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2001PARIS PUBLIC LIBRARY ADVISORY BOARD JANUARY 17, 2001 MINUTES The Paris Public Library Advisory Board met in regular session Wednesday, January 17, 2001, at 4 Pm in the Gallery with Vice - Chairman John Howison presiding and these members present: Curtis Fendley, Fran Neeley, Nancee Salzman, and Rogene Patterson. Excused were Jackie Alsobrook and Sarah Gambill. Absent were Bill Strathern and Walter Williams. Jimmy Hancock, Friends President, and Beverly Lewis, Library Director were also present. The 12/13/00 Minutes were approved as distributed. Ms. Lewis distributed the October, November and December Budget Reports and noted expenditures were on target for the first quarter of this fiscal year, based on a review of individual line items. The Statistical Report was distributed also and it was noted that in December there was a 3.7 % increase in circulation over the same month last year. The first quarter report showed a total circulation of 77,743 items in October, November and December; which is a 9% increase over the first quarter of the last fiscal year. In December there were 28 programs in the Library for children with a total attendance of 514 kids and 142 adults. The Christmas gingerbread story /craft program was especially popular. The preschool outreach service reached 212 children and 51 adults at the 15 daycare centers; and 360 items were circulated at those locations. The very popular program theme was "winter fun ". Adult outreach services reached 17 group locations and 9 homebound patrons with a total circulation of 1,291 books, 456 audio books, 396 videos and 58 periodicals. In December, volunteers gave 216.5 hours of service helping check in and shelve materials. Also, that month, 683 new titles were added to the collection including 381 books, 38 audio books, and 264 videos, many of which were holiday selections. After discussion about the advantages of being able to dial -in to our Galaxy Online Public Access Catalog, upon motion by Curtis Fendley, second by Fran Neeley, it was unanimously approved to order the Galaxy compatible dial -in system from Gaylord Brothers. It was noted the funds would be taken from the Library's Poteet Trust Fund and Ms. Lewis would request Finance Director W. E. Anderson handle the transaction for the Board. PAGE 2 LIBRARY ADVISORY BOARD 01/17/01 MINUTES Ms. Lewis advised research is still being done on the placement of the new collection protection system gates in the lobby. The system will be ordered as soon as a final decision is made since the purchase requisition has already been approved. The Library will host a Northeast Texas Library System workshop about signage next month. Upon motion by Fran Neeley, second by Nancee Salzman, it was unanimously approved to fund the February 21 st event by providing morning and afternoon snacks for the approximately two dozen attendees. Board members will welcome everyone that morning. Jimmye Hancock thanked everyone for supporting the Friends during the two years she served as President and she advised Callie Thompson will assume that position in April. The spring benefit luncheon will be in May and will be a book review. Ms. Lewis advised the Board that long -time dedicated volunteer, Board member, and NETLS Lay Representative, Thomas Seay died last month. Upon motion by Rogene Patterson, second by Nancee Salzman, it was unanimously decided to present a memorial contribution to the Library in his name. Ms. Lewis also advised that she would be resigning as Library Director at the end of next month to take a position as director of the public library in Pierre, South Dakota. She sincerely thanked the Board for their continued support and said that although she certainly would regret leaving Paris, she was excited about moving closer to her family. It was decided the February meeting would be held on the 7t" in the Gallery. The meeting adjourned at 4:55 PM. Z. - '6 --T-r_0ttLA �� �9_ ----------------------- ---------------------------- ----------------- tQ ----- W Beverly Lewis, Acting Secretary Approved PARIS PUBLIC LIBRARY ADVISORY BOARD FEBRUARY 7, 2001 MINUTES The Paris Public Library Advisory Board met in regular session Wednesday, February 7, 2001, at 4 PM in the Library with Chairman Jackie Alsobrook presiding and these members present: Curtis Fendley, Sarah Gambill, John Howison, Fran Neeley, Rogene Patterson, Nancee Salzman, and Walter Williams. Absent was Bill Strathern. Jimmy Hancock, Friends President was excused. Beverly Lewis, Library Director, was also present. The January 17, 2001, Minutes were approved as distributed. A Budget Report was not available. The Statistical Report was distributed that showed in January, 2001, there was a 25.6% increase in circulation over the same month last year. It was noted bad weather usually means an increase in library use. The library welcomes an average of 470 people every day it is open. There were five preschool programs in the Library last month and a total of 113 kids and 49 adults in attendance. The new preschool outreach service delivered materials and programs to 16 locations with a total of 124 kids and 32 adults in attendance; and a circulation of 395 items. The adult outreach service reached 17 group locations and 9 homebound patron with a total of 174 books, 337 audio books and 37 videos circulated in January. Rebecca Taylor, the new Adult Outreach Coordinator was introduced at all the sites and met all the homebound patrons last month. A new adult outreach service will be the circulation of audio cassette players when there are specific requests for them. The seat in the lobby has been removed so that the new collection protection system can be installed closer to the front doors. Then the shelves on the lobby wall can be used for circulating titles. The Board discussed the Internet Guidelines and the fact that E -mail access is now web based. Upon motion by Curtis Fendley, second by Fran Neeley, it was unanimously decided to allow Internet users to access E -mail; and also the Library would provide a Visitor's Internet Use Card which would be available to out -of- county users for $5 for 5 uses. As before, all users must continue to read the Guidelines, sign the "Agreement of Use" form; and adhere to those Guidelines. PAGE 2 LIBRARY ADVISORY BOARD 02/07/01 MINUTES Signs have been posted in the Library, and an ad will run in The Paris News, about the Boy Voyage and Open House for Beverly on Tuesday, February 20th The Library will host a NETLS workshop Wednesday, February 21s' and Sarah Gambill and Fran Neeley will welcome the attendees that morning. Upon motion by Fran Neeley, second by John Howison, it was unanimously approved to present Beverly with a "Resolution of Appreciation" from the Board at the Open House. The next meeting will be held March 21 St at 4 PM in the Gallery. r Date Approved PARIS PUBLIC LIBRARY ADVISORY BOARD MARCH 21, 2001 MINUTES The Paris Public Library Advisory Board met in regular session Wednesday, March 21, 2001, at 4 PM in the Library with Chairman Jackie Alsobrook presiding and these members present: Sarah Gambill, John Howison, Fran Neeley, Rogene Patterson, Nancee Salzman, and Walter Williams. Absent was Curtis Fendley. Jimmye Hancock, Friends President was excused. Priscilla McAnally, Assistant Library Director, was also present. The February 7, 2001, Minutes were approved as distributed. The Budget Report was distributed and expenditures are on target. The Statistical Report was distributed that showed in February, there was a slight decrease of 4.1 % in circulation from the same month last year. The library showed is largest increase in Electronic Reference Assistance. Upon motion by Sarah Gambill and second by John Howison the Board unanimously approved a recommendation be sent to the City Manager that Priscilla McAnally be compensated for assuming additional responsibilities during the period when there is no active library director. Also upon motion by Fran Neeley and second by Nancee Salzman the board unanimously approved a recommendation be sent to the City Manager that the minimum qualifications for the Library Director be changed to 8 plus years of experience in library management or administration. The preschool outreach service delivered materials and programs to 15 locations with a total of 227 children and 45 adults in attendence; and a circulation of 436 items. The adult outreach service reached 17 group locations and 9 homebound patrons with 1, 146 books, 378 audio books, and 385 videos circulated in February. The new Collection Protection System is in place and working. Marne Rogers from Gaylord advised that the Alpha server for the Galaxy system and Dial -in Access is in staging. Also when the server is ready Gaylord will send, at their expense, a technician to do the installation. No Frien report was given, and it was noted that the spring benefit luncheon will be Mays . �- Page 2 Library Advisory Board 03/21/01 Minutes Upon the Motion made by Nancee Salzman and second by Walter Williams the Board unanimously approved that retired school librarian Anna Davis be nominated to complete the term left open when Bill Strathern went off due to unexcused absences. The recommendation is to be sent to the City Manager for City Council consideration. The meeting was adjourned at 4:50 PM. The next meeting will be April 18th at 4 PM in the library. atterson Date Approved PARIS PUBLIC LIBRARY ADVISORY BOARD MARCH 21, 2001 4 PM, The Gallery I. Call to Order II. Approval: February 7, 2001 Minutes III. Presentations: a. Budget Report b. Statistical Report c. Children's Services Report d. Adult Outreach Services Report IV. Unfinished Business: a. Collection Protection System b. Galaxy Dial -In Access V. New Business: a. Board Vacancy VI. Friends of the Library Report VII. Assistant Director's Remarks PARIS PUBLIC LIBRARY ADVISORY BOARD APRIL 18, 2001 MINT UPS The Paris Public Library Advisory Board met in regular session Wednesday, March 21, 2001, at 4 PM in the Library with Chairman Jackie Alsobrook presiding and these members present: Sarah Gambill, John Howison, Fran Neeley, Rogene Patterson, Nancee Salzman, and Curtis Fendley. Absent was Walter Williams. Jimmye Hancock, Friends President and Priscilla McAnally, Assistant Library Director, were also present. The March 21, 2001, Minutes were approved as distributed until it was realized that the Friends' luncheon date was wrong. It was changed and initialed by Secretary Rogene Patterson. The Budget Report was distributed and it was brought up by Fran Neeley that we need to stay on target with budget expenditures The Statistical Report was distributed that showed in March, there was a slight increase of 2% in circulation from the same month last year. The library again showed it largest increase in Electronic Reference Assistance. In Children's Services there were 11 programs with 185 children and 85 adults in attendance. The Preschool Outreach had 17 programs with 287 children and 51 adults, and 431 items were distributed at the sites. The Adult Outreach service visited 18 sites, distributed 1,151 books, 310 audio books, 384 videos, and 36 magazines. In other statistics, there were 49 interlibrary loans in March; and 35 memorial /gift contributions for a total of $678. In other business, the library still needs volunteers. We were asked to tell our clubs and organizations about the need for volunteers. In Unfinished Business, a Gaylord Information Systems technician will be in the Library on April 30 and May 1 to install the new Alpha server, other hardware and software for the Dial -in Access. The City Manager has been asked if the library can open to the public at 1 p.m. instead of the normal 10 a.m. on Tuesday, May 1, due to the installation. It was advised the after a visit with City Attorney Larry Schenk that Rogene Patterson and Jackie Alsobrook may remain on the Advisory Board until a new Library Director is found. It was so moved by the Board that they remain until such time. Page 2 Library Advisory Board 4 -18 -01 Minutes The Friends' Report was given by Jimmye Hancock. She advised that the Luncheon was to be held on Monday, May 7. The price has been increased to $20 because the Golf Club had gone up on their prices. The featured speaker will be Nella Phillips and will bring her version of E. Leland Wilder's Out to Pasture. The monies from the luncheon go to support the Children's Dept. of the library. The meeting was adjourned at 4:40 p.m. The next meeting will be May 16 at 4 p.m. in the Library. Date Approved PARIS PUBLIC LIBRARY ADVISORY BOARD MAY 16, 2001 MTNT TTF.S The Paris Public Library Advisory Board met in regular session Wednesday, May 16, 2001, at 4 PM in the Library with Chairman Jackie Alsobrook presiding and these members present: Sarah Gambill, John Howison, Anna Davis, Nancee Salzman, and Walter Williams. Absent were Curtis Fendley, Rogene Patterson, and Fran Neeley. Jimmye Hancock, Friends President and Priscilla McAnally, Assistant Library Director, were also present. Nancee Salzman took the minutes in Rogene Patterson's absence. The April 18, 2001, Minutes were approved as distributed. The Budget Report was distributed and is target with budget expenditures The Statistical Report was distributed that showed in April there was a slight decrease in circulation from the same month last year. The library again showed it largest increase in Electronic Reference Assistance. In Children's Services there were 15 programs with 522 children and 113 adults in attendance, which is up from last month. The Preschool Outreach had 18 programs with 297 children and 64 adults, and 429 items were distributed at the sites. The Adult Outreach service visited 17 sites, distributed 1,140 books, 410 audio books, 356 videos, and 27 magazines. In other statistics, there were 33 interlibrary loans in April; and 18 memorial /gift contributions for a total of $317. In other business, the library still needs volunteers. We were asked to tell our clubs and organizations about the need for volunteers. In Unfinished Business, June 5 at 4 p.m. is time decided on for the presentation to the Library from the Purple Heart Veterans a book about winners of the Purple Heart, and Board members were urged to be in attendence if at all possible. Page 2 Library Advisory Board 5 -16 -01 Minutes The Friends' Report was given by Jimmye Hancock. She advised that the Luncheon was held on Monday, May 7, brought in $1800. Also that they had applied for a matching grant from the Wal -Mart Foundation. The new officers for the Friends will be Callie Thompson as president, Jeanie Kraft will be the new treasurer and Margaret Cobb the secretary. The meeting was adjourned at 4:40 p.m. The next meeting will be June 20 at 4 p.m. in the Library. �6 o /o Date Approved PARIS PUBLIC LIBRARY ADVISORY BOARD JUNE 20, 2001 MINUTES The Paris Public Library Advisory Board met in regular session Wednesday, June 20, 2001, at 4 PM in the Library with Chairman Jackie Alsobrook presiding and these members present:, John Howison, Anna Davis, Nancee Salzman, Fran Neeley, Rogene Patterson, and Curtis Fendley. Absent were Sarah Gambill and Walter Williams. Callie Thompson, new Friends President and Priscilla McAnally, Assistant Library Director, were also present. The May 16, 2001, Minutes were approved as distributed. The Budget Report was distributed and is target with budget expenditures. Fran Neeley noted that the budget year ends September 30. The Statistical Report was distributed. It showed in May there was an increase in circulation of 7.14 over the same month last year. The library showed a 36.3 percent increase in reference assistance, and again the largest increase in Electronic Reference Assistance with 459 percent. Both increases are over the same month from last year. Linda Orr, Children's Outreach Coordinator, gave a summary of the Mobile Library Summer Program to the board. This year there are 9 sites including the addition of the Boys' and Girls' Club. She has an average of 20 children at the sites with Brookston being the smallest. In Children's Services there were 19 programs with 325 children and 82 adults in attendance, which is down from last month. The Adult Outreach service visited 14 sites, distributed 1,264 books, 317 audio books, 386 videos, and 66 magazines. In other statistics, there were 43 interlibrary loans in May; and 20 memorial /gift contributions for a total of $450. In Unfinished Business it was noted that since the library does not receive Federal funds it was not required under the Child Internet Protection Act to install filtering software on the Internet computers. Also Jackie Alsobrook reported on the presentation of the "Purple Heart" book from the Purple Heart Veterans group. The book will be available to check out from the library. Mrs. Alsobrook also mentioned talking with the City Manager and that he has been interviewing candidates for the position of Library Director. Library Advisory Board Minutes June 20, 2001 Page 2 Friends President Callie Thompson reported that $1800 was made from the spring luncheon and that the Wal -Mart Foundation had given $500 for a total of $2300. The fall luncheon is planned for Monday, October 1, 2001, at Paris Golf and Country Club. Dave Tanner will return to present a program on "Big Band" music. Priscilla McAnally, Assistant Director informed the board that Leigh Igo had been selected for the position left vacant by Pamela Sidnell. That will leave a position at the Circulation Desk vacant, which hopefully will be filled soon. The meeting was adjourned at 4:35 p.m. The next Board meeting will be Wednesday, July 18 at 4 p.m. Patterson Date PARIS PUBLIC LIBRARY ADVISORY BOARD July 18, 2001 MINT OF S The Paris Public Library Advisory Board met in regular session Wednesday, June 20, 2001, at 4 PM in the Library with Chairman Jackie Alsobrook presiding and these members present:, John Howison, Anna Davis, Nancee Salzman, and Rogene Patterson. Absent were Sarah Gambill, Fran Neeley, Walter Williams and Curtis Fendley. Callie Thompson, Friends President and Priscilla McAnally, Assistant Library Director, were also present. The June 20, 2001, Minutes were approved as distributed. The Budget Report was distributed and is on target with budget expenditures. It was noted that utilities was the only targeted worry. The Statistical Report was distributed. It showed in June there was an decrease in circulation of 1.1% over the same month last year. The library showed a 33.2 percent increase in reference assistance, and again the largest increase in Electronic Reference Assistance with 417 percent. Also there was a decrease in patron visits of 2.1 percent from the same month last year. Mobile Library Summer Program in June gave 36 programs with a total attendence of 319. It was noted that the Boys' and Girls' Club is the site with the largest attendence. Emily Kirkman, Children's Librarian, gave the her report to Board concerning the Summer Reading Club. Programs are given on Tuesdays and Wednesdays to kids in grades 1 to 6; and on Thursdays, a program is presented to kids ages 3, 4 and 5. The programs include a story and crafts; games and prizes are awarded to all the participants. The program had an average of 32 kids per program during the 12 programs given in June. Memorial donations were up in June to 34 from 20 the previous month. In New Business, the Nominating of Officers Committee will meet after today's (July 18) Board meeting to present a new slate of officers at the next meeting. Jackie Alsobrook, John Howison and Rogene Patterson are the members of the committee. Library Advisory Board Minutes July 18, 2001 Page 2 Rogene Patterson recommended Peggy Guthrie to replace her on the Advisory Board; and Jackie Alsobrook presented Vicki Terlap's name for her replacement on the Board. Mrs. Guthrie is a retired high school Spanish teacher; and Mrs. Terlap is a mother of 3, whose husband works at Kimberly - Clark. Both ladies are library users and supporters. Callie Thompson, Friends' President, did not have a report for the Board. Priscilla McAnally, Assistant Director, informed the Board that the new director, Betty Landon, would be present at the next Board meeting. Ms. Landon's first official day in the Library would be August 7. Also, that Paula Rater had been hired to fill the part-time position of Clerk I and that her first day would be July 31. The meeting was adjourned at 4:37 p.m. The next Board meeting will be Wednesday, August 15 at 4 p.m. in the Library. Patterson Date Library Advisory Board August 15, 2001 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD August 15, 2001 The Paris Public Library Advisory Board met in regular session Wednesday, August 15. 2001, at 4PM in the Library with Chairman Jackie Alsobrook presiding. The following members were present: Jackie Alsobrook, Sarah Gambill, Anna Davis, Fran Neeley, John Howison. Absent were Walter Williams, Nancee Salzman, Curtis Fendley, Rogene Patterson, and Callie Thompson, Friends President. Also attending was Betty Landon, Director of Paris Public Library. The July 18, 2001 Minutes were approved. Jackie Alsobrook welcomed Betty Landon as the new Library Director. The budget report was distributed. Betty stated that the current budget needed to be spent or encumbered by September 30, 2001. Buying books was a priority, as $50,000 still needed to be spent in that area. Some chairs had been ordered, irreparable videos were being replaced, and some shelving money needed to be spent. The July Statistical Report showed that an increase in circulation of 10.8% occurred in July from last year at the same time. Electronic reference was up and Interlibrary Loan was down. Volunteer hours were up by 3.7% and memorial donations were up. Children's Services did not have a float in the 4th of July parade. Seven programs were presented to school age children, with 118 children attending and 23 adults. Four programs were presented to preschool age children with 146 children attending and 60 adults. In the Adult Outreach program, 1,124 books and 230 audio books were circulated. Two reading presentations programs were given at Heritage Care and Sterling House. The Mobile Library Summer Reading Service served a total of 1,406 children and 418 adults for the summer. Library Advisory Board August 15, 2001 Page 2 The Nominating Committee report was submitted by John Howison. The following are the new officers for the Library Board: Nancee Salzman as Chairman, Sarah Gambill as Vice Chairman, and Anna Davis as Secretary. Fran Neeley moved to accept this report and John Howison seconded the motion. New board members nominated, subject to appointment by the Mayor and Council approval are Peggy Guthrie and Vickie Terlap. No report was given by the Friends of the Library, Betty Landon, Director of Paris Public Library, stated that the staff was adjusting well. Some budget cuts had to be made for the upcoming fiscal year. Betty plans to have the library open on Mondays if the budget allows, which would make the library open 6 days a week. The collection needs weeding and organizing. She plans to weed on a monthly basis. She wants the library to purchase two strollers, similar to those used in shopping malls, for the use of patrons. Library policies need to be updated and staff training has been scheduled in Excel spreadsheet. The meeting adjourned at 5:00 pm. The next Board meeting will be September 19, 2001 at 4:00 PM in the Library. Anna Davis /9 -v/ Date Approved Library Advisory Board September 19, 2001 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD September 19, 2001 The Paris Public Library Advisory Board met in regular session Wednesday, September 19, 2001, at 4PM in the Library with Chairman Nancee Salzman presiding. The following members were present: Anna Davis, Peggy Guthrie, Fran Neeley, John Howison, Nancee Salzman, Vicki Terlap, Callie Thompson, Friends President and Betty Landon, Library Director. Not attending were Sarah Gambill and Walter Williams. The August 15, 2001 Minutes were approved. Nancee Salzman welcomed Peggy Guthrie and Vicki Terlap as new members. The budget report was distributed. Betty stated that the library is still under budget for this fiscal year, with $90,000 remaining. They are still ordering books and audio /visual materials to finish spending the book budget. The August Statistical Report showed that overall circulation was up 3.4% Juvenile circulation for August was lower than the previous August. Electronic reference assistance was up, and interlibrary loan was down. Twenty memorials were given which totaled $398. Volunteer hours were up and library visits were down slightly. Children's Services issued the Billy Book schedule through October. Bill Kennedy will be doing Billy Book again this year. The new Children's schedule is beginning with a Birthday program on September 25. The Toddler program will begin in October. Billy Book will be at the Children's Festival on October 27, which will be held on the Plaza. Children's Services will host a booth at this event, which will include crafts. In the Adult Outreach program, 1169 books were circulated, 358 audio books, 407 videos, and 31 magazines, and 40 interlibrary loans. Programs were presented at Heritage Care, Sterling House and Paris Oaks, with a total of 48 attending. There were 60 volunteer hours. Library Advisory Board September 19, 2001 Page 2 There was no old business. In New Business, Keith Williamson was nominated as a candidate for board member, replacing Curtis Fendley. His name was submitted by Betty Landon after a suggestion from Priscilla McAnally. John Howison suggested promoting library materials dealing with current world affairs. Friends of the Library president, Callie Thompson, stated that the Friends Luncheon would be held on October 1, 2001. People can also renew their Friends membership when they sign up for the luncheon. Betty Landon, Library Director, stated that new blinds had been installed today on the east windows. The Library will begin updating library cards in January of 2002. A Library Advocacy workshop will be held in Texarkana on September 25. John Howison and Betty Landon will attend the NETLS quarterly meeting on October 9 in Mineola. The Paris Public Library will participate in the TexShare program sponsored by the Texas State Library beginning November 30, 2001. This will enable our patrons to use other participating libraries and check out materials. In January, 2002, the library will receive direct state aid of about $7,000. The two part - time positions at the library become full -time October 1, 2001. Betty is working on scheduling now to begin operating six days a week. The library is beginning a cd collection of audio books. Strollers have been shipped, 2 for toddlers, 1 for infants. TLA district meeting will be held this Saturday in Tyler, with Priscilla McAnally attending. Betty will be speaking to the Lion's Club on October 11. The work on revising library policies has begun. The motion to adjourn the meeting was made by John Howison and seconded by Peggy Guthrie. The meeting adjourned at 4:55 pm. The October meeting will be on the 171i', at 4 pm in the Library Gallery. Anna Davis - /%— / Date Approved Library Advisory Board October 17, 2001 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD October 17, 2001 The Paris Public Library Advisory Board met in regular session Wednesday, October 17, 2001, at 4:00 PM in the Library with Chairman Nancee Salzman presiding. The following members were present: Peggy Guthrie, Anna Davis, Nancee Salzman, Vickie Terlap, Walter Williams, Keith Williamson, Callie Thompson, Friends President and Betty Landon, Library Director. Not attending were Sarah Gambill, John Howison, and Fran Neeley. The September 19, 2001 minutes were approved. Nancee Salzman welcomed Keith Williamson as a new board member. No budget report was available. However, Betty stated the library was under budget overall, especially, on books. The September Statistical Report showed a decrease in circulation. However, the 2000 -2001 report showed that circulation increased 3.5% over the previous year. Betty stated that 60% of circulation was books. Children's Services showed that 13 programs were held with 263 children attending and 97 adults. Emily Kirkland attended a workshop at the South Garland Branch on Resource Sharing and came back with some great new ideas. She also attended a NETLS workshop at Seven Points. One Boy Scout earned a merit badge volunteering for the Children's Services. In the Adult Outreach program, there were 45 interlibrary loans. Programs were presented at Sterling House and Paris Oaks, with 33 people attending. 1168 books were circulated, 377 videos, 330 audios. September had $390.00 given in memorials. There was no unfinished or new business. Library Advisory Board October 17, 2001 Page 2 Friend of the Library president, Callie Thompson, stated that the October 1 luncheon earned approximately $1900.00. The puppet theater is in the works. Some die cuts are being purchased for the Children's division. Callie also stated that the spring luncheon was being planned, which would include a book review. Betty Landon, Library Director, stated that October 15 was the first Monday for the library to be open with 225 people attending. John Howison and Betty attended a NETLS meeting in Mineola. Betty stated that we should receive $6- 7,000.00 from the Lone Star program. She hopes to use that money for automatic front doors to the library. Also, Betty has spoken at the Texana Study Club and the Lions Club. Betty stated that the staff likes being open on Mondays, as it gives them flexibility in their working schedule. Patrons have also stated that they like the new strollers. The motion to adjourn was made by Walter Williams and seconded by Vickie Terlap. The meeting adjourned at 4:40 pm. The November meeting will be on the 21st, at 4 pm in the Library Gallery. Anna Davis /a //9 ,0/ Date Approved Library Advisory Board December 19, 2001 MINUTES OF THE REGULAR MEETING OF THE LIBRARY ADVISORY BOARD December 19, 2001 The Paris Public Library Advisory Board met in regular session Wednesday, December 19, 2001, at 4:00 PM in the Library with Vice Chairman John Howison presiding. The following members were present: Sarah Gambill, Anna Davis, Vicki Terlap, Walter Williams, Fran Neeley and John Howison. Also attending were Callie Thompson, Friends President and Betty Landon, Library Director. Not attending were Nancee Salzman, Peggy Guthrie, and Keith Williamson. The October 17, 2001 minutes were approved. The budget looks good. The only surprise was the payment of unemployment benefits to Cynthia, which caused a negative figure in the budget. The November Statistical Report showed an increase in circulation, reference, electronic reference and interlibrary loan. Program attendance was down because of fewer programs presented. Library visits were up. Children's Services showed that 10 programs were held with 129 children attending and 69 adults. There were 19 Preschool programs presented with 250 children attending and 57 adults. In the Adult Outreach program, three nursing home programs were presented. Several items under new business were discussed, with Vicki Terlap addressing these: (1) There is a need for programs for Kindergarten children after school. They cannot meet during the daytime programs because of kindergarten attendance and are too young for the school age activities. Betty Landon will look into this and bring recommendations to the board. (2) Vicki brought a suggestion from her Book Club that it would be nice to bring authors to the Paris area. It was suggested that an author group be started with Vicki to lead the group at the library in the Gallery area. Book Club brochures were also suggested for the Library to Library Advisory Board December 19, 2001 Page 2 have available to make people aware of the book clubs in existence in the Paris area. Betty mentioned that there were some Humanities grants available to bring authors to libraries. (3) Vicki also suggested that the Library have Staff Picks, where the staff would choose books which they have enjoyed and display for the patrons. There was no unfinished business. Callie Thompson, Friends President, stated that they had purchased 20 die cuts for the Children's Department and a case to store them. The Friends Luncheon raised $1,900. For the spring luncheon, they are trying to book an author or book reviewer. Betty Landon, Library Director, stated that she and John Howison attended a NETLS meeting in Garland on December 5. Betty won a 17" computer monitor as a door prize. It is now in use at a public internet station. She also stated that the State Direct Aid for the Paris Library would be $6254.00 She hopes to put that money with the remaining bond money and purchase automatic doors for the entrance. They are putting all the large print books together. The book weeding process has begun to make more room on the shelves. There was water leakage in the magazine and children's area from last weekend rains. Eleven volunteers who help nearly every day were each given a gift certificate for Chili's. Betty stated that on January 1St, a database will be available to practice for standardized tests such as GED, Real Estate, ACT, SAT, Fireman's examination, etc. This can be done at the library on the internet or at home with the patron's library card number. The meeting adjourned at 5:15 p.m. The next meeting will be held on January 16, 2002 at 4:00 p.m. in the Gallery. - ii - 1),2- Anna Davis Date Approved