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03/18/2014 MINUTESFaris —Lamar County Mealth 1oistrict 400 West Sherman Street LisParis, Texas 75460 TE Voice: 903 - 785 -4561 www.parislamorhealth.com Minutes of Regular Meeting Paris - Lamar County Board of Health The Paris - Lamar County Board of Health held a regular meeting at 5:30 p.m. on Tuesday, March 18, 2014. In attendance were Dr. Keith House, Mr. William Collins, Dr. William George, and Dr. Mark Gibbons. Not in attendance were Dr. Rick Erickson and Mrs. Kristi Head. Dr. Singh has resigned as a board member. Others in attendance were Mrs. Gina Prestridge, Ms. Cheryl Johnson, Mrs. Carla Rhodes, Mrs. Rebecca Sanders and Mrs. Elishia Brothers. Dr. House called the meeting to order in open session at 5:50 p.m. Mr. Collins made the motion and was seconded by Dr. Gibbons that minutes from the February 18th' 2014 meeting be approved. Mrs. Prestridge advised the board members that at the last board meeting Dr. Erickson made the motion and was seconded by Dr. House to approve the Interloca/ Agreement (ILA) with changes to section 1.2, 1.3, and 6.3. (1.2 — remove "who shall resided in the County for a period of three years or more preceding their appointment', 1.3 — remove "or employee" from be related to an elected official or employee, and 6.3 — delete this entire section.) Dr. House made the motion and was seconded by Dr. Erickson to accept the ILA with these changes and then to provide a copy to the City of Paris and Lamar County with an effective date at the end of this fiscal year on September 30th. All members accepted.Mr. Collins stated that Judge Superville and Mr. Collins were concerned that the City of Paris may evidently try to completely walk away from the Health District if all basics are not covered in this document. Section 121.047 (Finances) of the Texas Health Safety Code reads: The members of a public health district shall pay the costs necessary to operate the district, including costs for: (1) staff salaries; (2) supplies; (3) suitable offices; (4) health and clinic centers; (5) health services and facilities; and (6) maintenance. Acts 1989, 71st Leg., ch. 678, Sec. 1, eff. Sept. 1, 1989. They are mandated under the Texas Health Safety Code to provide the necessary funding for the above items. The members of a district would be the City and the County. Mr. Collins stated that he was concerned that our agreement was locking in the $75,000.00 for the next three years. Mr. Collins stated Judge Superville had a concerned about inflation and a limit on the financial responsibility from both entities. Mr. Collins suggested that we should cite this section under the finance section of the Interlocal Agreement. Mrs. Prestridge advised the board that Section 9.2 states that any party can withdraw from the agreement. If the City or County were to withdraw then they would be responsible for septic inspections, restaurant inspections, and the WIC department, but they can pull out at any moment. Mrs. Prestridge advised that Cheryl Johnson will take over the Payroll responsibilities and Mrs. Prestridge will take over the Accounts Payable responsibilities on April 1st and not October 1st as we had earlier planned. The SEP -IRA will also begin April lstand then on January 1st will change to be more of a traditional IRA. Mrs. Prestridge advised that we will have two openings (lay positions) on the board and we need to talk to people and see if they would like to serve on our board. Dr. George said that he would ask Angela Crawford if she would be interested and she could represent all restaurant owners. Mrs. Prestridge advised the board that employees had insurance, cancer policies and disability deductions for AFLAC, PEBSCO and LSW through the City, but new contracts need to be signed. All members approved Mrs. Prestridge to sign the contracts. The next meeting will be on the 15th April, 2014 at 5:30 p.m. at the Paris - Lamar County Health Department. Mr. House made the motion and was seconded by Dr. George for the meeting to be adjourned at 6:15 p.m. Respectfully submitted by: Cheryl D. Johnson &W* a A4W" Approval motion made by Ms. Head and seconded by Dr. George at the April 15th, 2014 meeting. Board of Health minutes 2014 -01 -21 Special Meeting (needing approval)