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2003
SPECIAL MEETING OF THE CITY COUNCIL WATER & SEWER SUBCOMMITTEE JANUARY 21, 2003 The City Council Water and Sewer Subcommittee met in special session, Tuesday, January 21, 2003, 6:00 P. M., at the City Hall West Annex Conference Room, 150 1 t S.E., Paris, Texas. Chairman Benny Plata called the meeting to order with Councilman Willie Weekly and Councilwoman Francine Neeley being present. Also present were City Manager Michael E. Malone, City Attorney Larry Schenk, Director of Finance Gene Anderson, Director of Utilities Herb Campbell, Director of Public Works Terry Townsend, and City Clerk Mattie Cunningham. Chairman Plata called for discussion and establishing goals and objectives ofthe Committee. Councilwoman Neeley said her thoughts were that the city had a water rate study in the works and the City Council needs to be prepared to speak to the citizens on this issue and be able to tell them where the City Council spends money and what they are doing with the city funds. Councilwoman Neeley stated that the citizens are not going to like the outcome of the rate study. She also stated that the city needs to stay in compliance with all the laws. Councilman Weekly agreed with what Councilwoman Neeley said about being able to answer the citizen's questions regarding city funds and the manner in which they are spent. Chairman Plata said he felt that a lot of people are going to start asking questions about other cities and comparing them with the City of Paris. Chairman Plata said one of his objectives is to check with other cities and get their rates. He stated that he would also like to compare personnel in other cities' Water Production, Sewer Treatment and Water Treatment Departments with the personnel in the City of Paris's Water Production, Water Treatment and Sewer Treatment Departments. City Manager Malone pointed out that there were other departments that make City Council Water & Sewer Subcommittee January 21, 2003 Page 2 up the Water and Sewer Fund in addition to the three named by Chairman Plata. To compare with other cities, we would also have to include information about Water Distribution, Sewer Maintenance, Warehouse, and Water Billing. Another factor to consider is the debt payment. Terry Townsend, Director of Public Works, explained that in contacting other cities concerning costs, we would have to be very explicit in trying to break out distribution costs. In some cities they would be including the cost and manpower to produce the water in addition to the distribution costs because they might be organized differently. Mr. Townsend said every city that is contacted will be different. Mr. Townsend gave an example of the City of Duncanville which buys all of its water from the City of Dallas. Mr. Townsend said when you look at their water distribution and sewer collection system, all of the cost is figured into their water distribution budget. They do not have a water production budget because they do not produce any water. Chairman Plata stated he wanted to compare cities with approximately the same population as the City of Paris. Councilwoman Neeley pointed out that at one time over one -half of the water that the City of Paris was producing was going to Campbell Soup, which means you have to produce the water even though we do not have the population. This is another factor that has to be looked at. Councilwoman Neeley stated that they may have to go by city water production instead of population. Mr. Campbell advised that the consumption of Campbell Soup at this time is 35% of the water produced by the City of Paris. City Attorney Schenk advised that there are other entities that the City of Paris supply water to that would also have to be taken into account. City Manager Malone said the city supplies about 60,000 people with water in Lamar County and neighboring counties. Chairman Plata stated that he will be asking the question of how many people- other cities are serving outside their cities, in addition to their population. City Council Water & Sewer Subcommittee January 21, 2003 Page 3 Gene Anderson, Director of Finance, pointed out that another thing that will have to be considered is the age of the system, because that will determine the amount of expenditures being made for both capital and maintenance. Mr. Campbell said the people doing our rate study can provide a lot of this information. He said they set the rates based on certain factors. Mr. Campbell advised that during the last upgrade the Water Treatment Plant was designed to produce up to 36 million gallons a day. New rules and regulations have come into effect and the city is going to have to meet them. The city will probably have to drop the plant capacity back in order to comply with these rules. He said we produce an average of 12 million gallons a day and in the summer time we peak out at about 22 million gallons a day. Chairman Plata said that would be another good question that he could ask. Mr. Campbell told the Committee that the Water Treatment Plant was designed with a turbidity unit of .5 and the state has lowered that to .3, which is a big factor. Councilwoman Neeley asked Mr. Campbell if they measure how many gallons of sewage goes through the wastewater treatment plant and asked for those numbers. Mr. Campbell said the average is 4.25 million gallons per day and that figure will increase when there is a lot of rain when it goes up to7.25 million gallons per day, which is the wastewater treatment plant's capacity. Mr. Anderson said it might be useful to know if there are any other production facilities in the county of the cities that you talk to. There could be some rural water district that might have their own plant. Chairman Plata asked if most places around here have labs? Mr. Campbell said if they are meeting state requirements, they have to have a lab in order to do their testing like the City of Paris does. City Council Water & Sewer Subcommittee January 21, 2003 Page 4 Chairman Plata asked if it is going to be hard to compare personnel as far as the water production rate between cities. For example, if the City of Paris produced 12 million gallons and it takes a certain amount of people for that, and another city produced six million gallons with a certain amount of people, then the ratio should be the same in people. Mr. Campbell said no, there are probably 20 different factors that you would need to compare. He said he could make up a list of the comparisons you would need. Some of those factors were: where is the water coming from; how far is it away; what type pumps they have; how many pipe lines they have out to it; how much drop is there in the lines; what kind of treatment facility they have; the chemicals they use; technology; what is the power cost; and what is the water quality. He said all of these factors would go into the personnel cost. Mr. Campbell told the Committee that when he came to work for the City of Paris it cost $0.25 to produce one thousand gallons of water and today it costs $0.55 to produce a thousand gallons of water. He said that is $0.30 more per one thousand gallons of water. The inflation rate during that time was 47 %, which means the increase in the cost of water over the last 15 years has been a penny [$0.01] per thousand gallons of water. Mr. Campbell said the cost of raising the water rates is not in the production end of it, it is in the debt service and the old system that the city has. City Attorney Schenk explained that it could be that many times in the plans that the point of diminishing and gaining returns where you start making so much more water verses the number of people you have to add to make the water, it can either go up or it can go down per gallon basis and so can the personnel. City Attorney Schenk said it is very difficult to track. It is like when you build a plant, you may need for your anticipated future only a half million gallon plant, but it does not make engineering sense to build a half million gallon expansion. He said you may build a 3 million gallon expansion because that is a more efficient way to do it and then you will have excess capacity. Mr. Anderson said that is similar to what we have been talking about on the EMS when the city added the new crew. City Council Water & Sewer Subcommittee January 21, 2003 Page 5 Chairman Plata made the comment that Mayor Pfiester said there was a need for doing more with less, but it seems the city is doing more with more. Mr. Campbell told the Committee that the city has not expanded personnel in the Water Treatment Plant in eight or nine years and the requirements from the state have increased. Councilwoman Neeley said that the Committee may need to look at the number of employees in 1990 compared to the number we have at the present time (2003). Mr. Campbell said when he came to work for the City of Paris in 1987, there were 33 employees and the city has 48 at this time in the Utilities Department, which is made up of Water Production, Wastewater Water Treatment and Lift Stations. City Manager Malone asked Mr Campbell how many lift stations the city had when Mr. Campbell came to the city compared to how many we have now. Mr. Campbell advised there were 10 lift stations in 1987 and now the city has 18 lift stations to maintain. Mr. Campbell explained that there are two employees manning the water treatment plant and two employees manning the wastewater treatment plant 24 hours a day. He explained that, in most cases, there are two operators or one operator and one maintenance worker. He said that this practice was initiated about ten or twelve years ago to improve safety. Mr. Campbell also told the Committee that on the weekends, a licensed `B" operator has to come and sign a log stating that the plant is operating correctly and this is mandated by the state. Councilwoman Neeley wanted to know what these additional employees that have been added since 1987 have been doing since they are not producing more water. Mr. Campbell said these employees are making the water a lot cleaner. Mr. Campbell said when he first came to Paris, those 33 employees were making water that had a turbidity of 1.0 units, but now they are making water with 0.3 turbidity units all the time. He said that cost a lot of money and you add additional equipment, you have to have additional people to maintain the equipment, which includes preventative maintenance along with maintenance on the equipment when it breaks down. City Manager Malone explained that the history of the preventative maintenance program to the Committee. Mr. City Council Water & Sewer Subcommittee January 21, 2003 Page 6 Campbell said the way to get the turbidity down is by using filters. He advised that there have been four filters added since he has been with the city making a total of 10 filters. Mr. Campbell stated that, in order to properly inform the citizens as to the need for increased rates, it would need to be explained that the cost of water production is not that much, but that the increased rates are due to the cost of a new water tower, new water plant, new water and sewer lines, and additional ground storage. He also mentioned the additional cost of additional pumps and new lift stations and all of the sewer repair work. He stated that the increased cost is not more people and it is not in the production cost. It is in the debt service. Mr. Campbell said when the water rate study is received, he felt that is what will be cited, and that is what the City Council will have to explain to the citizens. Chairman Plata said a while back when there was talk of a deficit he had not heard anything about the deficit being caused by the bond issue, but lately it is the cause of it. Mr. Campbell stated that over the last 15 years the cost of a thousand gallons of water has gone up $0.15 and that was driven by mandates. It is not because the city is producing a lot more water and it is not because we are selling more water. It is because the city has to meet all of these new requirements. City Manager Malone said every time the city has been faced with a mandate, staff has complained loudly and bitterly, talked to the City Council, and went to the EPA regarding this. He said they have talked about the millions of dollars that the city is spending to correct the system. City Manager Malone said they have also identified the fact that Campbell Soup has reduced their consumption. Mr. Campbell pointed out that that water usage has been picked up by someone else because the average is pretty flat. City Manager Malone said there has been variations in water usage and there are problems in revenues, which has been identified from people not watering in the summer because of the mild weather. Mr. Anderson said the residential consumption has been down for the City Council Water & Sewer Subcommittee January 21, 2003 Page 7 last few years. City Manager Malone pointed out that the same thing applies to the residential customer that applies to Campbell Soup. If you use less water, the city has to raise the rate because there are certain fixed costs such as the debt and operation cost. Chairman Plata made a comment about telling a citizen who was complaining about his water bill that he was not using enough water and that the city would have to increase the rates for that reason. City Manager Malone explained that he would have to tell them a lot of different things and try to answer their questions, but to be honest about it, there is going to be a certain fixed cost that is going to increase due to two things, and that is inflation and mandates. He said another reason to raise rates might be a sudden demand such as additional capacity that is needed and has to built, but that has not occurred. The reason the City of Paris has had to build was not the demand for water. It is because regulations have reduced the city's ability to produce the amount of water that is needed. He said if there were no mandates and regulations, the city might not have expanded those plants at all. City Manager Malone said the mandates came along and took the city's capacity and reduced it because the city had to slow everything down in order to filter the water better to make the water cleaner. The city had to borrow money and spend money basically to increase capacity incrementally to meet a mandate. City Manager Malone said you take the raw cost and distribute it among all the customers. He said that the biggest part of this rate is going to be sewer because of all of the money the city has had to borrow and the mandates that the city has had to meet. Councilwoman Neeley said they know that the water has gone up $0.01 per thousand gallons of water a year in water production, so she wanted to know how much has it cost her from what she paid in 1987 for her cubic foot to what she pays now. Mr. Anderson said he would have to go back in 1987and see what the rates were at that time. City Council Water & Sewer Subcommittee January 21. 2003 Page 8 Councilwoman Neeley wanted to know how much of that increase is the result of the debt that we have. Mr. Anderson said there has not been a rate change since the last bond issuance in 2001, and the last rate increase went into effect in 2000. City Manager Malone said they could look at that in terms of the debt cost, personnel cost, electricity and chemical cost for water production and wastewater treatment from 1987 to the present. Mr. Campbell said that from 1940 to 1986 the average rain fall was 45.67 inches and from 1987 to 2002 the average rain fall was 49.31 inches. The rain fall has been a lot more for the last 15 years and that would effect the water consumption. Councilman Weekly asked if city staff could produce a diagram or flow chart of the cost as to what has taken place from 1987 to the present time for water production and sewer treatment. Mr. Campbell discussed the staffing of his departments with the Committee telling them that the EPA looks at the plant size and then looks at the staffing to see if it is adequate for the things the city is doing. He said there is not a mandate for this other than the Environmental Services Supervisor, which is mandated by the EPA. Discussing certification, Mr. Campbell said in 1987 there was no certification required for the laboratory personnel. He said there was volunteer certification, but as long as they do the job and are trained well, the city is okay. The EPA, through our contractor, will send the city a set of blind samples that match the parameter that the wastewater plant is supposed to be putting out, and they do not know what is in those samples. Mr. Campbell said those samples have to be run at the city's laboratory and be returned to the EPA's Contractor and then they will send the city a report. If the city does not do not do a good job, EPA will certainly tell you about it. He said the last time the city scored 100 %. City Council Water & Sewer Subcommittee January 21, 2003 Page 9 After further discussion, it was the consensus of the Committee that a meeting be scheduled for February 18, 2003, at 6:00 P. M. BENNY PLATA, CHAIRMAN ATTEST: MATTIE CUNNINGHAM, CITY CLERK HP LaserJet 3200 CITY OF PARIS ANNEX n v e n t 9037841798 i FEB -11 -2003 12:50PM Job Date Time Type 761 2/11/2003 12:50:19PM Send Identification Duration Pages 7844809 0:02 0 Post4r FtNot07671 MP* WDePL -7 SA Result Stop Car r 5 d • Is the water production plant manned around the clock? Yes - Z. Y-- �-- • Is the sewer plant manned around the clock? Ye S — Z "l. C,_ • How many personnel are in the water production plant? �G�� �\ • How many personnel are in the sewer treatment plant? a ;7, (,:- • How many lift stations are in the city? • How many people are assigned to the upkeep on the lift stations? • What is the output capacity of the water production plant? 2 2, v o 0 o r) • What is the capacity the sewer treatment plant is able to handle? '1. • Do you have to produce water with .3 turbidity? Y"f s • How far away is the water source supplying the water plant? Cl • Do you provide water for all of the county and industries around the city? YP� • How many big industries do you provide water for? I - (x ,_ pb,it J - - JO 3s -% s • What is the charge for water consumption? o O c, -, , 4-t . 7 / o v z-` 0..41 -. 4,2 j_s j;7ey- • What is the charge for sewer treatment? Zoo�� f 3 i dye'- zcd,_,Cr. -R•3: /c Pef /LO 1. • Is it a law that if a C operator is running the plant during the weekend, a B operator has to check in on the plant? • Is the water production plant manned around the clock? Ye- S — l W1 4 L\ • Is the sewer plant manned around the clock? Yes irz,t • How many personnel are in the water production plant? 13 • How many personnel are in the sewer treatment plant? /7 • How many lift stations are in the city? 0 • How many people are assigned to the upkeep on the lift stations? -0- Uckee f by -ncc SLwi.r • What is the output capacity of the water production plant? • What is the capacity the sewer treatment plant is able to handle? • Do you have to produce water with .3 turbidity? Ye 5 • Pow far away is the water source supplying the water plant? Cif/ 1-ke— Y`f IZ x a.,.�cJrC�— • Do you provide water for all of the county and industries around the city? f c tf CC I • How many big industries do you provide water for? 3 - F: Iis L' r't i, 5, s + • What is the charge for water consumption? `C900 J«1 IJ .L C ctA' tc'r ILf %c!�.I 1. SL, c� qtr �%G�i�C._' ��. ?e. i�cc • What is the charge for sewer treatment? ��fiCCJ�� ._lZ SO n�cr Ic CC r' Is it a law that if a C operator is running the plant during the weekend, a B operator has to check in on the plant? i k�P- Y' n'%, ct �A • Is the water production plant manned around the clock? • Is the sewer plant manned around the clock? Y {5- • How many personnel are in the water production plant? :2 'T�J. c, t- I + s +«4-.c) -cs • How many personnel are in the sewer treatment plant? • How many lift stations are in the city? 1q • How many people are assigned to the upkeep on the lift stations? —0- • What is the output capacity of the water production plant? p� 000 G CC) c'ci r ' y- jS� ��c�cc -v fc, c�c iiw« Z�� oc�c1 oc��� 7`� �c�<<<�� • What is the capacity the sewer treatment plant is able to handle? 1�1 eoG; roe% y • Do you have to produce water with .3 turbidity? yic- S • How far away is the water source supplying the water plant? • Do you provide water for all of the county and industries around the � r C- f o c_ es- s -f cx, v- c< it j city? P s •�� t�I� Cc. -4,-c1 ly • How many big industries do you provide water for? 14be t ;" - b,'*ra t - %Z W n► n1 L • What is the change for water consumption? L ;2- a C C. -( f-. - � 1 -f- '- " t' e /S : 6. & - 1. C J ,o c- r c.-•- Z. c • What is the charge for sewer treatment? ,� fey ; z - 2 • Is it a law that if a C operator is running the plant during the weekend, a B operator has to check in on the plant? Sv 12 � 0V e Y • Is the water production plant manned around the clock? Yes - t mati4 �i,\ • Is the sewer plant manned around the clock? \ p� Ye • How many personnel are in the water production plant? \ • How many personnel are in the sewer treatment plant? Il • How many lift stations are in the city? 3 • How many people are assigned to the upkeep on the lift stations? 41c — wt .^ kf ce c, V�- by • What is the output capacity of the water production plant? %O G L1 0l a �� o p z_- 'l.Ly • What is the capacity the sewer treatment plant is able to handle? sf Go c,c -CCU -r� S;cr�.e�� r • Do you have to produce water with .3 turbidity? YC s - Pr- r J - - � «t - i • How far away is the water source supplying the water plant? • Do you provide water for all of the county and industries around the �(e 5 city . • How many big industries do you provide water for? • What is the charge for water consumption? (^j - � L % Cc' /70? o. c l: I;GCC 3 CC. u c - Z • What is the charge for sewer treatment? • Is it a law that if a C operator is running the plant during the weekend, a B operator has to check in on the plant? I i Cc) V--'A C-- 1-f $ +-r--- GL E' C /G ! m9" j C c s ce t '- • Is the water production plant manned around the clock? Yes -- l \ tt\ • Is the sewer plant manned around the clock? x N • How many personnel are in the water production plant? 1 • How many personnel are in the sewer treatment plant? • How many lift stations are in the city? l! • How many people are assigned to the upkeep on the lift stations? • What is the output capacity of the water production plant? • What is the capacity the sewer treatment plant is able to handle? • Do you have to produce water with .3 turbidity? Ye s F" r�' e -e r.`-t • How far away is //the water source supplying the water plant? 61 , ,7, I . • Do you provide water for all of the county and industries around the � 99 city? J�'r vat Yom' ,3c f c `J� G /c ✓� f' • How many big industries do you provide water for? A b, + -t • What is the charge for water consumption? COO • What is the charge for sewer treatment? 411o, -;c y 2C c-o ��x ��.- / f� cn. e.5" • Is it a law that if a C operator is running the plant during the weekend, a B operator has to check in on the plant? GO le e V'\- V I1 f Ie • Is the water production plant manned around the clock? Yes i r • Is the sewer plant manned aroutnd the clock? / l / • How many personnel are in the water production plant? 8 • How many personnel are in the sewer treatment plant? /I • How many lift stations are in the city? /v • How many people are assigned to th� upkeep on the lift stations? i / • What is the output capacity of the water production plant? %3; ocn/ c'oo V.u- '- e.::y • What is the capacity the sewer treatment plant is able to handle? �, Z 3 ` • Do you have to produce water with .3 turbidity? Ye s • How far away is the water source supplying the water plant? `'4 `. • Do you provide water for all of the county and industries around the Ye 5 city? • How many big industries do you provide water for? • What is the charge for water consumption? • What is the charge for sewer treatment? 14r- C' N _ 9 fi /C GCS( .� er' /C1 CrtC �. 3-0 )-c- i' f� ec.c • Is it a law that if a C operator is running the plant during the weekend, a B operator has to check in on the plant? F1, s --F i 1.1 , L` BREAKDOWN OF BUDGET COSTS WATER Debt Service Personnel Electricity Transfers Maintenance Chemicals Other (supplies, equipment, etc.) Total Expenses WASTEWATER Personnel Debt Service Maintenance Transfers Electricity Chemicals Other (supplies, equipment, etc.) Total Expenses COMBINED UTILITIES Debt Service Personnel Electricity Transfers Maintenance Chemicals Other (supplies, equipment, etc.) Total Expenses Budget % of FY 2001 -2002 Total $ 2,349,920 34.3% 1,394,023 20.4% 815,125 11.9% 640,313 9.4% 550,738 8.0% 400,300 5.8% 692,675 10.1% $ 6,843,094 Budget % of FY 2001 -2002 Total $ 1,657,719 33.3% 1,461,727 29.3% 499,288 10.0% 459,687 9.2% 340,125 6.8% 100,750 2.0% 465,565 9.3% $ 4,984,861 Budget % of FY 2001 -2002 Total $ 3,811,648 32.2% 3,051,742 25.8% 1,155,250 9.8% 1,100,000 9.3% 1,050,025 8.9% 501,050 4.2% 1,158,240 9.8% $ 11,827,955 T xT W O T T%O D Z.Z T T Vv 3L cr n TA rU r n o 0 0 0 o o cO .. v �. . N 3 -0 'U v 0 N p OO . 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NWlO WtO• WVW WW�WOW A UAU WWWOOOWWWNWNW N m T� W A A W m mIV V +m V W W W W A 1p W W ti V V+ m V O� N A O� 0 0 0 o gym• wrnm n_AW o 30 W W W A W W W W W (O V W N W a W A (O W O O D W (,y W -• N N A N W b A W W X. O W N J' W++ N W+ W W A W O O W - W 0 % p V W A W W A !O V t0 N W W (O W N V N W V W W A W W p 0 N 0 W O A W W W W W � � 3 N W W W o N W O O W — 3 W W N O W W (O (D O A Q) W W O N cp W W W W W W W N (O N-+ W N W A W W V �D0 W W 000 0 0 0 00" N O O W V cp O CO (p 0 N N A W A Ip V i (OJt OV O O A A W N W O A A V O W V W W N O (O N W N O N Q) a W+ A A (O t0 A W A A W W+ a W W W W A N W W G W O V a N SPECIAL MEETING OF THE CITY COUNCIL WATER & SEWER SUBCOMMITTEE February 18, 2003 The City Council Water and Sewer Subcommittee met in special session, Tuesday, February 18, 2003, at 6:00 P. M., in the City Hall West Annex Conference Room, 150 1 t SE, Paris, Texas. Chairman Benny Plata called the meeting to order with Councilwoman Francine Neeley being present. Also present were City Manager Michael E. Malone, City Attorney Larry Schenk, Director of Finance Gene Anderson, Director of Utilities Herb Campbell, Director of Public Works Terry Townsend, and City Clerk Mattie Cunningham. Others in attendance were Charles Waldrum, Steve Pearson, and Zane Hanna representing Tenaska, Jay Guest, Jim Bell, and Don Wilson ,citizens, Marilyn Davidson representing Sara Lee, and Richard Quarles and Bob Johns representing Campbell Soup. Chairman Plata announced that Herb Campbell, Director o f Utilities, had produced a handout with information on the city's water and sewer system and asked Mr. Campbell for an explanation regarding the handout. Mr. Campbell said that page one of the handout is a 1987 process flow diagram of the City of Paris's Water Treatment Plant. He said that page two is a flow diagram showing it as it is today. Mr. Campbell pointed out that everything in red on page two has been added since 1987. He pointed out that four filters had been added which are large items along with two large basins, and a new rapid mix streaming current monitor. Mr. Johns asked if land had been purchased. Mr. Campbell replied that land was purchased for the spray fields. Mr. Campbell said that mainly these expansions were done in order to meet the water quality standards, and the expansion was above and beyond that because once they met a certain level, then there was the next level that the city could go to, which would be a lot cheaper and that is where the city is at this time. Mr. Campbell directed attention to the top of the page so that everyone would see facilities which serve Lamar Power Partners, showing pumps, lagoon, meter and control valves. He stated that this equipment is all new. Mr. Campbell explained that the water comes in from the lake and goes into the lagoon and Lamar Power City Council Water & Sewer Subcommittee Feb. 18, 2003 Page 2 Partners' pumping station picks it up and pumps it around the plant and to their plant. Mr. Campbell said that the city will be maintaining this whole system. Lamar Power Partners bought it, paid for it, installed it and they are giving it to the City of Paris and the city will maintain the system. Mr. Johns asked for the capacity of the Water Treatment Plant. Mr. Campbell said it was up to contention. It was designed to go up to 36 million gallons back in 1996, but with the new rules and regulations that have come in since that time, they did not know. Mr. Johns asked with the new water standards, if they have lowered the capacity. Mr. Campbell advised that he feels they will, but right at this time, City Attorney Schenk is finishing up a contract with Freese and Nichols to perform a study of the city's Water Treatment Plant. Mr. Campbell said the 36 million gallons is the plant's peak flow, but 21 million gallons is all they have ever produced. Mr. Campbell advised that this was designed in 1994 and built in 1996 to meet the rules that were in effect at that time, but the rules have changed since then. The plant was designed to go to a.5 turbidity unit and now regulations require a .3 turbidity. Due to the new mandates, Mr. Campbell felt that regulations lowered the plant's capacity to about 32 million gallons a day, in his opinion. He said they are averaging 11 million gallons, with the flow peaking at 22 million. He said that these flows represent ideal situations. Mr. Campbell said that page three is a simple diagram of the ground storage and distribution process flow diagram in 1987. He said water was produced and pumped straight from the Water Treatment Plant to the distribution system and to the two elevated tanks. The plant was modified in 1994 and in 1996 they changed that capability to pump high pressure in this fashion to one pump, opting for a plan to pump under low pressure to ground storage where the water would be distributed by smaller low pressure pumps. He stated that last week, when they had a major water leak, they switched back to this pumping scheme; otherwise, the whole city would be out of water if they had not retained that one pump. Mr. Campbell said that page four shows how the ground storage /distribution process is designed today. He said they have added a four million gallon ground City Council Water R Sewer Subcommittee Feb. 18, 2003 Page 3 storage tank, four additional pumps, and a meter and they have totally reconditioned those two tanks. Mr. Campbell pointed out the meters for Tenaska III, Lamar County Water Supply, Campbell Soup, one that feeds back to the Water Treatment Plant, one meter that goes to Lake Crook Park, and a meter that go to some homes on Lake Crook Road. Mr. Campbell went back to page three pointing out that if they wanted to put water in those two storage tanks they had to open a little valve called a CV and they actually let water out back down to ground storage for storing water so they could pump it back up. He stated that was not the best way to operate. He said this process was changed in 1994. Now it is pumped at low pressure and to all three of those tanks at ground storage and then, it takes six pumps to pump it to the distribution system. Mr. Campbell advised that they have a total of eight million gallons of storage at ground level. It is then pumped to the two elevated storage tanks. One is a one million gallon tank which is located on 25th NE and the other is a half million gallon storage tank that is on 5th NW. Mr. Campbell advised that there is a two and one -half million gallon elevated storage tank under construction on Bonham Street. Mr. Campbell further explained that in the old days every time people wanted more water all they had to do is turn the pumps up at the Water Treatment Plant. They would pump up and pump down and that is not good for the filters, because every time the flow is increased it surges the filters and lets more dirt come through. At that time, there were more turbidity units allowed by regulations and it was not a real problem. He said when regulations were changed to require a half of a turbidity unit, turbidity became a bigger problem; now it is down to three tenths which is a real problem. A turbidity unit is a measure of the clarity of the water. Mr. Campbell explained that page five has a chart showing the average daily flow. He advised that the bottom line is the billion gallons per year that they pumped and it has been over four billion since 1987. Mr. Johns questioned the seven meters that go to Lamar County Water Supply District. Mr. Campbell said that Lamar has an option to take their water at different points in the system. They pay different prices depending where in the system they take the water that they use. If they take water at the very bottom City Council Water & Sewer Subcommittee Feb. 18, 2003 Page 4 they use a lot more of the system that they would if they take water directly from the plant. Mr. Bell asked Mr. Johns if the quality of their water had gone down. Mr. Johns stated no, that the quality of Campbell Soup's water has improved. Mr. Johns stated that they filter the water that comes from the city and the filters can be checked and the backwash water sampled, which has improved. Mr. Johns felt that it had a lot to do with the standards that the city has to operate with today verses ten or fifteen years ago. Mr. Bell said that it would be an advantage to Campbell Soup to have better quality water with it being that much more expensive to have .3 verses .5 turbidity. Mr. Johns stated that from the standpoint of cost, it really does not do anything for them, because they filter their water. Mr. Campbell explained that the state requires the city to go to .3 whether or not Campbell Soup does anything or not. Mr. Johns said that their standards require them to refilter the water. It has to go through a charcoal bed, which takes any flavors out of the water and the life of the charcoal could be extended by the quality of the water. Mr. Campbell said page six has a budget comparison for the Water Treatment Plant, Wastewater Treatment Plant, and the Lift Stations by fiscal year, number of employees, personnel cost, supplies, contractual, building maintenance, equipment maintenance, and the total budget with the electricity, chemical pumps /motors and maintenance machinery cost broken out separately. Mr. Wilson questioned Mr. Campbell regarding the increase in the number of employees in the Wastewater Treatment Plant in 1988 -89. Mr. Campbell stated there were two reasons. One was when he came to Paris the Wastewater Treatment Plant was in an atrocious condition. They did not have enough people to properly maintain the plant and he had to start increasing the number of employees. The next reason was they had to start meeting all of the new rules and regulations on wastewater. He pointed out that after all of that was accomplished, the number of employees became stable and they have not changed. City Council Water & Sewer Subcommittee Feb. 18, 2003 Page Chairman Plata questioned the increase of chemicals in the Lift Station's budget in 1997 -98. Mr. Campbell explained that the city did an $800,000.00 study by ADS because the EPA told the-City to do it. He said that personnel in Terry Townsend's departments and some contractors repaired a lot of leaks in the pipelines. The city had an inflow /infiltration problem. Due to these repairs cutting out the water that was getting in the system, the sewer system started slowing down and it started developing sewer gas in the system. Chemicals were purchased to pump into the system to negate the odor. Chairman Plata gave the Committee and those present a handout comparing Paris with Denison, Sulphur Springs, Sherman, Mt. Pleasant, and Greenville. He said his perception of the comparison is that Paris had a little bit too many employees in these departments. Mr. Campbell explained that not all of those people in the sewer treatment plant are out there, like the Environmental Division which has four people in it. There is a laboratory with four people in it and those are all included in that department. Mr. Campbell advised that the cities that have been compared with the City of Paris do not put out the amount of water that this city does. Mr. Campbell drew the attention of the Committee to page nine which is a comparison data sheet taken from the website of the Texas Commission on Environmental Quality. He said this commission inspects plants and then gives details about the plants. He said page seven needs to be discussed with the Committee. Mr. Wilson wanted to know on the average daily flow how much of that is taken by Campbell Soup and how much is taken by Lamar County Water Supply District. Mr. Campbell said that Campbell Soup uses 3.5% of the daily flow, Lamar County. Water Supply about 2.2 %, citizens take 3.5% and leakage accounts for 17 %. Mr. Johns questioned the 17% being leakage instead of meters not working properly. Mr. Anderson advised that during the past ten years the city has replaced every retail and commercial meter in the ground and that now they are checking them again. Mr. Anderson felt this was happening on the industrial side instead of the residential side, but Mr. Campbell thinks it City Council Water & Sewer Subcommittee Feb. 18, 2003 Page 6 is just the opposite. Mr. Campbell explained that Carter- Burgess has done a water loss study where they did leak detections and found out where water was leaking.. He said they gave Mr...Townsend a long list of leaks to repair, and all of that has been done. Mr. Campbell said the Lost Water Study is saying that the City of Paris has leaky lines. Mr. Jim Bell referred to the City Council minutes of January 21, 2003, page 4, middle paragraph, "Mr. Campbell said the cost for raising the water rates is not in the production end of it, it is in the debt service ". Mr. Bell said we are talking about a lot of production cost and that Mr. Campbell made that statement about debt service. Mr. Campbell said he was talking about the price of the water which has gone up $0.30 per thousand gallons as a production cost has increased since he has been with the city, of that 47% is inflation, which leaves $0.15 per thousand gallons that the production cost of water that has gone up. Mr. Bell said Mr. Campbell further said that the cost of raising the water rates is not in the production end, but in the debt service and in the old system that the city has. Mr. Campbell said that is correct. Mr. Bell said a minute ago Mr. Campbell said we have a capability today to produce 32 million gallons under the new standards and the city is producing water .09 turbidity when we are only required to produce at .3 turbidity. Mr. Campbell advised that the state wants the city to do this even though the law says .3 turbidity, they want you to maximize on the turbidity because of Giardia and Cryptosporidium. Councilwoman Neeley explained that in terms of that sentence, at the beginning of the meeting last month, each member of the committee was asked to state their goals of what they wanted from this committee and she said that most of you in this room knew what happened last time. The rates were increased in order to repair the sewer system. Mr. Campbell advised that in the past sixteen years the cost of water has gone up $0.30 per thousand per gallons and if you totally cut that out, what affect does that have on the water rates. It is insignificant. Mr. Jim Bell said we need to be looking at our debt services. Mr. Campbell went to page nineteen of his handout and stated that this is not Campbell Soup's water rates; they are all contractual. He said he had gone City Council Water & Sewer Subcommittee Feb. 18, 2003 Page 7 back to 1985 and looked at the water rates and compared for 5,000 gallons, which is a typical user in the City of Paris, and in sixteen and a third years the water rate has gone up $5.61 or $0.34 per month per year on the water. He said that is not even keeping up with inflation on the water side. Mr. Campbell said on the wastewater end, the sewer increase in that time is $12.10 or $0.74 per month per year, which is a 139% increase, which really does not mean a lot. He said the over all increase in the lower right hand corner for water and sewer has gone up $17.70 which is $1.08 per month per year for the last sixteen and a third years, and he did not think that is going to kill anyone in this town. Mr. Bell said that needs to be looked at because when you look at that, you will have to turn around and tell the people they have to face a rate increase. Chairman Plata felt there is a way to try to get leaner that would drive the water and sewer cost down. Mr. Johns wanted to know what the percentage of labor and benefits were. Mr. Anderson advised that on the water side labor and benefits are 20.4 %, and on the wastewater side labor and benefits are 33.3 %, which includes the Lift Stations. Chairman Plata stated that he did not want anyone to lose their job, but he felt that too many people have been hired out there. He did not see how other cities are doing the same thing with a lot less personnel. Mr. Campbell said they are not doing the same thing that the City of Paris is doing. Mr. Campbell said no city on that list is producing 11.6 million gallons a day. Mr. Anderson stated that they were asked at the last meeting to produce a breakdown, just as a percentage, what the budget costs were, and this somewhat goes back to what Mr. Bell was asking about the debt service. Mr. Anderson advised that on the water side the debt service represents 34.3% of the rate and on the wastewater side the debt service represents 29.3% of the rate. Mr. Anderson said to answer the question of what is driving the cost and why a rate increase is needed, in 2001 the city was under an EPA administrative order and the city was required to do an $800,000.00 study. The City Council issued 9.5 City Council Water & Sewer Subcommittee Feb. 18, 2003 Page 8 million dollars worth of debt in 2001 to address the problems that were revealed in that study. Mr. Anderson said there has not been a rate increase since January of 2000, so part of this increase that is going to be recommended is going to be addressing that debt that has been issued and the rates that have not been adjusted to cover it. Mr. Wilson stated that the impression that Mr. Campbell has given him tonight is that production costs does not matter. He then stated that we have a 20% cost for personnel and felt that the city could reduce personnel by two or three people and cut the personnel cost by 2 %. Mr. Wilson said the city needs to attack this a little at a time. Mr. Bell said the debt service and personnel is 58% of the total cost of production not including electricity, transfers, maintenance, chemicals, etc. Mr. Wilson pointed out that nothing can be done with the debt service and the only thing that can be looked at is personnel. Mr. Campbell said that if your production cost is only $0.54 and you cut out 10% you are only cutting a nickle off of $3.19. Mr. Campbell said he keeps the water quality up and the health of the people up and that is what they are obligated to do to maintain water quality and safe water. He stated that if we cut out people we might be jeopardizing the citizens. Mr. Campbell pointed out that the plant has doubled in size since he came to Paris and personnel has not been increased in nine or ten years, and that occurred before the plant size was doubled. Mr. Johns said that this situation is very similar to what they have at Campbell Soup - that there is too much capacity at the Water Treatment Plant and we have to work around that issue. Mr. Johns said the way they would do it is like Mr. Wilson said. You cannot use the debt service because it is fixed, and they were told to reduce their cost by 10 %, then 10% means we have compensate for the debt service. Mr. Johns said they were told there are two given things, safety of the people and quality of the product, but you have do it, you have to come up with a way to do it. Mr. Quarles questioned the possibility of cutting other costs before rates are raised. Mr. Campbell said one thing that the city is doing to improve the efficiency is building another elevated storage tank. Mr. Quarles said you were increasing the debt load with that. Mr. Campbell said yes. Mr. Quarles said you are not cutting cost, why would you do that, you already have City Council Water &. Sewer Subcommittee Feb. 18, 2003 Page 9 the quality of water below what the state mandates. So, why would the city do anything that would increase cost or debt? City Manager Malone explained that this last debt issuance was to meet the EPA Administrative Order and there was a list of projects provided by that engineering study that the city was forced to do. City Manager Malone said the study identified all of the elements in the system that needed to be replaced or repaired and the EPA determined that the city would be given three years to get it done. The City Manager said the city attacked these projects with local contractors doing work by the day and direction from the engineering inspectors to try to save money. He said the debt was issued in anticipation of being able to assure the EPA that we had the funds available to fix all of these things that they were telling us to fix in this period of time. City Manager Malone advised that the city was successful in working our way out of the EPA Order much cheaper than what the consultants estimated. He said the city took the savings from these projects and is using the money to build the elevated storage tank. The money is already in the debt service. He said they were shifting what they would have spent on these repairs that were demanded by the EPA because the city was able to do them more efficiently than what the engineering study suggested. The City Manager advised that the city is able to use that savings towards other needs and we are taking the highest priority needs. Mr. Wilson wanted to know if the city can pay for it in savings on pumping cost and in electricity. The City Manager pointed out that is not the only element, it is also an element if you look at these other cities and see the capacity of overhead storage for fire protection. He said the city has been inadequate in overhead storage for fire protection for many years. He concluded his answer by saying that you have accomplished energy savings as well as having water available for fire protection needs. Mr. Campbell said that at one time, depending on the situation, if the city lost power at the pumping station downtown and it was at the low level at the tank where we operate, he would have fifteen minutes to call every industry to shut them down before they reached minimum fire protection level and that is totally inadequate for a city this size. Councilwoman Neeley asked what did transfers mean as shown on the City Council Water & Sewer Subcommittee Feb. 18, 2003 Page 10 breakdown of budget costs. Mr. Anderson explained that these are expenses paid for out of the General Fund that benefit the Water and Sewer Fund such as management, legal, finance, computer system and engineering. Mr. Wilson said that the Water and Sewer Fund is paying 1.1 million dollars in overhead to the General Fund and wanted to know how that was allocated. Mr. Anderson advised that number is looked at in the rate study each time. Mr. Anderson explained that what the city anticipates doing in terms of the rate study, they want the consultant to come down and talk to the City Council about preliminary numbers. They want local industry brought in to look at the rates as they apply to their company. The city wants to meet with big industrial users as well, before thinking about finalizing anything. Councilwoman Neeley stated that it is actually the purpose of this committee to examine facts and exchange information - that the rate study does not just appear with out any warning to everyone. She said that it was the intention of the Mayor when he put the committee together that they could serve as a conduit of information. Mr. Anderson felt that it was a profitable and a valid way of doing it is to have industry input before it is finalized. If they have questions, those questions get answered. Chairman Plata asked Mr. Campbell to prepare a history of breakdown of equipment and maintenance for all of his departments and have it available for the next meeting of the committee. Chairman Plata said he was handed a study at the last meeting which was the City of Paris Water /Wastewater Cost of Service and Rate Design Study, October 1999, from a company called Navigant Consultants. This study said that the metered water consumed by Toco, and any consumption of 178, 571 gallons, will be charged at $0.84 per gallon. It goes on to say that the contract guarantees minimum rates and there is a way to provide a minimum charge. Further, their recommendation was to deem the contract null and void and to start charging Toco the right amount for wastewater. Mr. Plata asked if this had been done. City Council Water & Sewer Subcommittee Feb. 18, 2003 Page 11 Mr. Anderson advised that they did have some meetings to look at that and that was at the time that City Attorney Schenk had his accident and at this time, it has not been done. City Attorney Schenk explained that part of the problem is the city is not going to escape their obligation to provide the wastewater service. Chairman Plata said the study states that in 1969 the city was currently charging a rate of $0.84 per thousand gallons of metered water for service in excess of minimum charge. Mr. Campbell said that is the sewer charge also. Chairman Plata said the study recommended that the city begin charging Toco the residential wastewater volume exit rate of $3.57 per thousand gallons. He said the current contract does not have a definite termination date. Chairman Plata stated he does not want to be subsidizing Toco. City Attorney Schenk advised they have had negotiations to do with several entities over the outside city services, which he hopes to turn to the city's advantage. The City Attorney said they have been focusing primarily on the Lamar County situation because they are the largest, single entity and generally what is going to happen is the city is going to establish whatever the city's policy is going to be for that entity and the others will have that expectation that the city will follow that same policy with regard to them. He said his primary concern, from a legal standpoint, is the folks in Lamar County, because they have brought a number of issues that Mr. Anderson has spent months going through trying to resolve charges that we have assessed them verses what their claim is and should have been charged. City Attorney Schenk said they were at a point where they have finally resolved all of those discrepancies and now they are going to talk about long term as to what is the city's obligation to them in regard to the amount of water they should receive and what they should pay for the water. He anticipated going to the smaller entities and using that basis in dealing with them. Mr. Anderson advised that Toco is only sewer and it is an insignificant amount, and they get their water from Lamar County Water Supply. He said the city does not bill those people individually. Lamar County Water Supply pays for their water, and the sewer volume is based on the assumption number that Lamar County supplies the city. It is something that needs to be addressed, but if it was a bump in the road you would never feel it if you drove over it because it is so small. Mr. Campbell City Council Water & Sewer Subcommittee Feb. 18, 2003 Page 12 said this is another mandate from the EPA. They told the city we had to take sewage from Toco and that cost is for sewer not water. The City Attorney explained that the city's problem is with legislation that has been on the books in Washington for some time and some changes in state legislation, the city's problem is that it did an annexation in the service area of Lamar County Water Supply. Unless the city can enter into a contract that is reasonable to both the City of Paris and Lamar County Water Supply District, the city will end up paying an enormous price to obtain Lamar County's infrastructure. The infrastructure may be a substandard infrastructure, but that is what the city has to do because of the certification process. Mr. Johns advised that since 1985, Campbell Soup rates have tripled, residential rates have gone up 56 %, and they are on a cost of service contract and asked if the cost of service has gone up 300% or 56 %. Mr. Quarles said when you say cost of service contract, that means Campbell Soup pays cost of that water, and asked how has that water increased 300% at the same time the residential rates have gone up 56 %? Mr. Campbell said he can show them by looking at the first diagram of his handout. Mr. Anderson explained that the City of Paris has a certain amount of infrastructure in place to provide water to Campbell Soup and the city allocates a certain percentage of that cost, based on where Campbell Soup is on the system, to them. If Campbell Soup takes a million gallons that gives Campbell Soup the yields revenue requirement the city has to have to pay the cost yield rate per gallon. If on the other hand, Campbell Soup conserves and reduces consumption by half the city still has the same fixed cost to allocate to Campbell Soup. Their rate is going to go up because the city has fixed costs that belong to Campbell Soup. Mr. Campbell went back to pages three and four of his handout and explained City Council Water & Sewer Subcommittee Feb. 18, 2003 Page 13 the process of pumping the water to Campbell Soup and where they are taking their water. Chairman Plata asked if any one had questions they wanted answered or information that they wanted to be available at the next meeting. Councilwoman Neeley asked for a breakout of the total overhead budget. Mr. Quarles said he would like to see the transfer figure broken down. Ms. Davidson said even if they can't make cuts in your transfers that are specific to the water department, there may be other places that the city might make cuts to lower the cost that will help curb the cost in the transfers to the water department. After further discussion, Chairman Plata announced that the next meeting for the Committee will be scheduled for March 18, 2003, at Paris Junior College Applied Technology Building, Room 1206. Mr. Bell wanted to know if they could look at some of the debt service and see if there is a chance of refunding. Mr. Anderson advised that he is working with Dan Almon of Southwest Securities to see if this is possible. Mr. Wilson wanted to know if he was remembering correctly that, at some point three or four years ago, the city delayed paying anything on the principal or interest of a debt issuance in order to avoid a rate increase. Mr. Anderson explained that during the first or second year the principal payment was not made. The city paid the interest payment and by structuring it this way a rate increase was avoided. Mr. Anderson said there has never been a time when the city did not pay either interest, or both principal and interest. He said he would look up what debt issue that was. Chairman Plata asked Mr. Campbell to bring back the number of employees that he is short in his departments. City Council Water & Sewer Subcommittee Feb. 18, 2003 Page 14 Chairman Plata also asked Mr. Townsend to bring back the number of employees that he is short in his departments. There being no further business, the meeting was adjourned. BENNY PLATA, CHAIRMAN ATTEST: MATTIE CUNNINGHAM CITY CLERK /f ! I,- 40 r I y r ` C� ^% UI O L Cp . 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Secretary Foreman 2 -Chief Operators 11- Operators 16 3 Operators Dedicated to Maintenance and fill in operations. Lewisville, Texas WW Operations Supervisor (Supt) Secretary (1/2) Foreman 2 -Chief Operators 12- Operators ii M. Environmental Services. Environmental Control Supervisor Secretary (1/2) 3 -Lab Techs 3 -Env. Inspectors Cost to treat water: $.89/1000 gallons Cost to treat WW: $ 1.08/1000 gallons Wastewater Plant Capacity: 12 MGD 15 MGD Expansion beginning in August, 2003 WastewaterPlant Average Daily Flow: 8 MGD Water Plant Capacity: 15 MGD soon to be 18 MGD Average Daily Production: 13.25 MGD Purchase Capacity: 12.4 MGD (From Dallas Water Utilities) 7.5 Pn u� l" o 4) � O N E A N cc cc O p 3 0 0 W a O uj �j r� zz ww a J :s. U- W w o Z w > O J Z � w > Q U z � Wok D 4' w -J p W o z LL z O a z�Qmw U Gx3QwQo >w ¢ o3oF�Q� UH�ppQU QQ�Wwa� U UJa' CJO z 3 w � aw � ��a x W a W ? 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P,csa O ¢ �D 0 z � � F 0 0 ��zz Q Q Q Q wwww U U U U aaaa CIO c.� Q U a cn aa�Da. O w E��✓tZ(� — c1:E�rir�nW O�aW a x �D �D H ¢ �HHH H� ax C7 C7 Ur�,wwQwU000o�D �D JO �O a N N K" f:4 1:4 O V>>>> O O O O O O V O 0 0 Ci Z Z Z Z Z Z Z Z Z Z 0 9990 M N N N N N N r M a� a NGo (D Mt CV V- co to C\l 0 CU CL C0 a 0 (L cc w as 00 > a ca ca 0 Q. Z Z C) 0 C14 CN 0 C) C14 O O 04 O C%A cri CD CD V1. co 0) 0) V- . r- 0) O co 0) 0) V- to C) O C) 0) O C%l CD 0) V- 0) CA 0) CA Go CA co 00 0) 0) V- to co CA LO Go C> Co C> Cl C� 0 0 C) Co co 0 00 (D N T T T T V- m CITY OF PARIS PROCESS FLOW DIAGRAM (1987) 2 -18 -2003 PAT MAYSE LAKE INTAKE RAW WATER PUMPS INTAKE LAKE RAW WATER CROOK PUMPS WASTEWATER RECYCLE RAPID MIX BASIN 1 FLOCCULATION & SEDIMENTATION 14 -- ,-- SLUDGE SLUDGE SPRAY FIELD (76 ACRES) FILTER 2 FILTER 4 FILTER 6 FILTER 0.5 MG CLEARWELL TRANSFER PUMPS 2.0 MG CLEARWELL RAW WATER BLEND SAMPLING POINT DAILY. NTU, ALK, pH, HARDNESS CHEMICAL INJECTION (WHEN NEEDED) BASIN 2 FLOCCULATION & SEDIMENTATION EFFLUENT SAMPLING POINT DAILY (1 BASIN ONLY): CHEMICAL INJECTION NTU, ALK. HARDNESS, pH CHLORINE, FLUORIDE FILTER 1 FILTER 3 FILTER 5 CHEMICAL INJECTION LIME AMMONIA -11111f �M7AXEY P.O.E. USAGE ESTIMATED BY PUMP RUNTIME SAMPLING POINT TRANSFER HOURLY: NTU, pH PUMPS 3 1SHIFT: TOT. CHLORINE METER METER DAILY: ALK., HARDNESS, TEMP. TO OVERHEAD STORAGE v TO GROUND STORAGE 1 CITY OF PARIS TREATMENT PLANT PROCESS FLOW DIAGRAM (2003) PAT MAYSE LAKE INTAKE RAW WATER CHEMICAL INJECTION TO LAMAR PUMPS KMn04 (WHEN NEEDED) POWER PARTNERS .4-- METER RAW WATER LAGOON NOTE: TOO RAW SAMPLE MUST BE TAKEN PUMPS METER M R AT INTAKE WHEN KMnO4 IS USED INTAKE =WASTE . METEF WASTEWATER RECYCLE 7 METER RECYCLE SAMPLING POINT EVERY 2 HOURS {WHEN RECYCLING): CHLORINE (TOTAL), NTU, PH, ALK. RAW WATER BLEND SAMPLING POINT EVERY 2 HOURS: NTU DAILY: ALK., pH, TEMP. MONTHLY: TOO (SEE NOTE ABOVE) CHEMICAL INJECTION ALUM RAPID MIX LIME STREAMING CURRENT CARBON (WHEN NEEDED) BASINS 2 & 3 MONITOR INFLUENT COMBINED FILTER EFFLUENT CONTINUOUS MONITORING CHLORINE (FREE). NTU, PH, TEMP. BASIN 1 MAXEY BASIN 2 sLUDGE FLOCCULATION & _,,,_♦ LAGOON FLOCCULATION 8 ,_� SEDIMENTATION SEDIMENTATION SLUDGE ♦ — SLUDGE �- SETTLED WATER METER CONTINUOUS MONITORING NTU TO PINE CREEK OUTFALL 10479 -001 TO SLUDGE SPRAY FIELD FILTER 2 (205 ACRES) CONTINUOUS MONITORING FILTER 4 CHLORINE (TOT.), FLUORIDE, pH FILTER 6 EACH FILTER EFFLUENT D1 FILTER 8 CONTINUOUS MONITORING —P_ FILTER 10 NTU ( F COMBINED FILTER EFFLUENT CONTINUOUS MONITORING CHLORINE (FREE). NTU, PH, TEMP. CHLORINE (TOT.). NTU TO 0.5 MG ;LEARTWELI TRANSFER PUMPS 2.0 MG :LEARTWELI TRANSFER PUMPS 0 SAMPLING POINTS __ EVERY 2 HOURS: pH, TEMP. ._..� BASIN 3 BASIN 4 FLOCCULATION & FLOCCULATION 8 ALL 4 BASINS SEDIMENTATION SEDIMENTATION EFFLUENT �---- SLUDGE ♦^. SAMPLING POINTS EVERY 2 HOURS: NTU, pH, CHEMICAL INJECTION DAILY (1 BASIN ONLY): ALK., TEMP. CHLORINE FILTER 1 EACH FILTER FILTER 3 EFFLUENT FILTER 5 SAMPLING POINTS FILTER 7 EVERY 2HOURS: NTU FILTER 9 COMBINED FILTER EFFLUENT SAMPLING POINT EVERY 2 HOURS: NTU. CHLORINE (FREE), pH CHEMICAL INJECTION MONTHLY: TOO STORAGE NaOH FLUORIDE AMMONIA 0.5 MG CLEARWELLIMAXEY PUMPS SAMPLING POINT MAXEY (COLLECTED AT PUMPS, WHEN RUNNING) PUMPS EVERY 2 HOURS: NTU, CHLORINE (TOT.), PH CONTINUOUS MONITORING CHLORINE (TOT.). NTU, PH METER P.O.E. SAMPLING POINT HOURLY: CHLORINE(TOTJFREE), NTU, PH DAILY: ALK., FLUORIDE, AMMONIA MAXEY sLUDGE _,,,_♦ LAGOON ,_� BASINS PI UIYIP.S 1 METER SLUDGE PUMPS TO PINE CREEK OUTFALL 10479 -001 TO SLUDGE SPRAY FIELD (205 ACRES) CONTINUOUS MONITORING CHLORINE (TOT.), FLUORIDE, pH CHLORINE (TOT.). NTU TO 0.5 MG ;LEARTWELI TRANSFER PUMPS 2.0 MG :LEARTWELI TRANSFER PUMPS 0 SAMPLING POINTS __ EVERY 2 HOURS: pH, TEMP. ._..� BASIN 3 BASIN 4 FLOCCULATION & FLOCCULATION 8 ALL 4 BASINS SEDIMENTATION SEDIMENTATION EFFLUENT �---- SLUDGE ♦^. SAMPLING POINTS EVERY 2 HOURS: NTU, pH, CHEMICAL INJECTION DAILY (1 BASIN ONLY): ALK., TEMP. CHLORINE FILTER 1 EACH FILTER FILTER 3 EFFLUENT FILTER 5 SAMPLING POINTS FILTER 7 EVERY 2HOURS: NTU FILTER 9 COMBINED FILTER EFFLUENT SAMPLING POINT EVERY 2 HOURS: NTU. CHLORINE (FREE), pH CHEMICAL INJECTION MONTHLY: TOO STORAGE NaOH FLUORIDE AMMONIA 0.5 MG CLEARWELLIMAXEY PUMPS SAMPLING POINT MAXEY (COLLECTED AT PUMPS, WHEN RUNNING) PUMPS EVERY 2 HOURS: NTU, CHLORINE (TOT.), PH CONTINUOUS MONITORING CHLORINE (TOT.). NTU, PH METER P.O.E. SAMPLING POINT HOURLY: CHLORINE(TOTJFREE), NTU, PH DAILY: ALK., FLUORIDE, AMMONIA STORAGE NaOH FLUORIDE AMMONIA 0.5 MG CLEARWELLIMAXEY PUMPS SAMPLING POINT MAXEY (COLLECTED AT PUMPS, WHEN RUNNING) PUMPS EVERY 2 HOURS: NTU, CHLORINE (TOT.), PH CONTINUOUS MONITORING CHLORINE (TOT.). NTU, PH METER P.O.E. 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W O_ W 10 (D m W 0 N O+ N 3 S C•i A_ m A_ A_ N A_ n N 0 0 on obi m y (D m tOD 0 CL N n m (D m 0 - 49 n fA iA d1 fA 0 Efl V7 <A EA A V p N po A W N W 0 V 00 N 0) 07 O 0) V1 OD O a• 0 CO W W O 6 co 0 ' -_9 .yi• =1 .ly. !1 .y-. Al .w '.'! .y. N C U N T N @ N (D N 1 s -n O O O O N y rl O ' O ' O C N -� O N m 01 O O O O O O G O O O 0 Ti. 0 0 0 0 Q m O C .T. C .�. C C G C C m m fA (fl w T. » Fv m .�. y y n 0 N V D) �, S 0 y Ut m N M co o A CO 3 CD X y p 001 N d 0 D) tD m 0 C 0 U3 y T D5i 0 0 m to i N s CD 0 m m y o o vt m rfl to c� �» E.a to w 00 N N A A W W 0 (0 V V v A a 0 7 Ci N N N y A m 0 3 N 0 N o) fD fA N co IN O O W W D) N a 0 7 0 0 C T vt O O 0 11 11--� , MONTHLY REPORT WATER WORES OPERATION FOR SURFACE WATER SUPPLIES Name of System •TTY OF PARIS TEXAS 139-0002 Water System 1.4.1 # ao Send Report to: Texas Department of 11( Division of Water hygi 1100 West 49th Street Austin, Texas 78756-�. County LikNIAR Month of 0 C T G B 19 87 BACTERIOLOGICAL CONTI SAMPLE RESULTS Ea�_fajer, MPN Weekly N u m be. r: Re nits: Treated Water at Plant, Minimu.ii 3 days per week if c bution aiid plant chlovine resi, mx reported. Number: Results: Distribution Svsterr, Nnmbe : Results: --36 CHEMICALS US&D t Alum . 4, 735 3 ,v L i rre 7A Ch fori ne -14 -1 6 0 0 4,371 ' No. of Ac,,ve �" Water Servi.-es - 2 2 Latest CI�emical An.«1ysis Remavks u-jib; g work done/ lilt ,s w---.re sh down Certificate No, 465-32-10591 Slubmitted by r "=a7E='77-a.. - s Texas '0wing =nth. F'� Rm All the 15th of the L 011 ANALYSIS CHEMICA-L TREATMENT -RAW TREATED dual, alv"I Gat_ of Month J Turbid- Galicne Sty AIkA- PH Tuft, ity Allcm. linity PH Fi.'. Al I-me Diatri. Plant Rt y bution 1 13 124 13.0 _)66 U1. 0 35 6.6 6.$ .52 .59 52 55 7.7 1.01 30.5 14.01 2.4- 8.0 98 28.13-13.52 2.4 ► 7,835 6.r 12s- 0 - -..-AA- A Qx Al- 34 6.9 .4;6 .60 47 55 8_.L 2.5 8a0 810 23.8-41 1 �21.5 2J,6 z1» S 1_ 1,637 12. 0 33 -- 6.7 52 8.0 A13. 5�i, 2-' 13 124 7,5 2.. 30 6. 5 .74 .59 46 .886 1 13_, 0 .919 E2!7�).- 3 11 1,98 9� 4 31 6. 6 38 8.2 08,,M 31. 2� 11. 08 8 9 17 12, 330 5.5 13 7r-)2 Q., 13 323 16.0 45 39 6.7 6.8 6.8 .59 .64 S 43 43 7.8 'F74 26*1 10. -A 7 2.4 7,S .81+5 2 7. 3" i 2. o 2.4 11 7 619 14.0 33 3 2- 1-6- .8 .55 -.5-0 38 5i 7.9 4.0(11.5 2,5 7.9 .088-)22.8- % 10,956 20 Q 43 6.1 .68 43 7.8 11-00 23.7%�,-` 14 - 12 2� 15 17 _12 8. i2 4 C, 4� 6.7 6.8 6.7 .59 .52 60 55 7.7 1.09 23.6112.0! 2 7.8 .928 22.2C12.60 4 387 16.0 42 .53 41 7.8 .093 20.1 13. 02 2' 4 13,141 15.0 40 6.7 .57 63 8.0 1.03 19.4t12.48 2.7 17 a ly 12,958 4i).0 7,740` 1.7.0 1C; 859 Qj 15 42 7.0 7,() 7. 0 .63 .47 57 52 8.0 1.08 19.4 12.53, 2.4 8.0 9>4 2 0. 3 -" I I . 7 9 2.5 7.8-- 1. 01-23.111. 22 2.6 _2-2. IIA'�_71_�.Q 12 41,3 5 _�Q._ 7.0 --.90 .54 5 1 --.19 42 60 8.0 .938 IMSI�).5� 2.6 8.01 1,08 19.5. 12.86 2.6 23 11,262 5.8 10x913 14.0 48 7. 0- 7.0 61 59 60 8 1 . 0 () 2 4 3 3 . 9 6 2.4 7.7 1.17 24,6-'13.67 2. 4 5 10,959 16.0 6,896 27.0 50, 47 6.9 7 0 6'? 60 55 .-B .983 19,0-)13.37 2.5 7,9_ 1.19 2.6 181 31.-0 A6 - 7.0 .70 .78 49 18.9c,12,91 7.6 1 . 18 23. OE 23. 19 2,3 27 28 -3-0 '.,�71 3.6 11,450 12.0 50 48 0 4-1, o .65 .71 56 55 7,8 1,03 19.4M3.52 2.5 3.0 1,07 19.7214.78 '14 '1 2Q 732 30.0 48 6. 9 7zj 54 . 6 1.09 19.6z 114,61 2 31 8,0 'b/ 8.2 r -5, 13 '60J, 49 45 1276� 212� .67, -j' 7 19.3 �+q +/- 7„F, 1 10 18.9 13,. 691 2.7 3.2_f 19. 95 1 `9 19,6� 6 - 2 7 . -6 7 0 -3 . 4 31,2 . 9T Avg. Ma x 11!, 133 14 9 7 92 2 1 1 4 9 6 2 92 22.8 14.01 -3 6 241 f 19 87 BACTERIOLOGICAL CONTI SAMPLE RESULTS Ea�_fajer, MPN Weekly N u m be. r: Re nits: Treated Water at Plant, Minimu.ii 3 days per week if c bution aiid plant chlovine resi, mx reported. Number: Results: Distribution Svsterr, Nnmbe : Results: --36 CHEMICALS US&D t Alum . 4, 735 3 ,v L i rre 7A Ch fori ne -14 -1 6 0 0 4,371 ' No. of Ac,,ve �" Water Servi.-es - 2 2 Latest CI�emical An.«1ysis Remavks u-jib; g work done/ lilt ,s w---.re sh down Certificate No, 465-32-10591 Slubmitted by r "=a7E='77-a.. - s Texas '0wing =nth. F'� Rm All the 15th of the L 011 4 d- L SURFACE WATER MONTHLY OPERATING REPORT FOR PUBLIC WATER SYSTEMS THAT ARE USING SURFACE WATER SOURCES OR GROUND WATER SOURCES UNDER THE INFLUENCE OF SURFACE WATER t Summary Page r()�Y/ORiGINAI FILED PUBLIC WATER PLANT NAME SYSTEM NAME: CITY OF PARIS WATER'�REATMENT PLANT OR NUMBER: I certify. at I m tam�liar with rmation contai ed in this report and that, to the o my knowledge a In atbn is trul complete, and accurate. PWS ID No.: 1390002 Operator's Signature: Report for the Month of: January 2003 Certificate No. & Grade: 56356- 4666ESW Date: February 10, 2003 TREATMENT PLANT PERFORMANCE -, Total number of turbidity readings: 186 Number of 4-hour periods when plant was off -line: 0 Number of readings above 0.10 NTU: 11 Number of 4 -hour periods when plant was on-line Were more than 5.0% of the turbidity readings above the acceptable level? see(I)above Number of readings above 0.3 NTU: 0 but turbidity data was not collected: 0 Number of readings above 0.5 NTU: 0 No Number of readings above 1.0 NTU: 0 Were there any days with turbidity readings above 5.0 NTU? - see (3) above No Maximum allowable turbidity level: 0.3 Number of days with readings above 1.0 NTU: (2) Percentage of readings above this limit: 0.0 % (1) Number of days with readings above 5.0 NTU: (3) Statistical Maximum turbidity reading: 0.20 NTU Average turbidity value: 0.09 NTU Summary Minimum turbidity reading: 0.08 NTU Standard deviation: 0.012 NTU Additional report(s) for individual fitter monitoring required: • NONE O Filter Profile O Filter Assessment O CPE Additional report(s) for individual filter monitoring submitted: • NONE O Filter Profile O Filter Assessment O CPE Number of days when plant was on -line but individual fitter turbidity data was not collected: 0 Number of days with a low CT Average log inactivation for Giardia: 3.50 for no more than 4.0 consecutive hours: 0 Average log inactivation for viruses: 100.2 Number of days with a low CT Number of days when profiling data was not collected: 0 for more than 4.0 consecutive hours: (4) Number of days when CT data was not collected: 0 Minimum disinfectant residual required leaving the plant: 0.2 mglL • Free Chlorine O Total Chlorine Number of days with a low residual for no more than 4.0 consecutive hours: 0 Number of days with a low residual Number of days when disinfectant residual for more than 4.0 consecutive hours: (5) leaving the plant was not properly monitored: 0 DISTRIBUTION SYSTEM Minimum disinfectant residual required in distribution system: 0.2 mg1L • Free Chlorine O Total Chlorine Total number of readings this month: 42 Average disinfectant residual value: 2.26 Percentage of readings with a low residual this month: F 0.0 % (6A) Number of readings with a low residual: 0 Number of readings with no detectable residual: 0 Percentage of readings with a low residual last month: F--O.-01%(6B) PUBLIC NOTIFICATION -, TREATMENT TECHNIQUE VIOLATIONS YESINO It YES, date when notice was given to: COMMISSIONO CUSTOME S' Were more than 5.0% of the turbidity readings above the acceptable level? see(I)above No Were there any days with turbidity readings above 1.0 NTU? - see (2) above No Were there any days with turbidity readings above 5.0 NTU? - see (3) above No Were there any periods when the plant failed to meet the CT requirements for more than 4.0 consecutive hours? - see (4) above No Were there any periods when the residuals leaving the plant fell below the acceptable level for more than 4.0 consecutive hours? - see (5) above No Were more than 5.0% of the residuals in the distribution system below the acceptable level fo two months In a row? - see (6A) and (6B) above No uy u . ,�... w�..,�N vy. ' Copies of each Public Notice must accompany this report Submit the report by the 10th of the month following the reporting period to: TEXAS NATURAL RESOURCE CONSERVATION COMMISSION WATER PERMITS AND RESOURCE MANAGEMENT DIVISION (MC -155) P.O. BOX 13087, AUSTIN, TEXAS 787113087 TNRCC - 0102C (12 -01-00) PAGE 1 SWMOR . 1 )0/- 4 PUBLIC WATER SYSTEM NAME: PWS ID No.: Month: SURFACE WATER MONTHLY OPERATING REPORT FOR PUBLIC WATER SYSTEMS THAT ARE USING SURFACE WATER SOURCES OR GROUND WATER SOURCES UNDER THE INFLUENCE OF SURFACE WATER (cont.) Turbidity Data Page PLANT NAME CITY OF PARIS WATER TREATMENT PLANT OR NUMBER: 1390002 Connections: 10,225 January Year: 2003 Population: 25,498 R, 1 ' Certificate No. SUBMITTED BY: mepffl ade: TNRCC -0102C (12 -01 -00) PAGE 2 563- 6- 4666BSW Date: February 10, 2003 SWMOR PERFORMANCE DATA Date Raw Water Pumpage (MGD) Treated Water Pumpage (MGD) RAW WATER ANALYSES SETTLED WATER TURBIDITY (Optional Data) FINISHED WATER QUALITY NTU Aik Basin No. Turbidity NTUi NTU2 NTU3 NTU4 NTU5 NTU6 Lowest Residual Time® 1 2 3 4 5 6 1 5.230 5.810 6 45 1.0 0.8 0.7 0.6 0.09 0.08 0.08 0.08 0.08 0.08 2.9 2 12.050 11.617 26.5 44 2.1 1.4 2.2 1.4 0.09 0.09 0.08 0.08 0.08 0.08 2.9 3 11.761 10.314 7.8 45 1.4 1.5 2.7 1.1 0.09 0.09 0.09 0.08 0.08 0.08 3.2 4 8.316 8.254 6.2 42 1.3 0.9 1 1.0 0.8 0.09 0 -08 0.08 0.08 1 0.08 0.08 3.0 5 7.474 7.745 5.8 43 0.8 1.1 1 0.9 0.6 0.08 0.08 0.08 0.08 0.08 0.08 3.0 6 11.767 11.439 6.2 45 1.1 1.3 1.2 0.8 0.08 0.06 0.08 0.09 0.09 0.09 3.1 7 13.012 11.911 6.2 47 0.9 1.5 1.0 0.8 0.08 0.08 0.08 0.08 0.08 0.08 3.0 8 10.659 9.830 26.3 42 1.2 1.8 1.3 1.2 0.08 0.08 0.08 0.08 0.08 0.08 2.9 9 12.3051 11.796 34.8 45 1.1 1.5 1.9 1.2 0.09 0.09 0.09 0.09 0.09 0.09 3.0 10 10.445 9.420 6.2 46 1.1 1.3 1.2 1.1 0.09 0.09 0.09 0.10 0.10 0.10 3.0 11 8.391 8.095 5.9 44 1.3 1.4 0.9 1.0 0.09 0.09 0.09 0.09 0.09 0.10 2.7 12 8.442 8.048 4 43 1.2 2.0 1.3 3.1 0.10 0.10 0.20 0.10 0.10 0.10 3.1 13 10.749 9.920 4.7 44 0.8 0.8 2.0 0.8 0.09 0.09 0.09 0.09 0.09 0.09 3.0 14 11.434 10.775 6-21 48 0.9 1.0 0.9 1.1 0.09 0.09 0.09 0.09 0.09 0.09 3.0 15 10.580 10.243 4 43 1.0 1.1 1.3 0.8 0.09 0.09 0.09 0.09 0.09 0.09 3.0 16 11.607 10.911 4.3 44 1.6 2.1 1.4 1.2 0.09 0.09 0.09 0.11 0.11 0.09 3.0 17 11.411 10.649 5.2 45 0.9 2.1 1.2 0.9 0.09 0.09 0.09 0.08 0.08 1 0.08 3.0 18 7.820 8.330 4.5 44 1.3 2.0 1.3 1.2 0.08 0.08 0.08 0.08 0.08 0.08 2.9 19 7.425 6.924 5.2 43 1.6 2.1 1.1 1.1 0.08 0.08 0.08 0.08 0.09 0.08 2.5 20 9.899 9.076 5.4 42 1.3 0.9 1.0 1.0 0.08 0.08 0.08 0.08 0.09 0.09 3.0 21 11.358 10.509 6.1 43 0.9 1 0.9 1.3 1.1 0.09 0.08 0.09 0.09 0.09 0.09 3.1 22 10.2911 10.321 5.9 44 2.1 1 1.3 0.9 1.0 0.09 0.08 0.09 0.09 0.09 0.09 3.1 23 12.052 11.068 12.9 44 2.1 2.4 2.3 1.5 0.08 0.08 0.09 0.09 0.09 0.09 3.0 24 10.006 9.682 34.4 44 2.0 2.8 2.2 1.5 0.09 0.09 0.09 0.12 0.09 0.10 3.0 25 11.317 10.918 6.9 45 2.6 2.0 2.0 1.1 0.11 0.10 0.11 a09 0.09 0.09 3.1 26 8.921 8.564 6.2 44 1.6 23 1.1 1.3 0.09 0.09 0.10 0.09 0.09 0.09 3.1 27 9.980 9.679 6.3 44 1.5 1.3 1.8 1.3 0.09 0.09 0.09 0.09 0.09 0.09 2.9 28 10.905 10.767 7.1 45 1.3 1.4 1.9 1.1 0.10 0.09 0.09 0.09 0.09 0.09 3.1 29 11.639 10.971 7.5 42 1.7 2.2 1.5 1.3 0.10 0.11 0.11 0.11 0.11 0.10 3.0 30 11.161 10.514 37.7 45 1.8 1.8 2.5 1.5 0.10 0.10 0.10 0.11 0.10 0.10 3.0 M 11.234 10.558 6.7 44 2.0 1.4 1.4 1.2 0.10 0.10 0.09 0.09 0.09 0.09 3.0 Total 319.641 304.058 ® NOTE: ONLY use the "Time`"' column to show the length of time that the disinfectant residual entering the distribution system fell below the acceptable level. Avg 10311 9.808 Max 13.012 11.911 Min 5.230 A810 1 ' Certificate No. SUBMITTED BY: mepffl ade: TNRCC -0102C (12 -01 -00) PAGE 2 563- 6- 4666BSW Date: February 10, 2003 SWMOR SURFACE WATER MONTHLY OPERATING REPORT FOR PUBLIC WATER SYSTEMS THAT ARE USING SURFACE WATER SOURCES OR GROUND WATER SOURCES UNDER THE INFLUENCE OF SURFACE WATER (coat) Filter Data Page PUBLIC WATER SYSTEM NAME: - CITY OF PARIS WATER TREATMENT PLANT PWS ID No.: 1390002 PLANT NAME OR NUMBER: Month: January Year: 2003 PERFORMANCE DATA INDIVIDUAL FILTER TURBIDITY Filter No.1 Fitter No. 2 Filter No. 3 Fitter No. 4 Fitter No. 5 Filter No. 6 Filter No. 7 Filter No. 8 Filter No. 9 Filter No. 10 Date Max 4 Hrs Max 4 Hrs Max 4 Hrs Max 4 Hrs Max 4 Hrs Max 4 Hrs Max 4 Hrs Max 4 Hrs Max 4 Hrs Max 4 Hrs 1 0.11 0.10 0.09 0.10 0.09 0.09 0.12 0.15 0.14 0.11 1 0.11 2 026 0.08 0.12 0.12 0.13 0.11 0.11 0.07 0.09 0.09 0.12 0.10 0.10 3 0.13 0.11 0.13 0.07 0.11 0.12 0.08 0.11 0.11 0.07 0.11 0.12 0.14 4 0.13 0.11 0.10 0.22 0.11 0.10 0.10 0.11 0.09 0.15 0.14 0.14 5 0.12 0.11 0.10 0.10 0.11 0.12 0.08 0.11 1 0.12 0.07 0.12 0.15 6 0.12 0.08 0.11 0.09 0.11 0.12 0.10 0.11 0.10 0.10 0.12 0.10 0.12 7 0.10 0.11 0.13 0.11 0.10 0.10 0.09 0.11 0.09 0.15 0.11 8 0.13 0.10 0.12 0.11 0.11 0.10 0.12 0.11 0.11 0.13 0.11 0.11 9 0.12 0.10 0.11 0.12 0.12 0.09 0.14 0.11 0.11 0.11 0.13 0.12 10 0.11 0.15 0.11 0.10 0.11 0.10 0.09 0.10 0.12 0.09 0.13 0.09 0.10 11 0.11 0.15 0.13 0.11 0.14 0.12 0.11 0.10 0.12 0.12 0.10 0.12 0.21 12 0.12 0.12 0.11 0.12 0.11 0.11 0.14 0.10 0.16 0.11 0.13 0.15 0.11 13 0.12 0.10 0.11 0.10 0AI 0.11 0.12 0.10 0.11 0.12 0.12 14 0.14 0.15 0.09 0.16 0.11 0.10 0.10 0.11 0.11 0.12 0.09 0.11 15 0.11 0.11 0.10 0.09 0.10 1 0.09 0.11 0.16 0.16 0.13 0.11 16 0.20 0.08 0.10 0.14 0.08 0.21 0.14 0.12 0.14 0.22 0.08 0.14 0.14 17 0.10 0.09 0.08 1 0.10 0.08 0.10 0.09 0.14 0.08 0.10 0.10 0.10 0.08 18 0.19 0.09 0.10 0.09 0.10 0.09 0.09 0.09 0.14 0.13 19 0.13 0.11 0.10 0.11 0.11 0.11 0.10 0.12 0.14 0.10 0.14 20 0.19 0.09 0.13 0.12 0.11 0.21 0.09 0.16 0.14 0.15 0.14 0.14 21 0.13 0.13 0.12 0.08 0.13 0.14 0.09 0.14 0.17 0.10 0.14 0.11 22 0.11 0.11 0.14 0.11 0.11 0.15 0.08 0.13 0.14 0.11 0.11 23 0.26 0.07 0.13 0.15 0.08 0A0 0.10 0.10 0.12 0.14 24 0.22 0.16 0.08 0.14 0.12 0.12 0.12 0.10 0.14 0.12 0.12 25 0.16 0.10 UO 0.14 0.15 0.08 0.10 0.12 0.17 0.17 0.10 0.12 0.22 0.09 26 0.15 0.10 0.14 0.10 0.12 0.11 0.11 0.22 0.08 0.16 0.17 0.14 27 0.11 0.08 0.10 0.09 0.11 0.09 0A1 0.10 0.11 0.11 28 0.21 0.36 0.23 0.33 0.13 0.14 0.22 0.17 0.15 0.13 29 0.32 0.16 0.09 0.36 0.18 0.09 0.11 0.09 0.13 0.11 0.11 30 0.20 0.09 0.09 0.26 0.11 0.14 0.12 0.14 0.16 0.17 0.15 0.09 31 0.10 0.07 0.08 0.10 0.11 0.11 0.15 0.08 0.20 0.10 0.11 0.11 Criteria Filter No. Plant 1 2 1 3 1 4 5 B 1 7 8 9 1 10 Z O Number or days with event(s) above Ob NTU at 4.0 hrs this month 0 0 0 1 0 0 0 0 0 0 1 0 V Number of days with event(s) above 1.0 NTU this month 0 0 0 0 0 0 0 0 0 0 VNumber of days with event(s) above 1.0 NTU last month 0 0 0 0 0 0 0 0 0 0 R Number of days with event(s) above 1.0 NTU two months ago 0 0 0 0 0 0 0 0 0 0 IL Total number of days with event(s) above 1.0 NTU in three months 0 0 0 0 0 0 0 0 0 0 2: V °6 Number of days with event(s) above 2.0 NTU this month 0 0 Number of days with event(s) above 2.0 NTU last month } q Does the plant have an approved corrective action schedule? Y I Y Y Y Y Y Y Y Y Y Y f a Is the plant required to submit a Filter Profile Report? N N N N N N N N N N a Is the plant required to submit a Filter Assessment Report? N I N N N N N N N N N Is the plant required to submit a Request for Compliance CPE? N C Certificate No. SUBMITTED BY: Grade: 663-66-46USSW TNRCC - 0102C (12 -01-00) PAGE 3 Date: February 10, 2003 SWMOR \11 s F � 8 � s � a �I DISINFECTION PROCESS DATA swim NEWS ommmismommolm Elm NO mom ROM W III NMI, Mme® Mrffmn %%/00 :1/ �j /� i DISINFECTION PROCESS DATA a. POW a,. DISINFECTION PROCESS PARAMETERS PERFORMANCE DATA DISINFECTION PROCESS DATA C Flow Temp Giardia Virus d lea Date Disinfeefattt (mg/L) NIGD) °C H Log I Log K Ratio I Time® ;•r'�s. .:S�n � . ,u�:.: ' • - � `" � '� �kz ate:; 4.'� DISINFECTION PROCESS DATA OMNI= % //// % / / %:j Im / /j // a El/ pa/, / /i/ R/WIN 111 1 U �% 14 1 j/ gg % %%/ 00 "',� /ice ��% I City of Paris 02 -18 -2003 Utilities Department Lift Station Comparision 1987 2003 Changes: Southeast Southeast MajorUpgrade plus Bypass Rentention Basin Woodard Woodard MajorUpgrade plus Bypass Rentention Basin Campbell Campbell Total Upgrade Battle Battle Total Upgrade Momingside(South) Morn ingside(So uth) Minor upgrade Jefferson Heights Jefferson Heights Total Upgrade Kimberly -Clark Kimberly -Clark Minor Upgrade 7th Southwest Chisum New Station (Larger) replaced 7th Southwest Old Bonham Road Old Bonham Road Total Upgrade Toco Toco Total Upgrade City Lot City Lot Total Upgrade Momingside (North) New Station Brownwood New Station Oakcreek New Station Stoneridge New Station EastGate New Station Amherst New Station (PGCC) Proposed Station (O & M) Additionally, between 1987 and 1990, a computerized Scada System was installed at each lift station. This was monitored by WTP personnel at the WTP on a special computer. Minor Upgrade means pumps and controls were overhauled and some new controls added. Major Upgrade indicates that pumps were overhauled /upgraded /added, piping was changed and new controls added. Total Upgrade means all new pumps and controls and in some instances, new wetwells. O Ob J Z Z (D O N G 3 V cn 10 CD O v 0 8 6 8 8 o o g o w N A O OA 8 N A 8 8 i a-7 z n z CD O C CA _N N N � H tD rt n C i� ch CD m FROM-: WASTEWATER PLANT FAX NO. : 903 785 3010 01/29/2003 16:49 FAX 9196770082 USFUTEK KRUGER FRODUCTS i' 1P Jan. 29 2003 04:06PN P1 USHIter Kruger Products ATAD Installation List DATE WWIP LOADING Plants in Operation (Start U) (MGD) (ibhia 1 Grand Chute, W1 1994 5.5 10,100 2 Long Sault, ON 1995 0.7 772 3 Surprise, AZ (Phases 1 & 2) 1995 0 -8 1,032 4 College Station, TX 1995 9.5 7,800 5 McMinnville, OR 1996 5.6 10,515 6 Lakeland, l; L 1996 6.3 11,100 7 TituavWc, F'L 1996 4.0 5,500 8 Franklin, IN 1996 4.0 2,500 9 New Ulm, MN 1996 6.0 9,819 10 Wascaa,lV1N 1996 23 2,400 11 Lakefield, MN 1996 0.6 235 12 Ephrata, PA 1997 3.5 7,300 13 East Wenatchee, WA 1998 3.8 8,264 14 Paris, TX 1998 8.3 5,025 15 San Marcos, TX 1998 9.0 9,200 16 Pritcatou, IN 1998 219 2,602 17 Camp Lejeune, NC 1998 15.0 31,860 18 Grand Prairie, AB Canada 1999 7.0 22,050 19 Cranberry Township, PA 2000 4.5 11,940 20 .Pierre, SD 2000 4.4 8,286 21 Pacifica, CA 2000 11.0 11,904 22 Green Lake, MN 2001 1 0 -9 872 Under Construction Surprise, AZ (Phase 3) 4.0 11,000 NE Brunswick Cty, NC 1.7 2,100 Stowe, VT 1.0 3,803 Lyndon, VT 0.8 1,020 19002/002 -0 Division: 86 86 86 86 86 86 86 86 86 86 86 86 86 86 86 2 -18 -2003 City of Paris Utilities Department Wastewater Treatment Division Treatment Costs by Fiscal Year Fiscal Total Wastewater Year: Budget: Treated, Gals.: 87 -88 $ 653,875.00 1,685,636,000 88 -89 $ 718,238.00 1,698,023,000 89 -90 $ 737,511.00 1,478,415,000 90 -91 $ 914,154.00 1,676,993,000 91 -92 $ 1,027,068.00 1,728,264,000 92 -93 $ 991,749.00 1,514,178,000 93 -94 $ 1,169,871.00 1,679,840,000 94 -95 $ 1,182,302.00 1,748,040,000 95 -96 $ 1,192,357.00 1,519,320,000 96 -97 $ 1,210,625.00 1,682,820,000 97 -98 $ 1,250,503.00 1,681,590,000 98 -99 $ 1,271,587.00 1,400,940,000 99 -00 $ 1,295,217.00 1,499,960,000 00 -01 $ 1,670,840.00 1,725,630,000 01 -02 $ 1,710,152.00 1,546,950,000 Treatment Cost $11000 Gallons: $ 0.388 $ 0.423 $ 0.499 $ 0.545 $ 0.594 $ 0.655 $ 0.696 $ 0.676 $ 0.785 $ 0.719 $ 0.744 $ 0.908 $ 0.864 $ 0.968 $ 1.105 A FROM : WASTEWATER PLANT Memo FAX N0. : 903 78S 3010 Feb. 18 2003 03:11PM P3 Ta HERBERT H.CAMPBELL Fronu JAMES P. HINKLE Date: 2/18/2003 Re: PRICE DIFFERENCE JUSTIFICATION I. Explanation of Cost Difference A. Sugarland TX Versus Paris TX 1.Sugeriand has fixed surface aeration similar to floating aerators with rectangular aeration basins and digestion basins, which are cheaper to maintain than Paris's fixed rotating flock discs for surface aeration. 2.Sugedand has a trickling filter and chemical pretreatment (Paris also has these two items). 3.A sludge belt press is used for sludge removal and the sludge is land applied by contractor, which is much more expensive than our ATAD system and overland spraying of sludge using Paris WWTP personnel. 4.Sugadand Chlorinates and Dechlorinates as does Paris. S.Sugarland is close to Houston TX and has to pay personnel at a higher rate of pay to keep well - trained employees on site_ (Parrs is one of the largest plants in the area and has very little competition for personnel.) Sugarland $1.53J10009allons Versus Paris $1.1511000gallons B. San Marcos TX Versus Paris TX. 1. San Marcos has fine bubble diffusers for their aeration basin, which is more efficient and less maintenance intensive than Fans s twu aCrativn bezino with fixed flnr..le rntating surface aerators 2. San Marcos also has two primary clarifiers for raw sludge removal, which are more cx>St effective than our screening system and Mower. 3. San Marcos has an ATAD system and feeds chemicals for odor corrosion control as Paris does. 4. They have a filter on their effluent and sale reclaimed water back to industry. Paris does not. 5. They do not have chemical cost on their effluent because of UV light disinfection. Paris uses chlorine and sulfur dioxide. FROM : WASTEWATER PLANT FAX N0. :903 785 3010 Feb. 19 2003 03:12PM P4 6. The design on the San Marcos plant is much more cost effective and less maintenance intensive than the Paris plant; this is the reason for the cost difference between the two plants. San Marcos TX $1.09/1000 gallons versus Paris TX $1.10000gallons C. College Station TX, Versus Paris TX. 1. College Station has fine bubble diffusers for their aeration basins, which is a more efficient and less maintenance intensive than Paris's two aeration basins with fixed flock rotating surface aerators 2. College Station also has six clarifiers for clorEfcation and UV disinfecction, which are more cost effective than our chemical disinfection system. 3. College Station has an ATAD system and feeds chemicals for odor corrosion control as Pans does_ 4. They're system is designed into five different trains which allows them to start or shutdown whole sections of the plant as needed according to the flow ,thus saving on unnecessary electrical, equipment, and personnel costs. S. The design on the College Station Plant is much more cost effective and less maintenance intensive than the Paris plant; this is the reason for the cost difference between the two plant's_ College Station TX $0.76/1000 gallons versus Paris TX $1.15 /10009allons s Page 2 3Dt- To: Herbert H. Campbell From: James P. Hinkle Date: 2/10/2003 Re: Comparable Wastewater Treatment Plant Comparison Information on Wastewater Treatment Pla=nts Plant Location: Paris TX. ATAD Startup: 1997 Plant Aae: ATAD Type: Kruger Spiral Air Permitted Flow: 7.25MGD Annual Average Flow: 4.24MGD Atad Plant Loading: 5004 lb/day Plant Type: Activated Sludge 3? Aeration System: Floc Surface Air Plant Certification Requirements: Class "B" Wastewater Treatment Pay Range: $9.15 to $15.33 /Hr. # of Persons on site: 8 Operators & 7 Maintenance, 15 Total. Plant Permit Limits: BOD- 10,TSS- 15,NH3 -2. ATAD Detention Time: 7.8 Days Plant Monitoring: CL2 , DeCL2, DO, pH, Tss, BOD, Biomonitoring Quarterly; Quarterly Sludge Testing Plant Budget: $1,833,259/Year • Page 2 N N L x O m m W J a N J 3 o O LL N W \ J H C7 O O W F W Q uJ �m a 0 m p Z F IL Z c W \ F- Z LL \ W Z a _ z uj O U Q m O H Y W W Ue W U —► x tq U Y V1 U D S LLI Z p Z F LL Z J WO Fa F- Q W a� LL, U m N - - - -� Z U IL W Z Ix O J x U , U) 0 W m O Z p Z F Z WO Fa Q W a� LL, U m �y m rn m a ui z k o� 02 w � kk _ °te §§ �Q « kk os 0 � LLI zW0 « z y 70 0 j §Lijm 0 m CO uj . ® Zi | 2 / -j u * x : x% x: � § f ^ & � ®x� o \ 0 A LL LL. _ ■ w U 2 A K ~~ § RE Q w § � w 0 $ � ~ » w �\ + } , 2 w /� /> « 2 �\ i . o k « k o z: \ a d z q : § \ j ¥ ■: « ? ® a R a LLI 0- a � § 22 §q u �� mw 3� m 0 ui e w Jz �UJ a/ §a. � �% B as 2 � z k o� 02 w � kk _ e w Jz �UJ a/ §a. � �% B as 2 � 3(c, M e ® . ow To: Herbert H. Campbell From: James P. Hinkle Date: 2/10/2003 Re: Comparable Wastewater Treatment Plant Comparison Information. on Wastev,ater Treatment Plants Plant Location: Sugarland TX. Plant Age: 1975 Permitted Flow: 6MGD Annual Average Flow: 4.3MGD Plant Loading: 272mg /L Plant Type: Activated Sludge Aeration System: Fixed Surface Air Plant Certification Requirements: Class "B" Wastewater Treatment 1 37 Pay Range: $13 to $19 /Hr. # of Persons on site: 7 Operators & 4 Maintenance, 11 Total. Plant Permit Limits: BOD-1 0,TSS-1 5, NH3-3. Plant Monitoring: CI-2 , DeCL2, DO, pH, Tss, BOD, Biomonitoring Quarterly, Quarterly Sludge Testing Plant Budget: $2.300,00Near 0 Page 2 a =a 7-� Feb 10 03 04:22p brazos river au (2811494 -2410 p.2 3 u S N �.. cd a+ •— O = :k N Q .— CD N vi a+ O is N � aU�X20 EE rq a ❑ UUOU u 0 0 U 3 c a v `a rA P . o , . U w � o v� � � y • p N' U W. 'ON, .- cc. •C� � f.y � y � U It � A N w R [%7 F O a vz� OW s a 0 z� GY °� a U i° w' 0 V C. •w Q tz* V F o W U x, U H - m a N 0.. FJ To: Herbert H. Campbell From: James P. Hinkle Date: 2/10/2003 Re: Comparable Wastewater Treatment Plant Comparison Information on VVastexrater Treate::ent Plants Plant Location: San Marcos TX. ATAD Startup: 1998 Plant Age: 1970 ATAD Type: ,het Tech- Turbine Diffused Air Permited Flow: 9.OMGD Annual Average Flow: 5.OMGD Plant Loading: 9,200 lb/day Plant Type: Activated Sludge 1 39 IM Aeration System: Fine Bubble Diffused Air Plant Certification Requirements: Class "B" Wastewater Treatment Pay Range: $13.00 to $17.00 /Hr. # of Persons on site: 10 Operators & 5 Maintenance, 15 Total. Plant Permit Limits: BOD- 5,TSS- 5,NH3 -2, P -1 ATAD Detention Time: 8 Days Plant Monitoring: NO CL2 Biomonitoring Monthly Plant Budget: $2,000,000/Year 0 Page 2 q I s • M G l t If x Ih C7 r J I P � I I � U I LL� y F I 1 S 1 j L { � C � L � i� c i I I u I • y. � 1 I00 'd ZZ80 Z62 Z19 1HI dSOdS[Q I dOOMBMA I2:80 (Q C H S0- '00d Ll FROM : WASTEWATER PLANT FAX NO. : 903 785 3010 Feb. 18 2003 03:11PM P1 Memo To: Herbert H. Campbell From; James P. Hinkle Date: 2/1 M003 Re: Comparable Wastewater Treatment Plant Comparison Information on Wastewater Treatment Plants Plant Location: College Station TX. ATAD Startup: 1995 ATAD Type: Kruger Spiral Air Permitted Flow: 9.5MGD Annual Average Flow: 6.45MGD Plant Loading: 9,200 lb/day Plant Type: Activated Sludge Aeration System: Fine Bubble Diffused Air r q3 -. FROM WASTEWATER PLANT FAX N0. : 903 785 3010 Feb. 18 2003 03:11PM P2 Plant Certification Requirements: Class "A" Wastewater Treatment OP have "B" Pay Range: $12.07 to $16.88 Mr. • # of Persons on site: 13 Operators- Maintenance, l -SCADA Tech.,3 -Lab Tech., 17 Total Plant Permit Limits: BOD -10, TSS -15, NH3 -2 ATAD Detention Time: 7 Days Plant Monitoring: NO CL2 —W, DO, pH, TSS, BOD, Biomonitoring Semi - annually, Quarterly Sludge Plant Budget: $1,786,746Near • Page 2 Water: Supt. Secretary Foreman 2 -Chief Operators 11- Operators 16 3 Operators Dedicated to Maintenance and fill in operations. Lewisville, Texas WW Operations Supervisor (Supt) Secretary (1/2) Foreman 2 -Chief Operators 12- Operators 16.5 Environmental Services: Environmental Control Supervisor Secretary (1/2) 3 -Lab Techs 3 -Env. Inspectors Cost to treat water: $.89/1000 gallons Cost to treat WW: $.54/1000 gallons Wastewater Plant Capacity: 12 MGD 15 MGD Expansion beginning in August, 2003 WastewaterPlant Average Daily Flow: 8 MGD 7.5 !q SPECIAL MEETING OF THE CITY COUNCIL WATER & SEWER SUBCOMMITTEE March 25, 2003 The City Council Water and Sewer Subcommittee met in a special session, Tuesday, March 25, 2003, 6:00 P. M., at the Applied Technology Building, Room 1206, West Entrance, 2400 Clarksville Street, Paris, Texas. Chairman Benny Plata called the meeting to order with Councilman Willie Weekly and Councilwoman Francine Neeley being present. Also present was City Manager Michael E. Malone, City Attorney Larry Schenk, Director of Finance Gene Anderson, Director of Utilities Herb Campbell, and City Clerk Mattie Cunningham. Chairman Plata called for a moment of silence in support of the war efforts. Chairman Plata said when they left off at the last meeting he told Mr. Campbell he would give him a chance to continue with some of his report. Mr. Campbell went back over page 6 of his report, pointing out that he has not added any personnel in the utility department since 1992. He said during that period of time, they had been asked to do more and more as state and federal government added more mandates and more equipment was added to meet the mandates. In his opinion, they have been doing more with the same amount of people and, to him, that is like doing the same thing with fewer people, because anytime the state or federal government would come in and place another mandate on the city, they would keep the people they had plus the budget that they had and do the job. Mr. Campbell went to page 7 of his report advising that he had done a lot of research on the internet so he could compare the City of Paris with other cities in the state. There are four pages of comparisons. Page 7 compares the City of Paris by average flow. Paris has an average flow similar to cities much larger in area. Mr. Campbell said page 8 shows all of the average daily flows. The City of Paris is at 11.6. Frisco is at 13.4 and it goes down to Lewisville and Temple. He said they compared different areas all across the chart. The right hand side of the chart compared the current water rate with all of the other cities City Council Water & Sewer Subcommittee March 25, 2003 Page 2 and Paris was in the middle. Mr. Campbell advised that cities like Frisco buy their water from other sources and that is why they have a large service pump capacity. Mr. Campbell said there were other cities that he compared by population, but the thing to look at is on page 9, which is the total cost of water and wastewater. On a question by Councilwoman Neeley regarding the distribution license grades at the top of the page, "D ", "B ", & "C", Mr. Campbell advised that the new rules and regulations require people who work in the distribution and collection system to have a certification or to work under a certified person. He said the best certification to have is a Water Treatment Operator because he covers at the Water Treatment Plant and in Distribution. Mr. Campbell said they start out with a grade "A" as being the best and "C" and "D" being the lowest and the city only has one "A" operator and six "C" operators and there are no "B" operators in Distribution. He said that these employees are in Terry Townsend's department and they are not included in the 26 employees for his department. City Manager Malone advised that this is Terry Townsend's Department and he could not be here tonight because he had to take certification training to continue his Parks and Recreation responsibilities and this training had been scheduled for some time before the meeting date was changed. Mr. Campbell explained there is more to the Water and Sewer Fund than just the Utility divisions. He stated that Mr. Townsend has two departments and Mr. Anderson has two departments included in this fund. Mr. Campbell pointed out that if the committee did a comparative study that everything is all over the board regarding different things such as cost, water rates, number of employees, different population figures, and different wholesale connections. Mr. Campbell asked that they go to page 19, which concerned the residential water rates. He advised that these are based on the current rates. Mr. City Council Water & Sewer Subcommittee March 25, 2003 Page 3 Campbell advised that the water rates have changed on an average of $0.34 per month per year and the wastewater rates have changed $1.08 per month per year. He said that on page 20 there is an example of the monthly report that he had to fill out when he came to the city, which is one page typed with a typewriter. Pages 21, 22, 23, 24, and 25 are the current reports that have to be completed today and all the data has to come from his people. Mr. Campbell said that on page 23, they have added a lot about individual filter performances. Now they have to keep information on individual filters. He asked the committee to look at filter number one. Every four hours they have to take a sample for turbidity and run a test on it. Chairman Plata asked if all cities have to do this testing. Mr. Campbell responded that if the population is more than ten thousand a city has to run these tests if it is a surface water treatment plant. If they get their water from wells they have to fill out a different report. Mr. Campbell asked the committee to go to page 26 which is a listing of the changes that have been made in the lift stations. The left side shows the 11 lift stations in 1987; the right shows the 17 lift stations in 2003; and the bottom shows the proposed lift station for the Paris Golf and Country Club. The city is working with them as there is a possibility that the city might take over their lift station. Chairman Plata said this page shows that between 1987 and 1990, a computerized Scada System was installed at each lift station. Chairman Plata stated that this is saying to him that this was monitored by WTP personnel at the WTP on a special computer. This means that anytime something is wrong it tells them by computer. Mr. Campbell said that was correct. Chairman Plata said he was still confused as to why you have people just working the lift stations. Mr. Campbell advised that the three employees maintain the lift stations. He said the budget shows four, but the city only has three. Mr. Campbell asked Chairman Plata to look at the next chart which shows that prior to 1987 noone reported overflows in the sewer system. This is City Council Water & Sewer Subcommittee March 25, 2003 Page 4 illegal because the city's permit states that the city has to do a noncompliance report; this means if you are overflowing sewage into the streets the city is not complying with the permit. The EPA expects the city to have the sewage in a pipeline taking it to the wastewater plant for treatment. Mr. Campbell stated they started reporting the overflows, and the reports started climbing until they peaked in 1990 at 125; by that time, the EPA was on the city really heavy. The City started spending money and changed the way it did things. It changed the way lift stations were operated, the way they approached overflows, and the personnel. As a result of these changes the overflows were reduced. Mr. Campbell said there are one or two a year at this time; however, the city spent 18.3 million dollars to get to this point. The City was under an administrative order up until last year. Mr. Campbell explained that this figure includes everything involved in stopping overflows: upgrading the sewer treatment plant, putting in new pipelines, adding new lift stations, installing manholes and manhole covers, and a study. City Manager Malone said the EPA proposed a very large fine because of the overflows. The city took the position that overflows were being brought under control and the city was efficiently using twenty year old data and had personnel in the field fixing the problems. The city refused to consider paying a fine, so the EPA wrote a new order requiring the city to do a study which cost approximately $850,000.00. EPA also required the city to meet the permit requirements within a three -year time limit. The last big bond issuance provided the money to carry out the repairs that were dictated by the study which had been mandated by EPA. Councilwoman Neeley wanted to know how much was the issuance. Gene Anderson, Director of Finance, advised that it was 9.5 million dollars and was issued in March of 2000. Mr. Anderson said the city still has about seven million of that money left, but about four million of that money will go toward finishing the elevated water storage tank on the west side of the city along with the water lines needed for that project. Mr. Campbell said on page 28, one of the things they did at the wastewater City Council Water & Sewer Subcommittee March 25, 2003 Page 5 plant was add what they called an ATAD Unit to handle the city's sludge. He advised that different cities have different methods in handling their sludge. What the city does with their sludge is spray it on a field that is 15,000 feet away to get rid of it. This is considered beneficial use as the material fertilizes the field and the sludge has been treated to a high standard. He said this ATAD unit was put in about four years ago. When you compare the City of Paris with another wastewater treatment plant you are going to have to find one off this list that has an ATAD System. Chairman Plata wanted to know what is beneficial about the ATAD Unit compared to the way other cities get rid of the sludge. Mr. Campbell explained that there are different methods of handling sludge and they all cost money, but an ATAD makes a class A sludge and you can distribute it over a field the way you want to, or you can sell it to individuals if you want to. It is another method of handling sludge. Chairman Plata said Mr. Campbell said Paris has the only ATAD System other than San Marcos and he wanted to know how Sherman gets rid of their sludge. Mr. Campbell said it is just another way of doing it, there are a lot of ways of eliminating sludge and different cities do it differently. City Manager Malone explained that these systems are put in place after an engineering study has been done and recommendations for the needs of the City of Paris made by qualified engineers. City Manager Malone said Paris is making class A sludge. He asked Mr. Campbell if the other cities were making class A sludge. Mr. Campbell said some of them may be making Class 2 sludge; he just did not know. Some cities haul it off to the landfill, which costs money. Mr. Campbell said he would find out what other cities were doing about sludge. City Attorney Schenk said you would have to compare the city's ATAD system with another system using the ATAD system regarding personnel and anything else. Mr. Campbell told Chairman Plata that all he could tell him is that the engineer recommended this system and the City Council approved and built it and the city is using it. Mr. Campbell said that page 29 is the treatment cost by fiscal year and he calculated the city's to be $1.105 per 1000 gallons. He said on the next page is a memo from the Wastewater Superintendent comparing the city's cost by fiscal year with Sugarland, Texas, showing Sugarland $1.53 per 1,000 City Council Water & Sewer Subcommittee March 25, 2003 Page 6 gallons versus Paris at $1.10 per 1,000 gallons on treating wastewater. He also explains all the differences in his memo. There was also a cost comparing San Marcos which was $1.09 per 1,OOOgallons versus Paris at $1.10 per 1,000 gallons. Mr. Campbell explained that what the City of Paris is doing is called beneficial use and that is a big catch word with the EPA. Mr. Campbell gave the committee a Scope of Services and Responsibilities of City of Paris for the conducting of a Water Treatment Plant Evaluation & Production Study for the City of Paris. Mr. Campbell said it tells all of the things that the city's plant will be evaluated on by Freese and Nichols, a major engineering firm in the United States. Mr. Campbell pointed out Item No. 9, "Based on review of the existing plant operation, input from the plant staff and other factors, estimate the staffing requirements for the current and future capacities (if different) ". Mr. Campbell said that basically they are going to tell us what they think should be a good staffing level and consequently his feeling is, if Freese and Nichols tells the city the people they need, then he felt the city should go toward that goal. Mr. Campbell said this plant was designed in 1991. Construction started in 1994 and it was built to meet certain rules and regulations. The rules and regulations have changed dramatically since that time. Freese and Nichols will tell the city what the actual capacity of the plant is today based on the current rules and regulations of the TCEQ. Mr. Campbell gave the committee a handout of a summary of Administrative Orders /Mandates for the Wastewater Treatment Plant since April, 1984, to the present. The first one is the Public Health Security and Bioterrorism Preparedness Act of 2002, which has to be completed by June, 2004. He said this also includes the Safe Drinking Water Act. Mr. Campbell said that Jack Stowe mentioned this in his presentation last week. He pointed out that these were all unfunded mandates by the state and federal government. City Attorney Schenk advised that all of these mandates, with the exception of the Bioterrorism Preparedness Act, are in place. The new study will talk City Council Water & Sewer Subcommittee March 25, 2003 Page 7 about those that are proposed and not yet adopted. Mr. Campbell said the .03 turbidity requirement is already in place now and the city does not know what maximum capacity the plant can meet at this time. He said that is the big problem, because the plant is peaking out at 20.5 million and the city does not know how much above that the plant can go. Mr. Campbell said this is called design criteria and Freese and Nichols will calculate that figure. He added that the state requires Paris to have a certain capacity. Paris must have a capacity greater than the maximum day. If you do not have that greater capacity the state will make you build extra capacity; probably through an administrative order. Mr. Campbell reported that when the plant was modified in 1994, the city changed the way they operated. Previously, if people needed more water the city had to increase the pumps at the Water Treatment Plant which drew more water through the plant and surged the filters. He said they built a four million gallon ground storage tank and built four more pumps at ground storage, so all the water for the plant goes out at a steady rate. Then if there is a need for more water, another pump is turned on at ground storage and this has no effect on the water treatment plant. Mr. Campbell stated that another consideration is that at this time Pat Mayse Lake has a minimum safety of 55 million gallons a day. Paris currently has the right to purchase all of that water in 11 million gallon increments a day; the city has to pay for this. There is a day coming, if the city does not keep the plant up to size, that the city will lose some of those water rights. Councilwoman Neeley asked Mr. Anderson if the city could do a rate study more often than every three years. Mr. Anderson advised that for some time he had advocated doing an annual rate study because circumstances can change rapidly enough to adversely affect the city financially. The past two or three years has proven that to be the case. Jack Stowe had mentioned in his presentation that the city had under collected about $600,000.00 for one year because the city did not update annually. Chairman Plata made the statement that rate increases should be the last thing the city does. A rate increase is good because the city will recoup the money City Council Water & Sewer Subcommittee March 25, 2003 Page 8 because people are going to pay, but soon people are going to pay more in taxes, cable cost, and more for everything else. People can only take so much and they are going to start conserving more and more. Mr. Anderson stated that the City Council in the last two or three years has done a very good job in reviewing the budget. They spent a week or ten days the last two or three years going over the budget trying to trim everything that could be cut. Councilwoman Neeley wanted to know for the handout regarding vacancies, if they were existing when they did the budget, or are they vacancies that have occurred post- budget? Mr. Campbell said these were probably post- budget because they have people go in and out all the time. He said after 16 years and they have had a turn over of 150 people in his departments. Ed Seidle, 1363 Pine Bluff, came forward wanting to know if the city's consumption has gone down the last couple of years as far as the amount of water that is being used because of the increase in the rates. Chairman Plata stated that is what he keeps hearing from people. There have been all types of input, but the big main user is Campbell's Soup. They are the consumer that is really hurting. He said it was not because they conserve, it is because after the strike, they lost business. City Manager Malone said another thing is irrigation. Mr. Seidle stated that most people cannot water their yards because they can't afford the rates and he suspects that if they continue to raise these rates people will use less water. The idea of you trying to conserve and find ways to cut cost is the way the city needs to go. Mr. Campbell stated that Mr. Seidle is correct. Consumption is down and it is because of Campbell's Soup, but it is also because of the weather. Mr. Campbell gave the committee a handout pertaining to treated and raw water used by Lamar Power Partners, Tenaska III, and Campbell's Soup. It contained a graph showing their usage from 1982 through 2003. Mr. Campbell said the reason this city's Water Treatment Plant was expanded was because Campbell's Soup was peaking out at 12 million gallons back in 1991 and everyone got really excited about that and felt that the plant would City Council Water & Sewer Subcommittee March 25, 2003 Page 9 never be able to sustain that. Councilman Plata wanted to know how much water loss, treated water loss, the city is experiencing. Mr. Campbell responded that overall it had been about 17% and after a lost water study was performed, it was now down to about 15 %, which is probably due to recent repairs to water lines. City Manager Malone passed out a chart depicting the Water Distribution Division, excluding capital expenditures. The chart compared the areas of personnel, personnel costs, supplies, contractual, maintenance - building, maintenance - equipment, sundry charges, and total budget for the years of 1987 -88 through 2002 -03. He explained the chart and also noted that the chart showed the overtime for those years for this Division. Mr. Malone then passed out another chart containing the same information on the Sewer Maintenance Division for the same period of time. It also reflected the overtime for this division for each of the years. City Manager Malone also gave the Committee an Overtime Comparison/Savings in the Water and Sewer Division since Mr. Townsend made changes in his departments. This document reflected a $32,330.82 savings in overtime since November 1, 2002. This is when Mr. Townsend implemented a new shift that ends at 10:00 P.M. The change was made because there are a lot of problems that occur between 5:00 P.M. and 10:00 P.M. which resulted in more overtime being used. City Manager Malone then passed out a Water and Sewer Survey excluding Capital Expenditures. It compared Terry Townsend's water and sewer departments with other cities in the area of square miles, miles of water line maintained in service area, water customer /accounts, miles of sewer line maintained in service area, sewer customers /accounts, personnel requirements, annual general budget requirements, service line miles maintained per employee, and annual cost per mile of service lines. City Manager Malone said it looks as if the City of Paris is in line with most of City Council Water & Sewer Subcommittee March 25, 2003 Page 10 these cities. Mr. Campbell also gave handouts regarding the Wastewater Treatment Plant and the Water Treatment Plant for repairs made in 2002. Chairman Plata set the next meeting for April 22, 2003. There being no further business, the meeting was adjourned. BENNY PLATA, CHAIRMAN ATTEST: MATTIE CUNNINGHAM, CITY CLERK Each officer will have one 8 hour day during each 2 week pay - period. On this day the officer will either come in 4 hours later than his usual time or go home 4 hours early. Patrol Shifts, MAY & JUNE 2003 Bull Sun. Long Week A -shift On Duty Sun- B -shift On Duty Sun- C-shift On Duty D -shift On Duty Tue E/O Wed Tue E/O Wed Thur: Sat E/O Wed '; Thur-Sat E/O Wed ` = 1800=0600:. 0600 -1800 1800- 0600 '.= 0600-1800 Sgt °Bull ' Sgt. Owens Sgt Jones Sgt. Mazy Cpl. Womack Cpl. Ford Cpl. Wood = Cpl. Bent' Pt :Wolfe : Pt. Akard Pt. Brandenburgh Pt. Davis Pt:`'Murphy Pt. Upton Pt. Gusttn Pt. Kyle Pt:_Massoy Pt. Thompson Pt. Rowton Pt. Richbourg Pt.-Whitaker Pt. Moore Pt. Moss Pt. Birch Pt. Moody Pt. Boehler Pt. Williamson Pt. Owens Pt. Blount _ Pt. Estes Pt. Ashford Pt. Simmons Pt. Brown Each officer will have one 8 hour day during each 2 week pay - period. On this day the officer will either come in 4 hours later than his usual time or go home 4 hours early. Jones Sat. Long Week Below is the list of officers 8 hour days Bull Sun. Long Week Owens Wed. Long Week Womack Sun. Short Ford Sun. Long Wolfe Sun. Long Akard Tue. Short Murphy Wed. Long Upton Tue. Long Massey Tues. Short Thompson Sun. Short Whitaker Tues. Long Moore Mon. Long Moody Mon. Long Boehler Mon. Short Blount Mon. Short Estes Sun. Long Jones Sat. Long Week Mazy Sat. Long Week Wood Sat. Short Berry Wed. Long Brandenburgh Sat. Long Davis Sat. Long Gustin Wed. Long Kyle Thur. Short Rowton Thur. Short Jason Richbourg Fri. Long Moss Fri. Long Birch Sat. Short Williamson Fri. Short Owens Thur. Long Ashford Thurs. Long Simmons Fri. Short Brown Wed. Long LIFT STATIONS existing recommendations - support personnel 4 support personnel 2 move personnel manning lift stations over sewer maintenance. Lift stations to be maintained by sewer maintenance THERE WILL BE A TOTAL OF 6 MAINTENANCE PERSONNEL ON DAYS, MONDAY THRU FRIDAY. THREE MAINTENANCE PERSONNEL COULD WORK OUT OF EACH PLANT BUT COULD HELP EACH OTHER WHEN HELP IS NEEDED. THERE WILL BE A TOTAL OF 6 PEOPLE AT THE WATER PRODUCTION PLANT MONDAY THRU FRIDAY. THESE CONSIST OF: 1 SUPERVISOR, 2 OPERATORS, & 3 MAINTENANCE. THERE WILL BE A TOTAL OF 5 PEOPLE AT THE SEWER TREATMENT PLANT MONDAY THRU FRIDAY. THESE CONSIST OF: 1 SUPERVISOR, 1 OPERATOR, & 3 MAINTENANCE. THESE SHIFT PERSONNEL WILL HAVE TO WORK 12 HOUR SHIFTS SO AS NOT TO OVERLAP. WATER PRODUCTION existing recommendations supervisor 1 supervisor 1 operator IV 1 #1 shift operator 1 operator III 2 42 shift operator 1 operator II 5 #3 shift operator 1 ----------- --- - -- #4 shift operator 1 total operators 8 straight day operator 1 total operators 5 maintenance IV 1 maintenance III 1 #1 shift maintenance 1 maintenance II 2 #2 shift maintenance 1 maintenance I 3 #3 shift maintenance 1 - - - - - -- - - ----- #4 shift maintenance 1 total maintenance 7 straight day maintenance 2 total maintenance 6 SEWER TREATMENT PLANT existing recommendations supervisor 1 supervisor 1 operator IV 1 #1 shift operator 1 operator III 3 #2 shift operator 1 operator H 4 #3 shift operator 1 operator I 1 #4 shift operator 1 total operators 9 total operators 4 maintenance III 1 #1 shift maintenance 1 maintenance II 3 #2 shift maintenance 1 maintenance I 6 #3 shift maintenance I ----- ---- - - - - -- #4 shift maintenance 1 total maintenance 10 straight day maintenance 2 ---------------------------------- total maintenance 6 LIFT STATIONS existing recommendations - support personnel 4 support personnel 2 move personnel manning lift stations over sewer maintenance. Lift stations to be maintained by sewer maintenance THERE WILL BE A TOTAL OF 6 MAINTENANCE PERSONNEL ON DAYS, MONDAY THRU FRIDAY. THREE MAINTENANCE PERSONNEL COULD WORK OUT OF EACH PLANT BUT COULD HELP EACH OTHER WHEN HELP IS NEEDED. THERE WILL BE A TOTAL OF 6 PEOPLE AT THE WATER PRODUCTION PLANT MONDAY THRU FRIDAY. THESE CONSIST OF: 1 SUPERVISOR, 2 OPERATORS, & 3 MAINTENANCE. THERE WILL BE A TOTAL OF 5 PEOPLE AT THE SEWER TREATMENT PLANT MONDAY THRU FRIDAY. THESE CONSIST OF: 1 SUPERVISOR, 1 OPERATOR, & 3 MAINTENANCE. THESE SHIFT PERSONNEL WILL HAVE TO WORK 12 HOUR SHIFTS SO AS NOT TO OVERLAP. May 10 11 12 13 14 15 16 May 10 11 12 13 14 15 16 R. Ham Q 0 12 . 2. 2 2 V D. Dickerson 0 0 2 2 2 2 2 D. Rowell 2 2 2 0 0 2 .. 2 D. White 0 0 2 2 2 2 2 E. Moore 0 0 3 3 3 3 3 R. Neal 0 0 2 2 2 2 2 T. Bowers 3 3 3 3 3 0 0 M. Hargan Q 0 2 2 2 2 2 D. Williams 0 0 1= 1= 1 1= D. Denson ( 1 2 2 2 0 0 K. Esch 3 f 2 2 -= 2= 0 0 J. Braaten 0 0 1 'l J. Rico 3 3 0 0 tZ2 3 3 B. Lewis -2 2 0 0 2= Operators S S M T W T F Maint. S S M T W T F May 17 18 19 20 21 22 23 May 17 18 19 20 21 22 23 R. Ham 0 0 2= 2_ 2= 2_ D. Dickerson 0 0 2 2 2 V V D. Rowell 0 0 2 2- 2 =_ 2 z2 D. White 0 0 2 2 2 2 2 E. Moore 3 3 0 0 3 3 3 R. Neal 0 0 2 2 2 2 2 T. Bowers 2 2= 3 3 3 0 0 M. Hargan = i 2 2 2 0 0 D. Williams Q 0 1 ': AS. - 1 = 1 D. Denson 0 0 2 2 2 2 2 K. Esch 1 1 2= 0 0 J. Braaten 0 0 1_ 1 1 J. Rico 3 3 0 0 2 _ -= 3 3 B. Lewis 2 2 3 3 0_ 0 Operators S S M T W T F Maint. S S M T W T F May 24 25 26 27 28 29 30 May 24 25 26 27 28 29 30 R. Ham 0 0 2` 2= 2= 2 _ -2 = D. Dickerson 0 0 H 2 2 2 2 D. Rowell 0 0 H 2= 2 __- 2 =_ D. White 0 0 H 2 2 2 2 E. Moore 3 3 3 3 0 0 V R. Neal 0 0 H 2 2 2 2 T. Bowers 2 2 3 3 3 0 0 M. Hargan ..:_: 1 '1 . H 2 2 0 0 D. Williams 0 0 1 1 1 1 _ D. Denson 0 0 H 2 2 2 2 K. Esch a 1= H 2 2 0 0 J. Braaten 0 0 I 'i J. Rico 3 3 0 0 3 3 3 _.1......__........ . B. Lewis = 2 2 2 0 0 3 3 Operators S S M T W T F Maint. S S M T W T F May \ June 31 1 2 3 4 5 6 May \ June 31 1 2 3 4 5 6 R. Ham 0 0 D. Dickerson 0 0 2 2 2 2 2 D. Rowell 2 0 0 2 2_ D. White 0 0 2 2 2 2 2 E. Moore 2 2 3 3 3 0 0 R. Neal 0 0 2 2 2 2 2 T. Bowers 1 1 3 3 3 0 0 M. Hargan 0 0 t t= _ 't D. Williams 0 0 V V V V V D. Denson .. .._........_. '2 2 ...... 2 ......... _. 0 0 K. Esch 0 0 1 1 1 1 = J. Braaten 0 __._ 0 V V V V V J. Rico 3 3 0 0 2 '_ 3 3 B. Lewis 3 3 0 2_ -_- 0 3 3 Operators S S M T W T F Maint. S S M T W T F June 7 8 9 10 11 12 13 June 7 8 9 10 11 12 13 R. Ham 0 0 2 2 2 _ -2 = D. Dickerson 0 0 2 2 2 2 2 D. Rowell 2 2` 0 0= 2 62 2 D. White 0 0 2 2 2 2 2 E. Moore =2 2 3 3 2= R. Neal 0 0 2 2 2 2 2 T. Bowers 1 F= 3 3 3 M. Hargan 0 0 2 2 2 2 2 D. Williams 0 0 1 ( 1 1 " D. Denson _. 1 1 2 2 2 0 0 K. Esch 0 Q 2 2 2 0 0 J. Braaten . 0 0 1E; 1 1 1_ J. Rico 3 3 0 0 _.2 3 3 B. Lewis 3 3 3 3 3 Operators S S M T W T F Maint. 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ELLIS 0 0 2 Z, 2 2 2 IIOHENBERGER 3 3 0 0 2 2 2 MILLER 0 0 2 2 2 2 2 PYE 0 2 2 2 2 z 0 TIM WELCH 0 0 2 2 2 2 2 NEW MAN 9 10 11 12 3 14 15 4 2 2 2 3 3 3 3 1 7 1 4 4 4 7 8 9 10 11 12 13 3 1 1 1 3 3 3 4 2 2 214 4. 4 4 5 6 7 8 9 10 3 1 1 1 4 4 4 4 2 2 2 3 3 3 July 2 3 5 6 7 8 4 2 ougust 2 4 4 4 3 1 1 3 3 3 30-31 1 2 3 4 5 4 2 2 2 3 3 3 3 1 1 1 4 4 4 Septer 27 28 29 30 31 1 2 3 1 1 1 3 3 3 4 2 2 2. 4 4 4 2425 26 27 28 29 30 3 1 1 1 4 4 4 4 2 2 2 3 3 3 22 23 24 25 26 27 28 4 2 2 2 4 4 4 3 1 1 1 3 3- 19 20 21 .4 V 3. 3 4, • >4_ F-4 4 •'"20 21 2223- 1 1 1 3 3 3 4 2 2 2 4 4 4 16 17 18 19 2021 22 1 1 3 3 3 1 1 2 2 4 4 4 2 2 1415.16171'81920 1 1 4 4 4' 2 2 2 2 3 3 3 1 1 11 12 13 14 15 16 17 2 2 4 4 4 2 2 1 1 3 3 3 1- 1 9 10 11 12 13 1415 2 2 3 3 3 1 1. 1 1 4 4 4 2 2 6 7 8 9 10 11 12 1 1 3 3 3 1 1 2 2 4 4 4 2 2 nber 0 c1t4 5 6 7 8 9 1 4 4 4 2 2 2 3 3 3 1 1 ober 1 2 3 4 5 6 7 2 2 4 4 4 2 .2 1 1 3 .3 3 1 1 November 29 30 31 1 2 3 4 2 2 3 3 3 1 1 1 1 4 4.4 2 2 Decem 26 27 28 29 30 1 2 1 1 3 3 3 1 1 2 2 .4 . 4 4 2 2 m 2 26 27 28 29 30 1 1 -4 4 4 2 2 2 3 3 3 1 1 23 24 25 26 27 28 29 1 4 4 4 2 2 2 2 3 3 3 1 1 1 21 2223 2425 26 27 2 4 4 4 2 2 2 1 3 3 3 1 1 1 1819 20 21 22 23 24 2 3 3 3 1 1 1 1 4 4 4 2 2 2 16 17 18 19 2021 22 1 3 3 3 1 1 1 2 4 4 4 2 2 2 13 1415 16 17 18 19 1 4. 4 4 2 2 2 2 3 3 3 1 1 1 10 11 12 13 1415 16 2 4 4 4 2 2 2 1 3 3 3 1 1 1 8 9 10 11 1213 14 2 3 3 3 1 1 1 1 4 4 4 2 2 2 5 6 7 8 9 10 11 1 3 3 3 1 1 1 2 4 4 4 2 2 2 ber 3 4 5 6 7 8 9 1 4 4 4 2 2 2 2 3 3 3 1 1 1 January 2002 Pq 1 2 3 4 5 6 2 4 4 4 2 2 2 1 3 3 3 1 1 1 M T W T F S S 8 9 10 11 12 13 14 4-4 2 2 2 3 3 3 3 1 1 1 4 4 5 6 7 8 9 10 11 3 3 1 KC PARIS PLANT 2001 SHIFT SCHEDULE 1 M T W T F S S M T W T F S S M T W T F S S Dec 2000 30 1 2 January 4 5 6 4 18 1920-21 22 23 24 25 26 27 28 29 30 31 2 3 4 5 6 7 4 2 2 2 3 3 3 1 1 3 3 3 1 1 1 4 4 4 2 2 2 3 1 1 1 4 4 4 2 2 4 4 4 2 2 2 3 3 3 1 1 1 July 25 26 27 28 29 30 February 3 15 16 17 18 19 20 21 2223 2425 26 27 28 29 3031 1 2 3 4 3 1 1 1 3 3 3 .1 1 4 4 4 2 2 2 4 4 4 2 2 2 4 2 2 2 4 4 4 .2 2 3 3 3 1 1 1 3 3 3 1 1 1 March 12 13 14 15 16 17 18 1920 21 22 23 24 25 26 27 28 1 2 3 4 3 1 1 1 4 4 4 2 2 4 4 4 2 2 2 3 3 3 1 1 1 4 2 2 2 3 3 3 1 1 3 3 3 1 1 1 4 4 4 2 2 2 April 12.131415161718 1920 21 22 23 24 25 26 2728 293031 1 4 2 2 2 4 4 4 2 2 3 3 3 1 1 1 3 3 3 1 1 1 3 1 1 1 3 3 3 1 1 4 4 4 2 2 2 4 4 4 2 2 2 9 10 11 12 3 14 15 4 2 2 2 3 3 3 3 1 7 1 4 4 4 7 8 9 10 11 12 13 3 1 1 1 3 3 3 4 2 2 214 4. 4 4 5 6 7 8 9 10 3 1 1 1 4 4 4 4 2 2 2 3 3 3 July 2 3 5 6 7 8 4 2 ougust 2 4 4 4 3 1 1 3 3 3 30-31 1 2 3 4 5 4 2 2 2 3 3 3 3 1 1 1 4 4 4 Septer 27 28 29 30 31 1 2 3 1 1 1 3 3 3 4 2 2 2. 4 4 4 2425 26 27 28 29 30 3 1 1 1 4 4 4 4 2 2 2 3 3 3 22 23 24 25 26 27 28 4 2 2 2 4 4 4 3 1 1 1 3 3- 19 20 21 .4 V 3. 3 4, • >4_ F-4 4 •'"20 21 2223- 1 1 1 3 3 3 4 2 2 2 4 4 4 16 17 18 19 2021 22 1 1 3 3 3 1 1 2 2 4 4 4 2 2 1415.16171'81920 1 1 4 4 4' 2 2 2 2 3 3 3 1 1 11 12 13 14 15 16 17 2 2 4 4 4 2 2 1 1 3 3 3 1- 1 9 10 11 12 13 1415 2 2 3 3 3 1 1. 1 1 4 4 4 2 2 6 7 8 9 10 11 12 1 1 3 3 3 1 1 2 2 4 4 4 2 2 nber 0 c1t4 5 6 7 8 9 1 4 4 4 2 2 2 3 3 3 1 1 ober 1 2 3 4 5 6 7 2 2 4 4 4 2 .2 1 1 3 .3 3 1 1 November 29 30 31 1 2 3 4 2 2 3 3 3 1 1 1 1 4 4.4 2 2 Decem 26 27 28 29 30 1 2 1 1 3 3 3 1 1 2 2 .4 . 4 4 2 2 m 2 26 27 28 29 30 1 1 -4 4 4 2 2 2 3 3 3 1 1 23 24 25 26 27 28 29 1 4 4 4 2 2 2 2 3 3 3 1 1 1 21 2223 2425 26 27 2 4 4 4 2 2 2 1 3 3 3 1 1 1 1819 20 21 22 23 24 2 3 3 3 1 1 1 1 4 4 4 2 2 2 16 17 18 19 2021 22 1 3 3 3 1 1 1 2 4 4 4 2 2 2 13 1415 16 17 18 19 1 4. 4 4 2 2 2 2 3 3 3 1 1 1 10 11 12 13 1415 16 2 4 4 4 2 2 2 1 3 3 3 1 1 1 8 9 10 11 1213 14 2 3 3 3 1 1 1 1 4 4 4 2 2 2 5 6 7 8 9 10 11 1 3 3 3 1 1 1 2 4 4 4 2 2 2 ber 3 4 5 6 7 8 9 1 4 4 4 2 2 2 2 3 3 3 1 1 1 January 2002 Pq 1 2 3 4 5 6 2 4 4 4 2 2 2 1 3 3 3 1 1 1 M T W T F S S 8 9 10 11 12 13 14 4-4 2 2 2 3 3 3 3 1 1 1 4 4 5 6 7 8 9 10 11 3 3 1 1 1 3 3 414 2 2 2 4 4 5 6 7 8 9 10 11 3 3 1 1 1 4 4 4 4 2 2 2 3 3 2 3 .4 5 6 7 8 4.4 2 2 2 4 4 3 3 1 1 1 3 3 May 30 1 2 3 4 5 6 4 4 2 2 2 3 3 3 3 1 1 1 4 4 June 2930 31 1 2 3 3 3 1 1 1 3 3 4 4 2 2 2 4 4 July 25 26 27 28 29 30 1 3 3 1 1 1 4 4 4 4 2 2 2 3 3 23 24 25 26 27 28 29 4 4 2 2 2 4 4 3 3 1 1 1 3 3 20 21 2223 2425 26 4 4 2 2 2 3 3 3 3 1 1 1 4 4 17 18 19 20 21 22 23 3 3 1.1 1 3 3 4 4 2 2 2 4 4 15 16 17 18 19 20 21 3 3 1 1 1 4 4 4 4 2 2 2 3 3 12 13 14 15 16 17 18 4 4 2 2 2 4 4 3 3 1 1 1 3 3 10 11 12 13 14 15 16 4 4 2 2 2 •3 3 3 3 1 1 1 4 4 7 8 9 10 11 12 13 3 3 1 1 1 3 3 4' 4 2 2 2 4 4 While I really don't feel comfortable giving some of these recommendations,I feel implementation of cost cutting measures need to take place, especially at this time. 1. Eliminate $ 18,000 budgeted for a new truck when the old one is still operable. 2. Eliminate $ 40,000 budgeted for equipment to remove sludge when when conventional methods have worked for years. 3. Eliminate $ 100,000 budgeted for new valves to be installed while old ones could be rebuilt at the fraction of the cost. 4. Cut operators manning the water production plant from 2 people per shift to 1 person per shift. 5. Cut operators manning the waste water treatment plant from 2 people per shift to 1 person per shift. 6. Cut maintenance personnel at water production plant from 7 people to 5. 7. Cut maintenance personnel at waste water treatment plant from 10 people to 8. 8. Eliminate personnel from lift stations. Personnel from waste water treatment can maintain lift stations. Most other cities operate in this manner. 9. There is another cost cutting measure I am currently gathering information at this time. I do not know if it is even feasible,but if it is there is a possibility to shave off another 10 to 30 per cent. While these recommendations may appear severe, the situation the council is facing is serious and requires serious action to back up remarks made by council to cut budget costs. Raising the water rates is not the only solution. 19 MEMORANDUM TO MAYOR AND CITY COUNCIL FROM MICHAEL E. MALONE, CITY MANAGER SUBJECT W & S RECOMMENDATIONS OF COUNCILMAN PLATA, RECOMMENDATION NUMBER FOUR DATE MAY 14, 2003 RECOMMENDATION NUMBER FOUR: Cut operators manning the water production plant from 2 people per shift to 1 person per shift. The mission of the water treatment division of the Utilities Department is to produce potable drinking water while protecting the health of the people we serve by treating the drinking water properly while meeting exacting state and federal standards as encompassed in the Safe Drinking Water Act and other regulations, to ensure the protection of the health and safety of our employees, and to perform this task as economically as possible. The size and complexity and operating conditions for the water treatment plant in Paris, Texas, at Lake Crook are considerably different than from the facilities in cities that have been furnished by Councilman Plata for comparison purposes. You will recall that the representatives of OMI, in making their presentation, advised that each city's operation was different. There are very good reasons why our Utilities Department is staffed as it is and this has developed over many years to meet increasing regulatory responsibilities and to operate a greatly expanded operation with more equipment and more tasks to be performed. While the duties have greatly expanded in the past ten years, no additional personnel have been added during this period. The number one reason for having a minimum of two people manning the water production plant each shift is for the health and safety of the public who consumes the water produced and, equally important, to maintain the health and safety of our employees. A secondary reason would be to provide an extra measure of protection for the assets of the water treatment plant to prevent damage to the facility. On one occasion, when I served on the City Council, the only operator at the p a t fell asleep one night and failed to turn off pumps which compounded the error of leaving the bonnet off of one of the high service pumps being repaired, thus flooding the water plant and putting the plant out of production for several days. The electric motors had to be pulled from the pumps and shipped to Fort Worth, Texas, to be dried out at a cost of approximately half a million dollars. Fortunately, at the time, the old Camp Maxey water treatment plant could produce some water for the citizens, but industry was curtailed and the situation was expensive for all concerned. There was a lot of lost production in Paris and a great danger to the public safety because of this simple error. On another occasion, the only operator on duty slipped and fell approximately ten feet off the end of the filter deck and lay unattended for some unknown time before he recovered and resumed his duties. These two actual occurrences I believe effectively demonstrate the need for two personnel to be on duty at both plants during each shift. In addition to the above, I am attaching additional information which details the requirements that are placed on these personnel on a 24/7/365 basis. Mr. Campbell is present to discuss in detail why major staff reductions are not advisable. MEM /mm Attachment: Exhibit 1 5 -14 -03 -Mayor and Council -Plata Recommendation Four r.i CITY OF PARIS UTILITIES DEPARTMENT WATER TREATMENT PLANT TWO PERSONNEL ON SHIFT AFTER HOURS AND WEEKENDS THE TREATMENT PLANT MUST BE MANNED ANYTIME WATER IS BEING TREATED BY A "C" CERTIFIED OPERATOR OR GREATER. AT PRESENT, THE PARIS PLANT MUST BE IN OPERATION 24 HOURS A DAY, 365 DAYS A YEAR, IN ORDER TO MEET DEMAND OR INSURE ADEQUATE STORAGE. IT TAKES ONE YEAR OF HANDS -ON EXPERIENCE AND ADDITIONAL TRAINING AND PASSING A STATE TEST TO BECOME A "C" CERTIFIED OPERATOR. THE LAW ALSO SAYS THE PARIS PLANT MUST ALSO EMPLOY AT LEAST ONE "B" CERTIFIED OPERATOR. IN THE PAST EIGHTEEN YEARS THE CITY OF PARIS HAS NOT BEEN ABLE TO ATTRACT OR RECRUIT ANY `B" CERTIFIED OR HIGHER CERTIFIED OPERATORS TO THE WATER TREATMENT PLANT. ALL HAVE BEEN TRAINED HERE ON SITE. IN ORDER TO INSURE THAT ALL WATER QUALITY STATE MANDATES ARE MAINTAINED, OPERATORS COLLECT OVER 167,000 SAMPLES FOR ANALYSIS AND RUN MORE THAN 250,000 ANALYSES PER YEAR. EVERY HOUR OPERATORS COLLECT A SERIES OF SAMPLES FROM VARIOUS PARTS OF THE PLANT AND SOME SAMPLES MUST BE COLLECTED OFF -SITE DAILY. WE HAVE NOT HAD ANY PUBLIC NOTIFICATION OF NON - COMPLIANCE OR FINES TO THIS DATE. FOR EXAMPLE ON SATURADAY, DECEMBER 7'2002, A 20" WATER MAIN RUPTURED. HAD THERE NOT BEEN TWO CERTIFIED WATER PLANT OPERATORS ON SHIFT DURING THAT TIME, THE CITY OF PARIS WATER TREATMENT PLANT WOULD HAVE BEEN FORCED TO ANNOUNCE A PUBLIC NOTIFICATION TO BOIL WATER DUE TO LOW DISTRIBUTION PRESSURE. WATER PLANT PERSONNEL ALSO RECEIVE ALL CALLS FROM THE RACO SCADA SYSTEM WHICH SERVE PRIMARILY WASTEWATER LIFT STATIONS. THE OPERATOR MUST READ THE CALL, WHICH IS 20 LINES OF INFORMATION, AND INTERPRET WHAT ACTION MUST BE TAKEN, IF ANY. ALARM CALLS REQUIRE THE DISPATCHING OF LIFT STATION PERSONNEL. WHEN ANY CONDITION CHANGES AT THE LIFT STATION, THE OPERATOR MUST AGAIN CONTACT LIFT STATION PERSONNEL. MANY OF THESE ARE FOR LOST POWER. AFTER LIFT STATION PERSONNEL HAVE CONFIRMED THIS SITUTATION, THE WATER PLANT OPERATOR MUST CONTACT THE POWER PROVIDER AND ARRANGE FOR REPAIRS. FREQUENTLY, A LOSS OF POWER AFFECTING THE LIFT STATIONS CREATES A POWER OUTAGE OVER A LARGE AREA OF THE POWER GRID AND RESULTS IN A LOSS OF POWER AT GROUND STORAGE, PAT MAYSE PUMP STATION, AND /OR THE TREATMENT PLANT. THE OPERATORS MUST CONTEND WITH THESE PROBLEMS IN ADDITION TO DISPATCHING FOR THE LIFT STATIONS. THE OPERATORS MUST IMPLEMENT A DETAILED WRITTEN PROCEDURE FOR HANDLING POWER OUTAGES ANY TIME THIS OCCURS AND THIS ALSO INVOLVES DEPLOYING EMERGENCY LIGHTS, STARTING THE GENERATOR, RECORDING STORAGE LEVELS, AND SHUT DOWN OF SOME EQUIPMENT AND OTHER DUTIES SPECIFIC TO AREAS AFFECTED BY AN OUTAGE. IF IT WASN'T FOR THE RESPONSE TIME THAT IS ACHIEVED FOR HAVING TWO PERSONNEL ON SHIFT, THE CITY OF PARIS WOULD MOST PROBABLY STILL BE UNDER CERTAIN ADMINISTRATIVE ORDERS FROM THE STATE FOR WASTEWATER OVERFLOWS AND BYPASSES. THERE WERE MORE THAN 2,600 ALARM CALLS LAST YEAR. FOR EVERY ALARM CONDITION THERE MUST BE A RETURN -TO- NORMAL CALL AND LIFT STATION PERSONNEL AGAIN MUST BE CONTACTED. SOME ALARMS ARE FOR LOW PRESSURE AT THOSE LIFT STATIONS WITH PRESSURE MONITORS AND OFTEN PUBLIC WORKS MUST BE CONTACTED TO CHECK FOR A WATER LEAK IN THE DISTRIBUTION SYSTEM IN THE AREA OF THE ALARM. THERE ARE POLL CALLS 3 TIMES A DAY OF ALL EIGHTEEN RACO UNITS TO VERIFY WORKING CONDITIONS, OR 1,095 PER YEAR. THERE ARE ALSO 4 AUTO CALLS PER DAY TO ALSO VERIFY THE WORKING CONDITION OF UNITS, OR 1460 CALLS PER YEAR. OPERATORS ARE THEREFORE READING OVER A HALF MILLION LINES OF DATA PER YEAR FOR THE RACO SYSTEM. WATER PLANT OPERATORS ALSO RECEIVE ALL CALLS FOR SERVICE FOR THE PUBLIC WORKS DEPARTMENT ON WEEKENDS AND AFTER HOURS AND DISPATCH PERSONNEL. LOGS OF ALL ACTIONS MUST BE RECORDED, WITH OVER 800 REQUESTS LAST YEAR. THIS INCLUDES NOTIFYING DIG TEST OF LOCATIONS WHERE PUBLIC WORKS PERSONNEL NEED TO DIG TO REPAIR WATER LINES. IT IS NOT FEASIBLE FOR LESS THAN TWO PERSONS PER SHIFT TO CONSISTENTLY INSURE A SAFE AND ADEQUATE WATER SUPPLY FOR THE PUBLIC AT ALL TIMES AND UNDER ALL CONDITIONS. A SINGLE PERSON ON DUTY COULD POSE A RISK TO PUBLIC HEALTH AND SAFETY OR FAILURE TO MEET STATE AND FEDERAL REQUIREMENTS UNDER SOME CIRCUMSTANCES. WE MUST ADEQUATELY STAFF THE TREATMENT PLANT AT ALL TIMES TO INSURE THE PUBLIC IS NEVER EVEN POTENTIALLY PLACED IN JEOPARDY. 0 MEMORANDUM TO MAYOR AND CITY COUNCIL FROM MICHAEL E. MALONE, CITY MANAGER SUBJECT W & S RECOMMENDATIONS OF COUNCILMAN PLATA, RECOMMENDATION NUMBER THREE DATE MAY 14, 2003 RECOMMENDATION NUMBER THREE: Eliminate $100,000.00 budgeted for new valves to be installed while old ones could be rebuilt at the (sic) fraction of the cost. On page four of the minutes of the Special City Council Meeting of September 19, 2002, beginning wit second pparaggrapph (attached hereto as Exhibit 1), Councilman Plata questioned the proposed expenditure of 585,0 0.lT0 in line item 10-0403-82-00-Filter beds and valves. he account was and is budgeted for an $85,000.00 expenditure and is a maintenance account, not capital. Mr. Campbell explained at the meeting in September that part of the funds in this account were to be used to replace the effluent valve CONTROLLERS (not valves) on ten valves on the filters. Mr. Campbell explained that the new rules and regulations require that all of the filters be monitored continuously for the quality of the water output. -This water quality is charted continuously and is kept as a record. Mr. Campbell explained that, if you surge the filters then the turbidity of the water will go up and will show up as a spike on our graphs. The magnitude and duration of the spike is now regulated by TCEQ, and if we have a spike of "a certain magnitude and duration, we will be subject to public notification and possible publication of a "boil water notice ". These controls were pu on there eight years ago when the plant was modified and are wearing ut. The new filter effluent controllers are more precise and' will allow the valves to be controlled more carefully, avoiding the violation of water quality standards that are newly mandated. At this time, four of the new controllers have been installed and the other effluent valve controllers have already been purchased and are awaiting installation. A large proportion of this maintenance account is budgeted for the replacement of filter media which is gradually washed out over time. I am attaching Exhibit II which lists all of the items which mi ht at one time or another have to be purchased from this MAINTENANCE account. As you wilfsee, we are budgeting a modest amount relative to the value of all items that would be purchased from this account if-you purchased them all at once. Of course, we don't expect to have to purchase them all at once, we onry budget a modest amount to take care of known maintenance and to allow for other contingencies that might occur at any time. There was never any planned expenditure for "valves" being budgeted. At this point in the fiscal year, we are projecting a total expenditure of approximately $65,000.00 of the $85,000.00 budgeted for a possible savings of $20,000.0 -0. 1 surmise that the other $15,000.00 in Councilman Plata's estimated savings by not purchasing "valves" could refer to account number 10- 0413 -82 -00 - Hydrants and Valves although only $12,000.00 is budgeted in this line item for the contingency of the need to repair or replace other valves or hydrants used at the water treatment plant. At this point, no funds have been needed. If no valves or hydrants are needed this fiscal year, fhen it is likely that these funds will not be used resulting in a savings of $12,000.00. It is possible that between these two accounts, an estimated $32,000.00 may be saved at the end of the year. It will not be possible to save the $100,000.00 projected by Councilman Plata. MEM /mm At chment: Ex, jibit I and II 4- 2IM- Memo-Mayor and Council -Plata Recommendation Three ,xN14?1 y' .*07' Special City Council Meeting September 19, 2002 Page 4 account for sidewalks, curbs, street and alley repair. Mr. Campbell said they were obligated to maintain good roads to their plant and to the master lift station. They also have concrete work that they do around the plant. It may not be a curb, but it will be like a curb where you knock -off something on one of the basins and have to do concrete repair. Mr. Campbell explained the $85,000 in the filter beds and valves account for the Water Production Department. He said that amount is to replace the effluent valve controllers on ten valves on the filters. Mr. Campbell said the new rules and regulations require that all of the filters be monitored continuously for the quality of the water output. If you surge the filters, then that water quality can go up and spike the controls that are on the filters, which were put on there eight years ago when the plant was modified. They are wearing out and they are going to upgrade them to better controls. Councilman McCarthy questioned the sidewalks, curbs, street and alley repair account again and Mr. Campbell advised that the street and alley repair is basically for materials that are put on the roads. After discussion, the City Council agreed by a show of hands to cut $6,000.00 from this account. Councilman Plata questioned the Account for Sludge Removal at the Water Treatment Plant. Mr. Campbell said two old settlement basins from the Maxey Water Plant were used when the sludge handling facility was put in. Workers cannot get the sludge out fast enough. Mr. Campbell said he wanted to put automatic sludge handling equipment in the bottom of those basins. This will scrape the sludge and keep it mixed up so it can be sprayed on the field. He said there is a new rule called the recycle rule. The water that goes around to backwash the filters goes to a sump and it is pumped back for the sludge to be removed out of it. Then the water is decanted over and goes back to the head of the plant for treatment. If you cannot take the sludge out of the pit efficiently then the water that comes back is a bad quality and they have to shut down the recycle system and dump it into the creek. If you dump into the creek, the water has to meet a certain quality. The city does not have the facility to treat water that goes to the creek so they have to make sure that they recycle all of the water. City of Paris /N--, Utilities Department Water Treatment Division Filter Beds and Valves Account No.: 10- 0403 -82 -00 Repair /Replacement Items That Are Included in this Account ITEM: FLOAT SWITCH JET NOZZLE JET NOZZLES TIPS ROD BEARING BEARING ASSEMBLIES INDICATOR FLAGS INDICATOR RODS TROUGHS ASSEMBLIES BOTTOM SUPPORT ASSEMBLIE Total for All Filters (10 Number: U Unit Cost: T Total Cost: 10 $ $ 40.00 $ $ 4 400.00. 360 $ $ 2.60 $ $ 9 936.00 360 $ $ 1.40 $ $ 5 504.00 30 $ $ 29.00 $ $ 8 870.00 30 $ $ 163.00 $ $ 4 4,890.00 30 $ $ 15.00 $ $ 4 450.00 30 $ $ 48.00 $ $ 1 1,440.00 60 $ $ 1,570.10 $ $ 9 94,206.00 VALVE LIMIT SWITCHES 88 $ 90.00 $ 7,920.00 SOLENOID VALVES 62 $ 612.00 $ 37,944.00 EMERGENCY OPERATING CONTROL 24 $ 820.00 $ 19,680.00 VALVES WITH SOLENOIDS DP FLOW CELLS LOSS OF HEAD DP CELLS FILTER CONTROL VALVES AND VALVE ACTUATORS FLOW CONTROL NEEDLE VALVES ISOLATION VALVES BACKWASH FLOW CONTROL VALVE AND ACTUATOR FILTER MEDIA Anthracite for loss make -up at 6" per filter 14 -May -03 10 $ 1,400.00 $ 14,000.00 10 $ 1,400.00 $ 14,000.00 51 $ 5,000.00 $ 255,000.00 51 $ 3,000.00 $ 153,000.00 22 $ 34.29 $ 754.38 150 $ 30.00 $ 4,500.00 1 $ 5,139.00 $ 5,139.00 1 $ 2,958.00 $ 2,958.00 10 $ 3,100.00 $ 31,000.00 �— Total: 1 $ 749,591.38 VALVES WITH SOLENOIDS DP FLOW CELLS LOSS OF HEAD DP CELLS FILTER CONTROL VALVES AND VALVE ACTUATORS FLOW CONTROL NEEDLE VALVES ISOLATION VALVES BACKWASH FLOW CONTROL VALVE AND ACTUATOR FILTER MEDIA Anthracite for loss make -up at 6" per filter 14 -May -03 10 $ 1,400.00 $ 14,000.00 10 $ 1,400.00 $ 14,000.00 51 $ 5,000.00 $ 255,000.00 51 $ 3,000.00 $ 153,000.00 22 $ 34.29 $ 754.38 150 $ 30.00 $ 4,500.00 1 $ 5,139.00 $ 5,139.00 1 $ 2,958.00 $ 2,958.00 10 $ 3,100.00 $ 31,000.00 �— Total: 1 $ 749,591.38 10 $ 3,100.00 $ 31,000.00 �— Total: 1 $ 749,591.38 v , l MEMORANDUM TO MAYOR AND CITY COUNCIL FROM MICHAEL E. MALONE, CITY MANAGER SUBJECT W & S RECOMMENDATIONS OF COUNCILMAN PLATA, RECOMMENDATION NUMBER ONE DATE MAY 14, 2003 RECOMMENDATION NUMBER ONE: Eliminate $18,000.00 budgeted for a new truck when the old one is still operable. On page three of the minutes of the Special City Council Meeting of September 19, 2002, fourth paragraph (attached hereto and labeled Exhibit I), Councilman Plata questioned the proposed expenditure of $18,000.00 for a new pickup. Mr. Campbell explained that this is a replacement for Unit 217 used by maintenance personnel and that it had 102,000 miles on the odometer after having already rolled over once. It was the consensus of the City Council to cut $5,000.00 from the budget for motor vehicles and this was done, leaving $13,000.00 for the purchase of a smaller pickup. On page 213 of the printed budget, line item 10- 0901- 82 -98- Buildings was shown as $13,000.00 and line item 10- 1004 -82 -99 -Motor Vehicles was shown as $18,000.00. These numbers were reversed by mistake and should be corrected to reflect the amounts shown in the capital detail on page 214 following. The actual amount budgeted by Council for the purchase of the vehicle is $13,000.00. At the time the budget was being prepared, Mr. Campbell prudently included funding for a replacement pickup since the availability of a substitute from another city department was unknown. I have attached a memorandum from Mr. Campbell dated April 23, 2003, (attached hereto as Exhibit II) which explains that the vehicle to be replaced was towed to the city shop on November 22, 2002, in an inoperable condition. Documentation is also attached concerning the condition of that vehicle and the recommendation of the shop that the vehicle be disposed of rather than repaired. Mr. Campbell's memorandum also explains that on January 7, 2003, Public Works was able to transfer a vehicle to the Utilities department to replace Unit 217 which subsequently has been placed in the city surplus auction, thus the one -time savings of $13,000.00 has already been achieved. MEM/mm Attachments: Exhibit 1, Exhibit 2 4- 22- 03 -Nlemo -Mayor and Council -Plata Recommendation One A� AN=Ik .vmtwo T Special City Council Meeting September 19, 2002 Page 3 Mr. Campbell said that compared to last year's budget the Water Production budget will go down seven tenths of 1%. The Wastewater budget is going up 4.3 %, and the Lift Station's budget is going down by 4.9 %. Mr. Campbell's total budgets will increase by .09 %, and he said that is good because they are under a lot of mandates. Mr. Campbell passed around to the City Council two test tubes filled with water. One was filled with drinking water and the other was filled with water that was returned to the creek after it has been treated at the Wastewater Treatment Plant. Mr. Campbell said there are two places the Water Treatment Plant's budget could be cut. One would be in the electrical account. Another account to cut would be the chemical account. The chemical bids this year were $20,000 cheaper than last year's bids. Councilman Plata questioned the motor vehicle account of $18,000.00. Mr. Campbell said that is a replacement vehicle for Unit 217. He explained that this vehicle was being driven by the Water Plant Superintendent when he went to work for the city, and it is still being used by maintenance at this time. He said the vehicle has 102,000 miles on it and it has already rolled over one time. The Council discussed using a mid -size pickup instead of the larger vehicle. It was the consensus of the City Council to cut $5,000.00 from the budget for motor vehicles. The City Council also cut $20,000.00 from the chemical account of the Water Production Division. Mr. Campbell discussed training of the operators and maintenance workers at the Water Treatment Plant and Wastewater Plant. He pointed out that these plants are highly regulated by the TNRCC and EPA. The Council also discussed with Mr. Campbell the Wastewater Treatment Plant's MEMORANDUM City of Paris Utilities Department Date: April 23, 2003 To: Michael Malone City Manager From: Herbert H. Campbell Director of Utilities Re: Vehicle Number 217 In the summer of 2002, we budgeted to have this vehicle replaced. It has 106,530 miles on it and is "junk" condition. On November 22, 2002 this truck was towed to the City shop because it would not crank. The shop could not get it to run. Work was stopped on it and it was placed on the back lot. On January 7, 2003 Public Works transferred to us a 1990 Chevrolet 5 -15 pick-up (Unit #154). This unit had been previously used by the Animal Control Department and by Maria Pope in Public Works. It was not longer needed by Public Wor". It is in "Fair" condition and currently has 114792 miles on it. I have attached a copy of the repair estimate made by James Walker, the Shop Supervisor. Also attached is the transfer document. We have not taken bids for a new vehicle even though one is budgeted. RECEIVED APR 2 5 2b i CITY MANAG F PARIS, TFXAS ;Cie. jr eort* paoOOH lueupwjaa ssaluogie; N N r r v cc, >. � d O z N C Jo L D O C ov m ¢¢ O >, 3 L N a 3 ¢ - -- -- — - — -- - -- — L _ '_ cu - -- - .� Q.. .:/�r m o Eo E — a ✓J m ° L a _ w V �. a, N o p m CL. m x is ° aF-- ¢ m m F m lJ `\ a° cc N m Y - y wo n I 1 t- 1-- t-- 1 O L_ O C CD N \ n� V a z cr a 1 ' 1 E o CL Ci W 0 m C o Cl) - aW 1 O I2 W U (''� c. U a ■ �y Ij > cc V ,~ LLo F a LLJ U i \ W ro cc i cr ll @J > � Y CM0 is a J QJ ro — F y E d a l3 5 ✓ 1 N X m � m I m c� f° tj J 'S c° m a O V a ¢ L j C O Q1 ■ • m N } U A J m C O _ O O ._ E E O m L w a m T t «A o o m o m m im o E m m N T O _ ¢ •m � rA "1 m O- t y -0 '• m O Q c m E' :° d W N Q m y■ o Da > a O J O L N m> c CL 3:.s CL 4 Q1 F E mm� c o O m o; y 5 n> mn o u c o > N�• `O � O o > A « CL O _ m m O c°i x mV ' m C D■ � V U D 0 3 m D O �• m e O T m N N O m O m m o a O o m q m v m m m m 0 U = O O m D m a y cc c m -0 `• NE man A •� O h m m m d E �• ■ 70 l0 TE m m N m U L O y 01 � W > L O m aEt o Oa ¢ _ ssaluogie; �c Z' coxao- EQUIPMENT ACCEPTANCE TRANSFER, REASSIGNMENT 'RELOCATION OR DISPOSAL FORM RECEIVED �)iU1 CTO 1TEoi= Unit No. 154 Description. Identification No. Department 43 S -15 1GTCS14R8M8534490 Transfer Date 01 -07 -03 Insured Date Purchased Year Model Make of Vehicle Description. Identification No. 1990 GMC S -15 1GTCS14R8M8534490 License No. Radio Insured Date Purchased Cost Yes Yes 591 -251 XX No No Title No. Driver Dispositior and Date -C.'.• C COr. • I..t i, TC3.3 11..0 Why is transfer, etc. , being made? Have all available manuals, and operating instructions been furnished to receiving party or available at Garage' Yes No. What use will be made of equipment in receiving department? .. . .... ......... General condition of equipment (Garage Superintendent) Comments: .z Signed Original Dept. Date' Signed Receiving Dept. Date Signed Garage Dept. Date " Signed Purchasing Agt:' Date The cuts I have suggested are 13 employees cut from the water production and sewer treatment plants as well as 2 cut from lift stations. These salaries along with the cuts from the budget total around $ 600,000. 15 employees cut from budget @ 25,000 yearly 375,000 20% benefits cut from budget 75,000 valves eliminated from budget 100,000 sludge removal equipment eliminated from budget 40,000 new vehicle eliminated from budget 18,000 .1: 111 The new manpower schedule I have outlined will give the water production plant and the water treatment plant coverage around the clock. It will put maintenance personnel on shift along with a production operator. The personnel will go to a rotating shift which is a more economical method of manning plants around the clock. Also this schedule would give three maintenance people along with two production operators and a supervisor on days for any major breakdowns. Looking at the maintenance breakdown sheets that was provided us by Herb,the manpower that will be allocated to -the plants should be sufficient to handle any problems. Along with these cuts all of the tractors and mowing equipment can be taken to the parks department. One riding mower,one push mower and one weedeater can be left at the water production plant and at the sewer treatment plant so the yards around the buildings and road can be maintained. The parks department could be grown by 4 to 6 people so to be responsible for mowing the outlying fields at both the water production plant,sewer treatment plant and the lift station areas. There is a big piece of property on center street that was donated to the city for recreational purposes. Now is the time for a backstop to be put up and maybe a couple of soccer goals so teams can have places to practice. Also when the sports complex and the new police station come on line the personnel will hopefully be in place to provide upkeep on grounds. I have said before that I do not enjoy proposing job cuts but I feel that serious cuts are needed to avoid raising rates too much. Also there is a more economical way to manage the water and sewer plants and we should be striving to reach those goals. 0 O C N U �V) Q. L a. 4— O V Q. 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CD n rCl) Vh CL 0 X CD CD m CD n U) o -O N S w m 0 0 mm o OE� i Gc N A 0 S O W� O V Z ° w Z O O - R Z O d O 3 - m .O a n n m c m S� c m T a a D to < m a O � m _a 0 o1 N D O 8O O a a < 8 < ca m m m J � m � m � m v O c� • Z m m Z d N °za3 $ o O O 3 0 I o h m o & - m m g 0 _ N o x z O d o N n < mo ° A m> O D A V m Z 7 O N + N O m °0 3 °_ a 3 m a d r a1 m o r3 N a C m w In m> dK m v 3 n° Ja m m T m° n a co Z D m a. m 0 °' a s z �' D -� m O m 3 y m < d a 7 O m m o y p m °0 3 °_ .0 0 0 01 ° a' m 3 m m m �II D Z 3 n° m Z D m Z ° 3 D N D O 8 o � O a' m' r3 N m A • a s • • • • • m m m E m m 3 O E f • • • • • • S, .a 6 m m w£ m". °mmm m 0 H `� a w m O v m O p m n °m 3 o m o 3 � m n 3 � N Z C C N Z r 3 Z c m b X n O O o 3 3 2. rn G r A m a �m A m m Q d a J w 0 0 o°f W N m 0 m m m ° O .17 C � �m �3 0 m m n � r A 3 � m IS � m m d c v v K ur 0 W O n m D D m m m c 3 n° m m •� 9' m m rmZi Q o. m Z ° 3 0 3 o � D J O 8 m a 8 y ffi N m � Q 9 omi b o o H O V 11 NN 59� °A N N V -IQ 6y a rn v 3 m � n � O � a a m T of n G Z a) 3 O O O 0 N VI N cn O i a1 O � i 7 N O7 m r- CD o : o 3 D N W .0 N O A 'o 1 G a1 C K ao 3 cil lD 0 O 7 7 m 0 Q. 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Cl) C A� W CL n C• rf X CD CD CD N ! \ ) § � a: \� }' \� km� � ) \}} \ � \ \\ / / \ (} ( \ 7 ; \ ( ) )`[�/ ® 0 § §(} ) f Z D E > z d§ 'a d; m� %a «om « cn / -0 k Ear y ; =m cn Cl) / 0�La (n0 CD \§- rq k2 � �:3 .2 U � k % /c � } ^k /} %) W � � CD :3 � � O. (D n ,r-IL ;Cl) .� .� � � � CL 0 C. :3 � � �m FD" .� .� .0 CD U) SPECIAL MEETING OF THE CITY COUNCIL WATER & SEWER SUBCOMMITTEE April 22, 2003 The City Council Water and Sewer Subcommittee met in special session, Tuesday, April 22„ 2003, at 6:00 P. M., Paris Junior College, Applied Technology Building, Room 1206, Paris, Texas. Chairman Benny Plata called the meeting to order with Councilwoman Francine Neeley and Councilman Weekly being present. Also present were City Manager Michael E. Malone, City Attorney Larry Schenk, Director of Finance Gene Anderson, Director of Utilities Herb Campbell, and City Clerk Mattie Cunningham. Chairman Plata announced that the first item on the agenda was a report by him but he handed out all the information that he had last week at the City Council meeting. He said there is still another cost cutting measure that he would like to committee to look at and there is a company present tonight to make a presentation to the Committee. Chairman Plata said that if the Committee wanted to recommend to the City Council to a look a this same presentation then this Committee can meet one or two more times and they will be able to discuss all of the recommendations that have been made. Chairman Plata called for staff reports regarding the water and sewer related matters. Gene Anderson, Director of Finance, came forward and announced that he would like address one or two issues. Mr. Anderson said that Chairman Plata had asked about the change in the square milage from pre- annexation to opposed to the square milage in the city prior to the most recent series of annexations. He said it was 28.01 square miles before the annexations and currently the square miles are 42.89. Mr. Anderson said he had also been asked of the residential customers the city has how many exceeded the minimum bill at some time during the year. He advised that they went back and looked at the most recent 12 months and there was a total of 10, 824 different residential customers and of those 9,845 exceeded the minimum bill at least once. Mr. Anderson advised the Committee that the city did Water and Sewer Subcommittee April 22, 2003 Page 2 not have the capacity to see if that was just one time or five times. Councilwoman Neeley asked what the minimum bill was. Mr. Anderson advised that the minimum bill is $27.38, which includes the water, sewer and trash pick up. Mr. Anderson said that of the 2,209 commercial customers the city has, 1,013 of those exceeded the minimum bill at least once during the last 12 months or 45.85% of the customers. He said that the minimum bill for a commercial customer was $16.38 and no trash pick up is involved with the commercial customers. Mr. Anderson said the total personnel costs for Tyler's water and sewer related departments were $4,934,476.00. The other issue that he was asked about was what is the water and sewer related debt service. They have an outstanding debt service at the end of March 2003, of 49,325,000.00 in water and sewer related debt. Mr. Anderson advised that he was also asked about the cost of the rate study. Mr. Anderson told the committee that the city had asked Jack Stowe to look at the Lamar County Water Supply purchase questions for the city and thinks if he has not mixed these up, the study appears to have cost $20,876.00. He said when they originally talked to Jack Stowe, he gave the city a maximum figure of $25,000.00. Councilman Plata said when they brought that before the City Council you said it would cost $305000.00. Mr. Anderson said that someone asked him off the top of his head what the cost would be and at that time he estimated it to be $30,000.00. Councilman Plata said the City Council was told $30,000.00 do you always go high like that? Mr. Anderson said when someone asked him what something cost without him having a chance to look it up ahead of time, he has to estimate to the best of his memory. Councilman Plata said it was $30,000.00 for the water and sewer study and $50,000.00 for the water lost study. Mr. Anderson said if they were asked approximations of what it would cost, they could very well have said those figures. Mr. Anderson advised that depending on whether or not you run into any problems, it might run more. City Manager Malone also pointed out that it depends on how many times the city brings the rate consultants back and he felt sure the city will have to bring them back again and, the city will have to pay them to come back. Councilwoman Neeley stated Water and Sewer Subcommittee April 22, 2003 Page 3 this was actually approved almost two years ago to do this study. Mr. Anderson said it was in late December of the year 2001. Chairman Plata called for a presentation of a report from the City Finance Director on the relative impact of debt service on water and sewer system rates. Mr. Anderson advised that he went through the study and tried to extract information that would give the Committee an idea of how it is impacting the rates. Mr. Anderson said the debt service currently amounts to 32.2% of the water and sewer's budget. Over all, it will have similar impact on the rates. He said it was hard to identify how it exactly impacts the different customer classes because it impacts them all differently. It impacts the contract customers one way, residential one way and the commercial one way and it is allocated throughout the study. Mr. Anderson said if the city has only one class and everyone paid the same rate, then it would be very simple. The outstanding debt that is water related represents 34.3% of the water portion of the budget. It represents 33.3% sewer related budget. The current amount of debt that is water and sewer related principal related is $33,940,000.00. Mr. Anderson said of the total debt payment that the city makes annually,61.65% of that is water related and 38.35% is sewer related. He said that even though the water related bid is higher, it has approximately the same percentage effect on the budget because the water related budgets is higher. Mr. Anderson said that from looking at the study the water portion of the debt65.48% appears to be related to what you might call base cost or average usage cost, and 31.5% appears to be related to extra capacity cost, which is related to the peak flows or meeting the peak requirements of the different customer classes. Chairman Plata announced that the next item on the agenda was a presentation by OMI Management, Inc. regarding outside management of municipally -owned water and sewer systems. Chairman Plata explained that this is a water management company. Chairman Plata introduced Shirley Ross, Regional Business Manager Project Development with the OMI Management, Inc. Water and Sewer Subcommittee April 22, 2003 Page 4 Ms. Ross came forward introducing Randy Massey, who is their Project Manager in Georgetown, Texas where they operate the water and wastewater treatment systems. She also introduced Gregg Higgins who is the Regional Vice President for this area of the country for OMI, which means that Gregg has the responsibility of overseeing all of OMI Projects in this region. Ms. Ross informed the Committee that they have prepared a short presentation and what they wanted to do in the presentation is to tell the Committee about their company giving a background on their experience and their capabilities, what they do, where they do it and who are some of their clients. They wanted to review a couple of their projects in the region and things that they were able to accomplish at these projects. Ms. Ross said their company was founded in 1980 and they are a part of a larger environmental engineering company called CH2M HILL. Their company is 100% employee -owned and American - owned. They are not traded on the stock exchange and the only way that you can own stock in OMI or CH2M HILL is to be an employee. They have grown every year by an average of 15% and the way they have accomplished that is just by adding projects and clients just like Paris, Texas. She said they have not purchased any other companies or made large acquisitions or anything like that. They just grow very steadily every year by adding cities as their clients. Ms. Ross said they have 175 million dollars in revenue in 2002. They manage 180 water and wastewater systems in this country and a few overseas. They have about 1500 associates that work for OMI and the parent company. If you add all of the employees with the parent company, it is over 7,000 employees. Ms. Ross said they have approximately 125 clients, cities and industries across the country. She said they try to take all of those assets and facts and apply to their business strategy; which is to give their customer the best value and world class performance. Ms. Ross advised that they have more operations and management of federal, state and local awards than any other of their competitors combined. They won the 2000 Malcolm Baldrige National Quality Award from the U. S. Department of Commerce and they were the only water industry recipient ever to received that award. She said that what that means to their clients is that they have based their company on a quality system Water and Sewer Subcommittee April 22, 2003 Page 5 and providing quality service to their customers. Ms. Ross explained that the CH2M HILL Company was voted as one of the "100 Best Companies to Work for ", and you have probably see other companies that share in that honor, such as Continental Airlines. Ms. Ross said that their company can provide a full range of services to their clients. They have the engineering side, who can do the designing and engineering or construction, along with the OMI side of the water and wastewater operations management. She said that most of the cities they work in do not use the CH2M HILL side of the company as their engineer, a few of them do, but they work with all types of engineers in their client cities. Ms. Ross said they had a lot of different services that they offer to their clients including industrial waste treatment clients, industrial pre- treatment for cities that have industries which have to go through pre- treatment, testing and sampling. Some of their clients, they actually perform all of their public works functions for them, including streets, parks, garbage collection, municipal water and wastewater services, which is what you are considering tonight. Ms. Ross showed OMI U. S. Project locations showing client cities across the country. She said that they have quite a large presence in the Texas and Oklahoma areas and they have had clients in this area since the early 1980s when they were first formed. They have a total of 258 on staff throughout this region. Near by projects include Stephenville, Temple, Georgetown, and Pampa, Texas, Duncan and Broken Arrow, Oklahoma, and Fayetteville, Arkansas. There are 19 projects throughout the state and region, and they have regional support and offices in Dallas, Houston ,Tulsa and Oklahoma City. Ms. Ross said they began providing operations and maintenance services to Fayetteville, Arkansas in 1981 for a 12.4 MGD wastewater facility and they have expanded that facility and they provided some of the funding. They did the commissioning, and provided the start -up services for the new facility. They apply biosolids there as that is how they get rid of their biosolids and they apply Water and Sewer Subcommittee April 22, 2003 Page 6 3.5 tons per day to land application sites. Ms. Ross said that some of the things they saving in cost was by $30,000.00. She said this plant project has won several EPA and state awards. Councilwoman Neeley asked over what period of time did OMI do these reductions. Ms. Ross said that the reduction was done in the first couple of years of their operations. Ms. Ross advised that they have served Georgetown, Texas since 1993 and they have multiple water and wastewater facilities. They have 11 plants and they just started up two new wastewater treatment facilities and they helped them do a review of their engineering design and along with helping start-up their facilities. She said they have done several plant improvements for them, and what that enabled them to do is to postpone some of the more expensive capital improvements that they had planned to do. Ms. Ross said that Temple, Texas has a very similar size wastewater plant, from what she understands, to the wastewater plant in Paris. She advised the Committee that they have provided them service since 1994 for a 7.5 MGD facility. They have 15 lift stations and they run their industrial pre- treatment program. Ms. Ross said they were able to install a telemetry system for them on their lift stations, to improvement in the treatment quality and lower chemical and power demands. They also installed an Operator -10 computerized data management system so that all of the treatment plants can be tracked. It ha all the history and can generate many useful reports for the public works staff and council. Ms. Ross advised that when client cities come to them and they are considering contracting their operations and maintenance services, what they tell them they are looking for and what they value most are some of the things as stable water and wastewater rates and lifecycle costs, environmental stewardship, cost effectiveness, better service, world -class experience, resources and solutions that you do not have access to, value -added for the community, reduced risk, uninterrupted service for customers, and you want the employees that may be transferred over to the private company partner, you want them to be developed and have more opportunity than they have right now. So, these are the kinds of Water and Sewer Subcommittee April 22, 2003 Page 7 things that they try to focus on giving their clients. Ms. Ross said that some of the ways they make sure they deliver on those promises have to do with their management system. Since they have been in business, they have developed an institutionalized certain management system that helps them to give cities better service and be more efficiency. She said that some of these management systems are the datastream maintenance management software, operator 10 data process management that she had mentioned earlier, safety and security programs, emergency and risk management programs, permit compliance and reporting, capital improvement planning, and communication department located in Denver, Colorado that provides a great service for media relations or any type communication assistance. Ms. Ross said they have a very extensive training and development program at OMI in all areas. Ms. Ross advised they have community involvement programs for their client cities, so, they not only come and operate the city's water and wastewater plants, but they really like to become part of the community and invest in the things that are important to the city and the areas in the city that they need help. Ms. Ross again stressed that they are an employee owned company and they liked to take care of themselves and that means taking care of city employees. She advised that they have the best employee benefits and salaries in the industry. They have a very good training and staff development program along with a program that emphasizes safety. They operate a family friendly company that understands about how important the family is and they try to balance work and family. They have so many advancement opportunities that are not currently available to the city's employee, but they would be if the city hired OMI to be the city's partner. She advised that throughout the region where they have all of their projects across the country, so, the employees and associates advancement opportunities have really blossomed and have become very wide spread. Ms. Ross again said that every employee can own stock in the company and they actually pay bonuses and insensitive pay and part of that is stock ownership in their company. Ms. Ross stated that when they come to a city and assume the employees, they Water and Sewer Subcommittee April 22, 2003 Page 8 always try to give equivalent or enhanced compensation and benefits over what they have. They would not be able to do what they do successfully if they did not do that. They have a fully funded pension program for the employees, a 401K Program, they give merit based annual increases and individual and team based performance incentives and this is something that cities cannot do, but private companies can do. They are able to incentify the employees and award them for thinking and acting like owners and coming up with new and better ways of doing things. Ms. Ross stated that the can provide cost effective services for their clients by utilizing national purchasing agreements because they have so many clients across the country. She said they have agreements with vendors that give them better prices and they are able to pass that on to their clients. All of their facilities across the country that they operate and have experience in operating and they collect data from those operations and benchmark those facilities. When they come to a new city and take over that facility, they look at that data and where they have had experience in operating similar plants before and they are able to apply the technology and efficiencies that they have learned over the years at similar facilities, they are able to apply them at their new facilities. Ms. Ross told the Committee that they have chemical and energy management programs where they take a look at how much energy the plant is using, how much chemical is being consumed to accomplish the treatment and they are able to really get those working efficiently based on their experience at similar facilities. She said they use a lot of cross - training. They do not have associates that just do water or just do wastewater. They normally get employees trained and certified so that they can cross utilize them. Ms. Ross said that sometimes their clients may not have monitoring and control systems installed and they are able to help them with that and that is another way to become more efficient and possibly reduce staff. She said they were also able to help their clients with creative capital solutions. There may be some very expensive capital improvements that the city is looking at and considering for the future and sometimes they are able to come in and take a look at what a city has planned and consider other options, and possibly come up with more cost Water and Sewer Subcommittee April 22, 2003 Page 9 effective ways of accomplishing the same thing. They have been able to do that for many of their clients. Ms. Ross said regarding contractual and financing flexibility, there may be capital improvements that the city would really like to accomplish a lot on the O & M phasing side, but the city may not have the financing or the money to do that project. She said sometimes they are able to help their clients do that by financing these projects, so, they have a lot of flexibility and a lot of ability to help the city in these areas. Ms. Ross said that some of the reasons why the City of Paris should consider this is, OMI is going to establish operations and cost efficiencies, increases service levels and value. It is going to give the city a guaranteed cost and performance through their contract with the city and it is going to enable the city to have management and technical resources at the city's disposal that it does not have at this time. It is going to enrich the employees and solve administrative problems and human resources problem, such as things that the city deals with everyday, and they take those on. Ms. Ross said their maintenance management system that she has talked about helps protect the city's assets and capital investments, and they take on risk such as regulatory compliance for the city. Councilwoman Neeley wanted to know that if there is an EPA citation and fine who's responsibility is that. Ms. Ross advised that if it is due to OMI negligent it is their responsibility. Ms. Ross said that OMI's commitment to the City of Paris would furnish nationwide resource support from all of their regional projects, cost effectiveness of operations, responsiveness to the city's needs, increased opportunities for employees, and best in class project. Ms. Ross said there were things to keep in mind as to what is going to make them a successful partnership. First and fore most, the city needs to have the consensus among the city's decision makers that this is what the city want to do and that is why they are here tonight is to make this presentation and answer the Committee Members questions, so hopefully that the city can come to the Water and Sewer Subcommittee April 22, 2003 Page 10 consensus that this is what they want to do. Then the city will define what policy and process that the they will follow as the city moves forward with this. The City would need to focus on quality of service at a responsible price, and not necessarily the lowest price that someone could offer you. They want to share responsibility and risk and reward and find the scope of the city's projects. Ms. Ross said the city will have to make the decision if they are looking at water or wastewater treatment, whether they want them to take a look at the distribution and collection system. The City of Paris will define the scope and tell them what you would like them to look at, and define for them the cost that it is costing the city to do those services right now so they will have benchmark to have something to go by. Ms. Ross also said the city should go into this with a partnership type of approach and it will be a successful procurement. Chairman Plata asked Ms. Ross if they were able to save Temple, Texas any money. Mr. Gregg Higgins advised Chairman Plata that they were able to save Temple money, and on the second renewal that their cost was reduced. Ms. Ross said they were able to offer their clients from 10% to 30% savings for the current or the same amount of services that they are receiving right now. Sometimes when cities go through procurement, they may add services and ask for additional services. She said that in some cases, it is hard to compare their increases, but usually it is from 10% to 30 %. Ms. Ross also stated they would be responsible for the maintenance of the facilities. Mr. Higgins did advise that there are some facilities that all they do is maintain the equipment for that facility, and in other cases, they do everything. Councilwoman Neeley asked while OMI is managing a facility and a mandate comes down, what happens then. Ms. Ross advised that would actually be an increase in the scope of their contract and what they would do is research that and go over exactly what those increases in regulations would mean. Sometimes this might mean that the direct cost would go up such as chemical or energy to accomplish an expanded level of treatment, and sometime they may have to add staff to accomplish those mandates. She said what they do is try to stay ahead of those regulations and let the city know what is coming down the pipe and what the affect would be. Water and Sewer Subcommittee April 22, 2003 Page 11 Councilwoman Neeley questioned the length of the contract and if they had a standard that they go by. Ms. Ross advised that it does vary and sometimes it varies from state to state depending on what the state regulations are. She said in the past, most of their contracts are for five years length, but more and more what they are seeing are greater length in contracts such as 10 years up to 20 years. Ms. Ross said what that is able to accomplishes by long term contracts, is they are able to save the cities more money because of the longer term contracts. It also allows them, if there are some capital investments that need to be made, they are then able to amortize those investments over a longer contract period. Chairman Plata said, assuming on an average if the City of Paris would contract with them for five years, after that five years, does it really spike up or how does it generally average out, because people are scared of privatization. Ms. Ross advised that what they do is provide the city with an annual flat fee cost and in their contract they stipulate what situations would make that cost increase each year. They would like to get an increase each year like any business does for CPI. Also, other things that could cause it to increase would be the water treatment plant's flow increase, or the amount of water produced that city has to increase. That and chemical and energy consumption, then they would come to the city at the end of the year with documentation showing how that effected those direct costs and negotiate that increase with the city. The way the price is increased will be clearly stipulated in the contract such as increase in services, cost of living increase and any additional services that the city wanted them to take on that they were not previously providing. Councilwoman Neeley asked what was their compliance record, or does it vary from city to city. Ms. Ross advised that they take great pride in their compliance because that is the business they are in. They cannot be violating their permits and getting citations from regulators. They have a whole infrastructure within the company that makes sure that they keep their clients in compliance; which means they have management programs, laboratories and quality assurance staff within the region and they really pay attention to regulatory compliance. She advised that, from time to time, there might be minor violations, but what those usually are due to is delayed capital investment in many cases where they are actually Water and Sewer Subcommittee April 22, 2003 Page 12 operating treatment plants that are beyond their design capacity and the capital improvements are in the works, but they have not been implemented. So, they do have those type situations. Other situations may be weather related or possible electrical outages, but they have through their management system and their experience, they are able to react to those situations quickly and correct the problem as fast as they can. Mr. Higgins said that one of the drivers for particular cities that they find is they are out of compliance and they say the state tells them what they have to do, and a lot of times, what they can do with their services to make a system to get as close to compliance, but sometimes that does not mean it is always in compliance but it is as close as they can get it before capital investment is made. Mr. Higgins advised that they do not get involved in the permitting but they will work with regulatory and see if the city's permits are in compliance and make recommendations on the permit review. They do the monthly compliance report for the cities. Chairman Plata asked if every year OMI keeps up with their costs and if they have rate increases, do they have to go back and look at staff or anything else and do cost cutting and operate as lean as possible when they come in and take over a city. Mr. Higgins said their goal is to work for the city as a service provider. They do not want to go away and the only way they can do that is to be efficient as they can. If that means they have to reduce cost in some operation and try and find a more efficient operation, it may involve capital improvement or the cross - training in trying to get full utilization from the staff plus that provides opportunity for staff where they might want to move to another OMI location. He said that they do look at it and decide what they think would be the best way to run the operation and that may mean involve staffing or process changing, or look at electrical rate charges. Councilwoman Neeley asked if OMI would use the current employees as much as possible. Ms. Ross advised that, yes, they would. She said they do not have a lot of extra employees sitting somewhere on payroll waiting until they get the Water and Sewer Subcommittee April 22, 2003 Page 13 next city. The employees of the city have all of the experience and knowledge of the system and they need that, so they assume the employees that are currently working for the city. She said that some cities require them to offer employment to all of the employees and some cities leave it up to OMI as to how they would staff the project. Ms. Ross said they will work with the city as to how they want to work with the employees. She said other cities have openings in other departments of the city where some of the water and wastewater staff may be transferred, or there may be some training required and they will work with the city to help accomplish that and reduce staff that way. In speaking with City Attorney Schenk regarding fee schedules and standard contracts, Ms. Ross said that each contract is evaluated separately and then negotiated. What they will do is bring in an evaluation team and spend several days on site and look at the city's facilities and the condition, type of equipment, all of the records, chemicals, electricity then and through their management system, they will decide how much it is going to cost them to run the treatment plants and that is how they come up with the cost for the city. After further discussion, City Attorney Schenk asked for samples of their contracts with other clients. Gene Anderson, Director of Finance, asked if OMI could provide the city with a list of clients who have not renewed their contract with OMI. Ms. Ross advised Councilwoman Neeley that the city would still be responsible for doing rate studies and setting the rates, but what they hoped they can do is bring to the city is a more efficient and cost effective O & M service. The city will have to decide how those savings and efficiencies will effect their budget and resources, and therefore, how that would affect the rate. The rate setting is up to the City. Ms. Higgins said they could help the city look at a rate because they have a staff in their company that can look and do with whatever the city want with a rate study. They cannot set the rate, but they can help the city. Chairman Plata asked if OMI ever gives two cost proposals, one the way the city Water and Sewer Subcommittee April 22, 2003 Page 14 wants it, and one that they would do the proposal. Ms. Ross said they could do it that way and if they wanted that, they would be glad to do that. They could give the city a cost proposal under stipulation that they hire everybody and under the scenario where you let OMI decide on how they would staff the plant from day one. It was the consensus of the Committee for this presentation to be made before the City Council and Chairman Plata asked that it be placed on the May 12, 2003 agenda. Discussion was had regarding the Campbell Soup contract along with the establishing the rates for water and wastewater. There being no further business the meeting was adjourned. BENNY PLATA, CHAIRMAN ATTEST: MATTIE CUNNINGHAM, CITY CLERK t" MINUTES OF THE CITY COUNCIL WATER & SEWER SUBCOMMITTEE MAY 15, 2003 The City Council Water & Sewer Subcommittee met in special session, Thursday May 15, 2003, at 4:00 P. M., Paris Junior College Applied Technology Building, Room 1211, 2400 Clarksville Street, Paris, Texas. Chairman Benny Plata called the meeting to order with the following members present: Councilwoman Francine Neeley and Councilman Willie Weekly, Sr. Also present were City Manager Michael E. Malone, City Attorney Larry Schenk, Director of Finance Gene Anderson, City Engineer Shawn Napier, and Director of Utilities Herb Campbell. Invocation was given by Councilman Weekly. Chairman Plata said the first order of business was a report by the committee members regarding water and sewer related matters, but went to the next item on the agenda, and called for reports from city staff regarding water and sewer related matters. Mr. Campbell advised that Chairman Plata had given written recommendations previously to Council and advised that City Manager Malone is prepared to address those issues. City Manager Malone passed out a memorandum regarding Councilman Plata's Recommendation Number One: " Eliminate $18,000.00 budgeted for a new truck when the old one is still operable "." City Manager Malone stated that the committee is making every effort to gather information to try to find ways to decrease the impact of a rate increase on the citizens and industries. The City Manager said everyone is looking for ways to share in that task of holding costs down. He said they had spent a lot of time in previous workshops in the past few years and had lean budgets and the water and wastewater budgets have been very static for a number of years. The employment level has remained the same for the past ten years even while the city has had tremendous increases in tasks for our employees to perform due to City Council Water & Sewer Subcommittee May 15, 2003 Page 2 regulatory requirements. There have been expansions to the plant due to mandates that required certain facilities to be built and this has increased the amount of equipment that has to be operated and maintained. Even though the city has given the employees more to do, the city has not increased the employment in those facilities. The City Manager advised that the city has to train all of the employees in the water and wastewater plants. Most of the employees come to the city and the city provides all the training to bring them up to speed so that we can have an environment that is safe for the citizens along with the employees. City Manager Malone passed out a memorandum regarding Recommendation Number One by Chairman Plata which was to eliminate $18,000.00 budgeted for a new truck when the old one is still operable. He said that he and city staff had done research on this matter. City Manager Malone said that page 3, fourth paragraph, of the minutes of a Special City Council Meeting on September 19, 2002, reads as follows: "Councilman Plata questioned the motor vehicle account of $18,000.00. Mr. Campbell said that is a replacement vehicle for Unit 217. He explained that this vehicle was being driven by the Water Plant Superintendent when he went to work for the city, and it is still being used by maintenance at this time. He said the vehicle has 102,000 miles on it and it has already rolled over one time. The Council discussed using a mid -size pickup instead of a larger vehicle. It was the consensus of the City Council to cut $5,000.00 from the budget for motor vehicles ", and this was done leaving $13,000.00 for the purchase of a smaller vehicle. City Manager Malone said that on page 213 of the printed budget, line item 10- 0901 -82 -98 - Buildings was shown as $13,000.00 and line item 10- 1004 -82 -99 - Motor Vehicles was shown as $18,000.00. These numbers were reversed by mistake and should be corrected to reflect the amounts shown in the capital detail on page 214 following. The actual amount budgeted by Council for the purchase of the vehicle is $13,000.00. The City Manager said at the time the budget was being prepared, Mr. Campbell City Council Water & Sewer Subcommittee May 15, 2003 Page 3 prudently included funding for a replacement pickup since the availability of a substitute from another city department was unknown. The City Manager pointed out from an attachment of a memorandum from Mr. Campbell dated April 23, 2003, which explains that the vehicle to be replaced was towed to the city shop on November 22, 2002, in an inoperable condition. Documentation is also attached concerning the condition of that vehicle and the recommendation of the shop that the vehicle be disposed of rather than being repaired. Mr. Campbell's memorandum also explains that on January 7, 2003, Public Works was able to transfer a vehicle to the Utilities Department to replace Unit 217, which subsequently has been placed ' in the city surplus auction, thus the one -time cost of $13,000.00 has already been achieved. The replacement vehicle was a 1990 GMC S -15 pickup, which had been previously used by Animal Control and by Maria Pope who did work for Public Works. This vehicle is in fair condition and has 114,792 miles on it. Also attached to City Manager Malone's memorandum is a repair estimate made by James Walker, Shop Supervisor, stating that the vehicle would not start, the engine would have to be rebuilt at a cost of $3,095.22, and recommending disposal of the vehicle, and the transfer document moving the 1990 GMC Pickup to the Water Treatment Division. City Manager Malone passed out a memorandum for Councilman Plata's Recommendation Number Two: "Eliminate $40,000.00 budgeted for equipment to remove sludge when conventional methods have worked for years ". City Manager Malone said on pages four and five of the minutes of the Special City Council Meeting of September 19, 2002, attached to this memorandum, beginning with the fourth paragraph, Councilman Plata questioned the proposed expenditures of $40,000.00 in line item 10- 0414- 82 -00, Other, sludge removal. These minutes were from a budget workshop last year, prior to the passage of the budget as follows: "Mr. Campbell explained that the water treatment plant sludge is collected into two settlement basins from what was the Maxey Water Treatment Plant. He said that we cannot get the sludge out of these basins fast enough and that funds from this line item were budgeted to install automatic City Council Water & Sewer Subcommittee May 15, 2003 Page 4 sludge handling equipment in the bottom of these two basins. The purpose is to scrape the sludge and keep it mixed up so it can be sprayed on the field. We are recycling approximately 800,000 gallons of water per day that otherwise would be pumped to the creek and would have to be replaced by pumping additional water from Pat Mayse Lake at additional cost. The recycling of this water saves approximately $66,500.00 per year. We make beneficial use of this sludge by spraying it on a field adjacent to this plant." City Manager Malone said there is a new mandate that we refer to as the backwash recycle rule. The rule was implemented on January 1 st and its purpose is to prevent the contamination of our drinking water with recycled backwash water with too high a concentration of Giardia and Cryptosporidium, both of which cause serious health problems to some people. There are rules that limit disposing of sludge by sending it down the creek. We have a permit to apply the sludge to the land adjoining the plant which is an efficient and cost effective means of disposal. We have never had an effective way to keep the sludge in suspension in the basin that we are pumping to the spray field, so that the solids settle into the bottom of the basin. As these solids build up in the basin, the contaminants are concentrated and there is more chance of spillage over into our water treatment process as we draw the recycled water off the top to return to the water treatment process. We are returning the recycled water from the sludge basins to save money. The new mandate is more strict about the quality of the recycled water that we are reusing and the funds budgeted are to be used this summer to address this problem. City Manager Malone advised that Mr. Campbell budgeted $40,000.00 to cover the contingency of purchasing commercial sludge handling equipment designed for this purpose. Again, illustrating the conservative use of city resources, Mr. Campbell began experimenting with a cheaper alternative this past fall. He said that Mr. Campbell previously bought for salvage value some surplus floating mixer /aerators from John Kraft Sesaco Company in Paris, which we have been using in these basins for several years without achieving the desired effect needed to meet this new mandate. Mr. Campbell has designed some City Council Water & Sewer Subcommittee May 15, 2003 Page 5 modifications to these floating mixer /aerators and has had a prototype fabricated. We have been testing the modified mixer /aerators and believe that the modified version will achieve the desired results. It appears that to fully implement the modification, less than half of the budgeted $40,000.00 will be needed. City Manager Malone said the "conventional methods (that) have worked for years" referred to by Councilman Plata will no longer suffice due to the new rule that has been implemented. An expenditure is necessary to meet the new rule in effect to avoid a situation where we would be fined and to protect the health of the citizens we serve, which is the purpose of the new rule. Councilman Plata's projected saving of $40,000.00 cannot be reasonably achieved and meet the rule in an adequate and responsible manner. However, it appears that city staff will save as much as $20,000.00 or more through their innovation. City Manager Malone advised that attached to his memorandum are minutes of a budget workshop of September 19, 2002, where they discussed this project which was placed in the budget at $40,000.00 for this project and any other maintenance that is needed in that facility. He said that also attached are two photographs, one showing what the mixer /aerator looks like floating in the basin and the second one shows what personnel have to do to clean the sludge out of the basin when it becomes overloaded. In the background, there is a extension tube, which is retractable. Mr. Campbell explained that the top half of the tube is fixed in place and the bottom half slips over it and as the aerator flows, depending on the depth of the water, it extends itself all the way out almost to the bottom of the basin where it picks up the sludge and brings it back to the surface and mixes it. Councilman Plata wanted to know how often these basins are cleaned. Mr. Campbell advised that they do this about every two to two and one -half years. Mr. Plata stated that is not the information that he received. Mr. Campbell said he could research this matter. Chairman Plata said they told him it had not been City Council Water & Sewer Subcommittee May 15, 2003 Page 6 cleaned in the last seven years. Mr. Campbell asked David Wims to look that information up. Mr. Wims said the last time it was cleaned was in August of 2000, but he would check the records. City Manager Malone wanted to know who gave Chairman Plata this information. Chairman Plata said he was there the other morning just looking and he asked what was going on and the person said that all of a sudden Mr. Campbell wanted this cleaned and said they had not cleaned this in seven years. Mr. Campbell advised that this person has been working for the city for about six months and he did not know how he would have that type information. Chairman Plata questioned the information regarding the mandate to prevent the contamination of the drinking water, saying that this mandate does not really apply, and that staff is saying that it might happen. If you do not have the sludge equipment looked at, you are saying it is a possibility that contamination might get in our drinking water. Mr. Campbell said sure, it might get in when they repair a water leak. Chairman Plata said the mandate does not specifically point out that you have to get equipment and clean this out. Mr. Campbell stated that they do not tell the city how to do the mandates, they just want you to meet their requirements and you have to figure it out on your on. Chairman Plata stated that all he gets out of it is that you need to prevent the contamination of the drinking water where recycled backwash water is involved. Councilwoman Neeley wanted to know if the backwash water is the water that is being recycled. Mr. Campbell said that it was, along with the dump from the basin and all of the wastewater in the plant. She asked whether when the sludge was being sprayed on the fields had this ever come close to happening. Mr. Campbell said it sure had and when the turbidity gets out they will shut it down. He said that you can talked to some of the people that are here today, because they are the ones who does the work, and that was before the new rule came into effect. Mr. Campbell stressed that the city can not afford to let it get as deep as it has been getting because of the new rule. They did not have a backwash recycle rule in place until this year, but the city has been doing this for seven to eight years and it saves money. He quoted $66,000.00 and actually saved about twice as much when they used the new figures that Mr. Anderson provided. City Council Water & Sewer Subcommittee May 15, 2003 Page 7 City Manager Malone said it goes without saying that the City of Paris has not had a boil water notice during the time that Mr. Campbell and his employees have been operating this plant. That is not saying that it might not happen, but there are a lot of circumstances that can cause a city to issue a boil water notice, and it behooves them to protect the public health and safety. Other plants have methods of handling sludge and other cities do things differently, but those who have this type system usually have a mechanical mixer, which the city does not have. He stated that since this rule has been implemented, it has become even more stringent and more important for this to happen. He,said that we do not need to put the burden of issuing a boil water notice on our citizens and our industry because it will be in the newspaper and it is a really big deal. Chairman Plata said that staff was just saying that this could happen and are making it a reality; but in reality, what staff is saying is that the city has never come close to having a boil water notice. City Manager Malone said that was not true, saying we have not said that we have never come close to having a boil water notice. He said that we have come close several times. Mr. Campbell pointed out that Chairman Plata came out and looked at that last water leak and the city came close to having a boil water notice on that occasion and there are different ways that a city can have a boil water notice. Mr. Campbell stressed again that if that sludge builds up in there and it gets carried over into the basins, they can not treat that out of there, and then we could have a boil water notice. Councilwoman Neeley wanted to know if the money was in the budget to purchase mechanical mixers. City Manager Malone stated that as he said in the memo, Mr. Campbell budgeted those funds in that account to purchase mechanical mixing equipment. He said that during budget time, the city is six months ahead of the beginning of the fiscal year and you are trying to plan for your needs, so you try to over estimate what you are going to expend and under estimate the revenue to make your budget balance. Mr. Campbell advised that both the mechanical mixer and the scrapers they are talking about are used at the Wastewater Treatment Plant on its sludge. City Manager Malone said the city could expend the entire amount of money and purchase some for that amount of City Council Water & Sewer Subcommittee May 15, 2003 Page 8 money for that purpose, or the city can spend.less than one -half the money if this innovation appears to be working. Chairman Plata stated that you could leave it like it is. City Manager Malone advised that the city has engineers who have training and expertise to make these recommendations and he felt that if the City Council wanted to make a different recommendation, it would behoove each member of the committee or the City Council to actually visit some of the facilities that the city has and become familiar with the operations of these plants. City Manager Malone passed out a memorandum on Councilman Plata's Recommendation Number Three: "Eliminate $100,000.00 budgeted for new valves to be installed while old ones could be rebuilt at the (sic) fraction of the cost ". City Manager Malone said that on page four of the minutes of the Special City Council Meeting of September 19, 2002, beginning with the second paragraph, Councilman Plata questioned the proposed expenditure of $85,000.00 in line item 10- 0403- 82 -00, Filter beds and valves. The account was and is budgeted for an $85,000.00 expenditure and is a maintenance account, not capital. Mr. Campbell explained at the meeting in September that part of the funds in this account were to be used to replace the effluent valve controller (not valves) on ten valves on the filters. Mr. Campbell explained that the new rules and regulations require that all of the filters be monitored continuously for the quality of the water output. This water quality is charted continuously and is kept as a record. Mr. Campbell explained that, if you surge the filters, then the turbidity of the water will go up and will show up as a spike on our graphs. The magnitude and duration of the spike is now regulated by TCEQ, and if we have a spike of a certain magnitude and duration, we will be subject to public notification and possible publication of a "boil water notice ". These controls were put on there eight years ago when the plant was modified and they are wearing out. The new filter effluent controllers are more precise and will allow City Council Water & Sewer Subcommittee May 15, 2003 Page 9 the valves to be controlled more carefully, avoiding the violation of water quality standards that are newly mandated. City Manager Malone said that at this time, four of the new controllers have been installed and the other effluent valve controllers have already been purchased and are awaiting installation. A large proportion of this maintenance account is budgeted for the replacement of filter media which is gradually washed out over time. He said that he had attached Exhibit II which is a list of all of the items which might at one time or another have to be purchased from this maintenance account. City Manager Malone said we are budgeting a modest amount relative to the value of all items that would be purchased from this account if you purchased them all at once. Of course, we don't expect to have to purchase them all at once, we only budget a modest amount to take care of known maintenance and to allow for other contingencies that might occur at any time. He said that there was no planned expenditure for "valves" being budgeted. City Manager Malone said that at this point in the fiscal year, they are projecting a total expenditure of approximately $65,000.00 of the $85,000.00 budgeted for a possible savings of $20,000.00. He surmised that the other $15,000.00 in Councilman Plata's estimated savings by not purchasing "valves" could refer to account number 10- 0413 -81 -00 - Hydrants and Valves, although only $12,000.00 is budgeted in this line item for the contingency of the need to repair or replace other valves or hydrants used at the water treatment plant. At this point, no funds have been needed. If no valves or hydrants are needed this fiscal year, then it is likely that these funds will not be used resulting in a saving of $20,000.00. City Manager Malone said between these two accounts, an estimated $32,000.00 may be saved at the end of the year. He said that it will not be possible to save the $100,000.00 projected by Councilman Plata. City Council Water & Sewer Subcommittee May 15, 2003 Page 10 City Manager Malone said he had attached to his memorandum concerning Councilman Plata's Recommendation Number Three a copy of the minutes from the budget workshop last year when this account was discussed. He also included Exhibit II showing a list of repair /replacement items that would be included in the Filter Beds and Valves Account. He said this is the total for all ten filters and gives the number of units that potentially would be replaced and the costs were given. The total would be $749,591.38; of course, they do not expect to replace everything out there during any given fiscal year. Funds were included in this account to provide new controllers for the effluent valves so that they could be more carefully controlled and the plant operate within the new specifications. City Manager Malone explained a graph that Mr. Campbell passed around basically showing the difference in the operation of the valves before and after the installation of the new controllers. Chairman Plata asked Mr. Campbell if he had already spent the money to buy these controllers for the valves. Mr. Campbell said he had purchased and installed four controllers. Councilman Weekly wanted to know if there was any place where the city could purchase valves cheaper. Mr. Campbell said they were not talking about valves; they were talking about controllers. Chairman Plata said they were the same thing. Mr. Campbell disagreed with Chairman Plata. Mr. Campbell pointed out how smooth the green is on the graph. Chairman Plata said he did not see how the city was operating before and wanted to know if there was a problem with the turbidity before. City Manager Malone said the rule was not in place before, but the city is now trying to meet the requirements of the new rule. Mr. Campbell said maybe he had his job wrong, but he feels he is supposed to anticipate these things and they are not supposed to violate those rules and are to do the things necessary to not violate the rules. Councilwoman Neeley asked for an explanation of the word valve since Chairman Plata used valve and Mr. Campbell uses the word controller and she does not know what they are talking about. City Manager Malone suggested that the committee tour the water treatment plant and have these items explained City Council Water & Sewer Subcommittee May 15, 2003 Page 11 first hand because several members of the committee have not seen the facilities first hand. Mr. Campbell pointed out. that on the list attached to the City Manager's memorandum there are filter control valves and valve actuators. He said that there are 51 valves, and attached to each valve is an actuator that makes the valve work. Mr. Campbell said that ten, out of the fifty one, are control valves that modulate the flow coming out of the filter. That flow is based on computer signals that are sent to the modulating valve actuator to make sure that the water coming out of the filters is maintained at a proper flow rate: Mr. Campbell said the old ones were piston actuated and would hang and stick. He said that actually, there were two kinds, there are valve actuators that just open and shut a valve, but this one actually throttles the valve and maintains a certain fixed, or semi -fixed position. He said that the new ones are a different kind and they are much more capable of controlling the effluent flow and this is what we are putting on. He said the city is actually buying controllers instead of valves. Mr. Campbell said that they are using the old valves and he anticipated that they might have to replace a valve or two; but so far they have not had to do that. He said some of these valves are 35 to 40 years old. City Manager Malone passed out a memorandum regarding Councilman Plata's Recommendation Number Four: "Cut operators manning the water production plant from 2 people per shift to 1 person per shift ". The City Manager stated that the mission of the Water Treatment Division of the Utilities Department is to produce potable drinking water while protecting the health of the people we serve by treating the drinking water properly while meeting exacting state and federal standards as encompassed in the Safe Drinking Water Act and other regulations, to ensure the protection of the health and safety of our employees, and to perform this task as economically as possible. City Manager Malone said the size and complexity and operating conditions for the water treatment plant in Paris, Texas, at Lake Crook are considerably different than those of the facilities in cities that have been furnished by City Council Water & Sewer Subcommittee May 15, 2003 Page 12 Councilman Plata for comparison purposes. He noted that the representatives of OMI, in making their presentation, advised that each city's operation was different. City Manager Malone stated that there are very good reasons why the Utilities Department is staffed as it is. He said that staff size has developed over many years to meet increasing regulatory responsibilities and to operate a greatly expanded operation with more equipment and more tasks to be performed. He said that, while the duties have greatly expanded in the; past ten years, no additional personnel have been added. City Manager Malone advised that the number one reason for having a minimum of two people manning the water production plant each shift is for the health and safety of the public who consumes the water produced and, equally important, to maintain the health and safety of our employees. A secondary reason would be to provide an extra measure of protection for the assets of the water treatment plant to prevent damage to the facility. City Manager Malone advised that on one occasion, when he served on the City Council, the only operator at the water plant fell asleep one night and failed to turn off pumps which compounded the error of leaving the bonnet off of one of the high service pumps being repaired. He said that this flooded the water plant and put the plant out of production for several days. City Manager Malone noted that the electric motors had to be pulled from the pumps and shipped to Fort Worth, Texas, to be dried out at a cost of approximately half a million dollars. He said that fortunately, at the time, the old Camp Maxey water treatment plant could produce some water for the citizens, but industry was curtailed and the situation was expensive for all concerned. There was a lot of lost production in Paris and great danger to the public safety because of this simple error. City Manager Malone said on another occasion, the only operator on duty slipped and fell approximately ten feet off the end of the filter deck and lay City Council Water & Sewer Subcommittee May 15, 2003 Page 13 unattended for some unknown time before he recovered and resumed his duties. These two actual occurrences, he believed, effectively demonstrate the need for two persons to be on duty at both plants during each shift. City Manager Malone attached additional information to his memorandum. He said that Mr. Campbell is present to discuss in detail why major staff reductions are not advisable. City Manager Malone read Exhibit I to his memorandum pertaining to two personnel on shift after hours and weekends as follows: THE TREATMENT PLANT MUST BE MANNED ANY TIME WATER IS BEING TREATED BY A "C" CERTIFIED OPERATOR OR GREATER. AT PRESENT, THE PARIS PLANT MUST BE IN OPERATION 24 HOURS A DAY, 365 DAYS A YEAR, IN ORDER TO MEET DEMAND OR INSURE ADEQUATE STORAGE. IT TAKES ONE YEAR OF HANDS -ON EXPERIENCE AND ADDITIONAL TRAINING AND PASSING A STATE TEST TO BECOME A "C" CERTIFIED OPERATOR. THE LAW ALSO SAYS THE PARIS PLANT MUST ALSO EMPLOY AT LEAST ONE "B" CERTIFIED OPERATOR. IN THE PAST EIGHTEEN YEARS THE CITY OF PARIS HAS NOT BEEN ABLE TO ATTRACT OR RECRUIT ANY `B" CERTIFIED OR HIGHER CERTIFIED OPERATORS TO THE WATER TREATMENT PLANT. ALL HAVE BEEN TRAINED HERE ON SITE. IN ORDER TO INSURE THAT ALL WATER QUALITY STATE MANDATES ARE MAINTAINED, OPERATORS COLLECT OVER 167,000 SAMPLES FOR ANALYSIS AND RUN MORE THAN 250,000 ANALYSES PER YEAR. EVERY HOUR OPERATORS COLLECT A SERIES OF SAMPLES FROM VARIOUS PARTS OF THE PLANT AND SOME SAMPLES MUST BE COLLECTED OFF -SITE DAILY. WE HAVE NOT HAD ANY PUBLIC NOTIFICATION OF NON - COMPLIANCE OR FINES TO THIS DATE. FOR EXAMPLE, ON SATURDAY, DECEMBER 7, 2002, A 20" WATER MAIN RUPTURED. HAD THERE NOT BEEN TWO City Council Water & Sewer Subcommittee May 15, 2003 Page 14 CERTIFIED WATER PLANT OPERATORS ON SHIFT DURING THAT TIME, THE CITY OF PARIS WATER TREATMENT PLANT WOULD HAVE BEEN FORCED TO ANNOUNCE A PUBLIC NOTIFICATION TO BOIL WATER DUE TO LOW DISTRIBUTION PRESSURE. WATER PLANT PERSONNEL ALSO RECEIVED ALL CALLS FROM THE RACO SCADA SYSTEM WHICH SERVE PRIMARILY WASTEWATER LIFT STATIONS. THE OPERATOR MUST READ THE CALL, WHICH IS 20 LINES OF INFORMATION, AND INTERPRET WHAT ACTION MUST BE TAKEN, IF ANY. ALARM CALLS REQUIRE THE DISPATCHING OF LIFT STATION PERSONNEL. WHEN ANY CONDITION CHANGES AT THE LIFT STATION, THE OPERATOR MUST AGAIN CONTACT LIFT STATION PERSONNEL AND HAVE THEM CONFIRM THIS SITUATION. THE WATER PLANT OPERATOR MUST CONTACT THE POWER PROVIDER AND ARRANGE FOR REPAIRS. FREQUENTLY, LOSS OF POWER AFFECTING THE LIFT STATIONS CREATES A POWER OUTAGE OVER A LARGE AREA OF THE POWER GRID AND RESULTS IN A LOSS OF POWER AT GROUND STORAGE, PAT MAYSE PUMP STATION, AND /OR THE TREATMENT PLANT. THE OPERATORS MUST CONTEND WITH THESE PROBLEMS IN ADDITION TO DISPATCHING FOR THE LIFT STATIONS. THE OPERATORS MUST IMPLEMENT A DETAILED WRITTEN PROCEDURE FOR HANDLING POWER OUTAGE ANY TIME THOSE OCCUR AND THIS ALSO INVOLVES DEPLOYING EMERGENCY LIGHTS, STARTING THE GENERATOR, RECORDING STORAGE LEVELS, AND SHUT DOWN OF SOME EQUIPMENT AND OTHER DUTIES SPECIFIC TO AREAS AFFECTED BY AN OUTAGE. IF IT WASN'T FOR THE RESPONSE TIME THAT IS ACHIEVED FOR HAVING TWO PERSONNEL ON SHIFT, THE CITY OF PARIS WOULD MOST PROBABLY STILL BE UNDER CERTAIN ADMINISTRATIVE ORDERS FROM THE STATE FOR WASTEWATER OVERFLOWS AND BYPASSES. THERE WERE MORE THAN 2,600 ALARM CALLS LAST YEAR. FOR City Council Water & Sewer Subcommittee May 15, 2003 Page 15 EVERY ALARM CONDITION THERE MUST BE A RETURN -TO- NORMAL CALL AND LIFT STATION PERSONNEL AGAIN MUST BE CONTACTED. SOME ALARMS ARE FOR LOW PRESSURE AT THOSE LIFT STATIONS WITH PRESSURE MONITORS AND OFTEN PUBLIC WORKS MUST BE CONTACTED TO CHECK FOR A WATER LEAK IN THE DISTRIBUTION SYSTEM IN THE AREA OF THE ALARM. THERE ARE POLL CALLS 3 TIMES A DAY OF ALL EIGHTEEN RACE UNITS TO VERIFY WORKING CONDITIONS, OR 1,095 PER YEAR. THERE ARE ALSO 4 AUTO CALLS PER DAY TO ALSO VERIFY THE WORKING CONDITION OF UNITS, OR 1460 CALLS PER YEAR. OPERATORS ARE THEREFORE READING OVER A HALF MILLION LINES OF DATA PER YEAR FOR THE RACE SYSTEM. WATER PLANT OPERATORS ALSO RECEIVE ALL CALLS FOR SERVICE FOR THE PUBLIC WORKS DEPARTMENT ON WEEKENDS AND AFTER HOURS AND DISPATCH PERSONNEL LOGS OF ALL ACTIONS MUST BE RECORDED, WITH OVER 800 REQUESTS LAST YEAR. THIS INCLUDES NOTIFYING DIG TEST OF LOCATIONS WHERE PUBLIC WORKS PERSONNEL NEED TO DIG TO REPAIR WATER LINES. IT IS NOT FEASIBLE FOR LESS THAN TWO PERSONS PER SHIFT TO CONSISTENTLY INSURE A SAFE AND ADEQUATE WATER SUPPLY FOR THE PUBLIC AT ALL TIMES AND UNDER ALL CONDITIONS. A SINGLE PERSON ON DUTY COULD POSE A RISK TO PUBLIC HEALTH AND SAFETY OR FAILURE TO MEET STATE AND FEDERAL REQUIREMENTS UNDER SOME CIRCUMSTANCES. WE MUST ADEQUATELY STAFF THE TREATMENT PLANT AT ALL TIMES TO INSURE THE PUBLIC IS NEVER EVEN POTENTIALLY PLACED IN JEOPARDY. City Manager Malone said that many comments made in those documents also relate to the manning of the wastewater treatment plant and recommendation City Council Water & Sewer Subcommittee May 15, 2003 Pa,-e 16 number 5 by Councilman Plata was to cut operators manning the wastewater treatment plant from 2 people per shift to 1 person per shift. The City Manager said that some of the plants in some of the other cities are being compared to our plants, even though we have not been to see them, are not the same type plants. He said that they are not of the same complexity and they do not require the same vigilance and operation as the city's. City Manager Malone explained that the operations of these systems are complex. He said that these comparisons cannot be made in such a simplified manner without spending money on consultants to do a real comparison in detail. He stated that there are some differences between Paris and the cities that the City of Paris has been compared with by Mr. Plata. He said it is a very serious business to treat water and it has the most potential of anything that the city does to effect the public health and safety of citizens. He stated that it is the most potentially dangerous activity that we participate in. Mr. Malone said ours is a complex system and does not lend itself to simplistic comparatives. City Manager Malone pointed out, as the OMI people pointed out, all of these systems are different. He said that they are not going to come in and give you a standard contract and price. Mr. Malone said that they are going to come in and have you research for six months and tell them everything that you do and every kind of system that you have and spell out all of the parameters of what they are expected to do and then they are going to give you a cost plus price with an annualized CPI adjustment. He said in order to make critical recommendations other than incremental type suggestions that we take part in at budget workshops, he felt that if the city's committee and council is going to make recommendations without consulting with an engineering firm, then they actually need to visit these facilities and get hands on experience and explanations from the personnel that operate these systems. City Manager Malone recalled that when he took office as City Manager, Paris had a history of borrowing money, spending the money to build a facility like a water plant or a wastewater plant, and then totally ignoring the maintenance. He said that there were years when they did not spend money on maintenance City Council Water & Sewer Subcommittee May 15, 2003 Page 17 and the water and wastewater plants were just rotting down. He said that when they rotted down, another study would be done and the plant would completely be rebuilt and that is very costly. Mr. Malone discussed a situation where our people were endangered in their work environment and said that there were no safety features. City Manager Malone recalled that at the wastewater plant, they had to climb down a wet board over the channels to lubricate bearings, and all that has been corrected. He said that more than ten years ago, they did increase personnel for safety purposes and to be able to perform the routine preventative maintenance, which is saving the citizens money. He said that it is saving our rate payers money to do this maintenance and this was not done before. Mr. Malone said that preventive maintenance will make the plants last a lot longer and, when you have to start all over, that is a big ticket item. City Manager Malone said it is not wise to cut personnel. He said there are a couple of recommendations to cut personnel from both of these plants. He said that Mr. Plata's Recommendation No. 8 is to eliminate personnel from lift stations. He said that Mr. Campbell has got very detailed information to account for all of the man hours involved in the operation of the lift stations system. He said it is not feasible at all to eliminate the lift station crews and depend on the other maintenance personnel at the water and wastewater plant to take over those duties. He said it is not practical and it is not reasonable. Mr. Malone said cutting those personnel would result in a very critical situation where we have been threatened with penalties in the past. The city has had penalties in the past and at this time the city has that situation under control and those lift stations are being maintained. City Manager Malone said that Mr. Plata was comparing Paris to some of these other cities who also have personnel manning their lift stations and have other ways of addressing that maintenance, and that some of those cities do not have lift stations the size of the ones that Paris has. He said that Paris has tremendous facilities that move a lot of wastewater, and if you make a mistake, it can be costly. He said that those employees that the city has on the lift station crew are doing a great job. He said that they have been maintaining the system in such a way that all they really have to worry about is lightning storms and pieces of trash getting in there and City Council Water & Sewer Subcommittee May 15, 2003 Page, 18 stopping up the pumps. He said we have a high degree of competence and a high degree of maintenance. He said that our lift station crew know the pumps and they know the parameters. He said that they know when the pumps are pumping, and what they should be doing. They know how the maintenance is supposed to be done, and they know when the equipment is performing correctly. He said that these employees know how to work on them along with knowing what type equipment is needed to work on them. Mr. Campbell passed out a spread sheet where the first three pages are for those lift stations at the locations across the top and went over it with the committee. He discussed the FEB as an example where they spent 121 man hours doing pump repairs and preventive maintenance. He said the 11.2% on the spreadsheet is the amount of time at that particular station where the pump repairs were performed and preventive maintenance, and if you read down the column, you can tell how much time at that station they spent doing each one of those increments. City Manager Malone advised that the forms that Mr. Campbell uses to collect this information is similar to what the consultants at OMI use. He said that the city already has all these things. Mr. Campbell stated that none of these were in place when he came to the city. He said the first thing they did was fill out a daily time sheet. The second thing that was created was a service request and completion report. Anytime an employee is in a vehicle, a vehicle use log is used. He said that this tells the mileage from the start, who was with the employee in that vehicle, the total mileage, and what work was done. He explained another form that is a request for adjustment to pay or time off. Mr. Campbell said using those four forms, they went back and looked at our data and this spread sheet was created from that data. David Wims informed the committee that before Mr. Campbell came to Paris, the way they kept their time was they would receive a telephone call from Public Works and asked if anyone was missing that day. He said that there were no recordings of what activities were going on at all; now they know what everyone is doing. He said there has been a tremendous change since the 1986 expansion. He said there were blood City Council Water & Sewer Subcommittee May 15, 2003 Page 19 weeds 8 or 9 feet tall around the plants. He recalled that the basement at the water treatment plant was filled with lime three feet deep. Chairman Plata stated that the first lift station breakdown Mr. Campbell had given him prior to this meeting for the 2002 repairs is not the same as this spreadsheet. Mr. Campbell advised that those were repairs made that required a part to be used. Mr. Campbell said he did not realize that Chairman Plata wanted so much detail, so he went back and made this one. Chairman Plata stated that the Lift Station budget has four personnel. City Manager Malone said that was correct and the city is a training ground. Sometimes there is an open position and, in the past few years, he has kept a position in the lift station division, water production division, and one at the wastewater treatment plant. He said sometimes the city fills that position, there might be someone training, or some drops off, but most of the time the city is saving that money. City Manager Malone said what he would like to recommend to the committee is that they take some time and visit these facilities and actually see in person what the facilities are, how complex they are, get demonstrations on how the system works and actually understand how these processes work in treating water and treating wastewater and what a lift station does, how large it is, and where it is located, and get some sense of what type business the city is running. He said it is difficult to envision that some major changes could be made in our operation based on data that is really not relevant to what it is that we are trying to do because this is a very serious matter that affects the public health along with the economy of our town. He said they are committed to work in ways that are reasonable and in ways where the city could cut back. City Manager Malone said the proposed budgets are coming in from the department heads and he will be working on those this next week. He stated that one area of concern is the Campbell Soup rate and it is on all of our minds. City Manager Malone said the wastewater does not have a serious impact on that, and they will be looking at all the things for the next year and see if we can find ways to hold it down and level it out and recoup. City Council Water & Sewer Subcommittee May 15, 2003 Page 20 City Manager Malone said the city is in the red and is approaching the situation of violating our bond covenants. He said there is a water production study going on and when that is completed, the city will know what our plant capacity is and what the plant actually treats along with what we have available for sale. The City Manager said we have been discussing our water treatment plant capacity as being 36 million gallons a day and that is the designed production of that plant at a .5 turbidity unit, and that has changed. He said that the regulations have gone down to a.3 turbidity unit and this is going to change the capacity of our plant. He explained another limitation on tie plants production as we have a contract with Lamar Power Partners to provide up to 8 million gallons per day of raw water. He said that, presently, the city can receive 28 million gallons a day of raw water from Pat Mayse with the facilities that we have. The City Manager said they were doing a study to see how much silt that is in Lake Crook, but they have the possibility of delivering 8 million gallons a day for Lake Crook, so that bring us up to 28 million gallons a day. He explained that, due to these factors, at this time, under no circumstance would the city be able to actually run 36 million gallons a day through that plant because the city does not have the available water to do it. He said that there are many variables in this and the time of the year is going to make a difference. He said before we sit down with our contract customers like Lamar County Water Supply or anyone else who might wish to have the availability of more water, we had to have the production study completed. He said that before the city can negotiate that contract or any contract, the city needs the results of that study to know what capacity is available because the city does not know. Chairman Plata gave a handout and advised that this is a schedule that Mr. Campbell gave him for Water Production. He has been looking at this and, if he is reading it correctly, the number two's are day personnel; they work in the daytime. Mr. Campbell said that is correct. Chairman Plata said the number three's works on the shift, 4:00 P.M. to midnight. The number one's work nights, midnight to 8:00 A.M. Chairman Plata said he looked at this and the city has three operators on Tuesday and has two operators on days, Wednesday the city has four operators, Thursday the city has three operators, and on Friday City Council Water & Sewer Subcommittee May 15, 2003 Page 21 the city has three operators. He said that, on the weekends the city is back to two operators, and another thing, the city has one operator on nights along with one maintenance worker, which makes sense to him, and on second shift the city has two operators. He asked, "Where is the maintenance worker ?" He said there is an overlapping taking place and it appears excessive to him. Chairman Plata pointed out that with him being in maintenance and taking care of equipment, he did not understand the feasability of the city not having a maintenance worker on second shift with these operators. Mr. Campbell went back and explained that the first shift is from midnight to 8:00 A.M., the second shift goes from 8:00 A.M. to 4:00 P.M. and the third shift is from 4:00 P.M. to midnight. Councilwoman Neeley said that anything that is a two is from 8:OOA.M. to 4:00 P.M. She said she sees what Chairman Plata is saying, all these maintenance workers are designated as two's, which is the 8:00 A.M. to 4:00 P.M. shift, except for two which are on the night shift, and she wanted to know what happens on that night shift. Mr. Campbell advised that they do not do maintenance on that shift. He said that they do not need to do maintenance and the midnight shift, when there is no one out there, this maintenance person cleans up, sweeps the floors, mops, paints, and does all the janitorial type things. Chairman Plata asked if on second shift there was a pump problem, would a maintenance man be called in. Mr. Campbell said that, yes, they would call a maintenance man in. Mr. Campbell went back to the list of operators and asked the committee to look at the last three employees, Kendall Esch, Jerry Rico, and Brandon Lewis. He said that those are all relatively new operators, so they are still in training, and they do not just stick them on the midnight shift. He said that the training is why they are on the daytime shift. Mr. Campbell said they will be working around all of the shifts because, later on, the midnight shift is probably the easiest shift. Gene Anderson, Director of Finance, asked Mr. Campbell if the demands on the system make a difference on how you schedule the employees. Mr. Campbell stated that it really did not make a difference. He said it is the extra curricular things that the employees have to do that has the effect on the scheduling. He gave an example of cutoff day, when the ones that come on at 4:00 P. M. spend City Council Water & Sewer Subcommittee May 15, 2003 Page 22 two hours just answering the telephone because the people in the Finance Department have gone home at 5:00 P.M. after cutting off unpaid accounts. Chairman Plata said the wastewater treatment plant is about the same as the water treatment plant. Mr. Campbell replied that most of the maintenance is done in the daytime. Chairman Plata said that by checking the budget, that department increased by two employees this year. Mr. Anderson advised that it could be a typo and he would check. Mr. Anderson said that, to the best of his knowledge, there had not been an increase in the number of employees in the wastewater treatment plant. Chairman Plata stated that after looking at the schedule, at the time he started checking he was not out to cut anybody's job or anything, but then he started checking people. Chairman Plata said Mr. Campbell said his numbers were wrong and he called Greenville back and talked to Larry Olson who is their Water Superintendent. Chairman Plata said Mr. Olson told him that he does not have maintenance in water production. Mr. Olson said that there are four employees that stay in sewer maintenance and they provide maintenance for the water production and sewer maintenance by splitting their time. Mr. Campbell said he had talked to Mr. Olson several times, but he did not have that information. Chairman Plata asked Mr. Campbell if Mr. Olsen had told him, as far as the lift stations, about the SSIP. Mr. Campbell said he did. Chairman Plata said that is a Sewer System Improvement Project and they are in trouble like Paris was about the manholes overflowing. He said what they are doing is a capital project and they have 7 people placed in this division and they work manholes, sewer and any breaks in the sewer system, but they also gave them the lift stations. Mr. Campbell said there are two people out of that SSIP Program that take care of the lift stations. He said that those 2 people are dedicated to the lift stations and also work on other things, but they mainly do work on the lift stations. Mr. Campbell said Greenville has 13 lift stations where the City of Paris has 18 lift stations and Greenville's largest pump at the lift station is about a 35 HP, and City Council Water & Sewer Subcommittee May 15, 2003 Page 23 the City of Paris's largest pump is 148 HP. Mr. Campbell also added that on the SSIP Program they have been charging $0.90 per 1,000 gallons extra on their sewer charge for the last five years and they are getting ready to sell 10 million dollars of Water and Sewer Revenue Bonds so they can finish up that SSIP Project. He said that is going to affect Greenville's water and sewer.rate the same way that debt affects the rate for the City of Paris. Mr. Plata said that people have told him that he has been had because Mr. Campbell says his numbers are not correct; but he did not think so. He said he is getting his input by talking to all of the other cities. He said that the more he talks to people the more he has seen that improvements can be made in the operation of the water production and the wastewater treatment plants. City Manager Malone asked Chairman Plata if he had seen Greenville's plant and he said no. City Manager Malone said the two plants are completely different. Mr. Campbell said he has a lot of information on Greenville because he has a copy of their budget. Chairman Plata said Greenville is having to cut down on the amount of employees they have in the wastewater and water plants because their City Council was ready to privatize. City Manager Malone advised, that just a couple of weeks ago, the City Manager of Greenville told him that Greenville only reduced their staffing by two. He also said that the privatization discussion happened 7 or 8 years ago and that EPA had recommended against privatization. He said that the Council in Greenville talked about it and turned it down completely. Greenville did not reduce a vast number of employees like we have been discussing here. They eliminated two positions according to the City Manager. He said we have already been talking about three positions that we typically do not keep filled anyway because he has been holding the cost back because we have been having a flat budget. He has been trying to make it with these low budgets. Chairman Plata said he did not understand why you include people that are not in the budget because it goes against the cost of everything. City Manager Malone explained that there area lot of things that happen. The city has just had a major City Council Water & Sewer Subcommittee May 15, 2003 Page 24 problem at the water treatment plant, and he does not know how much it cost, but $10,000.00 of that was not budgeted. He said these line items move around, you might budget $85,000.00 and wind up at the end of the year saving $30,000.00 of it because you have made a different decision or found another way to solve a problem; but you have to have some type of money. in your budget for the contingency. He said that you cannot always count on lucking out or coming up with something to cut a corner. He added that you have to have some type of money in the budget and it is going to change from year to year. Chairman Plata said you are going to do this with empty spots for people in the budget. City Manager Malone said no they are not going to be empty spots because they believe those positions are necessary they provide those positions to use for training because the city cannot hire anyone here for what we paid to start someone out that has that kind of license. He said that the city has to train them and work them up to the positions. He stated that he is not saying that we are not looking at reducing those three positions. He is saying that he has held those position back because Mr. Campbell is always telling him he needs those positions and get them trained because we may have two positions open at one time and we may have to let someone go. City Manager Malone stated that he was not being disrespectful to people who are just learning. Councilwoman Neeley asked whether when Mr. Plata called back to Greenville and they talked employee numbers, did Greenville have people doing work in the water and sewer that are not in the water and sewer budget, but located somewhere else. Chairman Plata stated that they are in the water and sewer budget but they are in another division off of water and sewer. City Manager Malone said that further illustrates what we have been saying. You cannot make simplistic comparisons with Greenville or any other city because they have a different treatment process. City Manager Malone said he is willing to look at anything, be conservative, cut back, and he felt that they have been doing that, but we are always looking at ways to help the City of Paris. City Manager Malone pointed out that this is an on going process . He said that if they find a way to save money or solve a problem where they do not have to go buy City Council Water & Sewer Subcommittee May 15, 2003 Page 25 something off the shelf, they are going to do it. He said he has seen people at the plants innovate things that are just unbelievable. City Manager Malone said he went out there one time when he was on the City Council, and a man had fallen off into the sewer channel and scratched himself because he was laying down on a 2" x 12" board that was molded and wet and he could have drowned if he hit on his head with no one out there. He said that has been corrected . He explained that there are now safety rails, cat walks, automatic greasers and they cleaned that place up and they have the proper people to do the maintenance and: training for the people and proper supervision. He said that this also applies to the water treatment plant. He said he was proud of the things these people have done and he did not think this should be taken lightly that we just make a simplistic comparison and say that we are not doing a good job. He felt that the Committee and the City Council, as a whole, they need workshops and they needed to go out and look that what they are talking about. City Manager Malone said there is a water and sewer rate increase before he city, and these suggestions are not going to solve that problem. What is driving that water and sewer rate increase is the mandates and the debt and there is very little impact that any tweaking or major whacking on these employers is going to have on this water and sewer rate. City Manager Malone said they are going to try to figure out a way to work with the committee and try to find ways to be innovative and to do the best that they could do. He said they are going to take a close look at it and that staffwas talking with Campbell Soup and felt that they can come up with a rate for them that is a little more palatable. Mr. Campbell asked Chairman Plata if Mr. Olson told him how much it cost to produce a thousand gallons of water? Chairman Plata said he got the charge for how much they charge for water. Mr. Campbell said the City of Paris produces water for $0.56 per thousand gallons; Greenville produces the same amount of water for $0.79 per thousand gallons; Corsicana produces it for $0.62 per thousand gallons; Mt. Pleasant produces for $0.55 per thousand gallons; Denison produces for $0.48 per thousand gallons, but 25% of their water comes from water wells and it is going to be lower. The person he spoke to in Sherman City Council Water & Sewer Subcommittee May 15, 2003 Page 26 was the Director of Engineering in Utilities and he said to have Mr. Plata call him so he could explain it to him because it is too complicated to talk about on the telephone and to get it second hand because they have a lot of different cost areas that goes into their water production rate. He said, for example, Sherman has wells which furnish only part of the city with water and they have a plant which furnishes the other part of the city and on the tail end of that plant, they have a another system that takes salt and other chemicals out of the water because they get their water from Lake Texoma, which has salt in it. Mr. Campbell said, not knowing their cost, but take Greenville for instance, they have fewer people, but it cost more money to produce their water. Relating it to people does not have a lot to do with it as far as that goes; that part of it, but it is not all of it by any means. Chairman Plata said the way he sees it putting maintenance on instead of operators will only benefit the city. Mr. Campbell said it depends on what they are doing. Mr. Campbell asked if Chairman Plata has a problem with them doing maintenance during day light hours, he said he did not understand what the problem is. Chairman Plata said he had a problem with all of the people on maintenance out there being on day light hours because there cannot be that much work to keep all those maintenance people busy. City Manager Malone said he had been dealing with the water treatment plant from more than 20 years and he does not feel qualified to make these types of recommendations without getting the input of qualified engineers and qualified operators. He said he was comfortable with the operation and he could see results. He said he knew what the operation was, and he knows what it is now. Chairman Plata said he knew maintenance and he knows for a fact that he has dealt with heavy equipment the type that is used at the water treatment plant, the pumps and valves. Chairman Plata said that cannot take that long. Mr. Campbell said these maintenance workers go out under the spray field where the city deposes of the sludge. He said that Greenville landfills their sludge and wanted to know how long the EPA is going to let them keep land filling their sludge. He answered the question by saying not very long. He said that their permit in Greenville is up for renewal. Chairman Plata said at the water treatment plant you have one supervisor, an City Council Water & Sewer Subcommittee May 15, 2003 Page 27 operator IV, two operator III's and five operator II's for a total of eight employees. What he is suggesting is the city go with shifts with one operator on each shift for a total of four shifts. You will have one straight day operator and one supervisor, you will have one Maintenance IV, one III level maintenance, two level II maintenance, and one level I maintenance for a total of seven. If you put these employees on shifts along with the operators, then you will have two people on a shift all the time around the clock. Mr. Campbell said they did not need maintenance workers on all shifts. Chairman Plata said that at the Sewer Treatment Plant you have one supervisor, you have three level IV operators, four level III operators, four level II operators, and one level I operator for a total of nine employees. Chairman Plata said he was proposing the same thing: one shift operator, and on maintenance you have one level II maintenance worker, you have three II level maintenance workers, you have three level II maintenance workers, and you have six level I maintenance workers and you go to four shifts, one worker per shift. He said that way you will have two people out there around the clock and two straight maintenance workers in the daytime. He said you will have a total of 6 maintenance personnel and they will work at both places especially when there is work to do. He said you could let one be at the water treatment and one be at the wastewater treatment. Councilman Plata said that there will be a total of 6 people at the water production plant Monday through Friday; there will be one supervisor, two operators, and three maintenance workers. He said that there will be a total of five people at the sewer treatment plant Monday through Friday; one supervisor, one operator, and three maintenance workers. He said that these employees will have to work 12 hours shifts and not over -lap. Chairman Plata said he has some demonstrations of 12 hour shifts and gave the committee a copy of his proposed schedule of shifts. Chairman Plata said that he even went to Police Chief Louis who has just changed to the 12 hour shifts. He said when you go to 12 hour shifts, you work three days and get three days off. He said that the city can try this, and the people might even like it. He said that the city can keep them straight shifts and City Council Water & Sewer Subcommittee May 15, 2003 Page 28 that the city wouldn't have to rotate them back from night to days and they will have two weekends off a month. Mr. Anderson asked Chairman Plata how many hours a week will that be. Chairman Plata said that if you work them straight it would be 42 hours a week and total 84 hours every two weeks. Chairman Plata said in the Police Department they have one person come in for eight hours and they are able to keep the hours at 80, and they say it is working out real well. Mr. Anderson asked if they work 4 days at 12 hours? Chairman Plata said they were working three days one week and four days the next week. Mr.' Campbell asked if Chairman Plata was telling him that you are comparing the work in the Police Department with the work at the wastewater treatment plant. Chairman Plata said he was not comparing the work, but he was tell him the coverage is more economical to cover this with 12 'hour shifts than it is 8 hour shifts. Mr. Campbell said he was talking about the work involved and the people involved. Becky Weems asked about the vacation and sick time. Chairman Plata said those are covered by people who are off. He said that they have to come in and work in the place of the person who is going to be off. Anna Wims questioned the accidents that happen in your plant because she worked for Earth Grains for a while and she worked those long shifts and there were a lot of accidents. She said that in the water and wastewater plants we do not have a lot of accidents because we do not have those long 12 hours shifts. Chairman Plata said the night shifts you get tired and he thought that there has been one accident occurred and it happened on days, but the normal is muscle strains or pulled backs or things of that nature. David Wims advised that for the most part, the people who work at the water plant are not people who are geared for 12 hour shifts. He said that they feel pretty well brutalized at the end of eight hours. Mr. Anderson stated that the other issue is the week they work four days, that is 8 hours overtime. He said it does not work that way with the Police Department because they fall under a different law. He said that if they were called in to work a shift for someone that did not come in, all of those hours will City Council Water & Sewer Subcommittee May 15, 2003 Page 29 be overtime. Chairman Plata said that anything over 40 hours is what Kimberly Clark did, you do not get paid hours over eight. Mr. Anderson pointed out that would be 48 hours and the city would have to pay for 8 hours overtime plus if someone is out and you called them back, that would be all overtime. City Attorney Schenk advised that the Police Department is under Civil Service law and they had to elect to change their schedule. At 5:56 P.M., Chairman Plata announced that the committee would take a short break. At 6:08, Chairman Plata reconvened the meeting. Chairman Plata said that the schedule that he had given out is a Kimberly Clark schedule. Skipper Steely said, as a citizen, he is probably the only one who remembered Bill King and the way it went before Mr. Campbell took over the Utilities, and also the only citizen in here that has studied all these budgets from all these towns, that you have mentioned. Mr. Steely said he could not find a comparable way to ever compare any town in any category with Paris. He said that Paris is unique, different, but he has seen this plant from the time where you would not put a foot in that creek to a few years later where you wanted to drink the water coming out of that creek. He said that it smelled good. Mr. Steely said he watched the whole thing evolve from just a piece of junk to an efficiently run, pretty nice plant that he would trust completely. Mr. Steely stated that he disagreed with Mr. Malone a lot. He said that he has been informed all these years and watched every budget since 1968. He also watched the water plant be created in Commerce and he knows a little bit about the creation of the plant. One of the things he agrees completely with Mr. Malone is he hires people that are good. There is not one manager in this whole group that he has hired that he wouldn't trust. Mr. Steely stated that he did not believe that a City Council should micro - manage nor a School Board. He said that when you get into micro - managing then you might as well fire the guy. He said that Mr. Plata was City Council Water & Sewer Subcommittee May 15, 2003 Page 30 trying to be a more of an expert than the guy you hired and if he disappoints you that much, then you get to the point where you budget strictly and then he operates off that budget. He said that to get into micro - managing and start talking about shifts and people and how many categories to work together is not what the City Council is designed to do. He said it is designed to set policy and then you have the option of removing the Manager if you do not like the way the policy is done. The City Manager has the option of removing the Water Superintendent if he does not like they way it is done. Mr. Steely said he watched it happen one day. He said that for weeks and months, Mr. Campbell had a good time just messing around and enjoying life and Mr. Malone walked up and took him away, but we have had one heck of a nice operation and that he would bet on that Mr. Campbell needs what he says needs. Mr. Steely said, to get into micro - management, he has worked 12 hour shifts at Kimberly Clark and he has watched 6 people operate a machine that should have had four on it. He watched the engineers streamline the machine to where there is only four and eliminate those one or two as you go down the line looking at the machine. Mr. Steely said he watched people sleep at night on 12 hour shift and he had watched people get hurt. He said that 12 hour shifts are terrible to him and in talking to J. Mac Janes, who works and Kimberly Clark, there was not a guy on the floor over 50 years old. He said that those shifts are not made for the normal work that takes some decision making. He said the K/C machines are made to run like a printing press; once you get them set and going, you can let them run. Mr. Steely stated that he did not think you can run a water plant that way. Mr. Steely stated that it would take a lot more studying and planning before he would ever change any of our system here, but the best way is through the budgeting process. Chairman Plata stated that he was tired of seeing taxes going up and the rates going up and that is about all they seem to do. He said that staff do not know how to budget and they do not know how to cut costs, or they do not want to. He said he has seen an opportunity here and that he wasn't one to do this. He wanted to check with other cities and make sure everything comes back because he always gets hammered because the water rates are going up and that is what City Council Water & Sewer Subcommittee May 15, 2003 Page 31 people are already griping about. Mr. Steely said that when someone tells you what their water bill is and when they say $70.00, Mr. Steely told Chairman Plata to ask them what portion of that is for water. Chairman Plata said it does not matter; that when people look at their water bill they look at the total bill. Mr. Steely said it does matter. He said that customers need to be educated on what the water bill is because those other things on the bill are nice amenities that city has to take care of for the city that can be clean and there are things that each Council has voted on down through the last thirty years to be place on the water bill. Mr. Steely said the water bills are not that high, his water cost him $6.75 and the sewer is about the same and he did not use water on those three months they tell me not to use it in the winter so he can water his lawn in the summer and fall. Mr. Steely asked Mr. Plata to jump on the county contract. Chairman Plata said he realized about the county contract and that is another issue and he asked the water consultant about that. Mr. Steely stated that Mr. Campbell figured out a. way to make his departments more efficient, and that is fine. Chairman Plata said he was concerned about the citizens and the people that are retired and on fixed incomes. Mr. Steely stated that they make more than he does, and he understands and he does not want to try to raise that money. He said that he wanted them to water their lawns and make this town beautiful. Mr. Steely again stated that the City Council is here to set policy; not to manage what these managers were hired to do to do. He said that is not the way it is set up. He said that the city will not run properly, if you want to do that; you will lose your good managers. He said that it is the City Manager'.s job to do this. He told Mr. Plata that it is his job is to set the budget and tell the manager how you want it run and make sure the city doesn't get in trouble and that is basically it. Chairman Plata said that the city would be better situated to put the lift station employees in the sewer maintenance department of Public Works and sewer maintenance could help them and that would take a big relief for some of them. Anna Wims explained that this crew is essential. She said that you have to City Council Water & Sewer Subcommittee May 15, 2003 Page 32 have them, depending on whether they can break away from the wastewater treatment plant. She said that you are going to have sewage cut off at houses and you will have upset citizens. Ms. Wims said you would not want that to happen at your plant because it will stop production. Chairman Plata said they were still leaving two people dedicated to lift stations, but they are working out of the sewer maintenance. He said he did not believe that they are that busy. Ms. Wims said that these men work hard. She said she works with these men and they are necessary. She said Chairman Plata needs to come out and see the facilities, because he did not understand it. She said he was talking about eliminating things from the budget, and he was talking about peoples' health. There are things in the water such as Cryptosporidium, this can kill people, and we are suppose to be preventing that from happening. She said that the biggest priority is safe drinking water. Ms. Wims said that if you do not understand the need for things that you want removed from the budget, you can potentially kill people in this town. Councilwoman Neeley said that she did not think that any of the committee or the people who voted to create this Ad Hoc Committee and have them serve on it meant in any way, shape, or form for the committee to be micro - managing what goes on at the water and sewer plants. She said that, as City Manager Malone indicated earlier, she was as much a water person as anybody else due to living with Charlie Neeley for all those years. She said they were elected by the people to look at how the city's money is spent how the budget is prepared and, whatever comes out of this, she felt it is a very valuable thing because they have gotten a lot public awareness of the problems that Mr. Campbell faces every day in his departments, and what Mr. Malone faces trying to make a budget and what the City Council faces trying to give people a Cadillac city on a Ford Escort budget. She said that no one is mad at anyone no one is trying to cause anyone to lose a job. She said that they are just trying to find a way to stretch this rubber band that has stretch ed about as far as it can go and not break it. Councilwoman Neeley stated that Councilman Plata has done all the work and spent his time doing all the calling to gathering the information that he has presented. She said that the City Council has got to also find a way so that we City Council Water & Sewer Subcommittee May 15, 2003 Page 33 do not run people out of town because we are careless with the city funds. Chairman Plata said they are not trying to micro - manage they are trying to eliminate some of the budget. Mr. Campbell stated that he agreed with what Councilwoman Neeley said and they try to do that to. So we are not here just to go out and spend all this money, we want to get something for our money. Mr. Campbell stated that he wanted to explain that the controllers on these valves have to precisely control the water. He said it is no different in Kimberly Clark controlling the tension on a sheet of plastic by the speed of spline. It has to be done; otherwise, you are going to.lose a lot of money. Chairman Plata said that is correct. Councilwoman Neeley want to know if the new controllers that were purchased can be maintained and kept in operation like they have done everything else at the water treatment plant. Mr. Campbell explained that the new ones are of a much higher quality than those being replaced. The new ones will last a lot longer by just the nature of being because they only have two moving parts where the old ones have nine moving parts. Mr. Campbell advised that the pieces they have removed can be used on these other valves that simply open and close. Mr. Wims advised that some of those pistons were put in in1965. Mr. Campbell said they have been rebuilt over and over and now the city can buy a new controller for $2,500.00. In order to rebuild just the piston alone that you are controlling will cost $1,800.00 to $1,900.00. Chairman Plata questioned the cost for the 10 he was replacing at a cost of $85,000.00. City Manager Malone indicated that was incorrect. Mr. Campbell said the controllers were on the list that was furnished and they cost about $3,000.00 each. City Manager Malone advised that this is a budget account included filter media and others things. He said that it is a maintenance budget and the minutes do not reflect that. Councilman Plata said regarding his handout he was suggesting that with the cut of 13 employees from the water production and sewer treatment plants, and two City Council Water & Sewer Subcommittee May 15, 2003 Page 34 from the lift stations, (he figured the salaries of 15 employees on an annual average of $25,000.00) for a total of $375,000.00. He added 20% for benefits for a total of $75,000.00. Chairman Plata said you could forget the $100,000.00 for valves eliminated from the budget and remove the sludge removal equipment eliminated from the budget of $40,000.00, but you say can cut as much as $20,000.00. He said that the $18,000.00 for a new vehicle can be eliminated. Chairman Plata said the new manpower schedule he has outlined will give the water production plant and the water treatment plant coverage around the clock. He said it will put maintenance personnel on shift along with a production operator. Councilman Plata said that the personnel will go to a rotating shift, which is a more economical method of manning plants around the clock. Also, he said, this schedule would give three maintenance people along with two production operators and a supervisor on days for any major breakdowns. He said, looking at the maintenance breakdown sheets that were provided by Mr. Campbell, the manpower that will be allocated to the plant should be sufficient to handle any problems. He said, along with these cuts, all of the tractors and mowing equipment can be taken to the parks department. He explained that one riding mower, one push mower and one weed eater can be left at the water production plant and at the sewer treatment plant so the yards around the buildings and roads can be maintained. The parks department could be grown by 4 to 6 people so to be responsible for mowing the outlying fields at the water production plant, sewer treatment plant, and the lift stations. Chairman Plata said there is a big piece of property on Center Street that was donated to the city for recreational purposes. He said that now is the time for a backstop to be put up and maybe a couple of soccer goals so teams can have places to practice. He said that, also, when the sports complex and the new police station come on line, the personnel will hopefully be in place to provide upkeep on the grounds. Chairman Plata said he had said before that he does not enjoy proposing job cuts, but he felt that serious cuts are needed to avoid raising rates too much. He City Council Water & Sewer Subcommittee May 15, 2003 Page 35 said that also, there is a more economical way to manage the water and sewer plants and we should be striving to reach those goals. Mr. Campbell stated that they strive everyday to manage as best as they can. Mr. Campbell advised that he has two problems with these two proposals. One problem, he said, is he does not need a maintenance man on every shift; he needs those maintenance men out there during daylight hours doing the major part of the maintenance and he would rather do anything else. He said that if he could get rid of the mowing, that would be the most wonderful thing in the world, but that man mowing the grass can't fix a pump, but the man mowing the grass at the water treatment plant can come and help fix that pump, and that is the big difference. Mr. Campbell said that the man not only works on pumps here, he mows grass too. Mr. Campbell also stated that they work outside and they do not work inside all the time. Mr. Plata said that is enough said, and he understands what he is saying, but Mr. Campbell has not convinced him that it takes that much personnel to do everything, so, that is what he is going to be recommending if these other Council Members go along with the recommendations. Mr. Campbell stated that in 1987 when he came to Paris and took over this department he had 15 less employees. He said that he is not going to manage a department that goes back to those years because we will not be accomplishing the things we are doing. He stated that the city had not added anyone in 10 years and they have tremendous additional burdens that have been applied to the city by the EPA and the TECQ. Mr. Campbell said no one has given a thought to that. He said he is not talking about in Greenville or Mt. Pleasant, he is talking about here in Paris, Texas. City Manager Malone said that city staff will take this and explore these suggestions about the shifts changes that are proposed and analyze this information. He said they will continue to talk with the Campbell Soup Company. He advised that they are in the budget process and are receiving City Council Water & Sewer Subcommittee May 15, 2003 Page 36 departmental budgets this week and they will see what staff is able to recommend that they think is reasonable to solve all these problems to some extent. The City Manager said he is not going to say they will be able to lower this rate increase. He said that, in talking about the present budget, that is not going to have any effect on the rate, it is the next budget and it's the budget year after year. He explained that you can defer maintenance for a year or two, three or four, but it catches up to you. Mr. Malone said that the city does have to keep an even keel when you are making budgets and making rates. City Manager Malone advised that he knows that Campbell Soup is concerned about the rates, but there is a reason that the rate developed like it did. He said that part of that reason is they were doing a study and waiting three years to make an adjustment. He said that, in the mean time, the cost allocated to Campbell Soup actually dropped over the three year period, but in the mean time, they used less water for a variety of reasons. He said that makes the rates go up when you are buying water on the volume basis. Mr. Malone said that you get a great deal because you are purchasing so much volume but when you reduce your volume, your rate goes up. He advised that the city is going to have to figure out a way to work with our soup company and work with other systems to be fair with everyone and try to find a way to make this thing work. He did not think that doing something drastic is going to be the solution. Chairman Plata asked the City Manager if he wanted to have another meeting and come back next week. City Manager Malone said he did not know about next week as there were so many things going on, and explained all the things that he and the city staff are working on. Councilwoman Neeley stated that, as a committee, they have done about all they can do and the Mayor is looking at scheduling a meeting the last week of the month. City Manager Malone said that he could forward all of this to all of the Council Members. Councilwoman Neeley said the three Committee Members cannot decide anything. Chairman Plata asked if they wanted to take a vote to the council or try to come back with something else to take to the City Council. City Council Water & Sewer Subcommittee May 15, 2003 Page 37 City Manager Malone advised that they can do an analysis of what was presented and look at the whole idea of the shifts and what that means, how it would work with the laws in place, and what that would accomplish. He stated that there are things that jump out at him such as some of these employees going into the General Fund. He said that there is no money in the General fund to pay them and those jobs will be lost. He said that the city will not be able to add people in the parks departments and they will not be in the position to mow. Mr. Malone said that there is no money for that; it would have to come from a totally separate thing. He said that the property taxes would have to be raised to do that. Councilwoman Neeley stated the question is do you want this committee to meet again or do you want it the way we have it right now with your answers to go to the whole Council and have a meeting. City Manager Malone said it was subject to the recommendation, whatever the committee decided how you want to handle it. He was just saying that they are going to need a little time to analyze this and get some answers and they need some time to come up with what we are planning to offer the City Council in the budget. He advised that they were working to get the budget out early as was mentioned. The City Manager said since we are talking about water and sewer rates, they are going to concentrate on the water and sewer departments first. So, anything they can do and when we figure out what they can do and consult with the rate consultant and talk about our debt service and every other thing that enters into it. He said this is not a simple thing it is pretty complex. The City Manager stated that they may have a recommendation and whatever they recommend, they will recommend something that they think is reasonable and responsible. He said that it may not make everyone happy. Mr. Malone said that there is no way to avoid a rate increase because of the debt that was issued several years ago and they did not raise the rates at the time it was issued. He said that the city issued the debt to meet an EPA mandate, and met that, and, in the process, they saved the tax payers 7 million dollars. He said he had a list of dirty water complaints along with sewer and point repairs that they are doing daily. City Manager Malone said they are getting the overhead tank constructed, which will help City Council Water & Sewer Subcommittee May 15, 2003 Pa.-e 38 Campbell Soup, along with fire protection. Chairman Plata said two people called him about the dirty water and they say it is reoccurring ever three of four months. The City Engineer is working on it. City Engineer Napier reported that this is an on going; it was being done when he was hired and they have continued these projects. He said that he is getting replacement schedules together to replace a lot of those lines causing rusty water problems. The way he is handling it is if he gets 10 calls on one street, and one call on another street, he is going to repair the line where the 10 calls first. The City Engineer said there are contractors doing it along with Public Works, which also has a crew that does some water and sewer repairs. Mr. Napier said that they have their hands full repairing leaks and unstopping sewer lines. Chairman Plata said one private contractor does water, one does sewer, and one does manholes, and if these people are having problems reoccurring every 3 or 4 months, couldn't the city get someone else to come in and replace these lines. City Manager Malone said they were open to other contractors and that is something that we can consider doing. He said the city only has so many inspectors available. We don't want to increase and hire dedicated personnel and increase the budget in that respect because you have to have someone supervising the work and we are doing work by the day and it is our paid employees making sure that we get what we are paying for and making sure the pipe is being installed properly. City Manager Malone also said the work by the day had saved the city a lot of money. Charles Waldrum, Attorney for Tenaska, said that one thing that they did not get to on the agenda was discussion of the privatization of the operation of the water and sewer system. He said the only thing he wanted to say about that was the Committee and Council needs to keep in mind that there are contracts between the City of Paris and Tenaska along with several other entities, and any sort of privatization needs to take into account the language in those different contracts because they may not be compatible without some sort of analysis. City Council Water & Sewer Subcommittee May 15, 2003 Page 39 Chairman Plata said what he wanted to say on the privatization, if Councilwoman Neeley, and Councilman Weekly would go along with this, he just today got the cities that did not renew the contract with this company and he has contacted one city and it was not good. He stated that he really did not want to take the position of recommending the privatization because he has not talked to enough cities. Councilwoman Neeley said she thought they had sort of moved that on to the whole City Council by having them make their presentation to the Council this week. She said that the issue has moved passed the committee on what they were going to recommend on that and should be left to the whole Council. Chairman Plata said that would be left to the whole Council, but they asked him if they were going to recommend it. He said he did not know one way or the other at this point. Mr. Campbell asked Chairman Plata if he had asked any citizens about that and what they think about privatization. Kelly Sanders with A -1 Sanitation, was present stating that they had been in business since 1961 and have a good working relationship with the City of Paris. He asked that someone talk to someone with TCEQ and gave the committee a handout regarding privatization. Mr. Sanders said he talked to a Mark Dixon at TCEQ this morning and he is one of the people that the wastewater plant has to answer to when they get out of compliance. Mr. Sanders said that he did not know how to run a water or wastewater plant but Mr. Dixon does, and he is the one that issues the fines when they do get out of compliance. Mr. Sanders said that Mr. Dixon states that the other plants that he goes to that get out of compliance that are on privatization are out of compliance constantly. He said that the reason is that the company that comes in and runs the plant is not held responsible for being out of compliance because they do not own the plant. TCEQ is going to come down on the city, not that private operator because the owner of that plant is the City of Paris. Mr. Sanders recommended to the committee that they should talk with Mr. Dixon. Chairman Plata stated that you have to place that feature in the contract to make them be responsible. Mr. Sanders said that was true, and they can save the city City Council Water & Sewer Subcommittee May 15, 2003 Page 40 money the first year on cut back and other things, but after that, you will start having maintenance expenses that are astronomical because they are not keeping up the equipment. Mr. Sanders told the committee that he did not recommend privatization to any city that is not having problem with compliance, he also said the City of Paris is not having that problem. Mr. Campbell stated that the city has never violated a water treatment rule and the city has been fined $5,000.00 at the wastewater plant because some sludge got out of the spray zoning and got into the buffer zone about 16 years ago. The only time the city has been in noncompliance is in the collection system. Chairman Plata stated that he wanted everyone to understand that he has never said and will not say that the water production plant is not run properly. The only thing that he is saying is that it can be done a little more efficiently. Mr. Plata assured everyone that he will go out and look at the water treatment plant and the wastewater treatment plant and said he would get with Mr. Wims on Monday. City Manager Malone advised that the tour should be scheduled through his office. Chairman Plata said this is going to the City Council unless Councilwoman Neeley and Councilman Weekly get back with him before the last week in May, and see if Mayor Fendley wants to set a special meeting. Mr. Campbell wanted to know if they are going to a try to adopt the water rates by June 1St. City Manager Malone advised that they were unsure because they are still in the process of talking with Campbell Soup and these issues must be worked through. Chairman Plata stated that by the end of May they needed to be finished. Councilwoman Neeley suggested that the issue be taken to the City Council on City Council Water & Sewer Subcommittee May 15, 2003 Page 41 the last week in May and then, if the City Council is not satisfied, the Mayor can provide another direction. Chairman Plata told Mr. Anderson that, regarding the shifts he had recommended that there is a problem with the overtime, and said he would get with Mr. Gill at Kimberly -Clark and see how they handle the four day shift. Ms. Wims pointed out that wages are considerably higher at Kimberly -Clark than at the City of Paris and you have to keep that in mind., There being no further business, the meeting was adjourned. BENNY PLATA, CHAIRMAN ATTEST: MATTIE CUNNINGHAM, CITY CLERK