris Public Library Advisory Board met in called
session, Thursday, February 1, 1990, at 4:30 PM in the
Library Gallery with Secretary Frances Ellis presiding and
these members attending: Jackie Alsobrook, Virginia
Gibbs, Jean Gibson, Rogene Patterson, and Beth Shelton.
Beverly Lewis Campbell, Library Director, also attended.
The purpose of the meeting was to discuss the budget (copy
attached) for the Jerry Bywaters Recognition Committee and
to determine what could be provided from the Endowment
Fund.
After reviewing the budget, Mrs. Alsobrook moved the
Advisory Board underwrite the Bywaters Rededication and
Art Exhibit from the Endowment Fund in a open -ended
amount, with the understanding the Committee be prudent
with expenditures and seek contributions where available.
Mrs. Patterson seconded, motion was discussed, and passed.
Mrs. Campbell discussed the need for seasonal plants in
the planters beside the security panels.
Meeting adjourned at 5 PM.
Date Approved Frances Ellis, Secretary
/attachment
II.
PARIS PUBLIC LIBRARY JERRY BYWATERS RECOGNITION COMMITTEE
BUDGET FOR BYWATERS REDEDICATION PROGRAM AND ART EXHIBIT
INCOME
A.
Advisory Board's Endowment Fund contribution * * * * * $
B.
Contribution from Friends of the
Library * * * * * * * $
C.
Lunch for 90 Bywaters family and
guests at $7.50 each
Security for 404 hours @ $7 /hour by Nortex
by Friends of the Library at Mrs.
Claire Haslam's home $
D.
Arts Alliance Association request
* * * * * * * * * * $
E.
Gifts from Virginia Gibbs and Jean
Gibson * * * * * * $
F.
Gift from Frances Ellis * * * *
* * * * * * * * * * * $
G.
City of Paris insurance coverage
for $414,000 value of
* $
art works and memorabilia * * *
* * * * * * * * * * * $
H.
Additional Gallery lighting from
City of Paris Bond
*
Fund * * * * * * * * * * * * * *
* * * * * * * * * * * $
I.
Four moveable display panels from
City of Paris Bond
*
Fund * * * * * * * * * * * * * *
* * * * * * * * * * * $
J.
Other contributions (Study Club gift
for Frances Ellis'
*
program, etc.) * * * * * * * * *
* * * * * * * * * * * $
II. EXPENSES
A.
Insurance on art works and memorabilia * *
* *
*
*
*
* $
B.
Security for 404 hours @ $7 /hour by Nortex
Investigative
Services * * * * * * * * * * * * * * * * *
* *
*
*
*
* $
C.
Matting six display posters of "In the Big
Bend"
*
*
* $
D.
Program cover design by Tallie Moore * * *
* *
*
*
*
* $
E.
Paper and copying of programs * * * * * *
* *
*
*
*
* $
F.
Additional Gallery lighting * * * * * * *
* *
*
*
*
* $
G.
Four moveable dislay panels * * * * * * *
* *
*
*
*
* $
H.
Postage for invitations to Bywaters family
and
guests
$
I.
Postage for announcements to art educators
* *
*
*
*
* $
J.
Four brass plaques for JB oil panels * * *
* *
*
*
*
* $
K.
Plants for the planters and circulation desk *
*
*
*
* $
I 4 4 4 4
•
50.00
0
700.00
25.00
J
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD
The Paris Public Library Advisory Board met in called
session, Thursday, February 1, 1990, at 4:30 PM in the
Library Gallery with Secretary Frances Ellis presiding and
these members attending: Jackie Alsobrook, Virginia
Gibbs, Jean Gibson, Rogene Patterson, and Beth Shelton.
Beverly Lewis Campbell, Library Director, also attended.
The purpose of the meeting was to discuss the budget (copy
attached) for the Jerry Bywaters Recognition Committee and
to determine what could be provided from the Endowment
Fund.
After reviewing the budget, Mrs. Alsobrook moved the
Advisory Board underwrite the Bywaters Rededication and
Art Exhibit from the Endowment Fund in a open -ended
amount, with the understanding the Committee be prudent
with expenditures and seek contributions where available.
Mrs. Patterson seconded, motion was discussed, and passed.
Mrs. Campbell discussed the need for seasonal plants in
the planters beside the security panels.
Meeting adjourned at 5 PM.
Date Approved Frances Ellis, Secretary
/attachment
PARIS PUBLIC LIBRARY JERRY BYWATERS RECOGNITION COMMITTEE
BUDGET FOR BYWATERS REDEDICATION PROGRAM AND ART EXHIBIT
II. INCOME
A.
Advisory Board's Endowment Fund contribution * *
* * *
$
B.
Contribution from Friends of the Library
* * * *
* *
$ 1,500.00
C.
Lunch for 90 Bywaters family and guests at
$7.50
each
Services * * * * * * * * * * * * * * * * *
by Friends of the Library at Mrs. Claire
Haslam's
home
$ 675.00
D.
Arts Alliance Association request * * *
* * * *
* * *
$ 500.00
E.
Gifts from Virginia Gibbs and Jean Gibson
* * *
* * *
$
F.
Gift from Frances Ellis * * * * * * * *
* * * *
* * *
$
G.
City of Paris insurance coverage for $414,000
value
of
* *
*
art works and memorabilia * * * * * * *
* * * *
* * *
$
H.
Additional Gallery lighting from City of
Paris Bond
*
*
*
Fund * * * * * * * * * * * * * * * * * *
* * * *
* * *
$ 900.00
I.
Four moveable display panels from City of
Paris
Bond
* $
700.00
Fund * * * * * * * * * * * * * * * * * *
* * * *
* * *
$ 700.00
J.
Other contributions (Study Club gift for
Frances
Ellis'
* *
*
program, etc.) * * * * * * * * * * * * *
* * * *
* * *
$
II. EXPENSES
A.
Insurance on art works and memorabilia * *
* *
*
*
*
* $
B.
Security for 404 hours @ $7 /hour by Nortex
Investigative
Services * * * * * * * * * * * * * * * * *
* *
*
*
*
* $
2,828.00
C.
Matting six display posters of "In the Big
Bend"
*
*
* $
120.00
D.
Program cover design by Tallie Moore * * *
* *
*
*
*
* $
FOC
E.
Paper and copying of programs * * * * * *
* *
*
*
*
* $
50.00
F.
Additional Gallery lighting * * * * * * *
* *
*
*
*
* $
900.00
G.
Four moveable dislay panels * * * * * * *
* *
*
*
*
* $
700.00
H.
Postage for invitations to Bywaters family
and
guests
$
25.00
I.
Postage for announcements to art educators
* *
*
*
*
* $
10.00
J.
Four brass plaques for JB oil panels * * *
* *
*
*
*
* $
K.
Plants for the planters and circulation desk *
*
*
*
* $
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD
The Paris Public Library Advisory Board meeting was called to
order in the Gallery, February 21, 1990, at 4:35 P.M. with
Vice Chairman Bill Neeley presiding. Other members present
were Virginia Gibbs, Jean Gibson, Rogene Patterson and Beth
Shelton. Absent were Jackie Alsobrook, Frances Ellis, Bill
Hagood, and Eric Tate. Claire Haslam, President of the Friends
of the Library, and Beverly Lewis Campbell, Library Director,
were also present.
The Minutes of the January 17 and February 1, 1990 meetings
were approved as distributed.
Mrs. Campbell reported on the budget, noting the department is
1.72% over, due to unexpected building maintenance expenses and
the purchase of annual reference materials.
The statistical report showed everything was up. For January,
1,600 more items were circulated than for the same month last
year. Overall circulation was up 7 %. In programming, the six
dinosaur programs were very well attended.
Considering accessions, non - fiction continues to run higher
than fiction which is normal for adequate collection
development. Mrs. Campbell reported she had just purchased
more than three dozen remaindered fiction titles which would be
added to the collection immediately.
Mrs. Campbell reported for the Bywaters Committee. Dick
Bywaters and an assistant will hang the show Thursday and
Friday, February 22 and 23. The additional gallery lighting is
in, and the display panels will arrive on the 22nd. The
luncheon was discussed; 101 people are expected.
Mrs. Haslam announced that plans for the Friends' luncheon /book
review on March 9 are proceeding.
Mrs. Campbell discussed the on -going problem of insufficient
parking. It was the concensus of those present that she
investigate the installation of "Reserved for Library Patrons"
parking signs for the present lot; and the cost of surfacing
the back street area for parking. She will report back to the
Board.
The meeting was adjourned at 5:05 P.M.
1= gb - - - - -- - A ------ - - - - --
Date Approved Beth Shelton, Acting Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD
The Paris Public Library Advisory Board meeting was called to
order in the Gallery, February 21, 1990, at 4:35 P.M. with
Vice Chairman Bill Neeley presiding. Other members present
were Virginia Gibbs, Jean Gibson, Rogene Patterson and Beth
Shelton. Absent were Jackie Alsobrook, Frances Ellis, Bill
Hagood, and Eric Tate. Claire Haslam, President of the Friends
of the Library, and Beverly Lewis Campbell, Library Director,
were also present.
The Minutes of the January 17 and February 1, 1990)meetings
were approved as distributed.
Mrs. Campbell reported on the budget, noting the department is
1.725 over, due to unexpected building maintenance expenses and
the purchase of annual reference materials.
The statistical report showed everything was up. For January,
1,600 more items were circulated than for the same month last
year. Overall circulation was up 7 %. In programming, the six
dinosaur programs were very well attended.
Considering accessions, non - fiction continues to run higher
than fiction which is normal for adequate collection
development. Mrs. Campbell reported she had just purchased
more than three dozen remaindered fiction titles which would be
added to the collection immediately.
Mrs. Campbell reported for the Bywaters Committee. Dick
Bywaters and an assistant will hang the show Thursday and
Friday, February 22 and 23. The additional gallery lighting is
in, and the display panels will arrive on the 22nd. The
luncheon was discussed; 101 people are expected.
Mrs. Haslam announced that plans for the Friends' luncheon /book
review on March 9 are proceeding.
Mrs. Campbell discussed the on -going problem of insufficient
parking. It was the concensus of those present that she
investigate the installation of "Reserved for Library Patrons"
parking signs for the present loth and the cost of surfacing
the back street area for parking. She will report back to the
Board.
The meeting was adjourned at 5:05 P.M.
- - -- A'`- ----- - - - - --
Date Approved Beth Shelton, Acting Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD
The Paris Public Library Advisory Board met March 21,
1990, at 4 P.M. in the Gallery with Secretary, Frances
Ellis, presiding and these members present: Jackie
Alsobrook, Virginia Gibbs, Rogene Patterson and Beth
Shelton. Absent were Jean Gibson, Bill Hagood, Bill
Neely, Eric Tate, and Claire Haslam, Friends' President.
Beverly Lewis Campbell, Library Director, was also
present.
The Minutes of the February 21, 1990, Meeting were
approved as circulated.
The Director gave the City Budget Report and the
Statistical Report. She advised the Library's circulation
is up ten percent from last year. The evening circulation
in February was 734 items. The Library received 37
memorial and gift contributions in February.
The February accessions included: 233 adult fiction, 209
adult non - fiction , 7 juvenile fiction, 26 juvenile
non - fiction, and 66 video titles.
The final report of the Bywaters Exhibit Committee was
given by Frances Ellis, Chairman, who expressed
appreciation to the Committee and Board for their concern,
promotion, and help during the February 25 - March 18
showing of 47 major works by the late Jerry Bywaters. She
presented the financial statement showing only
approximately $800 had been needed from the endowment
funds to assist with the security funding. A copy of the
statement is attached.
The Director said the two Bywaters panels about the fire
will be moved into the lobby (from the outer entrance) and
those of Davy Crockett and John Chisum will be placed in
the children's area. The "In The Public Library" gift to
the Library will be hung in the lobby between the two
about the fire.
Members advised delaying for further consideration any
restoration work on the panels.
Members discussed the need for something else of interest
for the planter /seat in the lobby because live plants have
not proved successful. The Director will research the
matter for a possible temporary solution and members will
consider the posibility of a mobile or statue for later
placement in that area.
The Director discussed the Library Trust Fund Indexing
Policy provided by Gene Anderson, City Finance Director.
This policy would provide for the addition of an increase
each year to the principal of all trust funds, equal to
the increase in the Consumer Price Index. Mrs. Gibbs
moved this be done, motion seconded, discussed, and
passed. Copy attached.
Mrs. Gibbs moved the adoption of the Endowment Funds
Resolution (copy attached) provided by the Director which
would guide the spending of the interest monies from the
J.A. Love Memorial, John Palmer Poteet, S.W. Wilber, and
the Christine Goolsby DeShong Trust Funds. This would
include purchase of materials and equpment for Library
collections and programs. Motion seconded, discussed, and
passed.
Mrs. Alsobrook moved the Board approve the Library
purchase of a large (46 ") VCR screen, to use for Library
programs. Motion seconded, discussed, and passed.
The Director advised the updated video policy would allow
patrons to check out two video titles at a time. All
other video requirements remain the same.
The Director noted a brass plaque was being made for the
"In The Public Library" painting and recommended plaques
be designed for the Culbertson portraits also. In
discussing the large display cases, she asked the Display
Committee for assistance and to consider a plate theme.
The meeting adjourned at 5:15 P.M.
Date Approved Frances Ellis, Secretary
Library Trust Fund Indexing Policy
It is the policy of the City of Paris Library Board that the
principal of all trust funds be indexed for the effects of
inflation. Specifically, it shall be required that:
1. The principal of all trust fund investments shall be
increased by an amount equal to the increase in the Consumer
Price Index. Such increase shall be made at the time the
investment matures or is sold. The basis for increase shall
be the change in the Consumer Price Index from the point of
investment or point of last adjustment (which ever is the
most recent date) to the point of maturity of sale.
2. The money to increase the principal shall come from interest
earned by the investment. In the event that the inflation
rate exceeds the investment rate, the principal shall be
increased to the extent possible based on interest earned.
Policv Adopted March 21. 1990
PARIS PUBLIC LIBRARY
ENDOWMENT FUNDS RESOLUTION
WHEREAS the Paris Public Library receives interest money from
four endowment funds: the J. A. Love Memorial, the John Palmer
Poteet, the S. W. Wilbor, and the Christine Goolsby DeShong
Trust Funds,
AND WHEREAS these Trust Funds were established, and it is so
noted in the original bequests, to provide the Paris Public
Library with funds to purchase books, materials, and to support
programs,
BE IT HEREBY RESOLVED these guidelines shall be followed:
Interest monies shall be used for the purchase of
materials in both print and non -print formats for
the Paris Public Library collection
AND
interest monies shall be used for the purchase of
materials in both print and non -print formats
and equipment which shall be used for programs
sponsored by the Paris Public Library.
PASSED THIS DAY OF MARCH,(
by the
PARIS PUBLIC LIBRARY ADVISORY BOARD
Bill Hagood, Ch man
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD
April 18, 1990
The Paris Public Library Advisory Board met in regular session,
April 18, 1990, at 4 P.M. in the Gallery with Vice - Chairman
Bill Neely presiding. Members present were: Jackie Alsobrook,
Virginia Gibbs, Jean Gibson, Rogene Patterson, Beth Shelton,
Eric Tate and Frances Ellis, Secretary. Beverly Lewis
Campbell, Library Director, attended. Absent were Bill Hagood
and Friends' President, Claire Haslam.
Minutes of the March 21 meeting were approved as corrected.
The Director discussed the City Budget Report, advising work on
a heating unit was costly and increased expenditures for that
maintenance account. She said City Manager, Mike Malone, was
aware of several roof leaks. She explained the City's
"Stability Pay" was for longevity of service and usually given
employees at Christmas.
The Director called attention to a total circulation of 15,656
in March with a quarterly circulation of 67,623 - both figures
higher than for those of last year. During the nine March
evening hours, 864 items were circulated. Reference requests
have increased. There were 83 memorials.
In discussing the accessions, the Director noted the Story Book
House juvenile titles have been processed which make up a large
portion of the 270 fiction and 232 non - fiction new juvenile
titles. 125 adult non - fiction and 98 adult fiction titles were
added. 100 videos were added and in the future all videos will
be shelved according to their classification.
Library art works and their values have been listed with the
City Finance Director for insurance purposes. The Director
noted the Bywaters painting "In The Public Library" had been
hung in the entrance with the two panels about the Paris fire
on either side. The John Chisum and Davie Crocket panels are
in the children's area. She showed the Board the City Council
Resolution No. 90 -034 accepting the Bywaters painting, which
includes a statement that it may be borrowed by the Bywaters
family.
The bronze identification plaque has been placed under the
Bywaters painting and the Director, Beth Shelton, and Chairman
Hagood are working on wording for the Culbertson portraits'
plaques.
There was no report from the Friends of the Library.
National Library Week, April 23 -28, will be celebrated with
open houses Tuesday and Thursday evenings. The Director
distributed a copy of the news article with the week's
activities noted. On Saturday there will be a Storytelling
Bonanza with four guest storytellers. Special displays about
the history of the Library and the Culbertsons are in place.
The Summer Reading Club will be in June and July and the theme
is "Read, Read, Read!" with prizes and certificates at the
completion of each level of achievement.
The Director advised both Bywaters' posters ( "Oil Field Girls"
and "On The Ranch ") will be framed by the Art Market and later
hung in appropriate locations.
The Director reported that she and Pamela Sidnell, Youth
Librarian, attended the Texas Library Annual Conference in
Dallas. They participated in several meetings and workshops
and spent time at various automation and vendor exhibits.
Rogene Patterson also attended and commented about the
conference.
The Director noted "Bibliofile ", the classification software,
is updated quarterly and provides for accurate, standardized
classification of all materials. She also noted the uniform
library card, which would be accepted at all libraries in a
state, for example, is being discussed by the Texas State
Library and would probably be instituted in the future.
Jackie Alsobrook said there would be a White House Conference
on Libraries and Information Science in 1991. More information
will be forthcoming.
Jackie Alsobrook moved the bill for the Bywaters family
photographs of $47.90 provided by Dr. Sam Ratcliffe, S.M.U., be
paid from the endowment fund. Motion seconded, discussed and
passed.
The motion to pay for 72 juvenile sports books from the
endowment fund did not receive a second.
Rogene Patterson remarked the funds should be watched so as to
be able to purchase automation software.
The meeting adjourned at 5:15 P.M.
/O ✓ .' y -L� �-. %/7 Erin C.�' �� � .t,
Dat Approved Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD
May 17, 1990
The Paris Public Library Advisory Board met in regular
session, May 17, 1990, at 4 P.M. in the Library Gallery
with Bill Hagood, Chairman, presiding and these members
present: Jackie Alsobrook, Virginia Gibbs, Jean Gibson,
Rogene Patterson, Beth Shelton, and Frances Ellis,
Secretary. Bill Neely and Eric Tate were absent. Beverly
Lewis Campbell, Library Director and Claire Haslam,
President of the Friends attended.
Minutes of the April 18, 1990, meeting were approved as
circulated.
The Director discussed the City Budget Report, saying the
maintenance and supply accounts were still over, but noted
these were accounts cut from the initial request made for
this year's budget.
She said the total circulation was 79,828 for the year to
date, up 15.2% over 1989 and April's circulation was
12,205, up 12.250 over last year. The eight evenings had
a circulation of 534 and 2500 reference requests were
handled this month.
The Director discussed the accessions list, saying 133
adult fiction were added; 214 non - fiction; 167 juvenile
fiction, and 36 juvenile non - fiction. 120 videocassettes
were added.
She explained the Summer Reading Club program and
distributed a calendar noting the twice - weekly activities.
It will begin June 2 and end July 28. She spoke to the
North Lamar parent- teachers organization about it, and she
and Pamela Sidnell will be on "Inside Paris" May 24. The
calendar and cover letter were sent to all schools and the
usual media sources will be used to promote the program.
The three sponsors are McDonalds, Pizza Inn and Sonic.
John Rendsland from the New Day Kiwanis Club will be the
guest storyteller for four storytelling festivals.
She distributed bookmarks promoting the "Dial -A- Story"
service which were designed and laminated by a staff
member.
Hagood showed the prototypes of the brass plaques for the
Culbertson portraits stating: "John J. Culbertson
1853 -1932, Distinguished Citizen, Donor of Original
Library, 193111, and "Emily Lee Culbertson 1858 - 1941,
Library Dedicated In Her Honor, 1931 ".
The Director said she and the Youth Librarian attended a
NETLS workshop about training the reference
paraprofessional. They will conduct in -house training for
the staff paraprofessionals about effective reference
service.
The Director also attended a meeting about the upcoming
White House Conference on Libraries and Information
Services which will be preceded by a Texas Conference.
She advised City Manager, Mike Malone, has been nominated
from the Region to attend the Texas Conference as a
municipal representative, but the final selection won't be
made until October. Other groups to be represented will
be Library Professionals and Lay Persons. Topics to be
emphasized will be automation, censorship and the
universal library card.
Hagood asked the three Board Members whose terms wre
expiring to serve as the Nominating Committee to report to
the July meeting. They are Mrs. Ellis, Mrs. Gibson, and
Mrs. Shelton.
The meeting adjourned at 5:10 PM to meet June 13, a week
early.
ate A proved Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD
June 13, 1990
The Paris Public Library Advisory Board met in regular
session, June 13, 1990, at 4 P.M. in the Library Gallery
with Bill Hagood, Chairman, presiding. Present were
members Jackie Alsobrook, Virginia Gibbs, Jean Gibson,
Beth Shelton, Frances Ellis, Secretary, Bill Neely, and
Eric Tate. Beverly Lewis Campbell, Library Director, and
Claire Haslam, President of the Friends, attended. Rogene
Patterson was absent.
Minutes of the May 17, 1990, meeting were approved as
circulated.
The Director discussed the City Budget Report, noting the
same accounts - maintenance and supplies - were still over
and would be through the end of the fiscal year.
She reported the total circulation of 92,936 books this
year is a 18% increase over last year. May was 38% busier
than last year. During the ten May evenings, 819 items
circulated, a nearly equal number of adult and juvenile
items. There were 40 memorial contributions in May.
Accessions included the following titles: 294 adult
non - fiction, 227 adult fiction, 47 juvenile non - fiction,
and 82 juvenile fiction.
She reported the Summer Reading Club had four sponsors:
Sonic, McDonalds, Pizza Inn, and a new one, Whataburger.
The first three programs held were very successful: 98
attendees at the first, 350 at the second (Ronald McDonald
in Bywaters Park), and 72 for painting on the parking lot.
She complimented The Paris News for their Reading Program
"Reading Challenge" and advised the Publisher, Michael
Graxiola, read the story in the first program.
Mrs. Alsobrook and the Director participated in a workshop
about the Texas Conference on Libraries, and discussed the
need for all members to attend the fall regional meetings
(October 6 in Commerce and October 20 in Richardson) in
preparation for the 1991 White House Conference on
Libraries and Information Services. City Manager, Michael
Malone, has been proposed as a delegate to the State
Conference in early 1991, and Mrs. Alsobrook wants to be
one also.
Members volunteered to serve on the Library Board
Committees: Promotion and Public Relations - Mrs.
Alsobrook, Chairman, and members Gibbs, Gibson, and Neely.
One responsibility would be to drive Pamela Sidnell,
Youth Librarian, to schools to present programs. The
Director will chair the Automation Committee, and members
are Hagood, Patterson, and Shelton. The Exhibit Committee
consists of Ellis, Gibbs, Gibson, the Director, and will
meet June 18 to set up the display of old plates.
Mrs. Shelton reported for the Nominating Committee and the
following officers were elected: Virginia Gibbs,
Chairman; Bill Neely, VIce- Chairman; and Frances Ellis,
Secretary.
Tate moved the purchase of the 20 volume set of Merit
Students Encyclopedia for $499; motion seconded,
discussed, and passed. Members looked at the new large
screen TV which cost $1,740. The Director reported it has
been well received by attendees at several programs where
videos from the Library's collection were shown.
Mrs. Haslam reported plans were underway for another book
review in the fall; the membership list was being updated,
and the Internal Revenue Service report was being
completed.
The meeting adjourned at 5:20 PM.
v
vDatlApproved Frances Ellis, Secretary
lask)mm�
PARIS PUBLIC LIBRARY ADVISORY BOARD
JULY 18, 1990
The Paris Public Library Advisory Board met in regular session,
July 18, 1990, at 4 P.M. in the Library Gallery with Virginia
Gibbs, Chairman presiding. Present were Jean Gibson, Rogene
Patterson, Bill Hagood, Eric Tate and Frances Ellis, Secretary.
Beverly Lewis, Library Director, was present. Absent were
Jackie Alsobrook, Beth Shelton and Bill Neely. Claire Haslam
of the Friends of the Library was not present.
The minutes of the June 13, 1990, meeting were approved as
circulated.
The Director discussed the City Budget Report, noting the
accounts for facility maintenance and supplies were still over.
She reported a 19 percent increase in circulation this year
over 1989. During the evening open hours, an average of 101
items circulated each evening. The Dial -A -Story line recorded
3,110 calls in June. It is changed each of the five days the
Library is open. There were 45 memorials during June.
She distributed the June accessions list which includes the
following new titles: 166 adult fiction, 321 adult non - fiction,
419 juvenile fiction, and 94 juvenile non - fiction.
The Director noted the Summer Reading Club programs were being
well attended with more chldren participating than last year;
92 attended "Charlotte's Web" and Dave Montgomery's spider
exhibit; 82 attended the "Lion, Witch and the Wardrobe" and Dr.
Max Weinberg's program.
Mrs. Gibbs called attention to the Library Accounts which have
been incorporated into the City's accounting system. The
Director noted the one for J.A. Love had not been included with
the others. Gene Anderson, City Finance Director, recommended
this be done. Mrs. Gibbs asked Bill Hagood to check on the
accounts, and bring a status report to the August meeting. The
Board agreed it should have a monthly report about the accounts
from the City.
Tate moved the Finance Director provide this report, motion
seconded, discussed, and passed.
The Director noted the Finance Director asked
approve payment of bills and then he would go
the payment immediately instead of having sev,
in the procedure. She said the re- framing of
posters had been completed and the Art Market
invoice for $60.80.
the Board to
ahead and make
aral other steps
the two Bywaters
submitted an
The Director advised the Board about the service and delivery
problems with Baker and Taylor, the Library's main jobber,
noting a company representative would be visiting soon to
discuss the issue.
She requested the Board approve an official Lay Representative
to NETLS, since Thomas Seay is still the alternate and Jackie
Alsobrook has not been able to attend meetings.
She distributed a written report of her attendance at the
American Library Association Conference, June 23 -27, and
mentioned several interesting programs.
There was no report from the Friends of the Library.
The meeting adjourned at 5:20 P.M.
Da" Approved Frances Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD
August 15, 1990
The Paris Public Library Advisory Board met in regular
session, August 15, 1990, at 4 P.M. in the Gallery with
Virginia Gibbs, Chairman, presiding. Present were Jean
Gibson, Bill Hagood, Rogene Patterson, and Frances Ellis,
Secretary. Beverly Lewis, Library Director, attended.
Absent were Jackie Alsobrook, Bill Neely, Beth Shelton,
and Eric Tate. Delores Hayter, President of the Friends
of the Library, was present.
The Minutes of the July 18, 1990, meeting were approved as
circulated.
The Director discussed the City Budget Report, noting the
facility maintenance and supplies accounts were still
over, but not as much as in July.
She reported an increase of circulation for July to 16,450
over 13,152 in 1989. Total circulation for the year is
up: 126,532 compared to 105,900 last year. Evening
circulation increases each month with 955 for the nine
evenings in July. She reported 1,566 books were removed
from the shelves so far this year because of outdatedness
or poor physical condition, noting some are destroyed and
others placed in the book sale area.
She said few books are being ordered but many are still
coming in from previous orders. The following additions
to the collection were made in July: 52 adult fiction,
128 adult non - fiction, 108 juvenile fiction, and 37
juvenile non - fiction. Some multiple copies to meet best
sellers demand are reflected in those numbers. No new
videos were processed.
She reported 139 children completed the Summer Reading
Club and earned the Certificate of Achievement. 1,574
attended the 17 programs, with more than 100 in several of
the activities held in the Gallery. She noted increasing
interest in the new juvenile series books.
She said the August 15 Paris News listed the 139 names of
the children receiving Certificates and she had written
the publisher and editor to thank their staff for the
excellent publicity of the entire Summer Reading Club.
Mrs. Hayter moved the Board send a letter of thanks to the
Paris News , motion seconded, discussed and passed and the
Secretary was asked to do this over the Chairman's name.
Bill Hagood discussed the Library Accounts and members
discussed the written account of the Endowments. As of
July 31, 1990, there is a $97,000 C.D. in the United
Savings Association, Houston, earning 8.55 %, due November
2, 1990. He said since October 1, 1989, interest income
had been $10,495.85 and this is in a NOW Account. He
indicated the First Federal Account of $1,343.01 had been
closed in August and deposited in the NOW Account. He
said he would provide a running account of expenses for
the Bywaters Exhibit and the Encyclopedia set which came
out of the J.A. Love Account.
The Director noted the regional meeting for the Texas
Conference on Libraries and Information Services would be
Saturday, October 20 at the Richardson,Civic Center. She
urged everyone to attend because at this meeting
resolutions to take to the state conference will be
prepared and delegates selected. City Manager, Mike
Malone, has been nominated as a delegate.
The Director recommended Jackie Alsobrook as Lay
Representative to NETLS. Hagood moved this be approved,
motion seconded, discussed, and passed.
Mrs. Hayter spoke for the Friends with the Board
recommending the annual Book Review be held in the Paris
Junior College ballroom in February on a Friday when the
Rotary Club does not meet there.
Mrs. Ellis recommended members begin to think of ways to
honor other local artists, such as Mr. Thrasher, his son,
and Irby Brown.
The meeting adjourned at 5 P.M.
9 / � e (, e-- -C- �-�
e Approved Frances Ellis, Secretary
C/
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
October 24, 1990
The Paris Public Library Advisory Board met in regular
session, Wednesday, October 24, 1990, at 4 P.M. in the
Gallery with Virginia Gibbs, Chairman, presiding, and
these members present: Jean Gibson, Rogene Patterson,
Bill Neely, and Beth Shelton. Beverly Lewis, Library
Director, attended. Absent were Jackie Alsobrook, BIll
Hagood, Frances Ellis, and Delores Hayter, President of
the Friends.
Minutes of the September 19, 1990, meeting were approved
as mailed.
Lewis made statistical reports first. Circulation
increased 20.35% over September of last year with a 19.78%
increase for the fiscal year. Evening circulation was
down this month, but evening reference assistance is up.
There were 47 memorials /gifts in September. Concerning
accessions, this month we are receiving our last full
accessions list because of the time involved in making the
list; from now on we will receive only the numerical
statistics for accessions.
The Director gave a report on TCLIS, which she attended
with Mike Malone. Jackie Alsobrook was elected as one of
six representatives of library supporters in our region to
attend the state conference. Malone was selected as the
first alternate for municipal representatives. Twelve
resolutions were passed to be taken to the Austin
conference: four each in literacy, in democracy, and in
productivity.
The Board reviewed the Library Account: see handout
attached.
There were no copies available of the budget report. In
summary, the Library received $70,000 for materials, cut
from the $78,000 request. There will be no new staff and
no cuts in hours.
The Board discussed appointing a new member to fill out
the rest of Eric Tate's term. No action was taken.
There was no formal Friend's report.
The historical marker discussion was tabled until Frances
Ellis can report.
Lewis told the Board about the Lifetime Reader Photo
Contest entitled "Smile and Read ". She will see if the
Friends might like to sponsor a local contest.
Under Director's remarks, several items were considered.
The first was to pay the membership dues for the Chairman
to ALA. Gibson moved, Patterson seconded, and the Board
passed the motion. Second, Lewis reported on Toddler Time
and that she will ask the Friends to pay for the
materials. She asked if Board members might solicit
carpet squares for seating for that program. Patterson
and Gibbs volunteered. Third, she showed us a volume of
The Cyclopedia of Literary Characters, part of a four
volume set. She asked the Board to pay for the set. Neely
made the motion, Gibson seconded, and the Board agreed to
pay for the set. Fourth, Lewis mentioned the Bywaters
exhibit opening at SMU, October 26. Last, Lewis explained
that she will be on vacation for two weeks. When she
returns, she would like to change the display to salt and
pepper shakers, probably on November 26.
The meeting adjourned at 5:05 PM.
Date pproved Beth Shelton, Acting Secretary
PARIS PUBLIC LIBRARY
ENDOWMENT ACCOUNTS STATUS REPORT
vv Ao -on
Income:
Interest $ 12,166
Donation - FOL 2,429
Total: $ 14,595
Expenditures:
Bywaters $
31401
TV
1,774
Reference materials
2,183
Dial -A -Story
312
Promotion materials
286
Library art
87
ALA membership
74
Total $ 8,043
Net: $ 6,552
Year End Position September 30, 1990:
Cash - Money Market $ 10,819
Trust Fund - CD $ 97,000
Total $107,819
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
November 28, 1990
The Paris Public Library Advisory Board met in postponed
session Wednesday, November 28, 1990, at 4 PM in the
Gallery with Virginia Gibbs, Chairman, presiding, and
these members present: Jackie Alsobrook, Jean Gibson,
Rogene Patterson, and Beth Shelton. Beverly Lewis,
Library Director, attended. Absent were Frances Ellis,
Bill Neely, Bill Hagood, and Delores Hayter, President of
the Friends.
Minutes of the October 24, 1990, meeting were approved as
mailed.
Lewis reported that we finished the fiscal year under
budget. One month into the new year, we are right on
target. In the statistical report, October circulation is
58% more than last year. Evening circulation is par with
90 -100 items per evening open. We now have 1,000 videos
in the collection. At fiscal year's end, we had 50,782
books, 820 videos, 493 audio cassettes (we added 6400
titles). This month we added 530 books, 180 videos, and
weeded 262 items.
The Board discussed the Board vacancy and recommended that
we suggest Joe Rex to fill Eric Tate's slot on the Board.
There was no formal Friends report.
Under new business, the Board discussed volunteer
recognition. It was decided to have a buffet dinner
Thursday, January 10, 1991, at 6 PM in the Gallery for the
volunteers, staff, board members, and city officials. The
board will provide the food. New volunteers will receive
coffee mugs, and all volunteers will receive certificates
of appreciation.
Lewis announced changes in children's services and in
placement of furnishings. There will be a greater
emphasis on children's services starting in January.
There will be an evening story time, continued daytime
story times, and toddler time. Pamela Sidnell's title
will be changed from Youth Librarian to Children's
Librarian. Teen books will be moved out and intershelved
with adult books. One row of shelving will be moved out
of that area and be replaced with child -size furniture.
That shelving will be placed where study carrels are and
those will be moved to the front of the building. This
will provide more room for the crowded adult non - fiction
collection. Also, the staff will flip /flop the adult
fiction and genre collections.
The Board agreed to a fine forgiveness period to include
the last week in December and the first week in January.
The December Board meeting will be held Wednesday,
December 19, at the home of Virginia Gibbs.
The meeting adjourned at 5 PM.
44
Date Approved Beth Shelton, Acting Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
December 19, 1990
The Paris Public Library Advisory Board met for the
Christmas meeting in the home of the Chairman, Mrs.
Virginia Gibbs, December 19, 1990, with Jackie Alsobrook,
Jean Gibson, Rogene Patterson, Beth Shelton, Bill Hagood,
and Frances Ellis, Secretary, attending. Absent was Bill
Neely. Delores Hayter, President of the Friends, City
Manager Mike Malone, City Finance Director Gene Anderson,
and Thomas Seay, NETLS Lay Representative, were present.
Beverly Lewis, Library Director, attended.
Chairman Gibbs wlecomed the guests and announced that Joe
Rex had been appointed a new member of the Board.
The Minutes of the November 28, 1990, meeting were
approved as mailed.
Ms. Lewis reported the Library completed the fiscal year
under budget.
She reported circulation was up 41.5% over the 1989
November figure with 14,510 items checked out. The
circulation for the fiscal year to date (two months) was
28,425 which is an increase of 99% for this same period
last year. Mrs. Patterson commented that schools were
requiring more writing by students who were thus using
libraries more.
The evening hours are still being well attended with much
reference assistance being provided and reference
resources being used. There were 30 memorials given in
November. The accessions report noted 525 items added
during November: 404 were adult titles and 121 juvenile.
Mrs. Hayter said the Friends were planning the February 22
book review luncheon to be held at Paris Junior College in
the ballroom of the student center. Ethel Sexton of
Dallas will give the review. She discussed memberships,
saying a few dribbled in, but a drive would be made during
the luncheon. Mrs. Gibbs recommended working on the $25
business memberships.
Ms. Lewis noted the volunteer recognition would be a
buffet meal served in the Library Gallery at 6 P.M.
January 10 with the Board providing the food. She said
invitations had been sent to each volunteer and about 62
might be attending. She recommended further recognition
be given each volunteer for each year of service for the
Library by having each select a book that would be placed
in the collection with their names in it as an honoree.
The Board members agreed.
Ms. Lewis spoke about her column in The Paris News which
gave information about Texas Library System Membership and
its requirements; that there are now more than 51,000
books, 1,000 videos, 1,300 audio casettes, and about 3,600
periodicals and 1,100 paperbacks; total c irculat -ion had
increased by 20% with 154,000 items checked out,
especially adult non - fiction, juvenile materials, and
videos; 63% more patrons used the Interlibrary Loan
service, and 67% more children called the Dial -A -Story
telephone number 785 -0161. She wrote that the Library
finished the year under budget, success of the evening
hours from 6 to 8 on Tuesdays and Thursdays, providing
1,100 reference helps; and a holiday amnesty period was
declared on overdue library materials for the last week in
December and the first week in January.
Malone spoke briefly as did Anderson and Seay.
Ms. Lewis reported an invitation to the Bywaters exhibit
at SMU for the Board, but the exhibit closed December 17.
Mrs. Gibbs presented Jackie Alsobrook a small clock from
the Board as a token of appreciation for her work with
NETLS.
Date Approved Frances A. Ellis, Secretary
THE LIBRARY by Beverly Lewis
It's time for another column about Library news.
First, an anouncement about our Texas Library System
Membership. The Paris Public Library has met the
accreditation standards established by The Texas State
Library and Archives Commission for membership in a major
resource system under the authority granted in the Library
Systems Act, Texas Government Code, for State Fiscal Year
1991.
What this means is that we have complied with strict
requirements for number of library materials, open hours,
professional staffing, and local per capita support.
Consequently, our benefits will include collection
development monies from state and federal funds, use of
rotating special collections including large print titles
and videos, and interlibrary loan privileges.
Second, we passed the fifty- thousand benchmark in book
titles! In fact, we have nearly 51000 books in the
collection; and we also have 1000 videos, 1300 audio
cassettes, and aproximately 3600 periodicals and 1100
paperbacks!
Third, the total circulation for the past fiscal year
increased by 20 %! Of the 154,100 items checked out,
significant jumps were made in adult non - fiction titles,
juvenile materials, and videos.
Other important statistics: 63% more patrons took
advantage of the useful interlibrary loan service to
borrow materials from other libraries, and 67% more kids
called cur popular Dial -A -Story telephone number
(785 -0161) to enjoy classic stories. Our increased
schedule of popular children's activities and an expanded
summer reading club meant overall program attendance more
than doubled. Also, our competent reference staff
provided 35% more reference assistance than the previous
year.
All of which means that we are indeed busier. However,
speaking for the staff and myself, we are actually
delighted about this and plan to continue to provide the
materials and services our patrons need and want.
Fourth, the Library finished the fiscal year under budget.
This is always good news because it is important to
carefully spend the much appreciated funds we receive from
the City of Paris.
Fifth, our evening open hours have been a success. Not
only did evening circulation reach nearly eight thousand
in the eleven months we have been open from 6 -8 PM on
Tuesdays and Thursdays; the records indicate we provided
reference assistance more than 1100 times then. If you
divide that by the number of evening open hours you can
understand why students appreciate and take advantage of
this service.
Sixth, our holiday announcement should be happily heralded
by those who have overdue library materials. We're
holding Holiday Amnesty Weeks December 23 through January
5 when any overdue books, videos, audio cassettes, and
periodicals may be returned free of overdue charges. It
won't matter what the original due date is - there won't
be a fine during this period. We would rather .ave the
materials back and put them into circulation again.
Finally, these figures just serve to remind us Paris does
indeed have a Library to be proud of; however, numbers are
certainly not as important as what is actually inside the
building. Therefore, do visit your Library soon because
you will be most welcome and we will be glad to assist you
to avail yourself of the many excellent services and
materials.
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
JANUARY 16, 1991
The Paris Public Library Advisory Board met in regular
session, January 16, 1991, in the Library Gallery with
Virginia Gibbs, Chairman, presiding and these members
present: Jackie Alsobrook, Jean Gibson, Bill Neely,
Rogene Patterson, Beth Shelton, Frances Ellis, Secretary,
and Joe Rex, welcomed as a new member. Bill Hagood was
absent. Delores Hayter, President of the Friends
attended. Beverly Lewis, Library Director, was present.
Minutes of the December 19 meeting were approved as
circulated.
Ms. Lewis discussed the budget report saying 24.5 percent
of the funds had been spent for the fiscal year to date,
with books and supplies costing more. She went over the
Monthly Status Report in detail showing the circulation
for the year to date was 40,629, a 50.7 percent increase
over the previous year. She noted the video circulation
figure was a large part of the increase.
Mrs. Alsobrook reported the Texas Conference on Libraries
and Information Services in Austin, January 4 -5 was
inspiring and informative and both she and City Manager,
Mike Malone, were impressed. He was elected a Delegate by
those attending, who were made up of one fourth
Librarians, one fourth Library Supporters, one fourth
government and elected officials, and one fourth general
public. Efforts to get Malone elected to the National
Conference were not successful. Alsobrook said more
legislation will be needed to get the funding to help
libraries achieve their potential.
Ms. Lewis said the January 11 dinner in the Gallery
honoring volunteers was attended by 54 and the volunteers
were given mugs, cretificates of appreciation, and Library
plates. Mrs. Gibson was thanked for serving as Chairman
and doing much of the work in getting the food together
and other items for the tables.
Rex moved approval of the payment of invoices for the
plates, mugs, invitations, certificates, and the ham which
was cooked in the kitchen, amounting to $209.24. Motion
seconded, discussed, and passed.
Members encouraged Ms. Lewis to seek city funds to pay for
the $435 invoice on the repair of the electronic lettering
system machine.
Mrs. Hayter said reservations were coming in well for the
February 22 Annual Luncheon the Friends were holding at
Paris Junior College when Ethel Sexton of Dallas would
present the program. A table for membership sales would
be available. She said memberships were being put on
computer and the Friends did not want to make a big drive
since $1,200 in dues had already been received.
Ms. Lewis announced tax forms are available to the public
now. Members of AARP will provide Income Tax service for
the elderly in the Gallery, beginning in February.
She discussed the Trust Fund Accounts saying $103,000 was
in the Capital Account; $1,306.81 in the Love interest
account; $457.39 in the Poteet and $1,025.57 in the
Wilbor- DeShong interest accounts.
She announced new programs for children with four a week
to be provided: Bed Time Story Time; Day Time Story Time;
Toddler Time; and Super Saturday programs. She said
National Geographic and Public Broadcasting System had
given permission to tape "Cats" and three other specials
which will be added to the Library's collection.
She recommended The Paris News be sent a letter from the
Board commending them on the excellent publicity given the
Library in 1990. The Secretary will write this.
Meeting adjourned at 5:20 PM.
J,,P, a o, > y-'-/
Date Approved France Ellis, Secretary
MINUTES
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
February 20, 1991
The Paris Public Library Advisory Board met in regular
session February 20, 1991, in the Library Gallery at 4 PM,
with these members present: Jackie Alsobrook, Jean
Gibson, Bill Hagood, Rogene Patterson, Joe Rex, and
Frances Ellis, Secretary. Absent were Virginia Gibbs and
Beth Shelton. Beverly Lewis, Library Director, and
Delores Hayter, President of the Friends, attended.
Minutes of the January 16, 1991, meeting were approved as
circulated.
The Director discussed the budget report saying it was
overspent on the technical processing line item due to
increased circulation.
She discussed the monthly status report which shows a
circulation increase of 43.5% in January over the previous
year and a 48.5% increase for the year to date over last
year. She pointed out the 3,370 reference and reader's
advisory services given were up, too, as they were 3,000.
The group discussed audio - visual materials, noting that
1,399 are in the collection. The Director said she was
ordering all the Academy Award winning movies and that
space for storage was beginning to be a problem, probably
calling for a rotating standing shelf in the future.
A total of 244 new cardholders were added in January.
More than 1,200 children called "Dial A Story" in January.
She said 293 adult books and 107 juvenile books were
added bringing the total collection to 52,819.
Mrs. Hayter announced 203 reservations were made for the
February 22 Friends of the Library luncheon at the Paris
Junior College, which would probably make about $700 for
the Friends funds. She complimented Mrs. Roslyn Sample
for her work in telephoning to accomplish the number of
reservations. Ethel Sexton of Dallas will make the
presentation. Mrs. Hayter said the Friends would schedule
a book review for the fall.
Mrs. Alsobrook discussed the Texas Legislative Day when it
was learned the Texas Legislative Budget Board had cut 10%
from the Texas State Library budget, and another $24,000
which would mean the loss of $5 million grant in aid from
the Federal Government. She moved a letter from the Board
be written to Senator Ratliff and Representative Patterson
to ask for restoration of the funds. Motion seconded,
discussed, and passed.
The Director said the five Bedtime Story Times to date had
been attended by 90 children, some in pajamas, at 7 PM on
Tuesday nights.
Meeting adjourned at 5 PM.
--------------- - - - --
Date Approved Frances Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
MARCH 27, 1991
MINUTES
The Paris Public Library Advisory Board met in regular
session, March 27, 1991, in the Library Gallery at 4 PM
with Virginia Gibbs, Chairman, presiding, and these
members present: Jackie Alsobrook, Jean Gibson, Bill
Hagood, Rogene Patterson, Joe Rex, Beth Shelton, and
Frances Ellis, Secretary. Beverly Lewis, Library
Director, attended.
Minutes of the F.^.bruary 20, 1991, mF•eting L,,Zere approved as
coi lectea.
The Director discussed the budget report noting the
Library was in its fifth month of spending, and has used
40.220 of the budget.
She said total circulation in February of 1991 had
increased by 17.4% over the same month the year before,
and year to date was up 40.9% over a year ago. She said
children's programs were bringing in more people.
Accessions included 314 adult titles and 186 juvenile
titles. The Library has 1,071 videos. During February,
180 titles were weeded.
247 new cardholders were added last month and those were
entered into the computer data base, which has been the
procedure for the past two years. The User Address Survey
will begin again in April to determine the number of
library users residing outside of Paris. When the survey
is complete, the Director and the City Manager will study
the results and decide upon an approach to the County
Commissioners to request funding.
The Director noted she and Mrs. Gibbs had received four
answers to their letter sent to thirteen Texas Legislative
leaders about the possible cut of $54,000 from the state
budget for Libraries which would bring about the loss of
4.9 million in federal revenue. Their responses indicated
they would work against this cut.
The Friends of the Library report for the Luncheon
February 23 indicated a profit of $1,297.50. Speaker,
Ethel Sexton, charged $300; lunch by Paris Junior College
ARA Food Services was $1,442; and decorations by Mrs.
Margaret Nordone were $20.
The Director said National Library Week would be
celebrated April 14 -20 and special promotions, displays
and exhibits would be set up in the Library.
She introduced Melissa Dancer who will be working full
time for three months, paid for by a special Federal JTPA
Program - the Alabama Chushata Job Training Program.
Melissa is a recent high school graduate, her father is
employed at Kimberly Cark, and her Mother teaches school
at North Lamar.
She also reported attending the Public Library Association
Conference in San Diego March 20 -23, which was attended by
5,000. She said it was most worthwhile and mentioned
several highlights. She learned a letter system machine
fcr malain nesters, etc. cold he obtained f-om Sears for
y �ir
$1-r,0
Joe Rex said he would bring a collection of toy trains to
be displayed with books about trains, collectibles, and
transportation.
The meeting adjourned at 4:55 PM.
ate Approved Frances Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
APRIL 17, 1991
MINUTES
The Paris Public Library Advisory Board met in regular
session, April 17, 1991, at 4 PM in the Library Gallery
with Virginia Gibbs, Chairman, presiding, and these
members present: Jean Gibson, Bill Hagood, Rogene
Patterson, Bill Neely and Joe Rex. Absent were Jackie
Alsobrook, Beth Shelton, and Frances Ellis. Beverly
Lewis, Library Director, and Delores Hayter, Friends
President, attended.
Minutes of the March 27, 1991, meeting were approved as
circulated.
Lewis discussed the budget report noting the Library was
in its sixth month of spending for this fiscal year and
has used 47.46% of the budget to date.
March 1991 circulation was up 7% over the same month last
year and total circulation to date is 33% above that of
1990 with 90,003 items checked out. The circulation of Y
books climbed to 100 and Lewis noted that was a result of
those titles being shelved with the adult fiction now.
450 items were added to the collection in March: 275 adult
titles and 175 juvenile titles.
Lewis discussed National Library Week which is being
celebrated April 14 -20. The Library is promoting new book
collections and the children's services. The Paris News
had a front page story about the Library and a full page
advertisement with local business sponsors. In addition,
the KITX Radio reporter interviewed Lewis for the April 19
noon news program.
Hayter announced the fall Friends of the Library luncheon
would feature celebrated Margaret Mosher of Beeville,
Texas, who will present a book review of Running the
Amazon. Joe Kane's fascinating account of his expedition
down the Amazon River should prove interesting for those
attending the noon event to be held October 11 at the
Paris Golf and Country Club.
The Board discussed the Library Gallery policy. A group
of East Texas authors asked to present a program about
their new book, Stores of East Texas and advised they
would like to sell books, too, and would donate a
percentage to the Library. The Board tabled the
discussion until the City Attorney has an opportunity to
review the proposed updated policy.
Lewis distributed copies of her reports about the recent
Public Library Association Conference and the Texas
Library Association Conference (attached) and noted they
were very well organized and offered excellent programs,
speakers, exhibits, and opportunities for networking with
other librarians.
Lewis announced that Michael E. Malone, City Manager, has
been awarded the NETLS Government Official of the Year
Award. It will be presented to him at the July 19 NETLS
meeting in Canton.
Lewis advised popular guest storyteller John Rendsland's
wife, Adalin, had recently died. The Board agreed to give
a book to the Library in her memory and the title would be
selected for the children's collection.
The meeting adjourned at 5 PM.
Date Approved Beverly Lewis, Acting Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
May 29, 1991
The Paris Public Library Advisory Board met in delayed
session, May 29, 1991, at 4 P.M. in the Library Gallery
with Virginia Gibbs, Chairman, presiding. Members present
included Jackie Alsobrook, Jean Gibson, Bill Hagood, Bill
Neely, Rogene Patterson, and Frances Ellis, Secretary.
Absent were Joe Rex and Beth Shelton. Beverly Lewis,
Library Director, was present.
The Minutes of the April 17, 1991, meeting were approved
as circulated.
The Director discussed the budget report, noting the
Library was in the seventh month of the fiscal year and
under budget, having used 55.110 of the allocated amount.
She discussed the circulation report showing a total
circulation of 12,205 for April 1990 compared to 15,585
for April 1991, and a total of 105,588 for the year to
date. Members discussed the Interlibrary Loans, showing
112 for April, and the Director explained these were
requested books not in the Library's own collection. She
said 270 adult and 255 juvenile books had been added
during April and 334 were withdrawn.
The Director discussed the proposed change in the Gallery
Policy, saying she checked with T.K. Haynes, City
Attorney. Mrs. Ellis moved the adoption, motion seconded,
discussed, and passed. A copy is attached to these
minutes.
The Director discussed the Summer Reading Club and summer
programs. She advised Long John Silver's had offered to
be a new sponsor and donated 100 kiddie meals.
The Director provided a copy of a Memorandum to the City
Manager, Michael Malone, and the Advisory Board, regarding
Library Automation. She noted it would probably be a
two -year project to provide the public on -line catalog,
circulation module for Library staff and the cataloging
module. The fourth module for acquisitions is not ready
yet for libraries to purchase. She explained there would
need to be a full -time staff member to oversee the project
and continued use of the system and two more would be
needed on a temporary basis to get it in operation. She
explained the five steps in acquiring an automated system
include obtaining an R.F.I., checking out two or three
major vendors' systems, preparing a request proposal,
visiting other libraries with automated systems, and
seeing a demonstration. The cost would be approximately
$60,300 for the software and hardware which would include
eight terminals and a system capable of handling up to
70,000 titles. Yearly maintenance would be approximately
$5,000; retrospective conversion of the catalog is $1.25
an entry; barcodes .050 each; with the grand total
approximately $140,000. Most venders would split the cost
into two fiscal years. She advised the City Bond money
was about $62,000.
Neely moved the Board get a more concise and detailed
funding account, and a report of the Board finances to be
made at the next meeting, with any additional help to be
studied. Motion seconded, discussed, and passed.
The Director called attention to the thank you note from
John Rendsland; copies of the Summer Reading Club calendar
( "Kids Who Read Succeed ") which is sponsored by the
Friends of the Library.
The meeting adjourned at 5:30 P.M. to meet June 19 at 4
P.M.
ate Ap roved Frances Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
June 19, 1991
The Paris Public Library Advisory Board met in regular session,
June 19, 1991, at 4 P.M. in the Gallery with Virginia Gibbs,
Chairman, presiding. Members present were Bill Neely, Bill
Hagood, Rogene Patterson, Beth Shelton, Jean Gibson, and Frances
Ellis, Secretary. Absent were Joe Rex and Jackie Alsobrook.
Beverly Lewis, Library Director, attended, as did Thomas Seay,
NETLS Lay Representative. Bill Hayter represented the Friends
of the Library.
Minutes of the May 19 meeting were approved as circulated.
The Director discussed the budget report. She called attention
to the Circulation Report which indicates the year's total was
120,478 which is nearly 30o higher than 1990. She said of the
1,208 videos; the May circulation showed 1,000 circulated were
non - fiction and 1,500 fiction. She announced the Order of the
Eagles had given $300 to buy audio books for the elderly.
Neely asked if Library patrons had ever been asked to give their
videos and audios, and the Director said she would publicize the
opportunity for them to do so.
The Director noted 575 books had been accessioned in May, 365 of
them adult titles and 210 juvenile.
Hagood presented a financial study of the automation funding,
showing that the Library Board would have $14,300 to give for
the fund in 1992 and $1,300 for 1993, with interest earned both
years to raise the amounts to at least $20,000 for each year.
He moved the Board recommend automation and be willing to
provide half of the amount of money required above the remaining
Bond money of about $60,000. Motion seconded, debated and
passed.
The funds would amount to something like this:
1992: $60,000 (Bond)
+ $20,000 (City & Trust Interest)
$80,000
1993: $30,000 (City)
+ $30,000 (Trust Interest & Funds)
$ 60,000
Total required - $140,000
The Director advised about $200 of the Bond money was to be used
to rework the circulation desk.
She announced the Friends had provided more than $900 for the
Summer Reading Club programs which included funds to pay for
posters, materials, furniture and guest storytellers.
Hayter said the income from the upcoming October 11 Book Review
which the Friends of the Library is sponsoring will go to assist
the automation fund.
Chairman Gibbs announced that Thomas Seay would serve as NETLS
Lay Representative for the coming year and Jackie Alsobrook
would be the Alternate.
She recommended the NETLS July 19 meeting in Canton to be the
date and place of the July Board meeting because City Manager,
Michael Malone, will receive the NETLS Government Official of
the Year Award. All Board members are encouraged to attend the
morning session at 10 A.M. and the awards luncheon at noon.
Chairman Gibbs appointed Mrs. Ellis and Mrs. Patterson to the
Nominating Committee.
The meeting adjourned at 5:30 P.M.
z i 4 i SGT
Da a Approved Frances Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
August 14, 1991
The Paris Public Library Advisory Board met in regular
session, August 14, 1991, at 4 PM in the Gallery with
Virginia Gibbs, Chairman, presiding. Members present were
Jackie Alsobrook, Jean Gibson, Bill Hagood, Bill Neely,
Rogene Patterson, Beth Shelton, and Frances Ellis,
Secretary. Joe Rex was absent. Also attending were
Beverly Lewis, Library Director; Thomas Seay, NETLS Lay
Representative; and Delores Hayter, President of the
Friends of the Library.
Chairman Gibbs called for the report of the Nominating
Committee and Mrs. Ellis and Mrs. Patterson reported the
nomination of Neely for Chairman and Mrs. Shelton for
Vice - Chairman, with Mrs. Ellis continuing as Secretary.
Mrs. Ellis moved the acceptance of the report and the
election of the three; motion was seconded, and passed.
Neely then presided. The minutes of the June 19 meeting
were approved as circulated. The July meeting was the
trip to Canton for the NETLS meeting where City Manager
Michael Malone was presented the "Government Official of
the Year" award for his work with the Library.
Lewis discussed the budget report, calling attention to
the 77.13% expended to date which is under budget.
Circulation is up 59 percent the last two years. She said
the evenings are proving successful and 912 items
circulated in the July evenings. She explained the Young
Adult or Teen books were moved into the adult section of
the Library and their circulation has increased since
removing them from the children's section.
She explained that 374 adult books were accessioned in
July, bringing the total to 52,713.
Lewis discussed her presentation to the City Council on
August 3 about the requested budget for 1991 -1992, saying
members listened especially to the plans for automation
and how the Board recommended financing in the two year
period. She distributed new figures on the cost of
automation, noting the increase would make it about
$180,000, instead of the $140,000 amount noted at the June
Board meeting.
Hagood explained the use of the trust funds and the Bond
Funds for the automation project and the figures on the
handout provided by the Director. He moved the Board
affirm support for automating the Library, up to the
$30,000 from the Endowment Fund. Motion seconded,
discussed, and passed with Mrs. Alsobrook abstaining.
The Director discussed the Summer Reading Club, noting 97
Certificates of Completion were awarded, with 350 signed
up but not all completing. She said 1,200 children came
to the programs. She has officially thanked the sponsors
and The Paris News which printed all 97 names completing.
She told about a Library volunteer, Marlene Baughman,
whose husband had died, and Mrs. Alsobrook moved the Board
give a book in his memory. Marlene worked many years for
Taylor Book Company, and does book repair for the Paris
Public Library. Motion seconded, discussed, and passed.
The meeting adjourned at 5 :15 PM.
Dote Ap roved Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
SEPTEMBER 18, 1991
The Paris Public Library Advisory Board met in regular
session, September 18, 1991, at 4 PM in the Gallery with
Bill Neely, Chairman, presiding. Members present were
Bill Hagood, Virginia Gibbs, Rogene Patterson, Joe Rex,
Beth Shelton, and Frances Ellis, Secretary. Absent were
Jackie Alsobrook and Jean Gibson. Beverly Lewis, Library
Director, and Thomas Seay, NETLS Lay Representative
attended. Delores Hayter, President of the Friends of the
Library was present.
Minutes of the August 14 meeting were approved as
circulated.
Ms. Lewis discussed the budget report, noting that 84.70
had been expended to date, which is under budget overall.
She advised 17,684 items were circulated in August, a
13.9% increase over August, 1990. Videos accounted for
3,135 of the total, with 1,903 fiction and 1,232
non - fiction video titles. She said 176,475 items had
circulated this fiscal year, an increase of 24.2% over the
previous year. She reported these additions to the
collection, 350 books, 47 videos, and 11 audios. There
were 198 new card holders.
Ms. Lewis asked Board members to attend the City Budget
hearing, Thursday, September 19 at 6 PM in the City
Council Chambers, when she had requested a new budget of
$435,000; an increase of 13.65 %, but which did not include
a new staff member as had been first requested. She said
the automation figures were not included this year either,
and that another department had also been turned down for
their initial automation request.
She discussed the $50 proposed out -of -city fee for library
patrons, and shared her letter sent to the City Council,
with a copy to the City Manager, which indicated this was
not appropriate. She said about 34% of the Library users
are from out of the city and she hoped a way could be
worked out with the County Commissioners to help fund
their use.
Mrs. Hayter said all 20 tables had been sold for the
October 11 book review lunch at the Paris Golf and Country
Club, with a few not yet paid. She said the Friends
needed help in decorating the tables. She explained
finances included the $15 cost of tickets, with $8 going
to PGCC for food; $50 for the transportation of the
speaker from Dallas, with $250 for her fee, which would
leave about $1,100 for profit. She asked for suggestions
for 1992 spring program and Ms. Lewis recommended Jean
Robert Wood whose books A Train To Estelline and A Place
Called Sweet Shrub would be good, for they are about
Bonham.
Mrs. Gibbs moved the $34 membership fee in the American
Library Association for the Chairman be paid from the
Library Board funds, motion seconded, and passed.
Joe Rex moved the October meeting be changed to October
23, motion seconded, and passed.
Ms. Lewis will attend the September 28 Texas Library
Association District Conference in Tyler, and Thomas Seay
will attend the October 4 meeting of NETLS in Pittsburg.
Meeting adjourned at 4:50 PM.
(A7
Date Appr d Frances Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
OCTOBER 23, 1991
The Paris Public Library Advisory Board met in delayed
session, October 23, 1991, at 4 PM in the Gallery with
Chairman Bill Neely presiding. Present were Jackie
Alsobrook, Virginia Gibbs, Jean Gibson, Bill Hagood,
Rogene Patterson, Joe Rex, and Frances Ellis, Secretary.
Absent was Beth Shelton. Beverly Lewis, Library Director,
was present with Thomas Sea, NETLS Lay Representative, and
Delores Hayter, President of the Friends of the Library.
Minutes of the September 18 meeting were approved as
circulated.
Ms. Lewis discussed the budget report, noting all funds
had been spent for the past fiscal year and the Library
finished under budget. She noted that unfortunately
$7,000 worth of book orders were not received before
October 1, the beginning of the new fiscal year.
She gave the statistical report, saying all circulation
had increased the past three years, with 1990 -1991 showing
a total of 192,084 items checked out, which is a 24.7%
increase over the previous year. She said 300 new books
arrived; 190 adult and 110 juvenile titles, with 45 new
videos and added the videos are now costing less than two
years ago. Card holders now total 31,496, with 224 added
last month.
She reported about $12,000 was received as memorial /gift
contributions last year.
She expressed appreciation for members of the Board
attending the City Council budget hearing, said the
Council voted to deop the $50 fee for out of city patrons,
and left in the 14% increase requested, but no new staff
was approved.
Members discussed the need of getting County assistance,
and Chairman Neely said he would serve on a Committee to
make plans for approaching the County Commissioners. Joe
Rex, Jackie Alsobrook, and Rogene Patterson will serve and
report at the next meeting.
Mrs. Hayter said 177 paid $15 for the book review luncheon
at the Paris Golf and Country Club, October 11, and 178
plates at $8 totaled $1,424, with the speaker's share of
$300 and decorations $73.31, thus a profit of $857.69 was
made. The Board voted to invite the "Born in a Trunk
Productions ", 1212 Eric Street, Carrollton, TX 75006 with
Jerry Crow and Laura Yancey, to give the program for the
1992 Friends of the Library luncheon.
Ms. Lewis said Children's Book Week will be November 11 -16
with the theme "Start Small, Kids Who Read Succeed ".
There will be daily storytime programs and an eulogizing
program for Dr. Theodore Geisel (Dr. Seuss).
She said adult programs will include Country Stores of
East Texas November 12 with three or four authors from Mt.
Pleasant presenting the program about their book. The
program will be at noon and guests can bring brown bag
lunches and the Library will furnish coffee and tea.
She said Volunteer Recognition would be in January 1992,
similar to the 1991 event.
She announced the Library had received a $3,000 NETLS
literacy grant and the funds would be used for materials
and publicity. She also advised the Library had received
its certification from the Texas State Library.
The meeting adjourned at 5 PM.
&I, J 0 Z!FV 5e�-
Date App owed Frances Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
NOVEMBER 20, 1991
The Paris Public Library Advisory Board met in regular
session, November 20, 1991, at 4 PM in the Library Gallery
with Chairman Bill Neely presiding. Present were Jackie
Alsobrook, Jean Gibson, Bill Hagood, Rogene Patterson, Joe
Rex, Beth Shelton, and Frances Ellis, Secretary. Beverly
Lewis, Library Director, was present. Thomas Seay, NETLS
Lay Representative, attended. Absent were Virginia Gibbs
and Delores Hayter, President of the Friends of the
Library.
Minutes of the October 23 meeting were approved as
circulated.
Ms. Lewis discussed the budget report, saying we were only
one month into the new fiscal year, and that the $8,000
book order arrived in October, instead of September, so
would be part of the 1991 -1992 fiscal year.
She reported on the circulation in October, noting the
total was 16,508, an increase of 18.6% over last year.
She also said circulation averaged 135 per open evening,
with a total of 1,222. She discussed video circulation,
noting 1,686 fiction videos and 1,116 non - fiction titles
(including children's videos such as the "Tell Me A Story"
series) had been checked out. She said lists of available
videos were received often and the prices have been coming
down. She commented on 3,290 reference assists made in
October. She said 700 books were added in October.
She spoke about the first Tuesday sack -lunch Author's
Program in the Gallery, November 19, with three writers
from the Mt. Pleasant Northeast Texas Writers'
Organization present to discuss their books Country Stores
of Northeast Texas and Country Faith and Fate: Curches and
Cemeteries. The next program will be November 26 with Lee
Somerville of Paris talking about his book, Charge of the
Model Ts which was made into a movie and is now also
available on video at the Library.
She commented on speaking to the Lamar County Extension
Homemakers Council about the Library and was pleased to
find the four County Commissioners were also present. She
said a new survey of patrons addresses would be made in
January, February, and March, so that by April a function
could be held in the Library to which the Commissioners
would be invited to possibly encourage county funding for
the Library.
Ms. Lewis announced January 22 as the volunteer
recognition event in the Gallery and Jackie Alsobrook
moved the event have a catered meal and funds to pay for
this come out of the Money Market Account. Motion
seconded and passed. Joe Rex moved the "Post It Note
Carrier" be ordered as gifts, costing $1.50 each, with
possibly 30 volunteers being present. Motion seconded,
discussed, and passed.
Jean Gibson moved 500 plastic adult book bags and 500
children's book bags be ordered and the Money Market
Account fund pay for them. Motion seconded, discussed,
and passed.
Ms. Lewis said December would be the amnesty month for
overdue library materials and the book bags would be
handed out during the month, also.
Thomas Seay commented that more books were being given to
the Library for honorariums or for birthday gifts.
Bill Hagood said the Library Endowment Funds had earned
$6,669 interest.
The next meeting will be December 18.
. I � I ) G q1 off& 5 -&�
Date Approved Frances Ellis, Secretary
PARIS PUBLIC LIBRARY
MINUTES
December 18, 1991
The Paris Public Library Advisory Board met in special
Christmas session at the home of Chairman and Mrs. Bill Neely,
December 18, 1991, at 4 PM. Present were Jackie Alsobrook,
Virginia Gibbs, Jean Gibson, Bill Hagood, Rogene Patterson,
Beth Shelton, and Frances Ellis, Secretary. Absent was Joe
Rex. Beverly Lewis, Library Director, was present; Thomas
Seay, NETLS Lay Representative, and Delores Hayter, President
of the Friends of the Library were also present.
Minutes of the November 20, 1991, meeting were approved as
circulated.
Ms. Lewis discussed the budget report saying there wern't any
problems to date. She said the statistical report indicated
only a 5.3% increase in circulation for November 1991 over the
same month last year, but a decrease in school assignments and
the change of school semester dates could account for it. She
said there are 54,018 titles in the collection and 1,422
videos. The total number of cardholders is 31,821 and 163 new
cards were issued in November.
She reported three adult programs - the brown bag author's
lunches - with writers from the East Texas Writers'
Association, Lee Sommerville, and Bonnie Neely presenting
interesting programs. More will be held. She announced a
March 4 NETLS workshop to be hosted by Paris and held in the
Gallery - "How to Negotiate Politics ".
Jean Gibson moved Grandy's serve the evening meal for the
Volunteer Recognition event, January 22; motion seconded,
discussed, and passed.
Mrs. Hayter reported March 27 the date for the Book Review at
the Paris Golf and Country Club with a musical group from
Dallas.
Ms. Lewis reported Faye Townsdin's son died recently and Mrs.
Patterson moved a book be given in his memory; motion seconded,
discussed, and passed.
Ms. Lewis distributed the new "Love the Library" book bags, and
showed those for the children, "Hug A Book ".
Refreshments were served by the hosts and the meeting adjourned
at 5:15 PM.
Date Approved Frances Ellis
PARIS PUBLIC LIBRARY
ADVISORY BOARD MEETING JANUARY 15, 1992
Minutes
The Paris Public Library Advisory Board met in regular
session, January 15, 1992, at 4 PM in the Gallery with
Chairman Bill Neely presiding and these members present:
Jean Gibson, Rogene Patterson, Beth Shelton, Joe Rex and
Frances Ellis, Secretary. Absent were Jackie Alsobrook,
Virginia Gibbs and Bill Hagood. Beverly Lewis, Library
Director, was present. Thomas Seay, NETLS Lay
Representative, and Delores Hayter, President of the
Friends of the Library, were absent.
Minutes of the December 18, 1991, meeting were approved as
circulated.
Ms. Lewis discussed the Budget saying expenditures were on
schedule. Regarding circulation, she noted this past
month showed a decrease in circulation of .067 %, the first
decrease in more than three years. She said 82 items less
were checked out in December compared to December last
year with the juvenile circulation being down and the
adult up. She advised 350 accessions had been made and
119 items had been weeded. No new card holders were added
to the computer because the staff member responsible had
been on sick leave.
Ms. Lewis discussed the Volunteer Recognition, January 22,
starting at 5:40 PM with visiting in the foyer. Grandy's
would cater the meal. The Program after the meal would
include Chairman Neely, City Manager Michael Malone, and
Ms. Lewis. Entertainment would be storyteller John
Rendsland and "Dino Bingo ". A display of children's
materials would be set up.
She also spoke about the March 4 NETLS Workshop in the
Gallery, asking that the Board members be visible and
provide hospitality coffee and doughnuts during
registration for the forty attending, plus drinks and
afternoon snacks. Either the Board or the Friends usually
do this at NETLS meetings. The program will be
"Negotiating with Politicians for Funding ".
She also suggested that the Board consider replacing the
live plants in the foyer with silk plants.
During her remarks, Ms. Lewis noted the January sale of
books and magazines was going well. At 10 cents each, 848
items had been sold to date.
She advised she had asked Bert Johansen to design a new
Library brochure.
Mrs. Ellis asked the Board to think of some way to honor
W. R. and J. R. Thrasher, native Parisian artists of
renown. Ms. Lewis suggested the Paris Arts Alliance with
Sallie Cecil and Bill Kennedy be approached to do this for
that group had some funds. Mrs. Ellis and Chairman Neely
will talk with them about this and report to the next
meeting.
Mrs. Gibson said she had sat by the City Mayor during a
recent meeting and he mentioned Ms. Lewis' commment about
the possibility of having a Library bookmobile for
outreach services.
Meeting adjourned at 4:40 PM.
Date Approved Frances Ellis, Secretary
PARIS PUBLIC LIBRARY
MINUTES
ADVISORY BOARD MEETING, FEBRUARY 19, 1992
The Paris Public Library Advisory Board met in regular
session, February 19, 1992, at 4 PM in the Gallery with
Chairman Bill Neely presiding, and these members present:
Jean Gibson, Bill Hagood, Rogene Patterson, Joe Rex, Beth
Shelton, and Frances Ellis, Secretary. Absent were Jackie
Alsobrook and Virginia Gibbs. Beverly Lewis, Library
Director, attended; and Thomas Seay, NETLS Lay
Representative. Delores Hayter, President of the Friends
of the Library, was absent.
Minutes of the January 15 meeting were approved as
circulated.
Budget figures were studied, but no problems were
discussed.
In the Statistical Report, circulation for January was
14,464 for books, and 3,421 for non - books, which was only
a .7% increase over January 1991; so it appears the
increase for the past three years in the new facility may
be leveling off, as could be expected. Ms. Lewis
commented that audio books are very popular and that the
video circulation is staying fairly constant. She noted
evening checkouts were high, with one having been 126
items.
Ms. Lewis said about 500 new books had been accessioned,
with half of them adults; 72 videos, and 12 audios were
added. She advised 57 memorials and /or gifts were given
in January, totaling about $750.
Ms. Lewis said notes of thanks had been received from many
volunteers for the January recognition dinner, and
suggested that a day time meal and program be considered
for 1993.
She said the March 4 NETLS workshop about effective
library supporter politics would begin at 9:30 AM with
coffee and registration, with the Board as hosts. She
asked Jean Gibson, Virginia Gibbs, and Frances Ellis to
prepare the coffee, tea, and juice with doughnuts and
fruits; and the motion was made by Mrs. Ellis that the
Board pay for this, motion seconded and passed.
The workshop focus will be on guidance in working with
elected officials, with emphasis at city and county level,
as well as state level. Lunch will be catered for $4.50
by Grandy's and the meeting will be over by 3 PM following
the panel discussion.
Mrs. Ellis reported on a meeting with Neely, Lewis, and
Sallie Cecil, January 22 when plans were discussed for the
recognition of Paris artists, W. R. and J. R. Thrasher.
The thinking was that it could be similar to the Bywaters
program and exhibit, but limited to a week - with two
weekends. Neely and Ellis went to see Mrs. Jerry Thrasher
who said she would discuss this with her husband and his
father, and she called two weeks later to say they would
be very honored to have such recognition and would help
get paintings for the display and help hang them. Follow
up phone calls to Mrs. Cecil for information about any
help from the Paris Arts Alliance indicated none would be
available for 1992, and if any funds were left over or
returned, application could be made for this in the
summer. Otherwise, it would be September 1993 before any
grant could come. The Arts Alliance is working hard on
the National Shakespeare Company's March 7 production at
Paris High School, project for the year.
The Paris Art Study Club with Ellen Beard of Clarksville,
President, could support the exhibit and provide docents,
but not funds.
Neely estimated about 200 hours of security at $8 an hour
or so, would be the main expense. He said we could
continue to talk about it and check possible sources of
help from the Library Board Funds and others, to discuss
it more at the March 18 meeting.
Ms. Lewis reported reservations are being taken for the
$15 dollar book review luncheon hosted by the Friends at
the Paris Golf Club, March 27.
She discussed the American Disabilities Act, which every
Library and other public places are having to check for
compliance, saying the Library needed door signs in the
restrooms, and she had purchased them for $15; and the
pressure openings on the front doors would have to be
remedied.
Members discussed the request to the County for funding
for Library services, and,Ms. Lewis said the users' survey
would be completed by April 1.
The meeting adjourned at 5:10 PM.
IV
10�?, ltd �3, / "�� ✓7 ��. u
Date Approved Frances Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD MEETING
MARCH 18, 1992
MINUTES
The Paris Public Library Advisory Board met in regular
session, March 18, 1992, at 4 PM in the Gallery with Vice
Chairman Beth Shelton, presiding and these members
present: Virginia Gibbs, Jean Gibson, Rogene Patterson,
and Frances Ellis, Secretary. Absent were Bill Neely,
Chairman; Jackie Alsobrook, Bill Hagood, and Joe Rex.
Beverly Lewis, Library Director, attended, and Thomas
Seay, NETLS Lay Representative; Delores Hayter, of the
Friends was also present.
Minutes of the February 19, 1992, meeting were approved as
circulated.
Budget figures were studied; no problems discussed.
In the Statistical Report, total circulation showed an
increase of 8.25% over last year. There were 1,960 items
circulated during the evening hours.
Ms. Lewis announced 47 memorials and gifts given during
February.
She said reports of the Paris - hosted NETLS workshop were
complimentary - for the hospitality, friendliness, food,
and program. There were 43 attendees. She thanked Jean
Gibson, Virginia Gibbs, and Frances Ellis for their help;
and Virginia moved the cost of the food - $35.57 - be
approved for payment. Motion seconded and passed.
Ms. Lewis called attention to the picture the next day in
The Paris News of the people at the workshop, with the two
speakers, Mrs. Ruth Nicholson and Keith Oakley, featured.
Mrs. Ellis reported on the status of plans for the
recognition of the Paris artists, W. R. and J. R.
Thrasher, saying there is a possibility that the Paris
Arts Alliance would be able to help financially if
application is made.
Each member discussed the fears that the paintings would
be stolen or damaged, and the possibility of a shorter
recognition display. Members agreed to wait until
Chairman Neely returns and a visit to the Thrashers takes
place to help decide if the recognition is feasible, when,
and for how long the exhibit of their two originals plus
some prints, would be made.
Ms. Lewis said the new library brochure would be ready in
April and only a small number would be printed initially,
since changes could be made on computer and reprinted to
keep it up to date.
Mrs. Hayter reported on plans for the March 27 Book Review
Luncheon at the Paris Golf and Country Club, saying there
are 185 reservations. She asked members to let her know
if any garden flowers would be available for table
decorations.
She said the Friends would pay for silk flower
arrangements - two costing $70 designed by Charlotte at
the Craft Mall - for the library plant boxes near the
circulation desk.
Ms. Lewis said the juvenile videos were now in the
Children's Department, making them more accessible to
juvenile patrons.
She announced a program at the Voyer Memorial Library in
Honey Grove on March 19 about gardening.
She reported the daily afternoon children's programs
during Spring Break were very successful.
Meeting adjourned at 5 PM.
D(Ate Approved Frances Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
May 20, 1992
Minutes
The Paris Public Library Advisory Board met in regular
session, May 20, 1992, at 4 PM in the Gallery with
Chairman Bill Neely presiding and these members present:
Jackie Alsobrook, Jean Gibson, Rogene Patterson, Joe Rex,
and Beth Shelton. Frances Ellis, Virginia Gibbs, and Bill
Hagood were absent. Beverly Lewis, Library Director,
attended; as did Thomas Seay, NETLS Lay Representative.
No representatives from the Friends attended.
Minutes of the April 15, 1992, were amended in paragraph
13: Mrs. Patterson's term expires, not Mrs. Gibson's as
stated.
Budget figures were studied, and Lewis explained that she
is scheduling to make sure materials ordered will arrive
within the budget year.
The monthly statistical report showed a drop in
circulation, down 8 %. Lewis researched that decline and
found that reference work for students was up, but check
out of leisure reading materials was down. Apparently
students were completing more homework assignments, and,
therefore, did not have time to check out books for fun:
1,083 Juvenile titles down for the month. Another point
in the report: evening circulation held even.
The month was quiet for accessions. We added 312 titles,
14 videos, and received 27 memorials and gifts. However,
there are about ten boxes of materials in the back room
awaiting processing.
Neely reported progress on the Thrasher recognition. We
have made application to the Paris Area Arts Alliance for
$500. We have had no reply yet, and there are no
specifics to report on the kind of display it might be.
Lewis distributed the new Paris Public Library brochure.
The Advisory Board went into Executive Session at 4:20 PM
and came out of Executive Session at 4:35 PM.
Alsobrook reported that the County Funding Committee has
met and is exploring the possibility of county funding.
Lewis distributed the Summer Reading Club calendars. The
theme is "Read for Fun Because Kids Who Read Succeed ".
The programs will take place at 2 PM each day the Library
is open, June 6 through August 1 and the Club targets
children ages 4 and up.
Lewis announced the next author program. On Friday, June
5, Maurine Walpole Liles, author of Rebecca of Blossom
Prairie will speak, sponsored by the Friends of the
Library.
Lewis explained that the Friends now have taken over
responsibility for three programs: (1) the author's
series, (2) the children's Summer Reading Club, and (3)
outreach service to nursing and retirement homes. This
service will begin with one retirement home and Elizabeth
Neuman will be the Friends coordinator.
Under new business, the expiration of Advisory Board terms
was discussed. Gibson moved that the Board recommend that
Jackie Alsobrook, Bill Hagood, and Rogene Patterson be
renamed to the Board. Rex seconded the motion. The Board
unanimously passed the motion and will send the
recommendation to the City for approval. The Secretary
will so notify the City Manager.
Alsobrook reported on the USSR (Uniform State Service
Region) proposed by the Texas State Legislature, which
would use Council of Governments regions to determine
library system boundaries. This proposal would gut our
funding and hurt all small libraryies, particularly in
this part of Texas. Our region would be cut from 1 1/2
million to 1/2 million dollars. She urged Board members
to be aware of opportunities to advise our legislators
that this is not good legislation.
Lewis announced that the preliminary budget will be going
in soon. The schedule of the budget process was
discussed, but Lewis will probably not discuss the actual
budget with city administrators until August. She did
advise, however, that automation will be included as a
line item.
Lewis announced that Bill Hagood's Mother died. Alsobrook
moved that the Board give a memorial book in her honor,
with Gibson seconding, and the Board approving. The Board
also agreed to send a card to Virginia Gibbs, who had
suffered a fall.
The meeting was adjourned at 5:20 PM.
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
June 17, 1992
The Paris Public Library Advisory Board met in regular
session, June 17, 1992, at 4 PM in the Gallery with
Chairman Bill Neely presiding and these members present:
Jackie Alsobrook, Jean Gibson, Virginia Gibbs, Bill
Hagood, Rogene Patterson, Beth Shelton, and Frances Ellis,
Secretary. Beverly Lewis, Library Director, and Thomas
Seay, NETLS Lay Representative, were present. No one from
the Friends attended. Joe Rex was absent.
Minutes of the May 20, 1992, meeting were approved as
circulated.
Ms. Lewis discussed the Budget, saying 61.34% had been
expended, a little under, but no problems existed.
The Statistical Report indicated 126,148 in circulation,
which is a 4.7% increase. May reference transactions
climbed to 3,094; Dial -A -Story calls rose to 2,920. The
evening circulation was down somewhat and averaged 85 per
open evening; however, no literacy classes met on
Thursdays.
Regarding accessions, 388 books were added, the majority
were adult; but June will be the month for juvenile books
to be added. There were 95 new videos - mostly travel and
juvenile titles. There were 56 memorials given.
The Chairman reported no news from the request for $500
for the Artists' Recognition for the Thrashers, requested
from the Paris Area Arts Alliance, and he would check with
Susan Swint, Chairman, to have a report for the July
meeting.
Bill Neely and Jackie Alsobrook said they would continue
to explore the possibility of county funding.
Ms. Lewis reported successful summer reading programs,
with the first seven sessions attended by over
three - hundred children. There are seven junior
volunteers, age 12, helping.
Ms. Lewis reported on the successful author lecture by
Maurine Walpole Liles who wrote Rebecca of Blossom
Prairie. The author shared many interesting stories about
front er life with the large group attending. She dressed
in a prairie dress and bonnet.
Ms. Lewis advised that Keitt Wood, incoming President of
the Friends of the Library, said November 2, a Monday,
would be the date for the fall book review by Jennie
Pichanick of Dallas. The book will be The Power of One.
This will be a luncheon at the Paris Golf and Country
Club.
Ms. Lewis reported Elizabeth Newman of the Friends and
Marlene Baughman, a Library volunteer, are coordinating
the outreach service to the Colonial Lodge retirement
home. They took 40 large print books which the residents
were pleased to have. The books will be changed each
month, and eventually, books will be shared at all six
nursing homes.
Ms. Lewis advised the City Council adopted a resolution in
June extending Board member terms from July 1, 1992, to
June 30, 1995 for Jackie Alsobrook, Bill Hagood, and
Rogene Patterson.
Thomas Seay advised the Honey Grove Library is in the
process of automating.
Meeting adjourned at 5 PM to meet July 15.
QIZ,I, /.,
at Apt oved Frances Ellis, Secretary
PARIS PUBLIC LIBRARY
LIBRARY ADVISORY BOARD
Minutes, July 15, 1992
The Paris Public Library Advisory Board met in regular
session, July 15, 1992, at 4 PM in the Gallery with
Chairman Bill Neely presiding and these members present:
Jackie Alsobrook, Virginia Gibbs, Jean Gibson, Bill
Hagood, Rogene Patterson, Joe Rex, and Frances Ellis,
Secretary. Beverly Lewis, Library Director, and Thomas
Seay, NETLS Lay Representative attended. Keitt Wood,
President of the Friends of the Library was present.
Absent was Beth Shelton.
Minutes of the June 17, 1992, meeting were approved as
circulated.
Ms. Lewis discussed the Budget, saying 74.99% had been
expended, which is close to what it should be at this
time; and the book budget was closely in line with
available funds.
The Statistical report indicated a total 146,112
circulation to date, an increase of 4.5% above last year.
An average of 108 items were checked out during the June
evening hours. Over 400 large print titles circulated,
and this area of the collection has grown considerably
both in circulation and acquisitions recently. June
accessions included 317 juvenile fiction, 84 juvenile
non - fiction; and 299 adult titles. 242 new patrons were
added. The collection includes 56,970 books and 1,727
videos.
Chairman Neely read a letter from the Paris Area Arts
Alliance, Susan Swint, President, indicating they were
granting $200 to assist with the exhibit and
reception /program honoring W.R. and J.W. Thrasher, local
artists nationally known for their landscapes and wildlife
paintings and prints.
Mrs. Ellis reported on a meeting which she and Neely
attended July 13 with the Thrashers at their studio when
the selection of the third weekend in January, 1993, was
tentatively set for the exhibit and honoring observance.
J.W. will study the Library gallery and hang the art work
in a manner similar to the Bywaters exhibit. They are
collecting the paintings and prints which will be valued
for insurance coverage, and security for the four days,
January 14 -18. They would update their publicity and the
publicity for the event should start in November.
Chairman Neely said the Paris Area Arts Alliance would be
the sponsoring group, and possibly provide the reception.
He asked a committee to work with the Alliance - Mrs.
Ellis, Mrs. Gibbs, Mrs. Gibson, and Thomas Seay with Ms.
Lewis and Neely.
The Board went into Executive Session at 4:21 and back
into general session at 4:45.
Ms. Lewis said 800 youth had taken part in the Summer
Reading Club so far and many had entered the Super Reader
Raffle by reading and telling about their books.
Mrs. Wood reported that the Friends Newsletter would be
out in September promoting membership and that Elizabeth
Neumann and Carolyn Morton were assisting. She said plans
for the November 3 book review by Jennie Pichanick of
Dallas were being completetd. Power of One is the book
she will review and the luncheon will be at the Paris Golf
and Country Club.
Ms. Lewis reported on the 111th annual conference of the
American Library Association held recently in San
Francisco. She noted volunteers gave 500 hours of service
in June.
She also discussed the Interlibrary Loan service. Mrs.
Alsobrook moved patrons be responsible for the full cost
of mailing of the books from the lending library, instead
of paying for just the one way postage as has been the
requirement. Motion seconded, discussed, and passed.
Mrs. Ellis announced she had been invited to participate
in an International Communications Consortium, August 6 -
23 in St. Petersbury, Kiev, Moscow, and Prague, and would
be meeting city officials, journalism departments, and
Women's Committees, and would take Library materials to
share with them.
The meeting adjourned at 5:15 PM.
Date Approved Frances Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
Minutes
August 19, 1992
The Paris Public Library Advisory Board met in regular
session, August 19, 1992, at 4 PM in the Gallery with
Chairman Bill Neely presiding and these members present:
Virginia Gibbs, Jean Gibson, and Rogene Patterson.
Beverly Lewis, Library Director; Thomas Seay, NETLS Lay
Representative; and Keitt Wood Friends of the Library
President attended. Absent were Jackie Alsobrook, Frances
Ellis, Bill Hagood, Joe Rex and Beth Shelton.
The Minutes of the July 15, 1992, meeting were corrected
to indicate the date for the Friends of the Library
luncheon would be Monday, November 2, 1992.
Ms. Lewis discussed the Budget, noting
year -to -date expenditures are 78.03% o:
Regarding the FY 1992 -1993 budget, she
Manager had required an 11.9% cut from
proposal to offset revenue shortfalls.
him soon about the new budget.
that
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repo
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the
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rted the City
Director's
will meet with
The Statistical Report notes a year -to -date increase in
circulation of 3.9% although the July circulation this
year was nineteen items less than for the same month last
year. The evening circulation continues to average
one - hundred items per open evening.
A total of 750 items were added to the collection: 416
iuvenile titles and 334 adult titles.
There was no report about the Thrashers' recognition
exhibit.
Chairman Neely reported his research indicated the
official status of the Library has always been as a city
library and the department was created in 1977 with the
Board becoming advisory in the early eighties. Regarding
county funding, discussion on this matter will continue at
a later meeting.
Ms. Lewis reported on the Summer Reading Club just
completed. Daily activities were held in June and July
and over 1,500 kids participated. 135 qualified as "Super
Readers" and received gifts from the generous sponsors:
Catfish King, Dairy Queen, Grandys, Long John Silver's,
McDonald's, Pizza Inn, Sonic, Taco Delite, and
Whataburger.
Mrs. Wood reported that arrangements were made for the
November 2 luncheon and the fall newsletter would be
mailed soon. Also, a sturdy book bag with the Library
logo on it would be available at the luncheon.
Ms. Lewis distributed a letter from Elizabeth Crabb, NETLS
Coordinator, noting a voluntary contribution for
refreshments would be appreciated from each library
attending the required system meetings. The Board
discussed the matter and the consensus was to contribute
$20.
She also distributed the September calendars for the
Children's Department which note the daily activities:
Tuesdays, 7 PM, bedtime storytime; Wednesdays, 10 AM,
toddler time for two - year -olds; Thursdays and Fridays, 10
AM, storytimes for preschoolers; and Saturdays at 2 PM,
programs for all kids. She advised the focus would be on
stories and books for younger children because the average
grade of attendees last year was early elementary school.
Members wished to delay discussing the memorial
contribution for volunteer Janice Hooker until the next
meeting.
The meeting adjourned at 4:57 PM.
Date Approved Beverly Lewis, Acting Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
September 23, 1992
The Paris Public Library Advisory Board met in regular
session, September 23, 1992, at 4 PM in the Gallery with
Vice - Chairman Beth Shelton presiding. These members
attended: Jackie Alsobrook, Jean Gibson, Bill Hagood,
Rogene Patterson, Joe Rex, and Frances Ellis, Secretary.
Absent were Virginia Gibbs and Chairman Bill Neely.
Beverly Lewis, Library Director, and Keitt Wood of the
Friends of the Library were present.
Minutes of the August 19, 1992, meeting were approved as
circulated.
Ms. Lewis discussed the Budget, noting the expenditures
were within the budget for the final part of the Fiscal
Year. In the Statistical Report, she said the slight
decrease in items circulated was due to the early start -up
of area schools since the juvenile fiction circulation was
down. However, the reference assistance increased to
3,393 which was due to school starting early and she said
some students were in the Library the day after school
began. She advised 443 new adult titles were added and 25
audio books which are becoming more popular. There were
181 new card holders added in August.
Mrs. Ellis reported the Committee consisting of Jean
Gibson and Virginia Gibbs, along with Sallie Cecil of the
Paris Area Arts Alliance, had a meeting in the Thrasher
studio - gallery, September 22 at 1:30 PM. The discussion
with Mr. W. R. Thrasher and Mr. and Mrs. J. R. Thrasher
pinpointed some details of the January 14 -18, 1993,
exhibit with J. R. collecting and placing the paintings in
the Gallery, and an exhibit of publicity and other
Thrasher memoribilia in the historical case in the foyer.
J. R. offered a print to be a door prize. Mrs. Thrasher
will compile a list of their family members and friends
along with business art gallery associates for an
invitation to be sent frm the Committee; J. R. will place
the paintings on Thursday, and it will be open, especially
to school children, on Friday, Saturday, with a honoring
program and reception (Friends of the Library) at 2 PM
Sunday, January 17 in the Library, and again on Monday for
hours to be decided. The Northtex Investigative Services
will provide security for $8.75 an hour for the 72 hours,
and the value of the paintings will be insured under the
City's policy. The Paris Area Arts Alliance has budgeted
$200 for the event, and the Library Board $500. Other
expenses will include the approximate $100 for a plaque
for the Thrashers and the postage, invitations and
program.
Ms. Lewis said the memorial book for Janice Hooker would
be One Hundred Over 100. She also advised that Mrs.
Hooker had generously willed $5,000 to the Library. The
Board agreed the money would go to the endowment fund and
Bill Hagood will talk to the City about the matter.
Jackie Alsobrook reported she and Bill Neely and Joe Rex,
the Committee for county funding, had decided it would be
best to wait until after the City budget had been settled
before approaching them again, but that the request and
effort to get the county to assist in library funding
should come from the City, and if not, Ms. Lewis should
investigate options for charging a circulation fee to
county patrons.
Mrs. Wood reported the November 2 book review luncheon at
the Paris Golf and Country Club had only 17 tickets left,
and everyone was being told to pay in advance, and no
refunds. She showed the Library tote bag with the picture
of the Library on the front and these will be sold for $10
at the luncheon. She said letters had gone out to
everyone attending the last luncheon and the response had
been good, adding to the number of Friends members.
Ms. Lewis said the automation committee should meet soon
because automation is still needed and that $38,000 item
in the budget was cut by the City Manager.
Mrs. Gibson moved officers be re- elected, motion seconded
and passed.
Meeting adjourned at 5 PM.
01 X-116&
Date Appro ed Frances Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
October 21, 1992
The Paris Public Library Advisory Board met in regular
session, October 21, 1992, at 4 PM in the Gallery with
Chairman Bill Neely, presiding and these members present:
Jackie Alsobrook, Virginia Gibbs, Jean Gibson, Bill
Hagood, Beth Shelton, and Frances Ellis, Secretary.
Absent was Joe Rex. Beverly Lewis, Library Director, and
Thomas Seay, NETLS Lay Representative, were present.
Minutes of the September 23, 1992, meeting were approved
as circulated.
Ms. Lewis discussed the budget saying the department came
in under budget overall, but all the materials money was
expended. In the status report, she said total
circulation for the past fiscal year was 194,501 items
which was an increase of 1.25 percent. Other areas of
increase included reference assistance, items reserved,
programs, and acquisitions. She said 11,000 items were
checked out during the Tuesday and Thursday evening hours.
She discussed the video circulation, noting it has leveled
off somewhat during the past year. One explanation could
be that movie fans have already seen the fiction videos in
the Library's collection. She said the circulation of
non - fiction videos is increasing. Also on the increase
are the large print books which are now intershelved; more
than doubling in the past month. She explained to Board
members who had been called about this matter that these
books have a large red "LP" on the spines, making them
more visible.
The Chairman and Frances Ellis spoke about the recognition
of the Thrasher artists planned for January 14 -18, with
questions about how to handle publicity since the Paris
Area Arts Alliance is taking the lead in the project.
Neely said there is probably enough money pledged with the
$500 from the Board and $200 from the Alliance to pay
security; the City will add on insurance when the value of
the art is determined; the Friends will pay for the
reception refreshments. So money for the program and
invitations may have to be secured. Names of sponsors on
the program were mentioned.
Bill Hagood said he had tried to get with Gene Anderson of
the City to see where the $5,000 from the will of Janice
Hooker had been deposited.
Mrs. Alsobrook moved the Board work with the City Council
to formally approach the County Commissioners about
assistance from the County to fund Library needs because
of large county users, and pledge all help possible to
support this effort, before turning to a users fee.
Motion seconded, discussed and passed.
Chairman Neely appointed these committees which will get
their own chairman and set times to meet: 1. Automation -
Mrs. Shelton, Mrs. Patterson, Mr. Hagood; 2. Special
Events and Presentations - Mrs. Gibbs, Mrs. Gibson, Mrs.
Ellis; 3. Budget - Mrs. Alsobrook, Mr. Rex, Chairman
Neely; 4. Children's Department and Reference Area - Mrs.
Patterson, Mrs. Shelton, Mrs. Wood of the Friends of the
Library; 5. Volunteers.- Mr. Seay; 6. NETLS and State and
Federal - Mrs. Alsobrook and Mr. Seay.
Ms. Lewis announced the book review luncheon Monday,
November 2 was a sell out and that the sale of the new
Library tote bags would begin then.
She mentioned the special historical flags exhibit in the
Gallery on loan from the National Guard.
She said the November meeting would be Wednesday, November
25.
Meeting adjourned at 5 PM.
Approved Frances Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
NOVEMBER 25, 1992
The Paris Public Library Advisory Board met in regular
session, November 25, 1992, at 4 PM in the Gallery with
Vice Chairman Beth Shelton presiding and these members
present: Jean Gibson and Rogene Patterson. Absent were
Jackie Alsobrook, Frances Ellis, Virginia Gibbs, Bill
Hagood, Bill Neely, and Joe Rex. Beverly Lewis, Library
Director, and Thomas Seay, NETLS Lay Representative
attended.
The Minutes of the October 21, 1992, meeting were
corrected to note that Rogene Patterson was present. Her
name was left out by the typist.
Ms. Lewis reported that one month into the fiscal year,
the department has expended 9.71% of the funds. The
Statistical Report included a small decrease in
circulation with juvenile materials and videos down.
Reference assistance was up, as was the circulation of
youth and large print materials. In October, 450 items
were added to the collection.
The information handout prepared by Frances Ellis about
the Thrasher Exhibit was distributed and the subject will
be discussed at the next meeting.
Ms. Lewis reported for Friends' President Keitt Wood that
the luncheon was very successful and $950 was earned.
The Endowment Report was distributed and discussion about
it was postponed until the December meeting.
It was decided to hold the December 16 meeting in the
Gallery.
Ms. Lewis reported that December is amnesty month when
patrons may return any overdue item and not be charged a
fine on it. She noted the purpose is to retrieve overdue
materials and get them back into circulation as soon as
possible and that a fine -free month is an excellent way of
achieving that goal.
The meeting adjourned at 4:40 PM.
Date Approved Beverly Lew s, Acting Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
December 16, 1992
The Paris Public Library Advisory Board met in regular session,
December 16, 1992, at 4 PM in the Gallery with Chairman Bill
Neely presiding and these members present: Beth Shelton,
Vice - Chairman; Jackie Alsobrook, Virginia Gibbs, Bill Hagood,
Joe Rex, and Frances Ellis, Secretary. Jean Gibson and Rogene
Patterson were absent. Beverly Lewis, Library Director, Thomas
Seay, NETLS Lay Representative; and Keitt Wood, President of
the Friends, attended.
Minutes of the November 25, 1992, meeting were approved as
circulated.
Ms. Lewis reported the fiscal year budget was on schedule. In
the monthly status report, she noted there was a slight
decrease from November of last year - 22,878 vs. 24,762.
Non -print circulation had the largest decrease. Acquisitions
for the month included 250 books, 122 videos, and 32 audios.
There were 146 new cardholders.
Bill Hagood reported the Janice Hooker $5,000 gift was
deposited into the Building Fund to mingle with the Bond Fund
which is now about $70,000. He said the Endowment Fund was
about $120,000 and it had been invested at 6% by the City
Finance Director.
Mrs. Ellis reported on the Thrasher Exhibit saying the dates
would be January 14, 1993, for J. W. Thrasher to install the
eight originial paintings of his and the eight of his father,
W. R. Thrasher, and he will place prints in the center on the
panels. J. W. will bring additional lighting. The letter of
invitation will be sent to the schools soon, inviting them to
come Friday, January 15. The Exhibit hours will be: Friday 9AM
- 6 PM; Saturday 9 AM - 6 PM; and Sunday 1 - 5 PM with the
program at 2:30 PM.
Mrs. Thrasher provided a list of out of town people to be
invited. Mrs. Ellis and Ms. Lewis designed the invitation to
include the announcement that .both artists would give a print
for door prizes. She said the exhibit would be dismantled
Sunday after 6 PM.
The number of hours for security would be 49 at $8.50 per hour.
The budget includes $500 from the Library Advisory Board and
$200 from the Paris Area Arts Alliance. It is not yet known
whether or not there will be a charge to insure the eighteen
paintings valued at $112,500. The Paris Area Arts Alliance
with Sally Cecil in charge will provide docents for Friday and
Saturday. The Chamber of Commerce Visitors and Conventions
Committee may mail the invitations.
Mrs. Wood reported Ridley Briggs had presented the Friends of
the Library a generous $500 donation from NationsBank. She
said the fall luncheon profit was $948.
The meeting adjourned at 4:45 to prepare for the reception in
the Gallery honoring the retirement of Roslyn Sample. The
Library Advisory Board would present her with a necklace from
Staples Jewelers for $58. The Library Staff and Volunteers
would present her with a gift certificate from the Collegiate
Shop and Mrs. Ellis would present her with a loose leaf book of
letters with her name in gold on the cover.
Date Approved Frances Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
JANUARY 13, 1993
Minutes
The Paris Public Library Advisory Board met in regular session
January 13, 1993, at 4 PM in the Gallery with Secretary Frances A.
Ellis presiding, and these members present: Jean Gibson, Bill
Hagood, Rogene Patterson, and Joe Rex. Absent were Jackie
Alsobrook, Virginia Gibbs, Bill Neely and Beth Shelton. Beverly
Lewis, Library Director, and Thomas Seay, NETLS Representative also
attended.
The Minutes of the December 16, 1992, meeting were approved as
circulated.
Ms. Lewis reported the fiscal year budget was on schedule and in
the monthly status report called attention to the slight decline in
December of 1992, from 43,907 in 1991 to 43,509 in 1992. She said
Dial -A -Story had 2,951 calls and it remains a very popular program
for young readers and listeners. She reported 59 memorials given.
In December 600 large print books circulated, a large increase due
mainly to the intershelving with regular format books. She said
194 adult books, 106 juvenile books, 51 videos and 23 audio books
were added in December.
The plans for the Thrasher Art Exhibit January 15 -17 were reviewed
and the program completed. Jerry Thrasher will place the 8 oil
originals by each artist January 14. The letter to the schools
brought response with plans for 60 students to visit every 45
minutes already scheduled.
Bill Neely, Board Chairman, will preside with the Reverend Mike
Fortenberry of East paris Baptist Church giving the invocation.
Each of the four sponsors will have a chairman or president extend
a welcome. Dr. Janes Semple of Dallas will speak about the
Thrasher family and Mrs. Thrasher will be asked to introduce family
members present. Frances A. Ellis will give the plaque provided by
Bill Hagood to the Thrashers.
The Friends of the Library with Keitt Wood, President, will provide
the reception to follow in the audio visual area of the Library.
Ms. Lewis advised that Dr. Don Riddle gave the Library a Visualtek
Read /Write System which will assist persons with impaired vision in
memory of his wife Ruth Ann McLaughlin Riddle.
She announced the recognition for volunteers would be a dinner in
the spring and it would recognize Delores Coston, RSVP Volunteer of
the year, who had been recognized at the RSVP Banquet in December.
Joe Rex moved a memorial book be given to the Library for John
Raymond, the husband of volunteer Betty Raymond; motion seconded
and passed.
The meeting adjourned at 4:45 PM.
Lt;
Date Approved
Frances
A. Ellis,
Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
February 17, 1993
The Paris Public Library Advisory Board met in regular session
February 17, 1993, at 4 PM in the Gallery with Bill Neely,
Chairman, presiding and these members present: Jackie Alsobrook,
Virginia Gibbs, Jean Gibson, Rogene Patterson, Joe Rex, and Frances
A. Ellis, Secretary. Absent were Bill Hagood and Beth Shelton.
Beverly Lewis, Library Director, Thomas Seay NETLS Lay
Representative; and Keitt Wood, Friends of the Library President
were present.
Minutes of the January 13, 1993 meeting were approved as
circulated.
Ms. Lewis reported the fiscal year expenditures were on schedule.
She said circulation was 2.7% below that of January 1992; however,
January was a usually slow month. She noted reference assistance
was higher with 9,374 assisted.
She advised there were 250 new accessions with 133 adult titles and
117 juvenile titles. No new videos were added. 178 items were
withdrawn from the collection.
Mrs. Ellis reported on the financial record for the January 14 -17
exhibit in the Gallery of 16 oil paintings and other prints by W.
R. Thrasher and son, J. W. Thrasher. The total was $698.80 without
the insurance which had been added to the City's policy and would
not be known if there would be a cost or if it were just a rider.
A total of $800 had been given for the expenses with the Board
allocating $500, Paris Area Arts Alliance $200, and Chairman Neely
$100. OTher contributions were made through special services
rendered.
Nearly 1,000 visited the 2 1/2 day exhibit with hundreds of school
children on Friday and many were pleased to meet personally with
Mr. W. R Thrasher.
The Board selected Monday noon, March 1 for the annual recognition
luncheon honoring the 25 volunteers who work in the Library. Mrs.
Gibson moved the Grandy's restaurant cater the luncheon which was
$4 for the 1992 event. Motion seconded, debated, and passed. Ms.
Lewis will determine how long each member has worked as a volunteer
and certificates and leather -like bookmarks will be given.
Ms. Lewis discussed the status of automation, saying the City's cut
in the 1992 -1993 budget caused the deletion of the request for the
$38,000 needed from the City to purchase the automated system. She
felt that library automation would happen because it would so
improve library operations and services and said that other
departments in the City are automated, and nearly every public
library in the area is also, as are the school libraries.
Mrs. Wood reported the March 29 Friends of the Library book
review /luncheon at the Paris Golf and Country Club would be
"Letters of the Matchmaker" by noted Dallas performer Gloria
Hocking. Tickets would be $15 and checks can be sent to the
Library or to Mrs. John Neuman, 4125 Jasmine Street. Mrs. Wood is
making the table reservations.
Ms. Lewis introduced the new Reference Librarian Mrs. David
(Priscilla) McAnally, 1205 S.E. 20th. She has a B.S. from East
Texas State University and a Masters in Library Science from North
Texas State University. She had worked previously as a Library
volunteer.
The meeting adjourned after deciding the next meeting would be
March 24 because of spring break..
hi a4a 1993
Date Approved Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
MARCH 24, 1993
The Paris Public Library Advisory Board met in delayed meeting
March 24, 1993, at 4 PM in the Gallery with Beth Shelton, Vice
Chairman, presiding and these members present: Jackie Alsobrook,
Virginia Gibbs, Jean Gibson, Rogene Patterson, Joe Rex, and Frances
Ellis, Secretary. Absent were Bill Neely, Chairman, and Bill
Hagood. Beverly Lewis, Library Director; Keitt Wood, President of
the Friends of the Library, attended.
Minutes of the February 17 meeting were approved as corrected to
show Beth Shelton in attendance.
Ms. Lewis reported the fiscal year expenditures were on schedule,
circulation was down 4.5% from last year in part due to the
increase for the past four years after the new structure gave more
room. Reference assistance continued to rise, large print books
were more in demand, and more students were coming in Tuesday and
Thursday evenings for homework help.
Ms. Lewis reported 306 adult books, 44 juvenile and 44 videos were
accessioned in February.
Ms. Lewis and Mrs. Alsobrook discussed the county funding issue,
saying the committee should get together again, meet with the
Commissioners, City manager, and City officials, to help them
realize that 36% of the library users are from outside the city
limits. A statement should be devised giving the Library and City
stand on the matter, and if nothing else developed, the possibility
of a "user fee' should be considered. Help from the county would
enable the Library have help with automation funding.
Ms. Lewis said a committee from the Board would visit other
libraries to see how their automation system works.
Mrs. Wood reported on the March 29 book review lunchon at the Paris
Golf and Country Club when Gloria Hocking will return to review
"Letters of the Matchmaker ". Tickets are $15 and only a few
remain.
Mrs. Wood asked the Board to go see the new rug in the Children's
Department bought with the $500 contributed by Ridley Briggs of
NationsBank. The Paris News featured a front page color picture of
Briggs, Mrs. Wood and Ms. Lewis on March 23.
The Board voted to provide memorial books in memory of Bill Neely yIs
Mother and Mrs. Shelton's Mother.
Up -to -date information in reference and non - fiction books was
discussed and Ms. Lewis said some books would be weeded because
they are too old. Others would be labeled with the date so as to
advise students when they use them for research.
Ms. Lewis announced the April 18 -24 celebration of National Library
Week with plans for a newspaper article, library tours, and a
historical display about the Library. Special children's programs,
including after school storytimes, a Tuesday bedtime storytime, and
a Saturday program about Dr. Seuss will also be held.
The meeting adjourned at 5:10 PM and the next one was changed to
April 28.
-JYte Appfoved Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
April 28, 1993
The Paris Public Library Advisory Board met in delayed session
Wednesday, April 28, 1993, at 4 PM in the Library Gallery with
these members present: Chairman, Bill Neely, Jackie Alsobrook,
Virginia Gibbs, Bill Hagood, Rogene Patterson, and Joe Rex. Absent
were Frances Ellis, Jean Gibson and Beth Shelton. Library Director
Beverly Lewis and NETLS Lay Representative Thomas Seay attended.
The March 24, 1993, Minutes were approved as distributed.
The budget report was given by Ms. Lewis and indicates expenditures
of 49.87% for the first six months of this fiscal year.
The statistical report indicated a 3.8% increase in the March
circulation this year over the previous year. However, year to
date circulation is down 3 %. Ms. Lewis noted that because of the
nearly fifty percent cut in the materials budget, there aren't as
many new titles available, and consequently circulation has
dropped. Large print materials more than doubled their circulation
in March this year over last year which indicates the success of
intershelving them with regular format materials.
During March, 293 new adult titles were added; 357 new juvenile
titles; and 112 new videos.
Bill Hagood reported for the automation committee and advised new
price information would be provided by the NETLS Automation
Consultant soon. He also said an invitation was received from the
McKinney Public Library Director to visit and study their automated
system. All Board members agreed it would be advantageous to begin
the automation process as soon as possible, even completing it in
stages if necessary. Ms. Lewis advised that data input of patron
records continues.
Jackie Alsobrook reported for the county funding committee and
distributed a resolution (copy attached) stating the Board's
position in a tactful, firm and positive manner. Virginia Gibbs
moved, and Bill Hagood seconded, to accept the statement; the
motion passed unanimously. Each Board member will sign the
original and it will be sent to the City Manager.
Ms. Lewis advised the Library will host the NETLS workshop about
"Confidentiality of Patron Records" Tuesday, May 4. Judith Krug,
Director, Office for Intellectual Freedom, American Library
Association, will be the main speaker. Bill Hagood moved, and Joe
Rex seconded, that the Board fund refreshments up to $50; the
motion passed unanimously.
Ms. Lewis recommended the Library participate in the July 4
Independence Day Parade. She said a simple entry with kids reading
books would be very effective. Jackie Alsobrook moved, Joe Rex
seconded and the motion to participate passed unanimously.
Ms. Lewis reported for the Friends of the Library, advising the
March 29 book review luncheon profit was $847. She also advised
that 69 tote bags had been sold and from now on all proceeds would
be profit. Since August 1992, the Friends have given the
Children's Department $1,075.
Ms. Lewis reported the Library will participate in the JTPA Summer
Work Program and she plans to hire two students to assist with
clerical, shelving, and audio visual maintenance duties during the
eight week period.
Ms. Lewis replied to questions about the inside north east corner
wall and the outside new front entrance concrete wall, both of
which have severe damage. Jackie Alsobrook moved, and Bill Hagood
seconded, to advise the City Manager again about these conditions
and request they be repaired quickly; the motion passed
unanimously.
The meeting adjourned at 5:05 PM.
C) koAq 3
Date Approved Beverly Lewis
Acting Secretary
/attachment
PARIS PUBLIC LIBRARY
MEMORANDUM
DATE: May 7, 1993
TO: Michael Malone
FROM: Beverly Lew'
RE: Library Advisory Board Request /Recommendation
The Library Advisory Board unanimously voted to submit the attached
request /recommendation about county funding to you.
I will be glad to discuss this subject with you at your
convenience. Please respond soon. Thanks much.
For your information, the next Library Advisory Board meeting will
be May 19.
/attachment
THE ADVISORY BOARD OF THE PARIS PUBLIC LIBRARY DOES HEREBY
RESOLVE AND RECOMMEND THE FOLLOWING TO THE PARIS CITY COUNCIL:
IN RECOGNITION THAT ALL TAX MONIES AND SUPPORT FOP THE LIBRARY
COME FROM THE CITIZENS OF THE CITY OF PARIS; AND RECOGNIZING
THAT THERE IS PRESENTLY NO FUNDING FROM LAMAR COUNTY;
AND BEING COGNIZANT OF THE
BEEN FORCED TO CUT FUNDING
AMOUNT, AND THAT THESE AND
TO JEOPARDIZE THE LEVEL OF
PARIS PUBLIC LIBRARY HAS H
OF PARIS AND LAMAR COUNTY;
FACT THAT THE CITY OF PARIS HAS
FOR THE LIBRARY IN A SIGNIFICANT
POSSIBLE FUTURE CUTS ARE SUCH AS
SERVICES AND RESOURCES WHICE THE
ISTORICALLY OFFERED TO ALL CITIZENS
AND WITH AN AWARENESS THAT APPROXIMATELY 36% OF THE LIBRARY'S
USERS RESIDE OUTSIDE THE CITY OF PARIS; WE THE LIBRARY BOARD
DO HEREBY RECOMMEND AND REQUEST THAT THE CITY COUNCIL APPROACH
THE COMMISSIONER'S COURT TO ASK FOR ALLOCATION OF FUNDS TO
INCLUDE THE LIBRARY.
IT IS THE FURTHER DESIRE OF THE BOARD TO WORK WITH THE CITY
COUNCIL TO SECURE COUNTY E'UNDING. IT IS OUR BELIEF THAT MOST
CITIZENS WHO RESIDE IN THE COUNTY AND USE THE LIBRARY ARE NOT
AWARE THAT THERE ARE NO COUNTY FUNDS, AND THAT THEY WOULD
SUPPORT SUCH A MOVE FOR INCLUSION OF THE LIBRARY IN THE COUNTY
BUDGET. WE WOULD RESPECTFULLY SUGGEST THAT A COMMITTEE BE
APPOINTED TO SECURE SAID FUNDING, WITH TWO PERSONS REPRESENTING
THE CITY COUNCIL, TWO FROM THE COMMISSIONERS COURT, TWO FROM
THE LIBRARY BOARD AND TWO FROM THE GENERAL COMMUNITY ONE OF
WHOM COULD BE APPOINTED BY THE CITY AND ONE BY THE COUNTY, AND
THAT THIS GROUP COMMIT'.ITSELF TO A TIMELY AND EFFICIENT PLAN
TO SECURE COUNTY FUNDING.
THE ADVISORY BOARD WOULD RESPECTFULLY REQUEST AND RECOMMEND THAT
THE CITY EXPLORE ALL AVENUES FOR COUNTY FUNDING, AND THAT A
"USER FEE" BE THE LAST OPTION TO BE EXPLORED, AND THAT ONLY AFTER
ALL OTHER AVENUES OF SUPPORT HAVE BEEN EXHAUSTEE.
WE, THE MEMBERS OF THE LIBRARY ADVISORY BOARD, FEEL THIS IS A
STEP THAT MUST BE TAKEN TO ENSURE THE CONTINUED LEVEL OF SERVICE
THAT THE LIBRARY HAS HISTORICALLY MAINTAINED FOR ALL CITIZENS.
WE PLEDGE CUR BEST EFFORTS TO HELP IN THIS ENDEAVOR.
RESPECTFULLY SUBMITTED, THIS, THE
28 th DAY OF April , 1953.
CC `I
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
June 16, 1993
The Paris Public Library Advisory Board met in regular session,
June 16, 1993, at 4 PM in the Gallery with Vice Chairman Beth
Shelton presiding and these members present: Jackie Alsobrook,
Virginia Gibbs, Jean Gibson, Bill Hagood, Joe Rex, and Frances
Ellis, Secretary. Keitt Wood, Friends President, and Thomas Seay,
NETLS Lay Representative attended. Beverly Lewis, Library
Director, was present. Absent members included Rogene Patterson
and Bill Neely, Chairman.
Minutes of the May 19, 1993, meeting were approved as circulated.
The budget report was given by Ms. Lewis and indicated expenditures
were in line.
The statistical report showed a slight decrease in circulation from
May of last year. Evening circulation had increased, however, and
large print books and audio books continued to increase.
Only 200 accessions were made in May with 126 adult and 74 juvenile
titles added.
Ms. Lewis reported on the Summer Reading Program saying chapters
from the Wizard of Oz were being read each afternoon in the program
for the older kids, and classic stories were being read to the
younger children. During the first eight days, 140 attended. The
children who read books and tell library staff about them will
receive prizes at the end of the program. Mary Beth Burns of the
Friends of the Library is assisting with it.
Ms. Lewis reported that three major vendors of library automation
systems would be invited to visit, and Board members are encouraged
to be present during their demonstrations.
Mrs. Alsobrook reported on the visit with the County Commissioners
Monday, June 14, 1993, when all commissioners were present except
Allan Weatherford. Judge Loughmiller said the matter of requesting
two commissioners to serve on a committee to investigate county
funding for the Library would be considered when all could be
present. Others attending this meeting were Ms. Lewis who gave
statistics about the budget; Frances Ellis, Virginia Gibbs, Joe Rex
and Thomas Seay.
In new business, Ms. Lewis reported terms for Board members Mrs.
Ellis, Mrs. Gibson, and Mrs. Shelton had been extended by the City
Council for three more years.
Mrs. Wood reported the purchase of a costume, "The Cowardly Lion ",
for the children's appearance in the July 3 patriotic parade, and
for other Library programs. The cost was $86.
The Director reported she would attend the American Library
Association annual conference in New Orleans the weekend of June 26
when former President Jimmy Carter would be the main speaker.
Also, the policy regarding juvenile videos had been changed to
allow only one juvenile video to be checked out on a juvenile
library card because of the small juvenile video collection.
The meeting adjourned at-4:55 PM.
jalttepp Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
July 21, 1993
Minutes
The Paris Public Library Advisory Board met in regular session,
July 21, 1993, at 4 PM in the Gallery with Chairman Bill Neely
presiding and these members present: Jackie Alsobrook, Virginia
Gibbs, Jean Gibson, Bill Hagood, Beth Shelton, and Frances Ellis,
Secretary. Absent were Rogene Patterson, Joe Rex, and Thoams Seay.
Beverly Lewis, Library Director, was present.
Minutes of the June 16, 1993, meeting were approved as circulated.
Ms. Lewis gave the budget report saying expenditures were in line.
The circulation report showed an overall decrease in circulation
from June of last year; however, evening circulation increased
greatly, as did circulation of large print books.
Ms. Lewis said the Summer Reading Program involved more than 900
kids to date and pointed out their art work on display in the
Gallery. The Library entered the July 4th Parade and five kids
marched carrying signs and flags. The older kids are following
chapters in The Wizard of Oz and participating in art activities
while the younger ones listen to classic stories in the children's
reading area. The program ends July 30 -31 with a family movie
night and a party.
Mrs. Alsobrook reported a committee was appointed to meet to
discuss the request for county funding: Rondie Williams, Millie
McDonald from City Council with Robert Pierson appointed; Gene
Buster, Troy Owens from County Commissioners with Sarah Gambill
appointed. Neely and Alsobrook are appointed from the Board with
Mrs. Alsobrook to moderate. A lunch meeting at the Library was
suggested. Ms. Lewis will attend as resource person.
Mrs. Gibbs announced officers nominated for 1993 -1994 are: Mrs.
Shelton, chairman; Joe Rex, vice chairman; and Mrs. Ellis,
secretary. They will assume office at the August 18 meeting.
Thomas Seay was re- elected Representative to NETLS with Mrs.
Alsobrook as alternate.
Ms. Lewis reported for Mrs. Keitt Wood of the Friends of the
Library, saying October 29 will be the fall book review with Laura
Yancey of Dallas doing "The Life of Beatrix Potter ".
Ms. Lewis said the Library applied for an "Project Even Start"
grant with PISD for family literacy programs. Pam Christian is the
PISD coordinator and advised notification should be sometime in
mid - August.
Ms. Lewis reported on the American Library Association Conference
in New Orleans attended by 18,000 professionals and exhibitors.
She said workshops about automation and patron services were most
helpful.
The Board voted to purchase the Farberware coffee maker for $129
which makes from 12 to 50 cups as needed.
The meeting adjourned at 5 PM.
Dagg Ap roved Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
August 18, 1993
The Paris Public Library Advisory Board met in regular session
August 18, 1993, at 4 PM in the Gallery with Chairman Beth Shelton,
presiding, and these members present: Jackie Alsobrook, Virginia
Gibbs, Jean Gibson, and Frances Ellis, Secretary. Absent were Bill
Hagood, Bill Neely, Rogene Patterson, and Joe Rex. Beverly Lewis,
Library Director, attended, and Thomas Seay, NETLS lay
representative was present.
The minutes of the July 21, 1993, meeting were approved as
circulated.
Ms. Lewis gave the budget report saying expenditures were in line.
The cicrulation report showed a slight decrease in books although
videos and audio books were up. She said evening circulation was
still increasing.
Ms. Lewis reported 350 new books accessioned with 261 adult, 89
juvenile, 59 videos, and 78 audio books which are becoming more in
demand.
Ms. Lewis called attention to the children's Summer Reading Program
which ended July 30/31 with a family movie night on Friday and a
storytime party on Saturday afternoon. 135 children received their
certificates of achievement and over 1,500 participated during the
summer. They loved the weekly activities based on The Wizard of Oz
book, especially the pin -up games. She said The Little House on
the Prairie may be the 1994 theme.
She discussed the status of the automation request noting it had
been proposed as a capital line item of $25,000; but nothing had
been done about it yet. She said the staff would visit three
libraries, Texarkana, Plano and Tyler, to study their systems
before the vendors provide demonstrations here.
Mrs. Alsobrook reported on a meeting with the committee from the
County and City which took place August 17 at the Library when the
request for funding from the County was presented. She said the
dialogue and interchange was excellent, and another meeting would
be held next week.
Ms. Lewis reported on the grant received by the Paris Independent
School District for "Project Even Start ". It focuses on family
literacy and she will be working with the soon -to -be -hired project
director to develop cooperative programs.
She reported for the Friends of the Library noting the October 29
luncheon and book review at the Paris Golf and Country CLub was
well organized by Keitt Wood, President. The speaker, Lura Yancy,
has already sent publicity materials about her Beatrix Potter
presentation.
Ms. Lewis said two new goals would be for the Library to focus on
the community, beginning with a display about the Red River Valley
Fair; and to develop library related themes, beginning with a
display of books relating to "reading a timeless classic ".
The meeting adjourned promptly at 5 PM.
D04 Apgroved Frances Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
September 15, 1993
The Paris Public Library Advisory Board met in regular session, September 15, 1993, at 4 PM in
the Library Gallery with Chairman Beth Shelton, presiding, and these members present: Virginia
Gibbs, Jean Gibson, Bill Hagood, Rogene Patterson, Joe Rex, and Frances Ellis, Secretary.
Beverly Lewis, Library Director, and Thomas Seay, NETLS Lay Representative, were present.
Absent were Jackie Alsobrook, BIll Neely, and Friends President Keitt Wood.
Minutes of the August 18, 1993, meeting were approved as circulated.
Ms. Lewis gave the budget report saying expenditures were in line and the budget year almost at an
end. She gave the statistical report saying the circulation was 2.2% behind August of 1992, mostly
because of the 45% cut in the budget for materials. She explained that her acquisition plan was
modified to include more audio books and more large prints, both of which were increasing in
circulation. Members agreed the Library has done well in keeping up with new books in
comparison with other libraries, even the one in Austin. She said 250 new adult books, 85
children's books, and 44 videos were accessioned in August.
She said the City Council was still considering the budget for fiscal year 1993 -1994 and that the
Library portion was still intact with the $25,000 for automation included. September 26 will be
the final decision day for the budget.
She reported on county funding, noting the committee had been meeting weekly, and at the
September 14 meeting, the "contract method" for the County to participate in the funding and
budgeting process was discussed. Also discussed was the issue of participation on the Advisory
Board.
She explained one automation system vendor, Dynix, would be at the Library October 27 to
provide a demonstration, and the Board was invited to attend it at 1 PM. She also explained that
reassigning staff members to handle automation responsibilities would be done soon.
The fall preschool children's programs were announced: 10 AM Tuesdays will be a new program
"Books and Babies" when nursery rhymes would be featured and parents helped to find books for
their children. Wednesday would continue to be the storytime for two- year -olds at 10 AM; and
Thursday and Friday at 10 AM would be the storytimes for three- and - four - year -olds. The focus of
the 7 PM Tuesday programs would be family storytelling. On Saturdays at 2 PM, a family movie
program will feature movies taken from recommended classic and contemporary juvenile books.
Ms. Lewis reported for the Friends explaining the book review luncheon would be October 29 and
there are only twenty seats still available.
The meeting adjourned at 4:45 PM.
Date Approved Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
OCTOBER 20, 1993
MINUTES
The Paris Public Library Advisory Board met in regular session October 20, 1993, at 4 PM in the
Library Gallery with Chairman Beth Shelton presiding and these members present: Virginia Gibbs,
Jean Gibson, Bill Hagood, Rogene Patterson, Joe Rex, and Frances A. Ellis, Secretary. Absent
were Jackie Alsobrook and Bill Neely. Library Director, Beverly Lewis, NETLS Lay
Representative Thomas Seay, and Friends President Keitt Wood were present.
Minutes of the September 15, 1993, meeting were approved as circulated.
The budget report was not available from the City Finance office. Ms. Lewis said she felt the
Department would finish the fiscal year under budget.
Ms. Lewis discussed the statistical report and noted 190,938 items circulated in FY 92 -93. That
was a small decrease of 1.8% in circulation compared to last year, but she said this was actually
pretty good, considering the 45% cut in the materials budget. Other important statistics included:
106,791 persons visited the Library; the librarians provided reference assistance and reader's
advisory service 39,621 times; there were 321 interlibrary loans and 2,313 reserve requests. The
Dial -a -Story telephone rang 32,205 times, and there were 275 programs. There are 36,043
cardholders, having gained 2,351.
The accessions report indicated 4,200 titles were added last year, which was 2,500 less than during
the previous year. In September, acquisitions included 200 books, 55 videos, and 14 audio
cassettes.
Ms. Lewis reported the City approved the $498,255 FY 93 -94 budget proposal she submitted. She
also advised she did not receive a raise; except the 3% cost of living raise that all city employees
received.
The automation report included information about the City approval of $25,000 in the library
budget for automation. With $75,000 from the bond money and $25,000 from Board funds it will
be possible to procede with automation. Ms. Lewis reminded the Board that the automation
consultant from Dynix will be here next Wednesday at 1 PM to give a demonstration of the online
catalog and circulation modules.
Ms. Lewis reported the county funding committee continues to meet and progress is being made in
developing a contract.
Ms. Lewis announced the following staff changes which were made to achieve better service to
patrons and more efficiency in technical processing: Faye Townsdin has been assigned to the
children's department where she will provide reference assistance, reader's advisory service, and
conduct the preschool storytimes. Pamela Sidness has been assigned to technical processing where
she will perform technical processing duties. Also, Val Stankus has been promoted to System
Manager and will work with the Director in implementing the automation system.
Ms. Lewis discussed the new Texas law about the Confidentiality of Records. No longer can
patron circulation records, or program attendance records, be available, nor listed in public. She
will develop a new policy based on the law and present it to the Board for approval.
Mrs. Wood said 200 luncheon reservations for the Friends book review October 29 were filled.
Mr. Seay called attention to Ms. Lewis receiving the "Woman of the Year" award from the Paris
Business and Professional Women's Club the evening before at an awards dinner.
The date for the November meeting was moved up to the 10th because of a conflicting NETLS
workshop.
Date Approved Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
November 10, 1993
The Paris Public Library Advisory Board met November 10, 1993, instead of the regular third
Wednesday, at 4 PM in the Gallery with these members present: Beth Shelton, Chairman,
presiding: Jackie Alsobrook, Jean Gibson, Virginia Gibbs, Bill Hagood, Rogene Patterson, Joe Rex
and Secretary Frances Ellis. Beverly Lewis, Library Director; NETLS Lay Representative
Thomas Seay; and Friends President Keitt Wood were present. Bill Neely was absent.
Minutes of the October 20, 1993, meeting were approved as corrected.
Ms. Lewis discussed the Budget saying it is in the first month of the new fiscal year and everything
is fine. She said the statistical report showed a 5.3% increase in circulation during October over a
year before. She said evening circulation is up with an average of 106 items being checked out.
She reported only 250 accessions during October but new books and other materials have been
ordered and this figure will increase because the materials budget was restored.
She said the budget for fiscal year 1993 -1994 was approved at $493,255, the amount requested.
Mrs. Alsobrook reported on meetings of the county funding request committee. Ms. Lewis
reported on the three issues being considered: amount of money requested from the county budget;
county participation in the budget process; and how members are obtained for serving on the
Board. She said she had asked Attorney Mary Clark to look over the proposed contract and Mrs.
Clark offered help in getting the correct wording for staggering the time of Board member
appointments. For her help, a book will be placed in the Library in her name.
Ms. Lewis reported Hagood, Shelton, Wood, and Gibson had attended the demonstration on
automation set up by one company October 27, and they were impressed. She said another
company has been invited to provide a demonstration and she would notify members so they could
attend. She explained the many benefits that automation would provide for the Library, including
inventory control. She said staff and volunteers would work Monday, November 14 to take a
physical inventory.
Ms. Lewis reported forty-four memorials and gifts for October, with a net of $1,046 from the
monetary donations.
Mrs. Wood reported a successful book review luncheon October 29 and a profit of $1,030 was
made for the children's department. She said the speaker was paid $300 for her appearance.
Ms. Lewis spoke about the number of books to be checked out, saying the only rule is a limit of
three books on a specific subject, and unlimited borrowing privileges on fiction books. During the
holiday period, a special limit would be only one holiday video permitted per card, two juvenile
holiday books per card; and three adult holiday non - fiction books per card.
PAGE 2 - LIBRARY ADVISORY BOARD NOVEMBER 10, 1993, MINUTES
The meeting adjourned at 5 PM, with the next meeting set for December 15 at the home of
Chairman Shelton, for the Christmas meeting.
Date Approved Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
DECEMBER 15, 1993
The Paris Public Library Advisory Board met in regular session Wednesday, December 15, 1993,
at the home of the Chairman, Beth Shelton who provided a Christmas reception for members.
Attending were Jackie Alsobrook, Jean Gibson, Virginia Gibbs, Bill Hagood, Bill Neely, Rogene
Patterson, Joe Rex, and Francis Ellis, Secretary. Beverly Lewis, Library Director, Thomas Seay,
NETLS Lay Representative; and Keitt Wood, Friends President were present.
The minutes of the November 10, 1993, meeting were approved as circulated.
There was no budget report available from the City. Ms. Lewis gave the statistical report saying
there was an increase of 11.3% in circulation for the year to date, mainly due to the addition of
many new books and videos. She reported 33 memorial and gift donations valued at $525, saying
videos are being used for memorials if donors request them. She said there were 327 new books
added in November.
Mrs. Alsobrook reported on the last meeting with the Committee concerning county funding, and
Ms. Lewis said she had rewritten the Contract including retaining the Memorial/Gift fund and the
Trust Fund to be continued as part of the Board's managing responsibility. She explained the
formula for the 35% amount requested from the County for the Library Budget, and mentioned a
nine member Board would have three members appointed by the County Commissioners. Mrs.
Alsobrook and Mrs. Shelton would remain on the Board until their terms expire since they are
residing in the County.
Ms. Lewis said January would be Amnesty month when all overdue materials could be returned
free of charge. Plastic bags would be given to those who returned overdue items to the
circulation desk.
Ms. Lewis reported on the status of automation, saying the inventory was taken November 20 and
67,000 items were included. She has sent requests for information to four venders and a staff
committee will visit other libraries after reviewing the venders' materials. Bids will be formally
requested early next year and then later studied and a recommendation of the best system will be
provided the City Council for approval.
Ms. Lewis reported the Library recently received notification of its accreditationa as a fully
qualified member of the Northeast Texas Library System for fiscal year 93 -94.. Membership
advantages include discounts of 40 -45% on materials, funds for collection development,
consultation with library experts, and continuing education. The Paris Public Library has been a
member since 1979.
The Volunteer Recognition Event will be Monday, February 14 at noon in the Gallery. Ms. Lewis
will order $2 pins to be given to each of the 30 volunteers.
Ms. Lewis discussed the children's programs saying January would be the 5th Annual Dinosaur
Celebration and the slogan wwould be "Get Into Reading In A Big Way". There will be dinosaur
movies, games, and stories during all children's events. She is already working on the Summer
Reading Program.
The meeting adjourned at 5:15 PM.
Date Approved Francis A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
JANUARY 19, 1994
it
The Paris Public Library Advisory Board met in regular session Wednesday, January 19, 1994 at
4 PM in the Library Gallery with Chairman Beth Shelton presiding and these members present:
Jackie Alsobrook, Jean Gibson, Virginia Gibbs, Bill Neely, Rogene Patterson, and Joe Rex.
Beverly Lewis, Library Director, and Thomas Seay, NETLS Lay Representative, attended.
Absent were Frances Ellis, Bill Hagood, and Friends President Keitt Wood.
The December 15, 1993, Minutes were approved after correcting the word "pins" to "pens" in the
paragraph about the gifts to the volunteers.
The Budget Reports were distributed and Ms. Lewis noted expenditures were in line for
November and December.
The Statistical Report indicated a 7.1% increase in circulation this year compared to last. She
also noted the evening circulation continues to climb and the juvenile circulation is making a
comeback.
Ms. Lewis noted 700 books were added in December and those were about evenly split between
adult and juvenile titles. 31 were large print titles.
Mrs. Alsobrook reported the full county funding committee will meet next week to review a
proposed contract. She moved, and Joe Rex seconded, to have the Board give a book in honor
of Mary Clark who helped greatly with the contract. Motion passed unanimously.
Ms. Lewis reported on the automation project. Four requests for information were received and
are under review. NETLS Automation Consultant Roy Lewis met with the Director and staff
system coordinator Valle Stankus to discuss the material. A study of present equipment will be
made before the final list of requirements is sent out for bid responses.
The invitations for the volunteer recognition event to be held Monday, February 14 have been
distributed and the lunch was ordered from Grandys.
The Library will host a Texas State Library workshop about the Internet System Thursday, March
10. Ms. Lewis asked the Board to provide refreshments. Virginia Gibbs moved the Board do so,
Jean Gibson seconded, and the motion passed unanimously.
Ms. Lewis presented the Friends of the Library report. The spring literary luncheon will be
Monday, March 21 when RoseMary Rumbley will present "The Best of the Old Farmers
Almanac ".
PAGE 2 - LIBRARY ADVISORY BOARD JANUARY ME%T ES
Ms. Lewis noted the dog she rescued from the highway still needs a home and urged members to
talk about him to anyone who might need a wonderful canine companion.
Ms. Lewis reported she recently gave programs to the Home Garden Club, Altrusa Club, and
New Day Kiwanis Club.
The meeting adjourned at 4:55 PM.
Approved Beverly Lewis, Acting Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
FEBRUARY 16, 1994
MINUTES
The Paris Public Library Advisory Board met in regular session Wednesday, February 16, 1994,
at 4 PM in the Library Gallery with Chairman Beth Shelton presiding and these members present:
Jean Gibson, Virginia Gibbs, Bill Hagood, Rogene Patterson, Joe Rex and Frances A. Ellis,
Secretary. Absent were Jackie Alsobrook and Bill Neely. Director Beverly Lewis, Thomas Seay,
NETLS Lay Representative, and Keitt Wood, President of the Friends of the Library also
attended.
The Minutes of the January 19, 1994, meeting were approved as circulated.
T. K. Haynes, City Attorney, conducted the swearing in of Board members and they took the
Oath of Office together and then signed their individual Oaths.
The Budget Report indicated expenditures are on target with about 37% of the budget being
spent since October.
The Statistical Report indicated 63,517 items have circulated this fiscal year, which is a 5.7%
increase over last year. The evening circulation continues to increase.
Ms. Lewis said 350 new adult books had been accessioned in January, including a variety of
subjects from juggling to WWII in the Pacific. More large print books had been received and
$2,000 worth of audio books added. She explained the new selection committee, three staff
members and the Director, were making choices and this was proving worthwhile.
Ms. Lewis said the combined meeting to study county funding had met with two Commissioners
and the City Manager and the major question about the proposed contract was item five which
concerns the amount of money and how it would be paid. The amount, or a third, seemed to be
agreeable, as it is based on use by out of city residents, but the method of paying was not.
Another meeting is scheduled in April.
Ms. Lewis reported that Bill Hagood and she were studying the responses from the automation
vendors and they were finding some items could be bought locally for less, and this study will
continue. She said the Library would be closed for from three to five days during the set up. The
NETLS Automation Consultant had given a $15,000 error in his recommended figures and he has
apologized to the Director and the Board.
The Volunteer Appreciation luncheon was held February 14 with 39 attending, including
volunteers, members of the Board, and the City Manager. A hot meal was served in the Gallery,
and a program followed which included the presentation of certificates of appreciation and pens to
the volunteers.
Mrs. Wood reported the March 21 books review luncheon was expected to be very good with the
review by Rose -Mary Rumbley of Judson Hale's The Best of the Old Farmer's Almanac. It will
be at noon at the Paris Golf and Country Club. The money goes to the children's department.
Mrs. Wood also said Nation's Bank had given $300 which will be used to purchase a puppet
stage and several puppets.
Ms. Lewis said she would attend the Public Library Association conference in Atlanta, beginning
March 23.
The next meeting will be changed to the second Wednesday, March 9, because of spring break.
The meeting adjourned at 4:45 PM.
Date Approved Frances A. Ellis, Secretary
II
March 9, 1994
The Paris Public Library Advisory Board met a week ahead of the regular meeting
time, March 9, 1994, with Chairman Beth Shelton presiding and these members
present: Jackie Alsobrook, Jean Gibson, Bill Hagood, Bill Neely, Rogene
Patterson, Joe Rex, and Frances A. Ellis, Secretary. Absent was Virginia Gibbs.
Also present were Beverly Lewis, Library Director, Tom Seay, NETLS Lay
Representative, and Keitt Wood, President of the Friends of the Library.
The Minutes of the February 16, 1994, meeting were approved as circulated.
The Budget Report indicated expenditures were 37.4 %, being in the fifth month of
the budget year, and so are in line.
The Statistical Report indicated a total of 79,950 items circulated for the year, an
increase of 5.6 %, due partly to the fact the Library has more new materials this year.
Ms. Lewis said she has kept records of the evening circulation with Tuesdays
greater than Thursdays, with 802 items for Tuesdays in February, with 602 for
Thursday evenings.
She said 3,600 reference questions had been handled; more than 2,400 Dial -A -Story
calls; nearly 10,000 library visits during February; and 191 new card holders
enrolled.
There were 322 non - fiction adult books accessioned; 146 fiction; 355 fiction for
juveniles and 222 non - fiction juvenhe titles.
Bill Hagood presented a quarterly report of the Library Advisory Board Funds,
saying there is $14,234 in the memorial fund; $58,504 in the Love Fund; $20,738 in
the Poteet Fund; and $44,639 in the Wilbor- DeShong Fund, totalling $123,881. He
will research the amounts originally given and when.
Mrs. Alsobrook and Ms. Lewis said there had been nothing new in the County
Funding project, but a March meeting is scheduled for the members from the
Commissioners Court, the City, and the Library Board.
Ms. Lewis reported on Automation saying she and Mr. Hagood had been studying
to be able to purchase needed equipment as reasonably as possible, instead of
ordering the entire equipment from one vendor. She is working on bid
specifications with bids scheduled to be opened April 5 prior to the City Council
meeting April 11.
National Library Week will be April 17 - 23 with displays including banners made
by young readers, open house on April 19 from 6 to 7:30 PM and April 21 from 4 to
6 PM. There will be tours and news stories inviting newcomers to the area to visit
for a tour.
Mrs. Wood said only 20 tickets remained for the March 21 Book Review Luncheon
at noon at the Paris Golf and Country Club when Rose -Marie Rumbley will review
The Best of the Old Farmers Almanac.
Ms. Lewis said a Texas State Library workshop about the Internet would be held
the next day in the Gallery with Virginia Gibbs, Jean Gibson, and Frances Ellis
arranging for coffee and afternoon break. The presentor will be Chris Peterson and
35 had registered. Luncheon would be up to each person.
Mrs. Lewis said there was a need for table cloths for serving tables. Mrs. Gibson
suggested a "Want List" of items be developed so Board members and others could
contribute. The only purchase has been for a nice coffee maker.
The meeting adjourned at 4: 45 PM.
G;- ZzZ
Date Approved Frances A. Ellis, Secretary
MINUTES
April 20, 1994
The Paris Public Library Advisory Board met in regular session, April 20, 1994, in
the gallery with Chairman Beth Shelton presiding, and these members present:
Jackie Alsobrook, Jean Gibson, Virginia Gibbs, Rogene Patterson, and Frances A.
Ellis, Secretary. Absent were Bill Hagood, Bill Neely, and Joe Rex. Beverly
Lewis, Library Director; Tom Seay, NETLS Lay Representative; and Keitt Wood,
President of the Friends of the Library, were also present.
The Minutes of the March 9, 1994, meeting were approved as circulated.
The Budget Report, given by Ms. Lewis, indicated everything was in line for this
time in the fiscal year. The Statistical Report indicated an increase of 5.2% in
circulation and 99,280 items circulated for the year to date. Reference assistance
last month was 3,723; 25 children's programs were given with 326 attending. The
accessions included 700 items: 550 books, 85 videos and 65 audios.
Ms. Alsobrook reported for the County Funding Committee which would meet April
26 with representatives from the Commissioners Court and the City Council who
were expected to have their drafted versions of a contract.
Ms. Lewis discussed automation, saying the bid for the computer support equipment
had been awarded to a Paris firm and the bids for the main system would be opened
May 3. She explained retrospective conversion of the catalog which must be done
to create the electronic data base. The library staff will conduct an inventory and
bar code the collection during a period in May when the library will be closed to the
public. The Board voted to have Ms. Lewis select the retrospective conversion
vendor.
Ms. Lewis announced it is National Library Week and it is being observed with
special displays, school tours, and open houses yesterday and tomorrow.
Ms. Lewis announced the Library will have a booth at the Paris Art Fair, May 7,
and give out buttons which say "Kids Who Read Succeed ". Leo, the Library Lion,
will also make an appearance.
Mrs. Wood reported $1,137.66 netted from the book review luncheon. The
decorations were baskets used again; a gift had been received; and the speaker gave
back $100 of the $300 paid her.
Ms. Lewis reported on the Public Library Association conference she recently
attended and distributed a report about it.
She advised she will speak at a NETLS workshop May 16 about making successful
presentations. She explained funding, saying we get 95% from local funds and 5%
from the State.
At her request, the Board voted to change the May meeting date to the 11th, a week
earlier.
The meeting adjourned at 5 PM.
D Approved Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
MINUTES
May 11, 1994
The Paris Public Library Advisory Board met a week early, May 11, 1994, in the Gallery
with Chairman Beth Shelton presiding and these members present: Jean Gibson, Virginia
Gibbs, Bill Hagood, Bill Neely, Rogene Patterson, and Frances Ellis, Secretary. Absent
were Jackie Alsobrook and Joe Rex. Library Director, Beverly Lewis, NETLS Lay
Representative, Tom Seay; and Friends of the Library President Keitt Wood attended.
Minutes of the April 20, 1994, meeting were approved as circulated.
Ms. Lewis gave the budget report which indicated expenditures were in line for this time of
the year. The statistical report showed a total circulation of 114,366 items for the year, and
although April showed a slight decline of 2.5% when 16,086 items circulated, the total
circulation is still ahead of last year. Reference assistance was high with 3,504 requests
assisted. Attendance for 29 programs was 551, up over the previous month. Accessions
showed 350 addition, about half for adults and half for juvenile, and 28 audio books and 32
videos were added. She commented on buying good videos from Wal -Mart for $5.96,
which is a bargain.
The committee on county funding chairman Jackie Alsobrook took the proposed contract,
which had not been agreed upon by committee members, but had been worked on by them,
to the County Commissioners Court and to City Council. She stressed the importance of
cooperation between the County and the City for shared funding for the Library. No
decision was taken by either entity.
Ms. Lewis reported she had recommended the Gaylord Automated Library System and it
had been approved by the City Council. This system has a user friendly on -line catalog and
is a turn key operation with in -house installation and training. The approximately $6,000
additional funds will be obtained from the operating budget. September is the targeted
installation date.
Ms. Lewis said 250 -300 buttons with "Kids Who Read Succeed" on them were given out
during the Paris Art Fair, which was hampered by rains all day.
She said Mrs. Stephanie Fowler was hired as Manager of the Summer Reading Club
programs with her salary to be paid by the Friends. "The Little House" series of books by
Laura Ingalls Wilder will be the focus of the daily activities.
PAGE 2
MAY 11, 1994 BOARD MEETING
The terms of Board members Virginia Gibbs, Bill Neely, and Joe Rex were discussed.
Ms. Lewis requested the next meeting be held June 8, and members agreed.
Meeting adjourned at 4:45 PM.
12q �h �
Date Approved Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
JUNE 8, 1994
MINUTES
The Paris Public Library Advisory Board met in regular session Wednesday, June 8,
1994, at 4 PM in the Library Gallery with Chairman Beth Shelton presiding and
these members present: Jackie Alsobrook, Jean Gibson, Bill Neely, Joe Rex.
Absent were Frances Ellis, Virginia Gibbs, Bill Hagood, and Rogene Patterson.
Keitt Wood, Friends of the Library outgoing president, and Thomas Seay, NETLS
Lay Representative attended; as did Library Director, Beverly Lewis.
The May 11, 1994, Minutes were approved as circulated.
Ms. Lewis reported that last month's expenditures were in line for this time of the
fiscal year and the department is on target overall.
She distributed the statistical report which indicated an overall increase of 3.7% in
circulation year to date. In May `94, 13,453 items were checked out, which was an
increase over the same month last year. The audio books and videos continue to
show a steady increase in circulation.
She reported 300 new books were added in May, approximately half of them
juvenile titles. 38 new videos were added.
Mrs. Alsobrook advised she had received favorable citizen comments about the
efforts to secure county funding. She said the issue has not been abandoned.
Ms. Lewis reported the automation project is still underway, with weeding and
barcoding taking place simultaneously. The Library is closed to the public until
noon each day in June and the staff is also working Mondays in order to facilitate
the work. She noted patrons have been very understanding about the matter.
Page 2 - Library Advisory Board 06/08/94 Minutes
Chairman Shelton noted three terms on the Board expire this month. Virginia Gibbs
and Joe Rex have indicated they wish to serve again. Mrs. Gibson moved, and after
discussion, the Board voted unanimously to recommend Keitt Wood to serve on the
Board. Mrs. Gibson moved, and the Board voted unanimously, to recommend Mrs.
Gibbs and Mr. Rex to serve on the Board. Ms. Lewis will write a memo to the City
Manager and City Council advising the Board's recommendations.
Ms. Lewis reported the Summer Reading Club programs are very popular with the
older kids who are enjoying the stories from Laura Ingalls Wilder's Little House
books and the pioneer activities. The younger children are enjoying the storytime
programs and classic nursery rhyme movies, which also take place at 2 PM each
day.
The Board welcomed Kathie Gibbs, incoming president of the Friends of the
Library. She advised the new officers are Vice President, Carla Coleman; Secretary
Elizabeth Neuman; Treasurer, Lucy Fettner. She also said the Friends will continue
to sponsor the children's department, especially the Summer Reading Club.
Ms. Lewis noted the Library will participate in the "Celebrate America" parade and
festival Saturday, July 2. Kids from the Summer Reading Club will walk in the
parade and carry signs promoting reading and the Library. In the afternoon, she and
a junior volunteer will staff an information table in the Fairgrounds Exhibit Building
and will give "Kids Who Read Succeed" buttons and provide information about the
Summer Reading Club. The Friends paid for the table space.
The meeting adjourned at 4:55 PM
�Aq� - r,�_U
Date Approved Beverly Lewis, Acting Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
JULY 20, 1994
Minutes
The Paris Public Library Advisory Board met in regular session, Wednesday, July
20, 1994, at 4 PM in the Library Gallery with Chairman Beth Shelton presiding and
these members present: Jean Gibson, Virginia Gibbs, Bill Hagood, Rogene
Patterson, Joe Rex, Keitt Wood, new member; and Frances Ellis, Secretary. Kathy
Gibbs, President of the Friends of the Library; Thomas Seay, NETLS Lay
Representative; and Library Director, Beverly Lewis attended. Jackie Alsobrook
was absent.
Minutes of the June 8, 1994, meeting were approved as circulated.
Ms. Lewis reported June expenditures were in line for that time of the fiscal year.
She distributed the statistical report which indicated an overall increase in
circulation to date, in spite of the fact the Library was closed a total of 63 hours in
July for bar coding. The audio books and videos continue to show increases in
circulation.
She reported 300 new accessions, including 111 adult fiction and 96 adult non-
fiction titles; 46 juvenile fiction and 47 juvenile non - fiction titles were added. 14
large print books were added as these increase in popularity.
There were no new developments in the county funding project.
Ms. Lewis reported bar coding continues in preparation for automation and the staff
is working Mondays. The adult collection is finished and most of the juvenile
collection has been completed.
Ms. Lewis said more than 1,045 children took part in the Summer Reading Club in
June. They are giving more oral book reports and enjoying the pioneer activities.
Mrs. Gibbs announced the Friends of the Library book review luncheon would be
Monday, October 17 at the Paris Golf and Country Club with Mary Ann Smith
giving a dramatic presentation. Letters will be sent to all members of the Friends to
announce this fund raising event.
PAGE 2 - ADVISORY BOARD 07/20/94 minutes
Ms. Lewis was complimented on the "Celebrate America" entry in the July 2
parade. She, 12 children and 2 adults walked and the children wore sandwich
board signs the children made signs promoting the Library and reading. All returned
to the Library for refreshments after the parade, and their parents were present also.
Mr. Seay announced that he would not continue as NETLS Lay Representative.
Therefore, Bill Hagood nominated Mrs. Wood; motion seconded, and passed
unanimously.
Mrs. Wood moved the Board give a $25 contribution to NETLS for refreshments at
the system meetings; motion seconded, and passed unanimously.
Ms. Lewis requested the August Board meeting be changed to the 10th.
Meeting adjourned at 5 PM.
Dad Approved Frances A. Ellis
PARIS PUBLIC LIBRARY ADVISORY BOARD
AUGUST 10, 1994
MINUTES
The Paris Public Library Advisory Board met a week early Wednesday, August 10, 1994, in the
Library Gallery with Chairman Beth Shelton presiding. Present were Virginia Gibbs, Jean Gibson,
Bill Hagood, Rogene Patterson, Keitt Wood, and Frances Ellis, Secretary. Absent were Jackie
Alsobrook and Joe Rex. Library Director Bevelry Lewis and Friends of the Library President
Kathie Gibbs were present.
Minutes of the July 20, 1994, meeting were approved as circulated.
Ms. Lewis advised the July budget report was not available from the City. She also reported on
the budget request for FY 94 -95, saying it had only a 1.6% increase over last year. She sent an
authorization for first payment of $18,000 for the automation system.
The statistical report indicated a total circulation of 162,953 to date which is an increase over last
year. July statistics also indicated the 17,633 was an increase over last year. There were 258 new
card holders added in July.
Acquisitions in July included 100 new books and 57 new audio cassettes. The staff was kept busy
bar coding the collection, so mainly reserve requests and best sellers were processed.
County funding was discussed.
Ms. Lewis reported on the automation project, noting the last boxes of shelf fist cards were ready
to mail to the conversion vendor.
She advised nearly 3,000 children participated in the Summer Reading Club activities, and said it
was a tremendous success. The Library also provided books for children who were participating
in the Accelerated Reading Club program at Aikin Elementary School.
The staff weeded 5,000 books. A box of juvenile books not appropriate to sell were given to
W.I.C., and 150 were purchased by a patron for the V.A. Hospital in Bonham. The rest were put
on the sale tables in the Library.
Chairman Shelton announced the City Council voted to appoint Mrs. Keitt Wood to be the
NETLS Lay Representative.
Mrs. Kathie Gibbs announced the Friends of the Library fund raising book review luncheon would
be at the Paris Golf and Country Club, Monday, October 17, when Mary Ann Smith of Dallas
would give a dramatic presentation " Paris In and Out ". A letter of invitation would be mailed to
all the Friends.
PAGE 2
MINUTES: LIBRARY ADVISORY BOARD MEETING AUGUST 10, 1994
Ms. Lewis displayed the professional puppet stage made by Billy Crenshaw and given to the
Library as a special gift to the children. The Board will also send a letter of appreciation. Puppet
shows will be scheduled later this year.
Chairman Shelton appointed Mrs. Virginia Gibbs, Mrs. Wood and Joe Rex to serve on the
Nominating Committee to report at the September 21 meeting.
The meeting adjourned at 5 PM
/ -;2I;Z O Id"
Frances A. Ellis, Secretary
SEPTEMBER 21, 1994
u11T6 D
The Paris Public Library Advisory Board met in regular session Wednesday,
September 21, 1994, in the Gallery with Chairman Beth Shelton presiding and these
members present: Jackie Alsobrook, Jean Gibson, Virginia Gibbs, Bill Hagood,
Rogene Patterson, and Frances A. Ellis, Secretary. Keitt Wood, NETLS Lay
Representative, Friends of the Library President Kathie Gibbs, and Beverly Lewis,
Library Director were present. Joe Rex was absent.
Minutes of the August 10, 1994, meeting were approved with one correction: the
title of the October 17 program will be "Paris Is Out ".
Ms. Lewis said the City Council had not approved the Library Budget request yet
but that should be done in September. The City Manager had requested a 2.5% pay
increase for all city employees. She noted two line items were increased due to
projected increases: telephone and insurance.
She advised the Library should finish the fiscal year on target with expenditures.
She noted total circulation for the year to date was 179,735 which is a 2.2%
increase over the previous year. August was the biggest month with 16,782 items
checked out. The collection includes 66,415 books; 2786 videos and 2,616 audio
cassettes. There are 38,121 cardholders on the records. 250 books were added last
month.
Virginia Gibbs, Nominating Committee Chairman, reported the officers agreed to
serve another year: Beth Shelton, Chairman; Joe Rex, Vice Chairman, and Frances
A. Ellis, Secretary.
Ms. Lewis reported on the status of automation, saying the company had notified
that the last batch of cards were being processed and should be ready by December
1. She expected the hardware to be installed when the electric power was run into
the room in late September. The patron registration software will be installed on the
main hardware in late October and the staff will begin registering patrons in
November. The cards will be produced and laminated in the Library.
PAGE 2
LIBRARY ADVISORY BOARD MINUTES
SEPTEMBER 21, 1994
Ms. Lewis reported on Children's Services saying story time attendance had
doubled for two year olds and therefore a second session was added. Faye
Townsdin is the storyteller and she is doing a superb job with the preschoolers. The
Library functions as an early childhood development center with its daily preschool
programs and the Tuesday program, "Books and Babies" is growing in popularity
with parents and caregivers. The Library has formed a partnership with Head Start
and will be sharing story sessions, some to be held in the Library and the others will
be provided by the Director in the schools. The Library also has an informal
partnership with Even Start and provides storytimes in the Library for those
children.
Ms. Lewis noted the Library now serves two retirement homes and she is discussing
the expansion of this service with two other senior center activity directors.
Mrs. Gibbs spoke about the Friends of the Library Fall Benefit Luncheon to be held
October 17 at the Paris Golf and Country Club. She advised reservations would be
taken through noon October 14 and encouraged everyone to attend.
The meeting adjourned at 5:15 PM.
r- <
Date Approved Frances A. Ellis, Secretary
October 19, 1994
Minutes
The Paris Public Library Advisory Board met in regular session Wednesday,
October 19, 1994, in the Gallery with Chairman Beth Shelton presiding and these
members present: Jackie Alsobrook, Virginia Gibbs, Rogene Patterson, Joe Rex,
Keitt Wood, NETLS Lay Representative, and Frances Ellis, Secretary.- Beverly
Lewis, Library Director, was present. Absent were Jean Gibson and Bill Hagood.
Minutes of the September 21, 1994, meeting were approved as circulated.
Ms. Lewis said there was no budget report from the City Finance Department yet.
She went over the statistical report for the fiscal year 93'94 just ended. 195,436
items circulated, which was a 2.35% increase over the previous year, and she added
that was very good because the library was closed thirteen days for barcoding and
yet still had an increase in circulation. There were also increases in the numbers of
new library cards issued, reference assistance provided, items reserved, ILL loans,
and contributions. 109, 983 persons visited the library.
The annual report indicated the following accessions: 1,405 adult fiction (360 in
large print format); 2,061 adult non - fiction; 1,253 juvenile fiction; 531 juvenile non-
fiction; 709 videos; and 232 audio books.
In September, 15,701 items circulated and 450 books, 11 audios, and 171 videos
were added to the collection.
Ms. Lewis reported on the progress in automating the library. She said all patrons
will have to reregister and that bar codes for the new library cards are here so
registration will begin next month.
The Director, Connie Baker, a volunteer, and Keitt Wood, NETLS Lay
Representative, attended the NETLS quarterly meeting October 5, and Mrs. Wood
said it was a good place to learn. She send a report about the pending legislation
affecting libraries to Senator Bill Ratliff, and he acknowledged. Ms. Lewis will
serve on the State and Local Liaison Committee another year.
PAGE 2
LIBRARY ADVISORY BOARD 10/19/94 MINUTES
Ms. Lewis reported the Friends of the Library luncheon October 17 had 169 paid
lunches, and the speaker cost about $275, with a profit of approximately $900 going
to the Friends' projects for the children's department.
A request for a commercial sign to be posted on the library bulletin board brought
about discussion and possibilities for such requests. The present policy sates no
commercial activities are to be advertised on the board. An additional board might
be placed for such announcements if feasible.
Ms. Lewis showed holiday pieces for the library yard, including candy canes and
large poinsettias. Mrs. Wood moved the Board approve these purchases, motion
seconded, and passed.
Ms. Lewis advised the Board that effective January 1, 1995, public libraries in
Texas will begin providing voter registration information. More information will be
provided by the Texas State Library and staff will be trained in the procedure.
Ms. Lewis shared copies of the Gallery policy and the Board added an additional
sentence that "only videos and films with public performance rights will be shown in
the Gallery during Library- sponsored events ". This will bring the library's policy
into compliance with NETLS requirements and thus the library will be eligible for
audio visual equipment grants.
The Board approved the $15 membership fee in the Texas Library Association for
Keitt Wood, NETLS Lay Representative.
The meeting adjourned at 5:10 PM.
Date Approved
0
Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
NOVEMBER 16, 1994
MINUTES
The Paris Public Library Advisory Board met in regular session Wednesday,
November 16, 1994, in the Gallery with Chairman Beth Shelton presiding and these
members present: Virginia Gibbs, Jean Gibson, Bill Hagood, Rogene Patterson, Joe
Rex, Keitt Wood, and Frances Ellis, Secretary. Beverly Lewis, Library Director,
and Kathie FOL President, were present. Absent was Jackie Alsobrook.
Minutes of the October 19, 1994, meeting were approved as circulated.
Ms. Lewis said the budget was into the first month of the new fiscal year and
running about the usual 8.8 %. The 18% data processing expenses are due to
automation and most of the technical processing expenses also. No major
automation invoices have been received yet.
She reported 250 books accessioned, with 221 adult titles and 29 children's books.
The 57 videos were mostly family types. 55 audio books were added, about half of
them fiction titles. Many orders are in the back room awaiting processing because
the staff is working on automation and some are being held until automation is
completed. She is weeding juvenile books and ordering better copies of classic
titles.
Ms. Lewis said the main computer is up and working fine in the back room, with the
modules for cataloging up and being utilized also. She said the San Antonio
company doing the retrospective conversion is slow and will not have the job
completed by December 15. The extra phone line has been ordered.
She explained they are working on the "profile" which gives all the information
about the Library and how it operates. There are 42 pages of questions with many
multiple parts. She said all materials are bar coded and the hand held scanners
working perfectly.
She regretted to announce that Faye Townsdin had resigned due to health problems.
PAGE 2
LIBRARY ADVISORY BOARD NOVEMBER 16, 1994, MINUTES
She announced the addition of Mrs. (John) Emily Kirkman of Paris as the new
Children's Librarian and she is doing fine, having already set up a Thanksgiving
theme in the Children's Department.
Ms. Lewis said the Library had received accreditation from the Texas State Library
and for the 24th consecutive year is entitled to be a member of the Northeast Texas
Library System. This is commendable because it affirms the Library's high quality
of service and support.
Mrs. Shelton invited the Board members to meet at her home December 13 for the
Christmas meeting.
Meeting adjourned at 4:50 PM.
el c%✓Z� �c � a, �/+�L ,
Date Approved Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
December 13, 1994
Minutes
The Paris Public Library Advisory Board met for the Christmas meeting
December 13, 1994, at the home of Chairman Beth Shelton with these
members present: Jackie Alsobrook, Jean Gibson, Joe Rex, Keitt Wood, and
Frances Ellis, Secretary. Absent were Virginia Gibbs, Bill Hagood, and
Rogene Paterson. Library Director Beverly Lewis attended.
Minutes of the November 16, 1994, meeting were approved as circulated.
There was no Budget Report from the City Finance Director's office.
The Status Report indicated year -to -date circulation of 32,457, a 1% increase
over last year. Reference assistance was provided 2,614 times in November;
and 39 programs were given, mostly for preschoolers and children from Head
Start classes. There were 183 new library cards issued.
There were 450 new titles added: 208 adult fiction, 203 adult non - fiction, 25
juvenile fiction, and 14 juvenile non - fiction. 30 videos were added. 150
juvenile titles are on order, and there are many audio books to be catalogued.
Marcive, Inc. had notified the retrospective conversion would be completed in
early February and submitted a partial invoice for $5,315.50. Mrs. Alsobrook
moved the bill be paid; motion seconded, discussed, and passed. The money
to be taken out of the Board fund, as earlier agreed.
Training for the new automation system would be delayed until the collection
data base is installed. Ms. Lewis had finished her part of the profile for the
catalog. Patrons will begin registering for new library cards in mid - January.
PAGE 2
LIBRARY ADVISORY BOARD MINUTES
DECEMBER 13, 1994
Mrs. Wood moved the daily fine per overdue book be raised to 25 cents per
day, motion seconded, discussed, and passed. This is in keeping with other
libraries of comparable size. The change in fines will begin when the
automated system is in place.
Mrs. Emily Kirkman, the new Children's Librarian is doing well, and is an
excellent storyteller and puppeteer.
Mrs. Wood reported the Friends of the Library spring book review would be
March 6, 1995, at the Paris Golf and Country Club with Rose -Mary Rumbley
and a program about Ireland.
The meeting adjourned at 5 PM.
I—
Approved Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
January 18, 1995
Minutes
The Paris Public Library Advisory Board met in regular session January 18, 1995, in
the Gallery with President Beth Shelton presiding and these members present:
Jackie Alsobrook, Virginia Gibbs, Jean Gibson, Joe Rex, Keitt Wood, and Frances
Ellis, Secretary. Absent were Bill Hagood and Rogene Patterson. Beverly Lewis,
Library Director, and Kathie Gibbs, Friends President, were present.
Minutes of the December 14, 1994, meeting were approved as circulated.
Ms. Lewis discussed the Budget Report, noting expenditures were in line for this
time of the fiscal year.
She also discussed the Library Status Report, saying print circulation this year to
date was 34,761 and non -print circulation 11,826. There were 89 kids and 63 kids
attending the nine December programs.
The Accessions Report indicated 550 new books were added: 305 adult and 245
juvenile. Also, 63 videos and 33 audio books were added.
Ms. Lewis advised the staff began January 17 to collect new applications from
patrons in order for the data to be entered and new library cards ready before the
automated system is up. The staff training will be conducted sometime in March.
Mrs. Alsobrook moved the $5,316.50 invoice from Marcive, Inc., the retrospective
conversion vendor, be paid; motion seconded, discussed, and passed.
Ms. Lewis and Mrs. Wood will attend the Texas Library Legislative day in Austin
February 15.
Members agreed to change the next Board meeting to February 22.
Mrs. Alsobrook moved the Library Board get the stand for the aquarium which was
donated to the Library in memory of the late Children's Librarian, Faye Townsdin,
by her family; motion seconded, discussed, and passed.
PAGE 2
LIBRARY ADVISORY BOARD JANUARY 18, 1995, MINUTES
Ms. Lewis noted the puppet stage is being used by the new children's Librarian,
Emily Kirkman, for Saturday afternoon programs. The Friends of the Library paid
for several new puppets, including a princess, queen, spider, and monkey.
Mrs. Gibbs reported the Friends spring luncheon would be Monday, March 6, at the
Paris Golf and Country Club and Rose -Marie Rumbley will present a program about
Ireland.
The meeting adjourned at 5:55 PM
�. 41
'
- - - -- K yr
Date Approved Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
February 22, 1995
Minutes
The Paris Public Library Advisory Board met in regular session, February 22, 1995,
in the Gallery with Chairman Beth Shelton presiding and these members present:
Virginia Gibbs, Bill Hagood, Rogene Patterson, Joe Rex, and Frances Ellis,
Secretary. Absent were Jackie Alsobrook and Jean Gibson. Present were Keitt
Wood, NETLS Lay Representative; Kathie Gibbs, Friends President; and Beverly
Lewis, Library Director.
The Minutes of the January 18, 1995, meeting were approved as circulated.
Ms. Lewis discussed the Budget Report, saying expenditures were normal for this
time of the fiscal year.
She said circulation, which had been down a little in December; however, was up
for January when 17,300 items had circulated. Year to date is ahead of last year.
Accessions included 375 books, 50 videos and 50 audio books. The circulation of
the audio books continues to escalate. She is still reviewing packaging materials to
determine the most practical way to circulate audio cassettes and books together,
because the plastic bags used previously did not last.
Ms. Lewis said 23 programs were provided to children last month and 2 were to
nursing home residents; total attendance 344.
Ms. Lewis advised the installation and training for the new automation system
would be the last week in March. The final bill for the retrospective conversion was
received. Rex moved the $5,049.50 Marcive, Inc. invoice be paid, motion
seconded, discussed, and passed.
PAGE 2
ADVISORY BOARD 02/22/95 MINUTES
Mrs. Wood told about the February 15 Library Legislative Day in Austin, the tour of
the renovation of the State Capitol which is wonderful; and visits with legislators
from the District: Senator Bill Ratliff and Representative Pete Paterson. Rex moved
the Board pay the travel expenses for the trip for the Director and Mrs. Wood,
amounting to $478, but in 1997, the Director's share would be budgeted. Motion
seconded and passed.
Ms. Lewis reported three new staff members: Mary Bryant, part time, in the
Children's Department working with Emily Kirkman; Elda Brown, full time,
working in Technical Services; and Becky Alderman, part time, also working in
Technical Services.
Ms. Lewis told about the Police Athletic League Library which will be set up in the
PAL building, formerly the old Paris News building down town. Ricky Hayes is the
Police Department officer in charge and already there are 300 youth enrolled. Ms.
Lewis and City Manager Michael Malone agreed that appropriate excess furniture
and shelving; plus any weeded materials or unwanted donations, would be
contributed to the PAL Library.
Mrs. Kathie Gibbs advised the Friends of the Library luncheon was sold out.
The meeting adjourned at 5 :05 PM.
Date Approved Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
March 22, 1995
Minutes
The Paris Public Library Advisory Board met in regular session, March 22, 1995, in
the Gallery with Chairman Beth Shelton presiding and these members present:
Jackie Alsobrook, Virginia Gibbs, Jean Gibson, Rogene Patterson, and Joe Rex.
Absent were Frances Ellis and Bill Hagood. Also present were Keitt Wood,
NETLS Lay Representative and Board member; Kathie Gibbs, Friends President;
and Beverly Lewis, Library Director.
The Minutes of the February 22, 1995, meeting were approved as circulated.
Ms. Lewis discussed the Budget Report, saying expenditures for the first five
months of the fiscal year were on target.
She said circulation was up again and in February 16,626 items were checked out
which resulted in a .7% increase over this time last year. She also noted a large
increase in reference assistance which was provided 2,823 times last month. Other
statistics included: 21 storytimes with 154 attendees; 4 Saturday programs with 131
attendees; and one program to a nursing home with 15 attending.
Accessions included 555 books, 122 videos and 6 audio books.
Ms. Lewis advised the installation and training for the new automation system
would be the next to the last week in March and the Library would be closed a total
of seven days. There will be group and individual sessions. On Monday, March 27
there will be an Open House for invited supporters. Tuesday, March 28 through
Saturday, April 1, will be an ongoing Open House for Library patrons. Tomorrow,
(March 23), Chairman Shelton and Director Lewis will be interviewed by Mike
Patterson for the "Inside Paris" radio show. There will be new Library brochures
available next week.
PAGE 2
ADVISORY BOARD 03/22/95 MINUTES
Ms. Lewis advised the Board the red chairs for the Children's Department have
arrived and the yellow table is on order. A program evaluation is in place to
determine what level of programs will be best for Saturdays, beginning in
September.
The Volunteer Recognition event will be a luncheon Monday, April 10 in the
Gallery. Upon motion by Jean Gibson, seconded by Jackie Alsobrook, the Board
voted unanimously to have Texas Belle cater the meal. Ms. Lewis advised that
library logo notepads and pencils would be the gifts for the volunteers.
Ms. Lewis advised that the week of April 10 -15 is National Library Week and there
would be special displays and book collections in the Library. The Saturday
program would feature popular storyteller "Sooty John" Rendsland.
Kathie Gibbs reported the Friends of the Library luncheon earned $1,300 for the
Children's Department. Ms. Lewis asked if there could be a $9 "spring sale" on the
tote bags in order to sell more, and the consensus was positive.
The Director advised she would be presenting a book talk about Liz Carpenter's
books at a benefit luncheon for the Lamar County Chapter of the American Red
Cross on March 30.
She said that Assistant Director, Priscilla McAnally and Children's Librarian, Emily
Kirkman, would accompany her to the upcoming Texas Library Association
Conference in Dallas.
Meeting adjourned at 4:45 PM and then Board members took a tour of the new
automated system and were given a demonstration by Gaylord's trainer, John
Schuster.
: - - - -- =`-' =-------------- - - - - -- C}k\�ACZ -S -------------------
---------- ----- - - - - --
Acting Secretary, Beverly Lewis Date Approved
PARIS PUBLIC LIBRARY ADVISORY BOARD
APRIL 19, 1995
MINUTES
The Paris Public Library met in regular session Wednesday, April 19, 1995, in the
Gallery at 4 PM with Chair Beth Shelton presiding and these members present:
Jean Gibson, Bill Hagood, Rogene Patterson, Joe Rex, and Keitt Wood, Board
member and NETLS Lay Representative. Absent were Jackie Alsobrook and
Virginia Gibbs. Library Director Beverly Lewis also attended.
The March 22, 1995 Minutes were approved as distributed.
Ms. Lewis gave the Budget Report and advised that half -way through the fiscal
year, the department had expended 42.90% of the budget.
She advised the March circulation handout was only for the twelve days using the
old, manual system and four days using the new, automated system. The Library
was closed for seven days when the system was installed and training occurred.
The total March circulation was 14,910 which, when compared on a daily basis to
this month last year, was actually higher.
March accessions included the following: 135 adult books, 150 juvenile books, 50
videos, and 41 audio books.
Ms. Lewis advised the automated system is working and staff and patrons are
extremely pleased with it. Although there are several small changes to be made in
how the Public Access Catalog terminals function, the Galaxy system is very
efficient. The City Manager made a short video about the new system and showed
it to the City Council March 10.
The Volunteer Recognition luncheon was held March 10 and thirty attendees
enjoyed lunch, a short program, and then a demonstration of the new system
afterward.
-MORE-
PAGE 2
ADVISORY BOARD APRIL 19, 1995 MINUTES
Children's Librarian Emily Kirkman talked about the upcoming Summer Reading
Club. The first activity will be Saturday, June 3 and the last one will be Saturday,
July 29. The theme is "Look for a Book and Find a Friend." There will be daily
activities and weekly raffles.
The Friends of the Library report indicated the purchase of a computer for the
Library which will be used to create signs, etc. for the Children's Department and
the Summer Reading Club.
The Board will request the Director to select a book in the $50 - $100 price range
for the adult reference collection in memory of Bob Alsobrook. The motion by Joe
Rex, second by Keitt Wood, passed unanimously.
The meeting adjourned at 5:50 PM.
c s� �\9s
Date Approved Acting Secretary, Beverly Lewis
May 17, 1995
MINUTES
The Paris Public Library Advisory Board met in regular session, Wednesday, May 17, 1995, in the
Gallery with Chairman Beth Shelton presiding and these members present: Virginia Gibbs, Jean
Gibson, Rogene Patterson, Keitt Wood, and Frances Ellis, Secretary. Absent were Jackie
Alsobrook, Bill Hagood, and Joe Rex. Library Director Beverly Lewis attended, with Emily
Kirkman, Children's Librarian, coming in to report.
The April 19, 1995 Minutes were approved as circulated.
Ms. Lewis said the budget figures indicated expenditures were in line for the seventh month of the
fiscal year.
The statistical reports showed that in the 19 days the Library was open in April, 15,673 items
circulated which was an increase over last year during the same month. Reference assistance was
provided 2,832 times, fifteen inter - library loans were made, and 197 books were reserved. There
were 27 programs with an attendance of 338.
Accessions included 200 new titles and the majority were juvenile books and videos.
Ms. Lewis advised the patron data base includes 7,562 patrons who live in Paris and 7,030 who
reside outside the city.
Mrs. Kirkman reported the Summer Reading Club theme is "Look for a Book and Find a Friend"
and she will present daily programs for kids in first through sixth grade to include stories, crafts,
music, and puppet shows. Mary Bryant will provide daily storytimes for preschoolers. Ms. Lewis
announced the Friends of the Library will sponsor a SRC Assistant and pay her minimum -wage
salary for June and July, two hours per day.
Ms. Lewis advised the Great North American Race will make a pit stop in Paris the afternoon of
July 8. More than 100 old cars will stop in 44 locations along the route from Ottawa, Canada, to
Mexico City, Mexico. At the conclusion of the race the drivers and navigators will vote on the
most hospitable pit stop, and the winner will receive $5,000 for the public library. She noted that
the kids from the Summer Reading Club will participate in a short skit to be presented that
afternoon and that volunteers are needed to help.
Ms. Lewis noted the new automated system is working very well for checking materials in and
out and the public access catalogs are proving popular with the patrons. Several small problems
about the ability to correct typing mistakes still exist, but the system representative is working to
correct them soon.
-MORE-
PAGE 2
LIBRARY ADVISORY BOARD
MAY 17, 1995
In discussion of the FY95 -96 Budget Request, Ms. Lewis noted she had asked that the Children's
Librarian's salary be raised to be commensurate with duties and responsibilities; and that the part-
time position in the Children's Department be increased to full -time. She mentioned the capital
request included $28,000 for a van to provide outreach library services.
There was no Friends of the Library report.
Ms. Lewis advised three members' time on the Board was ending and Mr. Hagood advised he
would not be able to serve again. Mrs. Alsobrook and Mrs. Paterson replied they would serve
again if requested to do so.
A thank you note from the Bob Alsobrook family was read.
The meeting adjourned at 5:15 PM.
Date Approved
Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
JUNE 21, 1995
MINUTES
The Paris Public Library Advisory Board met in regular session Wednesday,
June 21, 1995, in the Gallery with Library Director Beverly Lewis presiding and
these members present: Jean Gibson, Bill Hagood, Rogene Patterson, Joe Rex and
Frances Ellis, Secretary. Absent were Jackie Alsobrook, Virginia Gibbs, Beth
Shelton, and Kathie Gibbs, President of the Friends of the Library. Upcoming new
member Toni Donnan also attended.
The May 17, 1995, Minutes were approved as circulated.
Ms. Lewis said the budget figures indicated expenditures were in line for the eighth
month of the fiscal year.
The statistical report showed a total circulation of 17,649 for the month of May, an
increase of 30% over the same month last year. Reference assistance was provided
for about the same number as the Year before - 2,559 times. There were 46
interlibrary loans, 234 items reserved, and 38 programs given with 722 attendees.
Dial -A -Story was inoperable for awhile, so only 760 calls were reported. There
were 47 memorials and gifts. 9,209 persons visited the library.
There were no new accessions recorded.
Ms. Lewis said 9,034 items were checked out to patrons living in Paris and 8,590 to
patrons living outside the city limits but in Lamar County.
The automated system is working well and the concluding training session will be
on the acquisitions module in August.
Ms. Lewis said the Sumner Reading Club is in full swing and Emily Kirkman,
Children's Librarian, advised that since June 3 there had been 527 children in the
Gallery and 228 preschoolers in the storytime area. The program is surpassing that
of 1994.
PAGE 2
LIBRARY ADVISORY BOARD MINUTES
JUNE 17, 1995
She also noted the Library will have children in the Celebrate America Parade,
Saturday, July 1. Library children and staff will also be on hand at the Love Civic
Center to welcome guests and hand out water during the Great North American
Race Pit Stop which will be Saturday afternoon, July 8.
Keitt Wood will continue to serve as Lay Representative and Jackie Alsobrook as
Alternative Lay Representative to NETLS and their names have been sent to City
Council for approval.
There was no Friends of the Library report and Ms. Lewis said the date for the fall
luncheon book review will be announced soon.
Ms. Lewis asked Board members to visit the Children's Department to see the new
Zumiml
The Board and Ms. Lewis expressed appreciation to Bill Hagood for having served
faithfully on the Board for 11 years.
Ms. Lewis advised two staff members had left: Elda Brown resigned and Maxine
Wright retired.
The Board meeting adjourned at 5 PM.
Date Approved
Frances A. Ellis, Secretary
PARIS PUBLIC LIBRARY ADVISORY BOARD
AUGUST 16, 1995
MINUTES
The Paris Public Library Advisory Board met in regular session Wednesday, August 16, 1995, in
the Library with Chair Beth Shelton presiding and these members present: Jackie Alsobrook, Jean
Gibson, Toni Donnan, Rogene Patterson, Keitt Wood, and Francis Ellis, Secretary. Kathie Gibbs,
Friends President, and Beverly Lewis, Library Director, also attended. Absent were Virginia
Gibbs and Joe Rex.
The June 17, 1995, Minutes were approved as distributed.
The Director reported that expenditures were in line for the ten months of this fiscal year with the
department having expended 73% of the total amount budgeted.
To date, no meeting has been held with the City Manager to discuss the proposed 95 -96 Budget.
Ms. Lewis distributed the statistical report which indicated a 6% circulation increase through July
of this year compared to the same time last year. In June and July this year, the circulation was
over twenty percent higher than during those same months last year. Another statistic indicates
circulation by residency is split nearly evenly between those patrons who reside in the City and
those who reside outside the City.
The final automation training will take place August 28 when the Gaylord liaison discusses the
acquisitions and reserve modules.
The Summer Reading Club was very successful this year because more than 2,000 children
attended the daily programs and participated in telling about the stories they read. The Director
distributed a handout which summarized the SRC program and listed the sponsors. It was
decided to place books in the juvenile collection to honor each of the local sponsors for their
contributions.
Because Paris was voted the "Best Pit Stop" in the Great North American Race, the Library
received a $5,000 prize. Ms. Lewis announced the money would be used to purchase "Billy the
Book ", a robotic book that will bring the power of animation to library programs that promote
the importance of reading. The three -foot tall, radio - controlled robot will be the first one of its
kind, and is being specially designed by a robotics company in Utah.
Ms. Lewis advised bids will be let soon for two computer systems with CD ROM capabilities
which will support the two new reference stations providing magazine and journal texts. These
products will replace the print formats of these reference tools and have a much broader scope.
PAGE 2
LIBRARY ADVISORY BOARD MINUTES
AUGUST 16, 1995
She announced there will be a new program for five year olds at 4 PM on Thursdays, beginning
in September. Also, the concept of the Summer Reading Club will be extended with a monthly
program called the "Saturday Reading Club ". The format will include a story, puppet show, book
related craft, and a speaker or an activity. The program will be for elementary school students at
2 PM in the Gallery, and at the same time there will be a preschool storytime in the story corner.
Kathie Gibbs advised the Friends of the Library fall luncheon will be Monday, October 23 at the
Paris Golf and Country Club and Laura Bedford Yancy will present a musical review of the
biography of Mary Martin.
In recognition of the years of service to the Library and the Board, upon motion by Jackie
Alsobrook, seconded by Keitt Wood, it was decided to place a book in Bill Hagood's honor in the
adult non - fiction collection, and a travel video in the non - fiction video collection in Bill Neely's
honor.
The meeting adjourned at 5:15 PM.
Submitted by
M---
OA_Gts
Lewis, Acting Secretary Approved Date
PARIS PUBLIC LIBRARY ADVISORY BOARD
NOVEMBER 15, 1995
MINUTES
The Paris Public Library Advisory Board met in regular session Wednesday,
November 15, 1995, at 4 PM in the Library with Chairman Beth Shelton presiding and
these members present: Jackie Alsobrook, Jean Gibson, Rogene Patterson, Joe Rex, and
Frances Ellis, Secretary. Kathie Gibbs, Friends President, and Beverly Lewis, Library
Director attended. Absent were Toni Donnan, Virginia Gibbs and Keitt Wood.
The October 18, 1995 Minutes were approved as distributed.
The Budget Report for Fiscal Year 1994 -1995 was distributed and indicated the
Department stayed within its budget, expending 93.22% of the budgeted funds.
The Statistical Report for October, 1995, showed a 31% increase in circulation over the
same month last year. 21,713 items were checked out.
Ms. Lewis advised a special patron report indicated 8,399 registered borrowers as of
11/07/95. Of those, 4,696 reside within the City of Paris; 3,641 reside outside of the City;
and the others are unassigned.
During October, 1,160 items were added to the collection for a total of 63,228 items.
Ms. Lewis noted Gaylord has not yet provided an update for the Acquisitions Module;
however, the remainder of the system continues to work very well.
She advised all staff members now wear blue name badges so as to identify them to the
patrons which should be mutually beneficial as far as service is concerned. She also said
the "Infotrac" and "SIRS" CD -ROM reference products are up and operating and already
being frequently utilized.
National Children's Book Week includes daily after school programs, evening programs
Tuesday and Thursday; and a Saturday afternoon program. All include classic stories,
puppet shows and crafts. On Saturday, the Library staff will perform a play about books
titled "Bound for Discovery".
Ms. Lewis advised that three balloons which had been launched November 1 as part of the
National Family Literacy Day celebration were found in Arkansas, Missouri, and
Tennessee. Eleven families completed the reading pledge challenge and qualified for
discounts on books from Hastings.
PAGE 2
NOVEMBER 15, 1995, LIBRARY ADVISORY BOARD MINUTES
The Board discussed the upcoming Amnesty Period and decided not to tie the collection
of canned goods for the needy directly to the return of overdue materials; rather, to
encourage people to donate food instead.
Upon motion by Jackie Alsobrook, second by Joe Rex, the Board voted not to increase
the overdue fine charge at this time; motion passed unanimously.
Ms. Lewis said that recently a person or persons unknown has /have damaged nineteen
books. The police have been advised and are conducting periodic "walk throughs ", and
the staff schedule has been changed to provide additional surveillance of the areas in the
front of the building. She is looking into the installation of a video surveillance system.
The staff will conduct a physical inventory soon if the required hardware and software will
be available; if not then sometime before April 1.
Kathie Gibbs noted the Friends fall luncheon was very successful and the money will be
used for the Children's Department as usual. Ms. Lewis said the Friends had been asked
to help staff the concession booth(s) at the July `96 Celebrate America festivities, and if
they did, they would receive part of the profits. This will be discussed in more detail soon.
The meeting adjourned at 5 PM.
Frances Ellis, Secretary
M
d.i61 qS�_
Date Approved
PARIS PUBLIC LIBRARY ADVISORY BOARD
DECEMBER 20, 1995
MINUTES
The Paris Public Library Advisory Board met in regular session Wednesday,
December 20, 1995, at 4 PM at the home of Secretary Frances Ellis with Chairman Beth
Shelton presiding and these members present: Jackie Alsobrook, Jean Gibson, Virginia
Gibbs, Joe Rex, Keitt Wood and Frances Ellis, Secretary. Kathie Gibbs, Friends
President, and Beverly Lewis, Library Director attended. Absent were Toni Donnan, and
Rogene Patterson.
The November 15, 1995 Minutes were approved as distributed.
The Budget Report for October, 1995, was distributed and indicated the Department was
within its budget for the first month of the new fiscal year. The November Budget Report
indicated the Department has expended 11.89% which was also well within budget.
The Statistical Report for November, 1995, showed a 23% increase in circulation over the
same month last year and 19,604 items were checked out. Both reserve requests and
inter - library loan requests increased.
In November, 805 items were added to the collection.
Ms. Lewis advised that the Amnesty Holiday was popular and several long overdue items
had already been returned. The collection of canned goods for the needy was also
growing daily.
She said no new incidents of damaged books have been reported; however, the staff is still
concerned about the matter and stays observant.
The staff will conduct a physical inventory the week of January 8 - 12 and the Library will
be closed. January 13 the Library will also be closed to observe the Martin Luther King,
Jr. holiday.
Three successful holiday children's programs were held this month with more than 125
attendees. Also, the Children's Library provided programs to four kindergarten classes.
"Billy" the robotic book is still in the design stage; however, it should be here in time to
appear at the Art Fair in May.
PAGE 2
LIBRARY ADVISORY BOARD DECEMBER 20, 1995, MINUTES
The Board discussed sending greetings to members of the Paris City Council, Lamar
County Commissioner's Court, and to Representative Pete Patterson and Senator Bill
Ratliff, with a message about the Library's many services and enclosing a library card for
each. Upon motion by Jackie Alsobrook, seconded by Keitt Wood, it was unanimously
decided to do so.
Kathie Gibbs, Friends President, advised that the outdoor columnist Reevis Wortham has
been asked to be the speaker for the March FOL luncheon.
Ms. Lewis presented a holiday story, "Petunia's Christmas."
The meeting adjourned at 5 PM.
Frances Ellis, Secretary L Date Approved
PARIS PUBLIC LIBRARY ADVISORY BOARD
September 20, 1995
MINUTES
The Paris Public Library Advisory Board met in regular session Wednesday,
September 20, 1995, in the Library with Chairman Beth Shelton presiding and these
members present: Jean Gibson, Virginia Gibbs, Rogene Patterson, Joe Rex, Keitt
Wood, and Frances Ellis, Secretary. Absent were Jackie Alsobrook and Toni
Donnan. Kathie Gibbs, Friends President, and Beverly Lewis, Library Director,
were present.
Minutes of the August 16, 1995, meeting were approved as distributed.
Expenditures for the eleven months of this fiscal year were 81.17 percent Ms.
Lewis advised there were several large outstanding orders still to be received this
month, and the invoices for the computers would arrive with them next week.
Circulation was up in August compared to last year with 21,475 items checked out,
an increase of 4,693 items. Circulation for the year to date is also up by 15,847
items with the total of 195,582 items checked out indicating an 8.8% increase.
The Galaxy Automated System was "accepted" and the final invoice paid after the
last training day was completed 08/28/95. The Acquisitions module will be utilized
beginning with the 95 -96 fiscal year.
To facilitate the return of overdue items the Board discussed holding an amnesty
period prior to the Christmas holidays as has been done in the past. Upon motion
by Keitt Wood, second by Jean Gibson, the following passed unanimously: "During
the period beginning Tuesday, November 14 and ending Saturday, December 2,
patrons may bring in overdue items, plus one can of non - perishable food for the
needy, and all fines on those overdue materials will be forgiven. Then, beginning
Tuesday, December 5, the fine for overdue books, audio books, and music
cassettes, will increase to 25 cents per day per item. The $1 per day per item will
remain the same for overdue videos."
PAGE 2
LIBRARY ADVISORY BOARD
MINUTES
SEPTEMBER 20, 1995
Ms. Lewis advised the two new CD Rom reference products, "Infotrac" and
"SIRS ", will be installed and available to patrons soon. Staff training on them will
be conducted prior to placing them in the public area.
Children's Librarian Emily Kirkman gave six programs at two elementary schools
recently, reaching more than 375 children. The programs for the Head Start
children will be held in the Library this year and eleven classes will visit over a two -
week period. The new weekly program for five - year -olds is proving successful as
was the First Saturday of the Month Reading Club" program. Also, the Children's
Librarian now has an American Red Cross First Aid/CPR certificate.
The Board unanimously elected the same officers for this year, upon motion by Jean
Gibson, second by Keitt Wood: Chairman, Beth Shelton; Vice Chairman, Joe Rex;
Secretary, Frances Ellis.
Ms. Lewis advised the City Council approved the Library Budget Request for FY
95 -96. Significant line items include: 110,000 for materials; and 28,000 for an
outreach services vehicle. The Department total is $574,905. Also, the part-time
Clerk position in the Children's Department has been increased to full -time.
Kathie Gibbs reported plans for the Friends October 23 luncheon were set and Ms.
Lewis agreed to handle the publicity. Reservations had been coming in steadily and
she expects the musical book review about Mary Martin to be a sellout.
The meeting adjourned at 5:05 PM
_--1
Frances Ellis, Secretary Date
PARIS PUBLIC LIBRARY ADVISORY BOARD
OCTOBER 18, 1995
l
Jim
The Paris Public Library Advisory Board met in regular session at 4 PM,
Wednesday, October 18, 1995, in the Library Gallery with Chairman Beth
Shelton presiding and these members present: Toni Donnan, Jean Gibson,
Rogene Patterson and Frances Ellis, Secretary. Absent were Jackie
Alsobrook, Virginia Gibbs, Joe Rex and Keitt Wood. Kathie Gibbs, Friends
President, and Beverly Lewis, Library Director were present.
There were no additions or corrections to the September 20, 1995, Minutes.
Ms. Lewis reported the City Finance Director had not yet provided the
September, 1995, Department Budget Report, which would indicate the
Department's FY 1994 -1995 status.
The September Statistical Report showed an increase in circulation of 19,378
items over September of previous year. For FY 1994 -1995 the Library had
an overall circulation increase of 10% and 214,960 items were checked out.
This good news was also reflected in all other areas of service, including
reference, reserve requests, and program attendance.
Ms. Lewis indicated the Acquisitions module still has some areas which need
program updates. She advised Gaylord we will not make maintenance
agreement payments on the software until the problems are corrected.
Gaylord replied a task force is working to "fix" the problems.
She advised the first of the CD Rom reference products is here and " Infotrac"
will be installed soon. The second one is due shortly and will be installed on
the equipment already in place.
Children's services continue to be very successful with daily preschool
programs and/or school visits most popular. The Children's Librarian
attended a puppet workshop recently. We will coordinate a special stamp
collecting information fair with the Paris Stamp Club on October 28.
Volunteers are helping shelve materials in the Children's Department due to
the increased circulation. Ms. Lewis is preparing a bibliography of books for
children in "special circumstances" which will be available to parents and
caregivers soon.
The Board recommended unanimously, upon motion by Kathie Gibbs and
second by Frances Ellis, to hold Amnesty beginning Wednesday, November
22 through Friday, December 29. During that period, all overdue materials
may be returned without incurring late charges. Patrons will be informed with
signs inside the Library and a notice in the newspaper.
A National Family Literacy Day celebration will take place Wednesday,
November 1 and Board members received an invitation to the special
activities scheduled at the Early Childhood Development Center and the
Library.
National Children's Book Week will be Tuesday, November 14 through
Saturday, November 18 and will include daily programs featuring storytimes,
puppet plays, and crafts.
Friends President Kathie Gibbs reported plans for the upcoming luncheon
were completed and a sell -out crowd was expected.
The meeting adjourned at 4:55 PM
Frances Ellis, Secretary Date Approved