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2003-2005Library Advisory Board January 15, 2003 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD January 15, 2003 The Paris Public Library Advisory Board met in regular session Wednesday, January 15, 2003, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following members were present: Sarah Gambill, Peggy Guthrie, John Howison, Joyce Kennemer, Nancee Salzman and Walter Williams. Anna Davis, Kevin Gray and Vicki Terlap were not present. Also attending was Betty Landon, Library Director. Callie Thompson, Friends President was not present. The minutes from December's meeting were approved. The budget is pretty much on track; we have paid for a March workshop for the children's librarians in the training line item. This month we had 23 memorials for $854 including $500 from Newcomers Club. We had 23 interlibrary loan transactions. There were 3 programs at nursing homes with attendance of 58. Twenty -five programs were held for children with 478 children and 79 adults attending. These included two Gingerbread House Programs, a visit from Central Presbyterian Day School and our usual storytimes. Children's librarians went to Chisum Elementary and visited 19 classes. Children's Outreach held 9 programs with 217 participants. Casey Mills, library employee, was introduced to the board. She described her various jobs, turning on computer terminals, emptying book drops, answering telephone, taking care of damaged items, cleaning videos. She also works at circulation, stocks library brochures, puts up magazines and reads shelves in the 700 -949 area.. She helps occasionally on children's programs. In the Director's Report, Betty discussed attending a State Library Focus Group, with Priscilla McAnally, in Mount Pleasant. Tina Williams, former Paris Public Library Director was one of the consultants working with the Library Advisory Board January 15, 2003 Page 2 Focus Group. The Mity -lite tables arrived this week; we bought 8 tables and a flat cart for them. The meeting was adjourned at 4:50 p.m. The next meeting will be held February 19, 2003 in the Gallery at 4 p.m. Naiicee Salzman Date Approved Library Advisory Board February 19, 2003 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD February 19, 2003 The Paris Public Library Advisory Board met in regular session Wednesday, February 19, 2003, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. All of the Library Board members were present, including: Anna Davis, Sarah Gambill, Peggy Guthrie, Vicki Terlap, John Howison, Joyce Kennemer, Nancee Salzman, Kevin Gray and Walter Williams. Also attending were Betty Landon, Library Director and Callie Thompson, Friends President. The minutes from January's meeting were approved. Betty presented board members January's budget report. Everything is in order with spending thus far this year with book money a little ahead of schedule. January stats included a report of 39 memorials totaling $805. The Children's Department report included several successful programs in January. They presented 18 school programs to 294 children and 52 adults. In addition, there were seven programs in the library for 71 children and 60 adults. Three young volunteers spent 9 hours and 45 minutes in the children's department. There will be a Dinosaur Program on Thursday, February 28th. Both Emily and Linda attended a workshop on summer reading programs. Ron fixed Billy Book! In adult programming, there were 3 programs which 57 people attended. There were 54 interlibrary loans. Ron Hervey, library employee, was introduced to the board. Ron is in charge of electronic media, including all things relating to computers and the internet. He has worked at the library for five years, since the internet was brought to the library. Ron helps patrons and staff with all types of computer questions, including how to log on, search, use Microsoft Word and Excel programs. Ron designs and maintains the library's web page Library Advisory Board February 19, 2003 Page 2 and serves in the reference librarian rotation. He also does other "male" duties as assigned. Callie Thompson, Friends president, reported that postcards for the upcoming spring luncheon have been sent. The luncheon will take place on Tuesday, May 6th, and Joy Davis will be the featured speaker. In the Director's Report, Betty reported that the new shelving is scheduled to be installed in April. The library is acquiring more and more DVDs. We have about 350 but not all of them will be out until there is a place to shelve them. Betty, Emily, and Linda attended a Head Start luncheon where they were able to meet with other agencies who work with the program. There will be a quarterly NETLS meeting on March 27 in Sherman. The meeting was adjourned at 4:45 p.m. The next meeting will be held March 19, 2003 in the Gallery at 4 p.m. Vicki Terlap Date Approved Library Advisory Board March 19, 2003 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD March 19, 2003 The Paris Public Library Advisory Board met in regular session Wednesday, March 19, 2003, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Anna Davis, Peggy Guthrie, Vicki Terlap, John Howison, Joyce Kennemer, Nancee Salzman, Kevin Gray and Walter Williams. Also attending were Betty Landon, Library Director and Callie Thompson, Friends President. Sarah Gambill did not attend. The minutes from February's meeting were approved. Betty presented board members this month's budget report. Betty reported that "things are where they should be" with the budget. She reported that the building and grounds portion of the budget is way behind, but she is anticipating a bill soon which will bring things back to normal. Items designated with "03" in the budget are the state money items and show a negative, but everything is okay with those accounts. The money arrived after our budget was approved. The Children's Department report included several successful programs in February. They presented 14 preschool programs to 221 children and 43 adults. In addition, there were 11 programs in the library for 91 children and 90 adults. Three young volunteers spent 8 hours and 13 minutes in the children's department. Billy Book will appear at Kids Safe Saturday on the 22nd. The Children's Department is also featuring a reading reward program where they are giving away circus tickets to readers. There will be a Victorian Tea Party at the Wise House on April 10th for 8 -13 year old girls. In adult outreach, there were 3 programs in which 55 attended. There were 40 interlibrary loans and 30 volunteer hours logged. Library Advisory Board March 19, 2003 Page 2 Judy Vickers, library employee, was introduced to the board. Judy is a 15- year library paraprofessional. She is in charge of acquisitions and orders books, DVDs, CDs via her computer, the phone or by fax. She orders materials selected by the staff and also does some selection. She prepares invoices, supervises the circulation and is in charge of the daily staff schedule. In addition, she checks in materials and works the reference desk. Callie Thompson, Friends president, reported that the luncheon will take place on May 61h. Flyers will go out in the next three weeks; the luncheon is held at the Paris Golf and Country Club at noon. In the Director's Report, Betty discussed the upcoming NETLS meeting. She has been contacted by the ALA headquarters in Chicago to set up interviews to promote National Library Week, April 6 -12. She will do interviews on KBUS and KTBB She will also give a speech at the Newcomers Club meeting that week. She ordered magnets which list the library's hours, website, etc. to distribute that week. The meeting was adjourned at 4:45 p.m. The next meeting will be held April 16, 2003 in the Gallery at 4 p.m. Vicki Terla 1-//& Date Approved Library Advisory Board April 16, 2003 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD April 16, 2003 The Paris Public Library Advisory Board met in regular session Wednesday, April 16, 2003, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Sarah Gambill, Peggy Guthrie, Vicki Terlap, John Howison, Joyce Kennemer, Nancee Salzman, and Walter Williams. Also attending were Betty Landon, Library Director and Callie Thompson, Friends President. Kevin Gray and Anna Davis did not attend. The minutes from March's meeting were approved. Betty presented board members this month's budget report. Betty reported that she is at 49.86% at the 6 month point of the fiscal year. New tires were purchased for the library van. The Loanstar library money appears as negative in the budget, but it is paid by a grant, so everything is fine. February stats included a report that we're a little under in total circulation from last year, but we were open three fewer days and overall, more books were checked out per day this year than last year. Book circulation is up over video circulation. The library offers 149 DVDs (currently), but they have been checked out 541 times in March! Interestingly, there has been an increase in the circulation of military books, especially among junior high aged young men and senior men. The Children's Department had "outstanding" stats for March! They had three young volunteers who logged three hours. Forty children came in and told about a book they had read and received free circus tickets. At Kids Safe Saturday, 1084 children and 941 adults stopped by the library booth. A large number of kids came into the library for programs in March; 295 kids and 80 adults participated. In Children's Outreach, 246 kids and 50 adults participated in programs. Emily and Linda attended a workshop in Arlington with Caroline Feller Bauer presenting; they also attended a Children's Resource Sharing program in Terrell. Due to a Library Advisory Board April 16, 2003 Page 2 death in her family, Emily was not able to attend her Victorian Tea Party Program at the Wise House; Linda and Rebecca presented the program to 26 young women. It was a huge success. In adult outreach, there were 3 programs in which 63 attended. Rebecca left materials including books, audio, and magazines this month. Leigh Igo, library employee, was introduced to the board and told us about her job responsibilities at the library. Leigh works the circulation desk in the mornings, answers the phones and processes new books, videos, DVDs, audios and CDs. In addition, she repairs books, installs security strips, scans labels, does the library displays and is in charge of staff birthday celebrations. Callie Thompson, Friends president, reported that the luncheon will take place on May 6t ". Flyers went out on the 16t`'. Joy Davis will be the featured speaker and will review the book, The Shadow of Wings, which is a fact -based fiction book. She also reported that the Friends paid for the magnets for National Library Week, and will finance the summer reading program. In addition, they are purchasing a new button machine for the Children's Department. In the Director's Report, Betty discussed the NETLS meeting in Sherman. She also reported that members of the library staff received a demonstration of the Polaris automation system. The library received a $1000 check from WalMart for literacy. The money will be used to purchase books for adult new readers. Betty did a presentation to 46 ladies at the Newcomers Club during National Library Week. She distributed some of the library magnets to board members. A barbecue luncheon will be held next week for the volunteers during National Volunteer Week. The meeting was adjourned at 4:52 p.m. The next meeting will be held on May 21 at 4 p.m. in the Gallery. erlap Date Approved Library Advisory Board June 18, 2003 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD June 18, 2003 The Paris Public Library Advisory Board met in regular session Wednesday, June 18, 2003, at 4:OOPM in the Library with Vice - Chairman John Howison presiding. The following Board members were present: Anna Davis, Peggy Guthrie, John Howison, Joyce Kennemer, and Walter Williams. Also attending was Betty Landon, Library Director. Sarah Gambill, Kevin Gray, Nancee Salzman, and Vicki Terlap did not attend. The minutes from April's meeting were approved. There was no quorum for the May meeting and thus, no minutes. Tammy Strickland was introduced from the staff. Tammy told board members what her responsibilities were. She works at the circulation desk and shelves in the adult fiction area. Several board members commended Tammy for her friendliness and good rapport with the public. The budget report was reviewed. There was some discussion of the upcoming budget. May statistics did show some downward numbers, especially in the area of video circulation. The library has new limits on the number of videos a family may borrow and this has impacted statistics. The Children's Department had fourteen programs with 165 children and 123 adults in attendence. This included visits from two Head Start groups, from Detroit and Clarksville. In adult outreach, there were 2 programs in which 38 attended. Rebecca left materials including books, audio, and magazines this month. We had 43 interlibrary transactions during May and 14 memorial donations, totaling $260. Returning board members are Sarah Gambill and Joyce Kennemer; Jackie Alsobrook will replace John Howison on the board; these changes are effective July 1. Library Advisory Board June 18, 2003 Page 2 In the Director's Report, Betty announced that Ron Hervey will be producing the City of Paris Web Page in addition to the Library's. The meeting was adjourned at 4:52 p.m. The board and staff then enjoyed cake provided by Joyce Kennemer to mark John Howison's service on the board. The next meeting will be held on July 23 at 4 p.m. in the Gallery. This is a change in regular meeting time because of various vacation plans of board members. MA Betty Landon Date Approved Library Advisory Board July 23, 2003 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD July 23, 2003 The Paris Public Library Advisory Board met in regular session Wednesday, July 23, 2003, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Anna Davis, Sarah Gambill, Peggy Guthrie, Joyce Kennemer, and Walter Williams. Also attending were Betty Landon, Library Director and Callie Thompson, Friends President. Jackie Alsobrook, Kevin Gray and Vicki Terlap did not attend. The minutes from June's meeting were approved. Louise Webb was introduced from the staff. Louise told board members what her responsibilities were and a bit of history about her twenty -five years with the library. The budget report was reviewed. June circulation statistics were significantly up from last year. The Summer Reading Program began the first week in June and certainly contributed to the rise in circulation. The Children's Department had a report for the entire Summer Reading Program which ended July 11. During that six week period, the in- library program held 18 programs with 852 children and 357 adults attending. The Summer Mobile Program held 20 programs with 1352 children and 325 adults attending. Two of the programs had guest performers, a magician and the Turtle Lady. These programs were paid for by the Friends. In adult outreach, there were 3 programs which 47 attended. Rebecca left materials including books, audio, and magazines this month. We had 31 interlibrary transactions during June and 25 memorial donations, totaling $585. The board voted to return Nancee Salzman as Chairman and Vicki Terlap as Secretary for the coming year. Jackie Alsobrook was elected as Vice - Chairman. Sarah Gambill will serve as NETLS lay representative and Jackie Alsobrook will continue as alternate lay representative. Library Advisory Board July 23, 2003 Page 2 In the Director's Report, Betty reported that she had given a presentation at the Rotary Club on July 14. The meeting was adjourned at 4:55 p.m. The next meeting will be held on August 20 at 4 p.m. in the Gallery. Betty Landon Date Approved Library Advisory Board September 17, 2003 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD September 17, 2003 The Paris Public Library Advisory Board met in regular session Wednesday, September 17, 2003, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Peggy Guthrie, Joyce Kennemer, Nancee Salzman, Vicki Terlap and Walter Williams. Also attending were Betty Landon, Library Director and Callie Thompson, Friends President. Sarah Gambill, Anna Davis and Bill Kennedy did not attend. The minutes from the August meeting were approved. The date for next month's meeting has been changed to October 22 because of a conflict with the NETLS quarterly meeting. Bill Kennedy will take Kevin Grey's place on the Board. Betty introduced staff member, Paula Rater. Paula is a Clerk I and has been on the staff for two years. Paula's main responsibility is to shelve books. She does non - fiction, audio, videos, biographies and some children's. She said that she also cleans up stray books at the end of the day. Betty presented board members this month's budget. Betty reported that we're getting to the end of the budget year. She has spent her state money within $.47 of what the library received. She reported that the book budget was over slightly, but went under $7000 on the shelving project which was originally taken out of her book budget; so, the library will be under the total budget this year. August statistics were slightly down from last August, but the library was open an additional day the previous August. Otherwise, the numbers were pretty normal. Library Advisory Board September 17, 2003 Page 2 There was no children's programming in August; therefore, no report was made. Children's programming resumes in September. In adult outreach, there were 2 programs which 31 people attended. There were 33 interlibrary loans. Items were delivered to four homebound patrons. We had 45 memorials given for a total of $945 Callie Thompson reported that the Fall Program will take place on Tuesday, October 7 at the Paris Golf and Country Club. The program will include local vocalists performing duets. The cost is $20 and includes lunch. In the Director's Report, Betty discussed several items. The shelving is almost finished! We are lacking some end panels and a small section of wood shelving for the audio room. The Large Print books have all been shifted. The library received a free spinner rack for Large Print books from Random House; it will be used to display new Large Print books. The children's videos are being moved into the video room to make room for books. The library will present a workshop on repairing audio and video cassettes, as well as minor book repairs, on October 11 from 2 -4 p.m. in the Gallery. There will be a NETLS meeting on October 15 in Jacksonville. No changes were made in the library's budget for the coming year. Betty did not ask for any additional money, but set aside about $6000 for a new air conditioning unit which will probably have to be replace this coming year. Board member, Peggy Guthrie, talked about wanting to do a program for next year's Hispanic Heritage Month, which takes place every September. She would like to work with Emily on a puppet show and treats to celebrate. The meeting was adjourned at 4:46 p.m. The next meeting will be held on October 22 at 4 p.m. in the Gallery. Vicki Terlap Date Approved Library Advisory Board October 22, 2003 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD October 22, 2003 The Paris Public Library Advisory Board met in regular session Wednesday, October 22, 2003, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Sarah Gambill, Joyce Kennemer, Bill Kennedy, Nancee Salzman, and Walter Williams. Also attending were Betty Landon, Library Director and Callie Thompson, Friends President. Peggy Guthrie, Anna Davis and Vicki Terlap did not attend. The minutes from the September meeting were approved. Bill Kennedy was introduced as the new board member. Betty introduced staff member, Priscilla McAnally. Priscilla is the Assistant Library Director; she has been working at the library for 101 /Z years. She is responsible for Reference, scheduling the Gallery, nonfiction book selection, and memorials. She also maintains the Galaxy circulation system. children's. Priscilla has a Master's Degree in Library Science. While the board members were talking with Priscilla, they came up with the idea of putting a sign above Priscilla's desk, saying "Information Desk" to highlight that area. Betty presented board members end of the fiscal year budget. The library came in under the total budget with a few line items going over the budgeted amount. September circulation statistics were down 1305 from last September, but library visits increased. Children's programming resumed in September with 5 programs and 103 children and 50 adults attending. A Harry Potter party was one of the programs. Library Advisory Board October 22, 2003 Page 2 In adult outreach, there were 2 programs which 23 people attended. There were 31 interlibrary loans. We had 17 memorials given for a total of $406. Callie Thompson reported that the Fall Program was successful with slightly less attendance than usual, but people seemed to enjoy seeing local talent for a change. The spring luncheon will be in May and will be a book review. In the Director's Report, Betty discussed several items. She and Jackie Alsobrook attended the quarterly NETLS meeting in Jacksonville on October 15. Our Loan Star Libraries state aid will be $5161 this year. The Library will have a crafts booth for children at the Pumpkin Festival on October 25. Our cash register died this week and we purchased a new one at Office Max. In a few weeks, the library will begin offering library cards for key chains, similar to the cards grocery stores use for their customers. Library customers may chose a regular card or a keytag, not both. Betty will attend a geographic NETLS meeting in Van Alstyne on Friday, October 31. The meeting was adjourned at 4:50 p.m. The next meeting will be held on November 19 at 4 p.m. in the Gallery. I Betty L: one Date Approved Library Advisory Board December 17, 2003 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD December 17, 2003 The Paris Public Library Advisory Board met in regular session Wednesday, December 17, 2003, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Anna Davis, Sarah Gambill, Peggy Guthrie, Bill Kennedy, Nancee Salzman, and Walter Williams. Also attending was Betty Landon, Library Director. Joyce Kennemer and Callie Thompson, Friends' President, did not attend. The minutes from the November meeting were approved. Betty told the board of Vicki Terlap's resignation. The board would like to replace her with someone representing mothers with children in school. A few names were suggested and Betty will check with Emily Kirkman about suggestions. She will talk to the people suggested to see if they are interested in serving before suggesting names to City Council. The budget report was favorable. November circulation statistics were down from last November; however, this November, the library was open 4 fewer days. Our daily circulation count was above last year's daily count. Children's programming had 15 programs with 372 children and 120 adults attending. These programs included puppet shows held every afternoon during Children's Book Week. In Children's Outreach, 14 programs were held with 227 children attending and 41 adults. In adult outreach, there were 2 programs which 37 people attended. There were 34 interlibrary loans. We had 21 memorials given for a total of $439. Library Advisory Board December 17, 2003 Page 2 In the Director's Report, Betty discussed the Loan Star Libraries contract which we should receive in December. The staff is now checking $20 bills and higher for counterfeit because of a rash of counterfeit money being passed in the Paris area. The meeting was adjourned at 4:50 p.m. The next meeting will be held on January 21 at 4 p.m. in the Gallery. 11 Betty Landon Date Approved Library Advisory Board January 21, 2004 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD January 21, 2004 The Paris Public Library Advisory Board met in regular session Wednesday, January 21, 2004, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Sarah Gambill, Bill Kennedy, Nancee Salzman, and Walter Williams. Also attending was Betty Landon, Library Director. Anna Davis, Peggy Guthrie, Joyce Kennemer and Callie Thompson, Friends' President, did not attend. The minutes from the December meeting were approved. Under new business, Betty told the board of Joyce Kennemer's resignation as of January 20. Deborah Hatley's name has been forwarded for Council approval for Vicki Terlap's position on the board. Carl Lucas was suggested and agreed upon for Joyce Kennemer's replacement. His name will be forwarded for Council approval. The budget report was favorable. December circulation statistics were down from last December, but not significantly. The limitation on video check -outs is affecting circulation ; once that has been in effect for a year, the statistics will be more comparable. Children's programming had 31 programs with 701 children and 85 adults attending. These programs included a Christmas program and visits to Chisum Elementary School. In Children's Outreach, 13 programs were held with 239 children attending and 43 adults. In adult outreach, there were 2 programs which 30 people attended. There were 26 interlibrary loans. We had 18 memorials given for a total of $500. Library Advisory Board January 21, 2004 Page 2 In the Director's Report, Betty gave board members a new brochure about the Northeast Texas Library System and told the board about a short report on the library which she gave to City Council on January 12. She reported that she will be meeting with all NETLS committee members in Garland on February 5 to do long -range planning for the system. The meeting was adjourned at 4:50 p.m. The next meeting will be held on February 18 at 4 p.m. in the Gallery. A��v "?lak Betty Landon Date Approved Library Advisory Board February 18, 2004 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD February 18, 2004 The Paris Public Library Advisory Board met in regular session Wednesday, February 18, 2004, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Deborah Hatley, Sarah Gambill, Peggy Guthrie, Bill Kennedy, Carl Lucas, Nancee Salzman, and Walter Williams. Also attending was Betty Landon, Library Director. Anna Davis, and Callie Thompson, Friends' President, did not attend. The minutes from the January meeting were approved. Under new business, the new board members were introduced and each told the board something about themselves. The budget report was favorable. January circulation statistics were down about 3.5% from last January. Children's programming had 6 programs with 118 children and 53 adults attending. These programs included a Leap Year Party. In Children's Outreach, 12 programs were held with 177 children attending and 37 adults. In adult outreach, there were 2 programs which 26 people attended. There were 31 interlibrary loans. We had 28 memorials given for a total of $450. Jackie Alsobrook made a motion that the Board pass a Resolution of sympathy for the Robert Pierson family because he was a board member and chairman of the board of the Library in the past. Peggy Guthrie seconded the motion and it passed unanimously. In the Director's Report, Betty informed the members that the sign which they recommended for the Information Desk is now in place and has been a big help in directing people for reference assistance. Betty attended a NETLS Joint Committee Meeting on February 5 in Garland to participate Library Advisory Board February 18, 2004 Page 2 in planning for the System. The upcoming quarterly System meeting will be in Sherman on March 29; Jackie Alsobrook will attend as Lay Representative. On March 5, Betty will attend the geographic NETLS meeting in Mount Pleasant. Betty, Priscilla and Emily will attend the national Public Library Association Conference in Seattle at the end of February. Betty gave a program for the Modern Study Club on February 3, discussing library services. She also announced that Dale Fleeger, NETLS Coordinator has resigned to become Library Director of the Weatherford Public Library; he will leave NETLS at the end of March. The meeting was adjourned at 5:00 p.m. The next meeting will be held on March 17 at 4 p.m. in the Gallery. :�/ . 0164 Betty Landon Date Approved Library Advisory Board March 17, 2004 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD March 17, 2004 The Paris Public Library Advisory Board met in regular session Wednesday, March 17, 2004, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Sarah Gambill, Peggy Guthrie, Bill Kennedy, Carl Lucas, Nancee Salzman, and Walter Williams. Also attending was Betty Landon, Library Director and Callie Thompson, Friends' President. Deborah Hatley did not attend. The minutes from the February meeting were approved. Archie Holland, a library patron, appeared before the Board to voice a complaint about the Library's cell phone usage policy. Patrons are asked to keep cell phones turned off and not to use them in the Library in the interest of not disturbing library users. Mr. Holland wants to be able to use his cell phone while in the Library. He further complained that the staff would not give him messages or call him to the phone while he was using the Library. Mr. Holland was informed that the Library has no paging system and must rely on staff searching the building to call a patron to the phone. Mrs. Alsobrook pointed out that our staff is limited in number and may not be free to look for people. After consideration, the Board voted to leave the cell phone policy as it is. The Board signed the Resolution of Sympathy for the Robert Pierson family and the Library will send it to them. The budget report was favorable. February circulation statistics were down about 8% from last February. Children's programming had 17 programs with 212 children and 101 adults attending. These programs included a Valentine Party on our snowy Valentine's Day. In Children's Outreach, 15 programs were held with 317 children attending and 52 adults. Library Advisory Board March 17, 2004 Page 2 In adult outreach, there was 1 program which 7 people attended. There were 43 interlibrary loans. We had 52 memorials given for a total of $1226. Callie Thompson, Friends President, announced that the May luncheon will be held on May 19 and will be a book review by Joy Davis; the book, which she will review, is Wings of Morning, by Karen Harper. In the Director's Report, Betty informed the members that she and Priscilla attended the NETLS Geographic Meeting in Mount Pleasant. One of the library volunteers, Kathy Hatoum moved to Kansas. The Public Library Association in Seattle was enlightening and gave staff some ideas to try at our library. The annual report to the Texas State Library is being produced now and will be entered online by the end of the month. The meeting was adjourned at 4:50 p.m. The next meeting will be held on April 21 at 4 p.m. in the Gallery. Betty Undon yJ�2/ /Og Date Approved Library Advisory Board April 21, 2004 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD April 21, 2004 The Paris Public Library Advisory Board met in regular session Wednesday, April 21, 2004, at 4:00 PM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Sarah Gambill, Peggy Guthrie, Deborah Hatley, Bill Kennedy, Carl Lucas, Nancee Salzman, and Walter Williams. Also attending was Betty Landon, Library Director. Anna Davis and Callie Thompson, Friends' President did not attend. The minutes from the March meeting were approved. The board then had a discussion about upgrading the library's automation system. The current system is DOS based and needs to be upgraded to pc- based with a Windows environment to interface with the library's vendors to retrieve records for cataloging as well as other purposes. Each new computer purchased for staff has to have a $200 software package installed in order to access the library's catalog. The two computers used for cataloging cannot be upgraded but use old technology in order to use the current cataloging program. Earlier this year, the vendor announced that they would discontinue the cataloging program. Current pricing on a new system would be about $60,000, down from $100,000 two years ago. Betty's concern is that our vendor will discontinue maintenance soon because they have only 132 customers nationwide using the system. The board concurred that the city should pay for an upgrade because they should maintain the library but voted to use a limited amount of money from Library trust funds to help acquire a new system. They asked Betty to add this to the 2004/05 budget request and agreed that, at the appropriate time, board members would appear before council to request this purchase. The board then had a short discussion about increasing trust funds and ways of making the public aware that they could include such bequests to Library Advisory Board April 21, 2004 Page 2 the library in their wills. No decision was reached on the correct approach, but further discussion will be held in the future The budget report was favorable. March circulation statistics were down about 6% from last March. Program attendance was up almost 1000. Children's programming had 19 programs with 1659 children and 1193 adults attending. In Children's Outreach, 12 programs were held with 304 children attending and 62 adults. In adult outreach, there was 1 program which 12 people attended. There were 61 interlibrary loans. We had 37memorials given for a total of $1096.50. In the Director's Report, Betty informed the members that she and Priscilla attended funeral services for Joyce Kennemer, a recent board member. The Board instructed Betty to place an audio book in the collection in memory of Joyce. Betty then announced that she had decided to retire at the end of June, 2004. Priscilla McAnally, assistant director will apply for the position and Betty was supportive of her application. Betty plans to move to Florida at the end of the summer. The meeting was adjourned at 5:10 p.m. The next meeting will be held on May 19 at 4 p.m. in the Gallery. don Date Approved Library Advisory Board May 19, 2004 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD May 19, 2004 The Paris Public Library Advisory Board met in regular session Wednesday, May 19, 2004, at 4:00 PM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Anna Davis, Sarah Gambill, Peggy Guthrie, Deborah Hatley, Carl Lucas, Nancee Salzman, and Walter Williams. Also attending was Betty Landon, Library Director. Bill Kennedy and Callie Thompson, Friends' President did not attend. The minutes from the April meeting were approved. The board approved sending the name of Jake Street to the Council as a board member to replace Peggy Guthrie, whose term expires June 31, 2004. Nancee appointed Sarah Gambill and Bill Kennedy to a nominating committee to present a slate of officers for the coming year at the next board meeting. The budget report was favorable. April circulation statistics were up .4% from last April. There were 19 children's programs held with 368 children and 97 adults attending. In Children's Outreach, 12 programs were held with 226 children attending and 46 adults. In adult outreach, there was 1 program which 9 people attended. There were 28 interlibrary loans. We had 30 memorials given for a total of $640. In the Director's Report, Betty informed the members that there was a NETLS quarterly meeting in June; however, we have attended the required number of meetings this year and it was not necessary to send anyone to that meeting. Library Advisory Board May 19, 2004 Page 2 The meeting was adjourned at 4:40 p.m. The next meeting will be held on June 23 at 4 p.m. at Nancee Salzman's home. Directions will be sent to the board with the minutes in June. There will be a dinner honoring Betty on her retirement following the meeting. Betty Landon Date Approved Library Advisory Board May 19, 2004 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD May 19, 2004 The Paris Public Library Advisory Board met in regular session Wednesday, May 19, 2004, at 4:00 PM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Anna Davis, Sarah Gambill, Peggy Guthrie, Deborah Hatley, Carl Lucas, Nancee Salzman, and Walter Williams. Also attending was Betty Landon, Library Director. Bill Kennedy and Callie Thompson, Friends' President did not attend. The minutes from the April meeting were approved. The board approved sending the name of Jake Street to the Council as a board member to replace Peggy Guthrie, whose term expires June 31, 2004. Nancee appointed Sarah Gambill and Bill Kennedy to a nominating committee to present a slate of officers for the coming year at the next board meeting. The budget report was favorable. April circulation statistics were up .4% from last April. There were 19 children's programs held with 368 children and 97 adults attending. In Children's Outreach, 12 programs were held with 226 children attending and 46 adults. In adult outreach, there was 1 program which 9 people attended. There were 28 interlibrary loans. We had 30 memorials given for a total of $640. In the Director's Report, Betty informed the members that there was a NETLS quarterly meeting in June; however, we have attended the required number of meetings this year and it was not necessary to send anyone to that meeting. Library Advisory Board May 19, 2004 Page 2 The meeting was adjourned at 4:40 p.m. The next meeting will be held on June 23 at 4 p.m. at Nancee Salzman's home. Directions will be sent to the board with the minutes in June. There will be a dinner honoring Betty on her retirement following the meeting. Betty Landon Date Approved Library Advisory Board June 23, 2004 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD June 23, 2004 The Paris Public Library Advisory Board met in regular session Wednesday, June 23, 2004, at 4:OOPM at the home of Nancee Salzman, 634 LCR# 42200 Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Bill Kennedy, Nancee Salzman, Peggy Guthrie, Deborah Hatley, and Walter Williams. Also attending was Betty Landon, Library Director and Priscilla McAnally, Assistant Director. Anna Davis, Sara Gambill, and Carl Lucas did not attend. The minutes from the May meeting were approved. Bill Kennedy and Sarah Gambill served as a nominating committee. Bill Kennedy presented a slate of officers for the upcoming year to include: Nancee Salzman to continue serving as Chairman; Carl Lucas as Vice Chairman, and Deborah Hatley as Secretary. The budget report was favorable. A leak in the library roof was sealed and a new HVAC unit installed. May statistics were dow from last May 1.7 %. Children's programming had 14 programs with/' children and 43 adults attending. In Children's Outreach, 6 programs were held with 87 children attending and 45 adults. In adult outreach, there was one program given at Sterling House which 6 people attended. There were 36 interlibrary loans. We had 16 memorials given for a total of $476.50. Library Advisory Board June 23, 2004 Page 2 In the Director's Report, Betty informed board members that the budget will be submitted by Interim City Manager Terry Townsend to the City Council at Monday, June 28's meeting. A computer automation upgrade may be considered which will cost $106,000. This will be a separate line item in the budget. An Amnesty period from June 14 through June 26 has been in effect to help recover overdue library materials. The Friends of the Library is providing funding for Preschool Story Time on Thursday during the summer reading program. Jeanne Kraft, Friends Treasurer, is attempting to schedule John Erickson, author of the popular Hank the Cowdog series, for the fall program. It was reported that Priscilla McAnally was offered the Director's position replacing Betty Landon. Discussion by the Board followed with concern expressed over the job offer due to the pay grade offered Priscilla and the suggestion that the assistant director's position not be filled. A card and gift from the Board were given to Betty for her retirement. The meeting was adjourned at 5:00 p.m. The next meeting will be held on July 21 at 4 p.m. in the Gallery. eborah Hatl Da proved Library Advisory Board July 22, 2004 MINUTES OF THE CALLED OF THE LIBRARY ADVISORY BOARD AUGUST 3, 2004 The Paris Public Library Advisory Board met in a special called session Tuesday, August 3, 2004, at 4:00 PM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Anna Davis, Carl Lucas, Jackie Alsobrook, Deborah Hatley and Bill Kennedy. Also attending was Priscilla McAnally, Assistant Library Director, and Betty Landon. Sarah Gambill, Jake Street, Walter Williams and Callie Thompson, Friends' President did not attend. The Board discussed the proposed 2004 -2005 City of Paris budget and its affect on the library. Concern was expressed by the Board regarding the proposed reduction of library staff by three people. Suggestions for effectively informing City Council members and patrons of the changes in library operations due to this cut in staff were discussed. Some of the ideas to be implemented include: Posting a notice within the library informing patrons of the board's concerns. Notice would include the names and phone number for contacting their City Councilperson. Packets of information with details regarding the overall effect of cutting staff members to be distributed to Council members as well as library board members. Library Board members and their friends were encouraged to attend the public hearing on the proposed budget when the Council sets the date. The meeting was adjourned at 5:20 p.m. : f �/�7/o 141- Deborah Hatley Date Library Advisory Board July 22, 2004 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD July 22, 2004 The Paris Public Library Advisory Board met in regular session Thursday, July 22, 2004, at 4:00 PM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Anna Davis, Sarah Gambill, Carl Lucas, Nancee Salzman, and Jake Street. Also attending was Priscilla McAnally, Assistant Library Director. Jackie Alsobrook, Deborah Hatley, Bill Kennedy, Walter Williams and Callie Thompson, Friends' President did not attend. The minutes from the June meeting were approved with one correction. The number of children attending the programs was corrected from 207 to 227. It was reported that there is no library director as yet. The budget report was favorable. June circulation statistics were up 4.3% from last June. Program attendance was down 2.2 %. Children's programming had 16 programs with 746 children and 275 adults attending. In the Summer Mobile Outreach, 45 programs were held with 899 children attending and 254 adults. In adult outreach, there was 1 program which 7 people attended. There were 21 interlibrary loans. We had 20 memorials given for a total of $520.00. In the Assistant Director's Report, Priscilla reported that things were going smoothly in the library. A thank you note from Betty Landon was read. Library Advisory Board July 22, 2004 Page 2 The meeting was adjourned at 4:35 p.m. The next meeting will be held on August 18 at 4 p.m. in the Gallery. Deborah Hatley to Approved Library Advisory Board September 17, 2003 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD September 15, 2004 The Paris Public Library Advisory Board met in regular session Wednesday, September 15, 2004, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsob rook, Sarah Gambill, Deborah Hatley, Carl Lucas, and .lake Street. Also attending were Larry Shaw, Interim City Manager and Priscilla McAnally, Assistant Library Director. Anna Davis, Bill Kennedy, Walter Williams, and Callie Thompson, Friends' President, did not attend. The minutes from the August meeting were approved. The Board discussed questions raised over implementation of the $40 fee for out -of- county patrons to take effect October 1, 2004, per resolution by the Paris City Council. Concern was expressed that some families might not be able to pay the required fee. Options discussed included the possibility of scholarships based upon the income of the patron. Mention was made of the possible use of some Trust Fund monies for these scholarships. No decisions were made relating to the fees. A change in library operating hours effective October 1, 2004, was given. The only change will be on Mondays the library will. be open: to the public from 1 p.m. to 5 p.m. rather than from 9 a.m. to 6 p.m. The Board would like the Library and its services to become more visible to the public. Plans to discuss the use of the local newspaper through press releases were discussed. It was mentioned that Board member Carl Lucas and Assistant Director Priscilla McAnally talk to the publisher and editor of the local newspaper about a weekly or bi- weekly column concerning the library's activities. Adult and Children's Outreach services provided outside the corporate city limits will cease October 1, 2004. These services include programs at some nursing homes and day care centers. Library Advisory Board September 17, 2003 Page 2 The budget report was generally favorable with some line items over, but the overall expenses within the budget. The August statistics showed a total of 127,611 items circulated, 11,386 library visits, and 250 new library cards issued. There were no Children's programs in the month of August. Adult Outreach had one program at Sterling House with 7 adults in attendance, 37 interlibrary loans and a total of 1,218 items circulated. The meeting was adjourned at 5:25 p.m. The next meeting will be Wednesday, October 20 at 4 p.m. in the Gallery. AAig:�2v�t� ,a18 0 Deborah Hatle Date Library Advisory Board December 3, 2004 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD The October and November meetings of the Board were not held due to a lack of quorum. The next meeting is scheduled for Wednesday, December 8, 2004. �? d o Deborah Hatl Date Library Advisory Board December 8, 2004 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD December 8, 2004 The Paris Public Library Advisory Board met in regular session Wednesday, December 8m 2004, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Sarah Gambill, Anna Davis, Bill Kennedy, Nancee Salzman, Deborah Hatley, Jake Street and Carl Lucas. Also attending were Priscilla McAnally, Assistant Library Director and Tony Williams, City Manager. Absent were Walter Williams and Callie Thompson, Friends President. The minutes from the September meeting were approved. No October or November meetings were presented due to lack of membership quorum. Tony Williams the new City Manager was introduced to the Board members. Discussion about an upgrade to the current automation system was held along with which trust fund accounts might used to fund it. Ms. McAnally will have information on costs for the Board at the January meeting. Betty presented board members end of the fiscal year budget. A request for Gene Anderson, Finance Director for the City of Paris, to be present at the January meeting to talk about the trust funds; how they are invested and how they may be used. The budget report was favorable. November circulation statistics were down 4,629 from last November, as were library visits. Library Advisory Board December 8, 2004 Page 2 Children's programming in September included 29 programs with 274 children and 122 adults attending. Preschool Outreach presented 11 programs with 212 children and 38 adults attending. Adult Outreach circulated a total of 475 items in November. The meeting was adjourned at 4:30 PM. The next meeting will be Wednesday, January 19, 2005, in the Gallery. _ Q . a7.2oz>S Deborah Ha a y Date Paris Public Library Advisory Board Minutes of the Regular Meeting August 16, 2006 The Paris Public Library Advisory Board met in regular session Wednesday afternoon, August 16, 2006, at 4 o'clock in the Library Gallery. Vice - chairman Jake Street called the meeting to order. Other members in attendance were Hilda Mallory, Deborah Hatley, Jackie Alsobrook, Debbie Anderson, and Fran Neeley. Also in attendance were Priscilla McAnally, Library Director, and Amanda Green, Friends of the Library President. Jackie Alsobrook made the motion to accept the July minutes, seconded by Hilda Mallory. Motion carried. The board looked at carpet samples suggested by Bill Kennedy, Priscilla McAnally, and the suppliers. Discussion was held concerning the library volunteer policy. A minimum commitment of 10 hours per month was suggested as were background checks. Other suggestions included adding "a.m." and "p.m." to the schedule on the volunteer information form. State requirements mandate a long range plan. Ms. McAnally passed around a copy of the Honey Grove plan. It was suggested that we use a similar format to satisfy requirements with the disclaimer that the plan is in the "construction" process. This will allow more time for an effective plan to be formulated. Suggestion included surveys, study groups, help from NETLS, and board subcommittees. Ms. McAnally distributed the July budget report and statistical reports. There is $114,129.02 left in the library budget. July circulation was down 15% from 2005 and library visits were down 17 %. There were 205 new items for July and $251 in memorial gifts. There was one children's program with 21 in attendance. Ms. McAnally is in the process of refining the audio /video collection. In personnel matters, Emily Kirkman will be retiring, probably in November. Dr. Green reported for the Friends on the memorial plaques. She displayed several possibilities and will gather more information on those. A name will be added to the plaque for bequests or donations of $5000 or more. Recognition of memorial donations was discussed. Debbie Anderson volunteered to type those up each week to be posted on the website, if possible, and to be given to the Friends for inclusion in the newsletter. Jackie Alsobrook made a motion seconded by Fran Neeley to make a donation of $25.00 in memory of Walter Williams, former Library Advisory Board member. Motion carried. Ms. McAnally reported on the library art appraisals. The 23 Jose Cisneros prints are valued at $1,500 each. Four other prints are valued at $1,000 each. The Culbertson portraits are valued at $7,500 each, and the Biggers mural at $125,000. The five Bywaters panels are valued at $50,000 each. There being no further business, the meeting adjourned at 4:45 p.m. 4"&� aX4�j,�J Debbie Anderson, Secretary Paris Public Library Advisory Board Regular Meeting Minutes 16 July 2008 The Paris Public Library Advisory Board held its regular monthly meeting at 4 p.m., Wednesday, July 16, 2008, in the Library Gallery. Attending were Linda Vandiver, Deborah Hatley, Hilda Mallory, Debbie Anderson, Library Director Priscilla McAnally, and Friends of the Library Co- chairman Amanda Green. In the absence of the chair and vice - chair, the secretary conducted the meeting. Minutes from the previous meeting were approved as printed. The Advisory Board by -laws were amended to reflect the City Council decision to have each city board and committee made up of seven members. The Director brought back the Patron Conduct policy approved at the last meeting. The City Attorney submitted a revised version. Linda Vandiver made the motion to approve the revised version and Deborah Hatley seconded. The motion carried. The Director went over the budget and statistical reports and answered questions. There was no unusual activity on either report. The main summer project of the Friends has been the "Picture This at Your Library" program. A juice and cheese event for the photographers' display has been set for August 5. There being no further business on the agenda, the meeting was adjourned at 4:30 p.m. Submitted by LdIL //, Debbie Anderson, Secretary Paris Public Library Advisory Board Regular Meeting Minutes 20 August 2008 The Paris Public Library Advisory Board met August 20, 2008, at 4 P.M. in the Library Gallery. Members attending were Hilda Mallory, Eddie Poole, Deborah Hatley, Debbie Anderson, Linda Vandiver, and Jackie Alsobrook, with Chairman Bill Kennedy presiding. Library Directory Priscilla McAnally also attended. Minutes of the previous meeting were approved as printed. Jackie Alsobrook made a motion seconded by Eddie Poole to add a fee for extra cards for out of county patrons. The first card for a family will cost $25 with each additional card being $5. Motion carried. Current members have been reappointed to the Board with term expirations as follows: Jackie Alsobrook 2009 2nd term Debbie Anderson 2009 14 term ReC eo�ed Deborah Hatley 2010 2nd term Bill Kennedy 2011 2nd term Hilda Mallory 2010 1 s term of Paris Eddie Poole 2011 2nd term OW ate( Linda Vandiver 2011 V' term Terms expire on April 30. The Director will attend a NETLS teen and adult programs showcase in November. Suggested programs for the library include: • Local author Skipper Steely • A historical program • Master Gardeners • A program on the Cotton Belt Railroad • Historical postcards There was no unusual activity in the budget or statistical report. There being no further business, the meeting was adjourned at 4 :35 P.M. Submitted by, Ail Debbie Anderson, Secretary Library Advisory Board MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD January 19, 2005 The Paris Public Library Advisory Board met in regular session Wednesday, January 19, 2005, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Anna Davis, Sarah Gambill, Deborah Hatley, Bill Kennedy, and Carl Lucas. Also attending were Priscilla McAnally, newly named Library Director and Amanda Green, new Friends of the Library President. Walter Williams and Jake Street did not attend. The minutes from the December meeting were approved. The Board discussed usage of Library Trust Fund monies to help fund the upgrade of the current automation system. Ms. McAnally discussed the proposal from GIS for an upgrade to the Polaris system from the current Galaxy system. The proposed cost is $68,658 plus an annual maintenance fee of $7,700 annually. The maintenance includes software upgrades and technical support. Ms. McAnally suggested an additional $2,750 for a phone notification system, with a $285 annual maintenance fee. Both maintenance fees would be included in the Library's annual budget. City Finance Director Gene Anderson is scheduled for the February board meeting to talk about how the trust funds are invested and may be spent. Ms. McAnally discussed further changes as the City of Paris continues to look for ways to trim the budget. Changes include a reduction in staff by possibly one full -time employee; suspension of adult and children's outreach services, and no assistant director to replace Ms. McAnally. The budget report was favorable. December circulation statistics were down 6,290 from December 2003, as were library visits. Library Advisory Board Page 2 Outreach programming in December included 10 preschool programs with 174 children and 29 adults attending, 256 items circulated in the adult outreach and 17 Interlibrary loans. Friends of the Library President Amanda Green introduced herself and discussed upcoming plans for the spring program. Mrs. Green also discussed the possibility of an annual Friends' Book Sale of donated books with proceeds benefiting the Library. The meeting adjourned at 4:50 P.M. The next meeting will be Wednesday, February 16 at 4:00 P.M. in the Gallery. aL Lllv� 7✓ C,_ , / G , a r9 5 Deborah HatI4 Date Library Advisory Board March 18, 2005 MEWTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD February 16, 2005 The Paris Public Library Advisory Board met in regular session Wednesday, February 16, 2005, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Anna Davis, Deborah Hatley, Bill Kennedy, Carl Lucas, Nancee Salzman, and Jake Street. Also attending were Priscilla McAnally, Library Director, Amanda Green, Friends of the Library President, and Gene Anderson, Finance Director for the City of Paris. Absent were Sarah Gambill and Walter Williams. The minutes from the January meeting were approved. Gene Anderson, City of Paris Finance Director, presented information related to available monies for library usage. A memo was distributed listing available Library funds from Memorials and Trusts. $150, 541 is available as expendable funding. The Board discussed usage of funds from the available amount, for assistance in the funding the possible automation system upgrade. Amanda Green, Friends President, added that $13,500 is available to be used for the Library. Concern was expressed about replenishing the funds that may be used. A motion was presented to examine ways to maximize monies for the Library, as well as a request for Mr. Anderson to present a semi - annual review of available funds. Ms. McAnally discussed funding for the upgrade of the current automation system. Final cost will be approximately $68,658 plus the cost of the phone notification module. Requests for assistance in funding will be made to local CEOs of Kimberly -Clark and Campbell's Soup by board member Carl Lucas. The budget report was favorable. January circulation statistics were down 32% from last January, while new items are up by 25 %. Library Advisory Board March 18, 2005 Page 2 Outreach programming in January included 8 preschool programs with 16 children and 20 adults attending. Children's programming included 10 programs with 175 children and 34 adults attending. Friends of the Library President Amanda Green discussed upcoming plans for the annual spring program. Brynne Sisson will present a handwriting analysis program during the luncheon. Plans for a book sale in August were discussed. Research will be conducted by Mrs. Green related to grant information to benefit the library. Newly appointed Friends of the Library officers are Jeannie Walter, Secretary and Sherry Kreye, Treasurer. The meeting was adjourned at 5:10 PM. The next meeting will be Wednesday, March 23, 2005, in the Gallery. �/2 %s" Deborah Hat ley Date Library Advisory Board April 4, 2005 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD March 23, 2005 The Paris Public Library Advisory Board met in regular session Wednesday, March 23, 2005, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Sarah Gambill, Deborah Hatley, Carl Lucas, Nancee Salzman, Jake Street and Walter Williams. Also attending were Priscilla McAnally, Library Director, Amanda Green, Friends of the Library President, and Gene Anderson, Finance Director for the City of Paris. Absent were Jackie Alsobrook, Anna Davis, and Bill Kennedy. The minutes from the February meeting were approved. Ms. McAnally gave an update on the Integrated Library System upgrade. GIS Information Systems Polaris will cost $68,658. This will include onsite training with representatives from GIS. The additional phone notification module will cost $2,750, bringing the total cost to $71,400. The annual maintenance fee will be $7,742. The other company that is being considered is the TLC Library Solution ILS. The quoted cost for this system is $100, 029 for the first year, and annual maintenance of $13,564. The transition period from acceptance to operation would be approximately 60 days with either system. The budget report was favorable. February circulation statistics were down 25% from last February, while library visits were down 17 %. A total of 529 new items were added to the collection in February. Library Advisory Board April 4, 2005 Page 2 Outreach programming in February included 9 pre - school programs with 174 children and 31 adults attending. Children's programming in the library included 14 programs with 74 children and 57 adults in attendence. Friends of the Library President Amanda Green discussed research done regarding grants available to the Library. Applications for such grants may be made after the summer. A newsletter was distributed as well as an invitation to the annual Friends' Spring luncheon to be held on April 25, 2005. The meeting adjourned at 4:55 PM. The next meeting will be Wednesday, April 20, 2005, in the Gallery. d,b L ZkZ Y /.?o %S Deborah Hatley Date Library Advisory Board April 26, 2005 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD April 20, 2005 The Paris Public Library Advisory Board met in regular session Wednesday, March 23, 2005, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Sarah Gambill, Deborah Hatley, Bill Kennedy, Carl Lucas, Nancee Salzman, Jake Street and Walter Williams. Also attending were Priscilla McAnally, Library Director, Amanda Green, Friends of the Library President, and Gene Anderson, Finance Director for the City of Paris. Absent were Jackie Alsobrook and Anna Davis. The minutes from the March meeting were approved. Gene Anderson reported on information related to available Library Trusts Funds. A spreadsheet handout summarizing maturity dates of Certificates of Deposit and available interest rates, etc. was distributed. Based on information related to current rates on CD's, Mr. Anderson recommended looking into long -term investments with monies remaining after the purchase of the new integrated library system. Ms. McAnally gave on update on the two integrated library systems, GIS Information Systems and The Library Corporation, in relation to price quotes. A recommendation was made to purchase the GIS Polaris system, which is an upgrade from the current Galaxy system that the library uses. Approximate cost the system will not exceed $75,000. Cost will include on- site consultation prior to installation and training after the installation. Purchase of the system will be made with monies from the Library Trusts funds. Ms. McAnally expressed thanks to the board for the purchase of the new system. The budget report was favorable. March circulation statistics were down 31% from the same month in 2004. A total of 378 new items were added to the collection in March. Library Advisory Board April 26, 2005 Page 2 Children's programming in March included 14 programs with 100 children and 89 adults attending. Memorial donations for March totaled $581. Friends of the Library President Amanda Green discussed the upcoming luncheon scheduled for April 25, 2005. The number of people expected at the luncheon is 80 to 100. Membership dues are now being collected. The Friends' sponsored Book Sale will take place September 2 -3 in the Gallery of the Library. Friday, September 2 will be a Friends' preview and then Saturday, September 3 will be open to the public. Also the Friends have agreed to purchase the telephone notification software and 3 computers for the new library system. The meeting adjourned at 4:50 p.m. The next meeting will be held Wednesday, May 18,m 2005 in the Gallery. �51iff�o� Deborah Hat Date Library Advisory Board July 18, 2005 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD June 15, 2005 The Paris Public Library Advisory Board met in regular session Wednesday, June 15, at 4:OOPM in the Library with Chairman Nancee Salzman presiding. The following Board members were present: Jackie Alsobrook, Anna Davis, Sarah Gambill, Deborah Hatley, Bill Kennedy, Carl Lucas, Nancee Salzman and Jake Street. Also attending were Priscilla McAnally, Library Director, and Amanda Green, Friends of the Library President. Absent was Walter Williams. The minutes from the May meeting were approved. Nominating committee members Sarah Gambill and Jake Street presented next year's proposed slate of officers. Serving as Chairman will be Bill Kennedy, Vice - Chairman will be Jake Street and Secretary will be Deborah Hatley. Three names were presented to the Board to replace outgoing members Anna Davis, Nancee Salzman, and Walter Williams. The Board approved Debbie Anderson, Audrey Lakes, and Fran Neeley be recommended to the City Manager and City Council at the July 11 Council meeting for consideration as members of the Library Advisory Board. The budget report was favorable. Ms. McAnally submitted budget requests for the 2005 -2006 fiscal year to the City Manager. A personnel request in the proposed budget included reclassification of a Clerk II to Library paraprofessional. May circulation was down 21 % from the same month of 2004, and library visits were down 11 %. A total of 432 new items were added to the collection in May. Children's programming in May included 8 programs with 218 children and 49 adults attending. Memorial donations for May totaled $377. Library Advisory Board July 18, 2005 Page 2 Friends of the Library President Amanda Green distributed a copy of the newsletter soon to be mailed to members. The first Annual Friends Book Sale will be held on Saturday, September 3, 2005, in the Library. A preview for members of the Friends will be conducted on Friday evening from 5:00 to 7:00 p.m. prior to the sale for the public. Dr. Green reported new membership totals at 97. Also mentioned by Dr. Green was information about earning money for the library while shopping online. By registering with shopforthelibrary. net a percentage of the purchase price of items will benefit the library. The meeting adjourned at 4:25 p.m. The next meeting will be held Wednesday, July 20, 2005, in the Gallery. AtLatZ, T-466q:i as Deborah Hatley, Skcretary ate Library Advisory Board September 16, 2005 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD August 17, 20, 2005 The Paris Public Library Advisory Board met in regular session Wednesday, August 17, 2005, at 4:OOPM in the City Hall Council Chambers with Chairman Bill Kennedy presiding. The following Board members were present: Jackie Alsobrook, Sarah Gambill, Deborah Hatley, Bill Kennedy, Audrey Lakes, Fran Neeley, and Jake Street. Also attending were Priscilla McAnally, Library Director, and Amanda Green, Friends of the Library President. Absent were Debbie Anderson and Carl Lucas. The minutes from the July meeting were approved. NETLS Lay Representatives from the Advisory Board, Jackie Alsobrook and Sarah Gambill, agreed to continue to serve for another one -year term. Consolidation of Library trust funds was discussed. Two new funds: Library Expendable Fund and Library Permanent Fund would be used to simplify the use of library monies. Some concern was expressed regarding requests to honor family names of donors. Board moved to maintain donor names in subcategories of trust funds. The budget report was favorable. July circulation statistics were down 29% from the same month of 2004, and library visits were down 48 %. A total of 351 new items were added to the collection in July. Children's programming in July included 6 programs with 205 children and 59 adults attending. Memorial donations for July totaled $953. Library Advisory Board September 16, 2005 Page 2 Friends of the Library President Amanda Green reported that volunteers were continuing to prepare for the upcoming book sale to be held in the Gallery September 2 -3. Advertisement for the sale will be seen in flyers and on banners around town. Dr. Green also reported that local hospital administration agreed to allow the placement of information within the hospital related to memorial donations for the library. Ms. McAnally gave an update on the installation of the Polaris Integrated Library System. The Library will be closed August 22 -24 and will reopen on August 25 with the addition of 8 new computers purchased with funds donated from the Friends of the Library at a cost of $7, 284. Ms. McAnaIly will continue to update Library policies. The Circulation portion of the policies is almost complete for Board review next month. The meeting adjourned at 4:50 PM. The next meeting will be Wednesday, September 21, 2005, in the Gallery. Deborah Hatley, ecretary Date Library Advisory Board September 16, 2005 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD September 21, 2005 The Paris Public Library Advisory Board met in regular session Wednesday, September 21, 2005, at 4:OOPM in the City Hall Council Chambers with Chairman Bill Kennedy presiding. The following Board members were present: Jackie Alsobrook, Debbie Anderson, Sarah Gambill, Deborah Hatley, Bill Kennedy, Audrey Lakes, Carl Lucas, Fran Neeley, and Jake Street. Also attending were Priscilla McAnally, Library Director, and Amanda Green, Friends of the Library President. The minutes from the August meeting were approved. The budget report was favorable. August circulation statistics were down 29% from the same month of 2004, and library visits were down 48 %. A total of 351 new items were added to the collection in August. There were no Children's programs in the month of August. Memorial donations for August totaled $485, with 23 new items donated. Friends of the Library President Amanda Green reported that the book sale held September 2 -3 was a success. Approximate totals from the sale were $3000. 15 new members joined the Friends group from the membership night of the book sale. Thank you to Dr. Green for her work with the organization, advertisement and success of the sale. October 3 is the date set for the Friends' Fall Luncheon. Table discussion about the book Life of Pi with spec r. Stephen Walter will be the focus of the luncheon. Library Advisory Board September 16, 2005 Page 2 Dr. Green distributed a sample memorial donation request that will be placed in various locations around town. Ms. McAnally gave on update on the newly installed Polaris system. More Public Access Catalog computers will be add`�or patron usage soon. A copy of the Circulation Policy was distributed. Some changes regarding maximum number items to be checked out as well as maximum amount due for overdue materials was discussed. The meeting adjourned at 4:35 p.m. The next meeting will be held Wednesday, October 19, 2005 in the Gallery. eborah Hatl , Secretary Date NIlNUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD December 14, 2005 The Paris Public Library Advisory Board met in regular session Wednesday, December 14, 2005, at 4:00 PM at the home of Chairman Bill Kennedy. The following Board members were present: Jackie Alsobrook, Debbie Anderson, Sarah Gambill, Deborah Hatley, Bill Kennedy, Audrey Lakes, Fran Neeley, and Jake Street. Also attending were Priscilla McAnally, Library Director and Amanda Green, Friends of the Library President. The minutes from the November meeting were approved. The budget report was favorable. Ms. McAnally discussed the website upgrade within the City of Paris computer system. The library site should be completed and back online soon. November circulation statistics were down 24% from the same month of 2004, and library visits were down 8 %. A total of 317 new items were added to the collection in November. 130 new library cards were issued. There were 17 memorial donations for November totaling $615. There were 8 Children's programs with 67 children and 57 adults attending. Three tours were given to Pre - Kindergarten children from Givens Elementary students. Friends of the Library President Amanda Green distributed a copy of the recently mailed newsletter. Book sales in the lobby to benefit the library continue to bring in approximately $80 per week. Dr. Green is in search of a warehouse or space that might be used for book storage for future book sales. April 24 is the date for the Spring Luncheon. Elly Lindsay from Dallas will speak on Shakespeare's Sonnets. The meeting adjourned at 4:25 PM. The next meeting will be Wednesday, January 18, 2006 in the Gallery. 42& - , 18".2 as S Deborah Hatley, Seefetary ffate