01/13/2015 MINUTESPARIS ECONOMIC DEVELOPMENT CORPORATION
MONTHLY MEETING
Tuesday, January 13, 2015
MINUTES
Board Members
Staff
Present:
Stephen Grubbs, Chair
Present:
Shannon Barrentine
John Brockman, Vice Chair
Interim Executive Director
David Turner
Don Wilson
Rebecca Clifford (joined at 3:44 p.m.)
Ex- Officio Members
Guest(s)
Present:
Dr. Pam Anglin, PJC President
Present:
Connie Beard,
Steve Keywood, Chamber Chair
The Paris News
Sue Lancaster,
Paris City Council
Louise Moseley
Anna Spencer
Legal
Don Taylor
Counsel:
None
Ray Banks
Grover Glatfelter
City Council
Linda Kapp, Auditor
Liaison:
Edwin Pickle
McClanahan & Holmes,
CPAs
Stephen Grubbs called the meeting to order at 3:33 p.m., and welcomed those present.
Confirmed a quorum was present.
Approval of minutes from the December9, 2014 regular meeting
Don Wilson made a motion to accept the Minutes as submitted for December 9, 2014;
seconded by David Turner. Motion Carried 4 -0.
Approval of November and December 2014 financials
Stephen Grubbs told those present that the December financials weren't available yet. Shannon
Barrentine stated that she had not received them from the City prior to the Board Meeting.
Paris EDC Board Meeting Minutes
January 13, 2015
Page 2 of 5
Stephen Grubbs stated that the PEDC's cash position was $1.192M at the end of November
versus $1.088M at the beginning of November which is an increase in revenue of $103,000
(which included $29,000 for the sale of the lots on South Church Street). Don Wilson asked
when the surplus sales tax from the State Comptroller would show up? Shannon Barrentine said
in December's cash flow statement. John Brockman made a motion to accept the financials for
the month of November as submitted; seconded by David Turner. Motion Carried 4 -0.
Interim Executive Director's Report:
• Status of the Texas Workforce Commission High Demand Job Training
This is what the Board approved last meeting. In your packets is an email from David
Vershaw dated December 18, 2014 stating that he appreciated the hard work from Mount
Pleasant, Paris, and Sulphur Springs EDC's and we should hear something in the next
few weeks.
• Update on Lamar County Days in Austin, April 7 -9, 2015
The committee consists of herself, Dr. Pam Anglin, Chamber representative Josh Bray,
Leadership Lamar President, Brian Feagley and Heather Cody, also of Leadership Lamar;
Gina Crawford, Interim Chamber President and Becky Semple, Tourism Director, will
join the next meeting January 21, 2015.
• Industrial Managers Quarterly meeting on January 15, 2015
Industrial Managers Quarterly meeting will be Thursday, January 15, 2015 at 12:00 p.m.
in the Paris Junior College Ballroom. The discussion will include Certified Work Ready
Communities.and Small Business Grant Programs through the Texas Workforce
Commission.
• Status of 2014 Tax Abatement and Incentive Agreement Compliance
Included in the packets were examples that include the Incentive Agreement Compliance
letter and Potter's Tax Abatement drafted by Rebecca Clifford. Both were looked over
by Shannon Barrentine and Edwin Pickle prior to the meeting.
Discuss and possibly take action on adopting the Audit for FY 2013 -14
Linda Kapp, Auditor, McClanahan & Holmes CPAs told those present that she appreciated the
PEDC Board allowing her firm to perform the annual audit for FY 2013 -14. Linda Kapp stated
that the PEDC's assets were $3.4501M. The net position was $2,169,430. The main source of
income is Sales Tax revenues. This year, we modified the PEDC's financials due to the
modifications to the PEDC's line item Budget. The PEDC has 4 years left on the bond debt.
The PEDC had net loss totaling $46,744 for direct business incentive (Algae Project) that was
essentially written off. Overall, no items were over budget, the PEDC was in compliance.
(Rebecca Clifford joined the meeting at 3:44 p.m.)
Don Wilson made a motion to approve the Audit for FY 2013 -14, as presented; seconded by
John Brockman. Motion Carried 5 -0.
Paris EDC Board Meeting Minutes
January 13, 2015
Page 3 of 5
Discuss and possibly take action on quotes to perform mowing, herbicide application and
shredding/baling at the Northwest Industrial Park.
Shannon Barrentine told those present that the PEDC had received a number of responses to the
legal ad notice for mowing, shredding and herbicide application at the Northwest Industrial Park.
Bids for Mowing (25 trips March- October)
Company Name
Certificate of Insurance
Bid per trip
Bid per year
Area
Cody Lawn and Tree Service
Yes
0
$2,375
6 acre tract
Jakes Lawn Works
Yes
$150.00
$3,750
6 acre tract
Johnson Lawn Service
Yes
$150.00
$3,750
6 acre tract
Manning's Janitorial and Lawn
Yes
See Attached
$4,890
120 acres
Rocking E Moving and Storage
Yes
$175.00
$4,375
6 acre tract
Sanchez Lawn Care
Yes
$115.00
$2,875
6 acre tract
Texas Pride Washing
Yes
$300.00
$7,500
6 acre tract
Bids for Shredding (3X per Year)
Company Name
Certificate of Insurance
Bid per Quarter
Bid per year
Area
Cody Lawn and Tree Service
Yes
$2,550
$7,650
120 acres
Jakes Lawn Works
Yes
$3,000
$9,000
120 acres
Manning's Janitorial and Lawn
Yes
See Attached
Rocking E Moving and Storage
Yes
'^ 0
$4,890
120 acres
Sanchez Lawn Care
Yes
$3,480
$10,440
120 acres
Bids for Herbicide (3X per Year)
Company Name
Certificate of Insurance
I Bid per Quarter
Bid per year
Rocking E Moving and Storage
Yes
$676.00
$2,028
Sanchez Lawn Care
Yes
0
$1,236
David Turner made a motion to award Cody Lawn & Tree Service the mowing of the 6 acre tract
at $95 per trip (25 trips from March to October, annually) for 2015, 2016 and 2017; seconded by
Don Wilson. Motion Carried 5 -0.
Paris EDC Board Meeting Minutes
January 13, 2015
Page 4 of 5
Don Wilson made a motion to award Rocking E Moving and Storage the shredding of the 120
acres at $1,630 per quarter (3 times from March to October, annually) for 2015, 2016 and 2017;
seconded by David Turner. Motion Carried 5 -0.
David Turner made a motion to award Sanchez Lawn Care the herbicide application work at
$412.00 per quarter (3 times from March to October, annually) for 2015, 2016 and 2017;
seconded by Don Wilson. Motion Carried 5 -0.
Discuss and possibly take action on 2015 Team Texas Membership Dues
Stephen Grubbs asked how this would have benefitted the PEDC in the past. Shannon
Barrentine replied that there were two events that included networking and relationship building,
nothing monetary or tangible. Rebecca Clifford stated that the PEDC may not join this year but
maybe next year. Rebecca Clifford made a motion to not pay the 2015 Team Texas Membership
Dues of $3,000 but to reconsider next year; seconded by David Turner. Motion Carried 5 -0.
Discuss and possibly take action on the 2015 Texas Legislative Conference sponsored by
the Texas Economic Development Council in Austin, February 24 -26, 2015
Don Wilson told those present that there is beinga legislation passed to serve special interest
groups. Someone needs to attend to bring back any information on activity for the 2015
legislative session. Don Wilson made a motion to have Shannon Barrentine attend along with
any other Board member that is willing and able to attend, as well; seconded by John Brockman.
Motion Carried 5 -0.
Discuss and possibly take action on Lamar County Chamber of Commerce ad with
Springhill Press
Discussion took place regarding the numbers and circulation of the Chamber map. David Turner
made a motion to approve the ad for the 2015 Chamber map for $360; seconded by Don Wilson.
Motion Carried 5 -0.
Discuss and possibly take action on the proposed Plan of Work for FY 2014 -15 and
amendments to the PEDC Budget to fund the same
Shannon Barrentine went over the Items in Goals 1 to 4 in the Plan of Work. She told those
present that she had contacted James Wallace of Jazzy Frog web design to look at the current
PEDC website and compare it to Longview and Tyler EDCs amongst others. Mr. Wallace will
provide a proposal to revamp the website and host emails.
Rebecca Clifford suggested that the PEDC Board work with the Airport Sub - Committee by
assisting with creating, marketing, and financial support deemed appropriate, by the PEDC
Board at that time, to help promote Cox Field.
Don Wilson made a motion to approve the Plan of Work for FY 2014 -15, with amendments, to
Goal 4 wording; seconded by David Turner. Motion Carried 5 -0.
Paris EDC Board Meeting Minutes
January 13, 2015
Page 5 of 5
John Brockman made a motion to approve the Budget amendment, as presented, to fund the Plan
Work for FY 2014 -15; seconded by Don Wilson. Motion Carried 5 -0.
Discuss and possibly take action on proposed amendment(s) to the Paris EDC Bylaws
pertaining to authorization process of entering into a contract agreement
Stephen Grubbs told those present that he intended to have the proposed Bylaws amendment
wording for consideration at today's meeting, but did not. He recommended the item be tabled
until the next regular Board meeting. No action was taken on this item.
Discuss and possibly take action on invoice(s) for legal services from Jeff Moore, Attorney,
Brown & Hofineister, LLP and/or A.W. Clem, Legal Counsel, The Moore Law Firm
Don Wilson made a motion to pay the invoice for Jeff Moore, Attorney of Brown & Hofineister,
LLP services in the amount of $468.00 and the invoice for A.W. Clem of The Moore Law Firm
in the amount of $850.00; seconded by David Turner. Motion Carried 5 -0.
The Board convened into Executive Session at 4:20 p.m. Pursuant to Section 551.072and
Section 551.087 of the Texas Government Code to discuss and deliberate on the following:
1. Pursuant to Section 551.072 — Real Property
2. Pursuant to Section 551.087 —Economic Development Negotiations
(David Turner left the meeting during Executive Session)
Executive Session ended at 5:04 p.m. The Board reconvened into open session. As a
result of executive session discussion the Board took no action.
John Brockman made a motion to adjourn 5:05 p.m.; seconded by Don Wilson. Motion
Carried 4 -0.
Respectfully submitted,
Shannon Barrentine
Interim Executive Director
Paris EDC