09 - JOINT ELECTION AGREEMENT WITH PISDItem No. 9
memorandum
TO: Mayor & City Council
John Godwin, City Manager
FROM: Janice Ellis, City Clerk
SUBJECT: JOINT ELECTION AGREEMENT WITH PISD
DATE: January 27, 2015
BACKGROUND: Section 11.0581 of the Texas Education Code requires that the Paris
Independent School District hold elections for Board of Trustee members on the same date as
municipal or county elections. Chapter 271 of the Texas Election Code requires such election
shall be held as a joint election.
STATUS OF ISSUE: Paris Independent School District has elected to hold their Board of
Trustee members on same date as the City of Paris' general election.
BUDGET: The estimate provided by the County Elections Administrator for election services is
$7,392.14 for the general election, but this amount will decrease should an election be conducted
for Paris Independent School District on the same date. The City has $8,000.00 budgeted for
elections.
RECOMMENDATION: Approve a Resolution authorizing a Joint Election Agreement between
the City of Paris and Paris Independent School District.
i1 ; N
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING A JOINT ELECTION AGREEMENT BETWEEN THE CITY OF
PARIS AND PARIS INDEPENDENT SCHOOL DISTRICT FOR THE MAY 9,
2015 ELECTION DATE; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Section 11.0581 of the Texas Education Code requires that the Paris
Independent School District must hold elections for Board of Trustee members on the same
day as municipal or county elections; and,
WHEREAS, elections held on the same day as provided by Section 11.0581 of the
Texas Education Code shall be held as a joint election under Chapter 271 of the Texas
Election Code; and,
WHEREAS, Schools must coordinate with their cities and have the same polling
location(s) for both jurisdictions as consistent with Section 271.003(b), Election Code; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. In accordance with Section 11.0581 of the Texas Education Code and
Chapter 271 of the Texas Election Code, the Paris Independent School District will hold its
Board of Trustee elections on the same day and location(s) as the City of Paris as set forth
in the joint Election Agreement and attached hereto as Exhibit "A" and incorporated herein
for all purposes.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED by the City Council of the City of Paris in regular meeting,
at the City Hall of said City, on this 9th day of February, 2015.
Matt Frierson, Mayor
1
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
JOINT ELECTION AGREEMENT
between
The Paris Independent District (the District)
and
The City of Paris, Texas (the City)
BY THE TERMS OF THIS AGREEMENT, the District and the City do hereby agree, pursuant to
the provisions of the Chapter 271, Texas Election Code, to hold a joint election on the uniform election
date required to be held on Saturday, May 9, 2015.
The District (Place 1 and 6) and the City (Districts 4, 5 and 7) agree to share the Lamar County Court
House Annex (former United States Post Office), 231 Lamar Avenue, Paris, Texas 75460, as the
common polling location on election day.
The District and the City will hold early voting at the Lamar County Court House Annex (former
United States Post Office), 231 Lamar Avenue, Paris, Texas 75460.
All entities have contracted with Lamar County to provide electronic voting equipment that meets the
requirements of the Texas Election Code and the Federal Help America Vote Act, the ES &S
AutoMARK machines, to be utilized at each polling site.
The District and the City will share election judges and clerks and will equally share responsibility for
compensation of election officers. All entities will share electronic voting machines and will equally
share responsibility of the rental fee. All entities will share election supplies and associated cost.
The District and the City names the Elections Administrator as the custodian of election records in the
elections services contract.
The District and the City shall be separately responsible for their own election orders, resolutions,
notices, official canvass and other necessary documents for adoption by the appropriate board or
council.
APPROVED BY THE TRUSTEES OF THE PARIS INDEPENDENT SCHOOL DISTRICT in
its meeting held the day of , 2015, and executed by its authorized representatives.
Name:
Attest:
Name:
Title: Title:
APPROVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS in its meeting held
the day of , 2015, and executed by its authorized representatives.
Name:
Attest:
Name:
Title: Title: