Loading...
06 - RECEIVE REPORTS/MINUTES FROM VARIOUS BOARDS, COMMISSIONS, AND COMMITTEESItem No. 6 PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Tuesday, January 13, 2015 MINUTES Board Members Staff Present: Stephen Grubbs, Chair Present: Shannon Barrentine John Brockman, Vice Chair Interim Executive Director David Turner Don Wilson Rebecca Clifford (joined at 3:44 p.m.) Ex- Officio Members Guest(s) Present: Dr. Pam Anglin, PJC President Present: Connie Beard, Steve Keywood, Chamber Chair The Paris News Sue Lancaster, Paris City Council Louise Moseley Anna Spencer Legal Don Taylor Counsel: None Ray Banks Grover Glatfelter City Council Linda Kapp, Auditor Liaison: Edwin Pickle McClanahan & Holmes, CPAs Stephen Grubbs called the meeting to order at 3:33 p.m., and welcomed those present. Confirmed a quorum was present. Approval of minutes from the December9, 2014 regular meeting Don Wilson made a motion to accept the Minutes as submitted for December 9, 2014; seconded by David Turner. Motion Carried 4 -0. Approval of November and December 2014 financials Stephen Grubbs told those present that the December financials weren't available yet. Shannon Barrentine stated that she had not received them from the City prior to the Board Meeting. Paris EDC Board Meeting Minutes January 13, 2015 Page 2 of 5 Stephen Grubbs stated that the PEDC's cash position was $1.192M at the end of November versus $1.088M at the beginning of November which is an increase in revenue of $103,000 (which included $29,000 for the sale of the lots on South Church Street). Don Wilson asked when the surplus sales tax from the State Comptroller would show up? Shannon Barrentine said in December's cash flow statement. John Brockman made a motion to accept the financials for the month of November as submitted; seconded by David Turner. Motion Carried 4 -0. Interim Executive Director's Report: • Status of the Texas Workforce Commission High Demand Job Training This is what the Board approved last meeting. In your packets is an email from David Vershaw dated December 18, 2014 stating that he appreciated the hard work from Mount Pleasant, Paris, and Sulphur Springs EDC's and we should hear something in the next few weeks. • Update on Lamar County Days in Austin, April 7 -9, 2015 The committee consists of herself, Dr. Pam Anglin, Chamber representative Josh Bray, Leadership Lamar President, Brian Feagley and Heather Cody, also of Leadership Lamar; Gina Crawford, Interim Chamber President and Becky Semple, Tourism Director, will join the next meeting January 21, 2015. • Industrial Managers Quarterly meeting on January 15, 2015 Industrial Managers Quarterly meeting will be Thursday, January 15, 2015 at 12:00 p.m. in the Paris Junior College Ballroom. The discussion will include Certified Work Ready Communities and Small Business Grant Programs through the Texas Workforce Commission. • Status of 2014 Tax Abatement and Incentive Agreement Compliance Included in the packets were examples that include the Incentive Agreement Compliance letter and Potter's Tax Abatement drafted by Rebecca Clifford. Both were looked over by Shannon Barrentine and Edwin Pickle prior to the meeting. Discuss and possibly take action on adopting the Audit for FY 2013 -14 Linda Kapp, Auditor, McClanahan & Holmes CPAs told those present that she appreciated the PEDC Board allowing her firm to perform the annual audit for FY 2013 -14. Linda Kapp stated that the PEDC's assets were $3.4501M. The net position was $2,169,430. The main source of income is Sales Tax revenues. This year, we modified the PEDC's financials due to the modifications to the PEDC's line item Budget. The PEDC has 4 years left on the bond debt. The PEDC had net loss totaling $46,744 for direct business incentive (Algae Project) that was essentially written off. Overall, no items were over budget, the PEDC was in compliance. (Rebecca Clifford joined the meeting at 3:44 p.m.) Don Wilson made a motion to approve the Audit for FY 2013 -14, as presented; seconded by John Brockman. Motion Carried 5 -0. Paris EDC Board Meeting Minutes January 13, 2015 Page 3 of 5 Discuss and possibly take action on quotes to perform mowing, herbicide application and shredding/baling at the Northwest Industrial Park. Shannon Barrentine told those present that the PEDC had received a number of responses to the legal ad notice for mowing, shredding and herbicide application at the Northwest Industrial Park. Bids for Mowing (25 trips arch-October) Company Name Certificate of Insurance Bid per trip Bid per year Area Cody Lawn and Tree Service Yes 0 $2,375 6 acre tract Jakes Lawn Works Yes $150.00 $3,750 6 acre tract Johnson Lawn Service Yes $150.00 $3,750 6 acre tract Mannin 's Janitorial and Lawn Yes See Attached $4,890 120 acres Rocking E Moving and Storage Yes $175.00 $4,375 6 acre tract Sanchez Lawn Care Yes $115.00 $2,875 6 acre tract Texas Pride Washing Yes $300.00 $7,500 6 acre tract Bids for Shredding (3X per Year) Company Name Certificate of Insurance Bid per Quarter Bid per year Area Cody Lawn and Tree Service Yes $2,550 $7,650 120 acres Jakes Lawn Works Yes $3,000 $9,000 120 acres Manning's Janitorial and Lawn Yes See Attached Rocking E Moving and Storage Yes =I $4,890 120 acres Sanchez Lawn Care Yes $3,480 1 $10,440 120 acres Bids for Herbicide (3X per Year) Company Name Certificate of Insurance I Bid per Quarter Bid per year Rocking E Moving and Storage Yes $676.00 $2,028 Sanchez Lawn Care Yes 00 $1,236 David Turner made a motion to award Cody Lawn & Tree Service the mowing of the 6 acre tract at $95 per trip (25 trips from March to October, annually) for 2015, 2016 and 2017; seconded by Don Wilson. Motion Carried 5 -0. Paris EDC Board Meeting Minutes January 13, 2015 Page 4 of 5 Don Wilson made a motion to award Rocking E Moving and Storage the shredding of the 120 acres at $1,630 per quarter (3 times from March to October, annually) for 2015, 2016 and 2017; seconded by David Turner. Motion Carried 5 -0. David Turner made a motion to award Sanchez Lawn Care the herbicide application work at $412.00 per quarter (3 times from March to October, annually) for 2015, 2016 and 2017; seconded by Don Wilson. Motion Carried 5 -0. Discuss and possibly take action on 2015 Team Texas Membership Dues Stephen Grubbs asked how this would have benefitted the PEDC in the past. Shannon Barrentine replied that there were two events that included networking and relationship building, nothing monetary or tangible. Rebecca Clifford stated that the PEDC may not join this year but maybe next year. Rebecca Clifford made a motion to not pay the 2015 Team Texas Membership Dues of $3,000 but to reconsider next year; seconded by David Turner. Motion Carried 5 -0. Discuss and possibly take action on the 2015 Texas Legislative Conference sponsored by the Texas Economic Development Council in Austin, February 24 -26, 2015 Don Wilson told those present that there is beinga legislation passed to serve special interest groups. Someone needs to attend to bring back any information on activity for the 2015 legislative session. Don Wilson made a motion to have Shannon Barrentine attend along with any other Board member that is willing and able to attend, as well; seconded by John Brockman. Motion Carried 5 -0. Discuss and possibly take action on Lamar County Chamber of Commerce ad with Springhill Press Discussion took place regarding the numbers and circulation of the Chamber map. David Turner made a motion to approve the ad for the 2015 Chamber map for $360; seconded by Don Wilson. Motion Carried 5 -0. Discuss and possibly take action on the proposed Plan of Work for FY 2014 -15 and amendments to the PEDC Budget to fund the same Shannon Barrentine went over the Items in Goals 1 to 4 in the Plan of Work. She told those present that she had contacted James Wallace of Jazzy Frog web design to look at the current PEDC website and compare it to Longview and Tyler EDCs amongst others. Mr. Wallace will provide a proposal to revamp the website and host emails. Rebecca Clifford suggested that the PEDC Board work with the Airport Sub - Committee by assisting with creating, marketing, and financial support deemed appropriate, by the PEDC Board at that time, to help promote Cox Field. Don Wilson made a motion to approve the Plan of Work for FY 2014 -15, with amendments, to Goal 4 wording; seconded by David Turner. Motion Carried 5 -0. Paris EDC Board Meeting Minutes January 13, 2015 Page 5 of 5 John Brockman made a motion to approve the Budget amendment, as presented, to fund the Plan Work for FY 2014 -15; seconded by Don Wilson. Motion Carried 5 -0. Discuss and possibly take action on proposed amendment(s) to the Paris EDC Bylaws pertaining to authorization process of entering into a contract agreement Stephen Grubbs told those present that he intended to have the proposed Bylaws amendment wording for consideration at today's meeting, but did not. He recommended the item be tabled until the next regular Board meeting. No action was taken on this item. Discuss and possibly take action on invoice(s) for legal services from Jeff Moore, Attorney, Brown & Hofineister, LLP and /or A.W. Clem, Legal Counsel, The Moore Law Firm Don Wilson made a motion to pay the invoice for Jeff Moore, Attorney of Brown & Hoftneister, LLP services in the amount of $468.00 and the invoice for A.W. Clem of The Moore Law Firm in the amount of $850.00; seconded by David Turner. Motion Carried 5 -0. The Board convened into Executive Session at 4:20 p.m. Pursuant to Section 551.072and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: 1. Pursuant to Section 551.072 — Real Property 2. Pursuant to Section 551.087 — Economic Development Negotiations (David Turner left the meeting during Executive Session) Executive Session ended at 5:04 p.m. The Board reconvened into open session. As a result of executive session discussion the Board took no action. John Brockman made a motion to adjourn 5:05 p.m.; seconded by Don Wilson. Motion Carried 4 -0. Respectfully submitted, Shannon Barrentine Interim Executive Director Paris EDC PARIS ECONOMIC DEVELOPMENT CORPORATION SPECIAL CALLED MEETING Friday, January 16, 2015 MINUTES Board Members Staff Present: Stephen Grubbs, Chair Present: Shannon Barrentine John Brockman, Vice Chair Interim Executive Director David Turner Chassidi Taylor Don Wilson Admin. Assistant Ex- Officio Members Guest(s) Present: Steve Keywood, Chamber Chair Present: Sue Lancaster, John Godwin, City Manager Paris City Council Louise Moseley Anna Spencer Don Taylor Legal Counsel: None City Council Liaison: None Stephen Grubbs called the meeting to order at 9:01 a.m., and welcomed those present. Confirmed a quorum was present. Discuss and possibly take action on requesting copies of the preliminary reports form City Attorney, Kent McIlyar, that were submitted to him by Defenbaugh & Associates June, 2014 then forwarded to the Attorney General for an opinion. Stephen Grubbs stated that he would entertain a motion that the PEDC Board asks Kent McIlyar, City Attorney, to provide the reports so the Board can review them, as well. They are the only documents the Board has not reviewed. Don Wilson made a motion to request that Kent McIlyar, City Attorney, turn over all information and reports he received from Defenbaugh & Associates in May and June, 2014; seconded by John Brockman. Motion Carried 4 -0. David Turner made a motion to adjourn 9:01 a.m.; seconded by Don Wilson. Motion Carried 4 -0. Respectfully submitted, Chassidi Taylor Administrative Assistant Paris EDC Meeting Minutes of the Main Street Advisory Board 107 Kaufman St Paris Texas City Council Chambers Tuesday, January 13, 2015 Present : Absent: Jerry Coyle Beatrice Ardila Jill Drake Katie Raulston Glee Emmite Missy Starnes Nancy Waldrum Cheri Bedford, Main Street Becky Semple, Manager Chamber Liaison Guest: LaLanna West Benny Plata, City Council 1. Call meeting to order Jill Drake 4:22 pm 2. Role taken. Quorum established. 3. Citizens Forum: none noted. 4. Approval of minutes of December 10, 2014. Motion was made Nancy Waldrum seconded by Missy Starnes motion carried. 5. Jill Drake noted item #4 is the request for the Big Grant for repair of the roof at 123 Clarksville. The request is for roof repair. Lalanna West is present and was asked to present her request. She explained she plans to use the building for a place for renting for parties, showers, meetings, etc. She needs to remodel the entire building and hopes to be finished by May. She has received 4 bids for the repair. The first item to be start by repairing the roof for a bid of 42,000.00. The floor was opened for a motion. Nancy Waldrum to award a grant of $5,000.00 with Missy Starnes seconding. Motion carried. 6. Committee Reports a. Organization Committee - Volunteer recognition to be planned this b. Design -- no report c. Promotion -- First meeting in Cheri's office January 15th d. ER -- no report e. HPC -- no report 7. Future agenda items: None due the Strategic Planning Committee Meeting directly after this meeting 8. Motion to adjourn, made by Glee Emmite, Second by Nancy Waldrum. Motion carried. at 4:30 pm Approved this day of, r4b 2015. Jill Orake, Board Chair MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, JANUARY 20, 2015 3:00 P.M. 1. Johnny Norris called the Building and Standards Commission Meeting to order at 3:00 P.M. Roll was called. A. The following members were present: Johnny Norris Chad Lindsey Sally McEwin Ben Vaughn Chris Brown B. Staff present: Robert Talley Audra Lane Dale Maberry Stephanie Harris Larry Wright David Whitaker C. Others present: Sue Lancaster — City Council member Tracy Pounders — City Tax Attorney 2. Approval of minutes from previous meetings. (November 17, 2014) Motion was made by Sally McEwin and seconded by Chris Brown to approve the minutes for November 17, 2014 meeting. Motion carried unanimously. 5 -0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures ": Request made by Robert Talley to review Section 4 — Code Enforcement Update 4. Code Enforcement Update Tracy Pounders, the City of Paris Tax Attorney spoke to the Buildings and Standards Commission and described the process that is involved in filing court cases and auctioning off properties for the City. After Mr. Pounders' presentation Robert Talley stated that in November 2014, 5 structures were demolished and in December 2014, 4 structures were demolished. Mr. Talley also informed the Commission that there was approximately $34,500 left in the budget and once that money is spent he will go to the City Council to request more funds. 3. A. 646 SE 8th; City Block 163, Lot 13 Owner: Arthur Drake 646 SE 8th Paris, TX 75460 Back Taxes Owed: $1684.91 Robert Talley stated that this structure was a total burn out and nothing is salvageable. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Johnny Norris asked if there were any insurance issues in regards to this property and Dale Maberry stated that the owner did not have insurance. Motion was made by Chris Brown, seconded by Chad Lindsey to accept Robert Talley's recommendation. Motion carried unanimously. 5 -0 B. 756 NW 6th; City Block 88, Lot 26 Owner: Minnie Mason Est C/O Thurman Mason 1237 Bonham St #E Paris, TX 75460 Back Taxes Owed: $3079.11 No contact with owners. The City has torn down two other houses owned by Thurman Mason and no contact was made for either of those structures. Robert Talley stated that the structure is unsecure, has lots of junk and rubbish, the north side has deteriorated wood, the foundation is collapsing, roof has holes and is buckling, and there are missing windows. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Sally McEwin, seconded by Chris Brown to accept Robert Talley's recommendation. Motion carried unanimously. 5 -0 C. 144 NW 13th; City Block 48, Lot 1 Owner: Donald W Calvin 144 NW 13th Paris, TX 75460 Back Taxes Owed: $3963.93 Owner is deceased. The structure is a barn that was left over from when the house was demolished. The neighbors had a privacy and chain linked fence on either side of the barn that kept the City from demolishing it with the house. They have since put up another fence that is not tied into the barn. The structure is leaning against a tree, the roof is completely missing on the south side and it is full of junk and rubbish. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Chad Lindsey, seconded by Sally McEwin to accept Robert Talley's recommendation. Motion carried unanimously. 5 -0 D. 360 NW 14th; City Block 230, Lot 4 Owner: Donnetta Gray 360 NW 14th Paris, TX 75460 Back Taxes Owed: $1021.81 No Contact with owner Robert Talley stated that this was a total burn out; the Fire Marshal turned it in. The structure has no roof and you can see all the way through the house due to the fire. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Chris Brown, seconded by Chad Lindsey to accept Robert Talley's recommendation. Motion carried unanimously. 5 -0 E. 260 NW 27th; Sperry's 3rd Addition, Block 2, Lot 15 -A Owner: CGC Real Estate Services LLC 110 Spring St NW STE 450 Atlanta, GA 30309 Back Taxes Owed: $9622.07 No Contact with Owner Robert Talley stated that there are windows open, the house is unsecure, underpinning is starting to buckle, there is damage to the inside of the house, the foundation starting to sink, and there is a hole in the roof where a tree fell on it. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Sally McEwin, seconded by Johnny Norris to accept Robert Talley's recommendation. Motion carried unanimously. 5 -0 F. 564 NW 7th; Hayes Addition, Block 1, Lot 23 Robert Talley pulled this property due to the property owner being ill. It will be on next month's agenda. G. 1523 Bonham; SJ Wright Addition, Block 1, Lot 2 -A Owner: Mark Martin 1995 30th NW Paris, TX 75460 Back Taxes Owed: $4510.49 No Contact with Owner Robert Talley stated that there was a major house fire and that the Fire Marshal placed the orange tag on the house. The windows have been partially boarded up; the back of the house has foundation damage that is not related to the fire. The neighbors have mentioned that someone is trying to live in the home. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Chad Lindsey asked if there needed to be an eviction notice since someone is squatting at the home. Robert Talley stated that the owner has asked the person to leave the property that it is going to be demolished. Motion was made by Chris Brown, seconded by Chad Lindsey to accept Robert Talley's recommendation. Motion carried unanimously. 5 -0 4. Chad Lindsey and Johnny Norris asked if burn outs were fast tracked on the demolition list and Robert Talley stated that yes they were due to safety issues. Johnny Norris asked about the trailer parks by the trail and by Wal -Mart. Mr. Talley stated that the one by Wal -Mart has shown improvements, which he would go and inspect it again. The one by the trail is continuing to make progress and has not brought in any more junk and the dumpster is being emptied regularly. Johnny Norris also asked about the building on Drive In Road behind the Chevrolet dealership. Mr. Talley stated that they are almost done with all the work needed to bring it to the point that it has no more Code Enforcement violations. It is completely secure and they have gutted and re -done the inside. They live out of town and can only come in every few months but it is being maintained. 5. Adjournment Motion was made by Ben Vaughn, seconded by Chad Lindsey to adjourn the meeting at 4:OOpm. Motion carried unanimously. 5 -0 APPROVED THIS 16th DAY OF FEBRUARY 2015. hairman