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06 - RECEIVE REPORTS/MINUTES FROM VARIOUS BOARDS, COMMISSIONS, AND COMMITTEESItem No. 6 Paris Public Library Advisory Board Meeting Minutes January 21, 2015 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:10 p.m. Present: Board members present were Connie Dodd, Denise Kornegay, Ann Norment, Rebecca Umphrey, Carol James and director Priscilla McAnally. Amanda Green from the Friends of the Library was also in attendance. Absent were Fran Neeley and Mike Pendleton. I. Approval of Minutes The minutes of the previous meeting were unanimously approved as presented. II. New Business: A. Paula Rater, Clerk II — Paula has been with the library for 13 years. Her duties include circulation, book repair, processing, displays, and shelving children's books. B. Ron Hervey, Library Supervisor — Ron has been with the library for 16 years. He started the computer system and now helps with computer needs for the staff and patrons. He supervises staff and helps Priscilla wherever needed. He manages the Library's Facebook account and the website. He has logged over 1,000 "helps" with computer use in the library including Internet, email, Word, and e- books. He also participates in a Writer's Group which meets monthly at the library. He shared that Reavis Wortham will join them on March 28 for a writer's workshop. III. Old Business: None IV. Presentations: A. Budget Report. Priscilla reported that she has spent $55,000 in books already this fiscal year. She is thankful for a generous budget which allows for many extra services including Interlibrary Loan, a service that many libraries our size have had to cut. B. Statistical Report: There were significant increases in both circulation and library visits over last year with a circulation increase of 14.75 %, and library visits increased by 21.76 %. Many other statistics showed increases as well. V. Friends of the Library: Amanda Green from Friends of the Library reported the following: A. There is increased traffic on the Friends Facebook page. B. Friends are working with Sydney Young on a One Book/One Town event. C. Library calendars and tote bags are available. VI. Director's Remarks: Helen Houp has reported progress in the restoration of the artwork. The annual State Public Library report has been submitted to the Texas State Library as well as the annual report to the American Library Association. The new library hours seem to be working well. Adjournment: Meeting was adjourned at 4:40 p.m. Submitted by Denise Kornegay, Secretary MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, FEBRUARY 2, 2015 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission on Monday, February 2, 2015, was called to order at 5:30 p.m. by Holland Harper, Chairman. A. The following members were present: Holland Harper, Jerry Akers, John Lee, Barney Bray, James Price, Mike Folmar and Billy Trenado B. Also present were Shawn Napier, Director of Engineering, Planning and Development; Joey Sleeper, Building Official; Sue Lancaster, City Council; and Ashley Fendley, Secretary for the Planning and Zoning Commission. 2. Approval of minutes from previous meetings. (January S, 201 S) Motion was made by James Price, seconded by John Lee to approve minutes for the January 5, 2015 meeting. Motion carried 7 -0. Motion was made by John Lee, seconded by James Price to recuse Mike Folmar. 3. Public hearing and consideration of and action on the petition of Paris Church of Christ for a change in zoning from a Planned Development District (PD -a) which is a retail shopping center in the Planned Development Zoning District to General Retail District (GR) on Lot 1, Block A, of the Paris Church of Christ Addition CB 296, being located at 3175 Lamar Avenue. Public hearing was declared open. A. One individual spoke in favor of the petition. Harry Kelley, Pine Mill Road Paris, Texas, spoke in favor of the petition. Mr. Kelley stated he was seeking approval on the zoning change to extend the building to have more room. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Barney Bray, seconded by James Price to approve the petition. Motion carried 6 -0. Motion was made by James Price, seconded by Jerry Akers for Mike Folmar to return. 4. Public hearing and consideration of and action on the petition of Mike and Stephanie Hall for a change in zoning from a One - Family Dwelling District No. 2 (SF -2) to One - Family Dwelling District No. 3 (SF -3) with a Specific Use Permit (39- Mobile Home) on Lot 1, Block A, of the Hall Addition CB 154, being located at 1190 SW 19th Street. (It was announced to the commission 1190 SW 6th Street was a typo was made on the agenda) The Planning and Zoning Commission discussed the issues regarding mobile homes in the City of Paris. The Commission wants to move forward with putting a board together to work on the mobile home section of the zoning ordinance. Public hearing was declared open. A. The following individuals spoke in favor of the petition. Brandon Chaney, 722 S.E. 19`h Street Paris, Texas, spoke in favor of the petition. Mr. Chaney stated the Halls are seeking approval on the zoning change to place a mobile home on their property to live in. Mr. Chaney further stated the location to place the home will not be visible seen from the road. Stephanie Hall, 3404 Bonham Street Paris, Texas, spoke in favor of the petition. Mrs. Hall stated they have already purchased the mobile home and are hoping the board would consider the circumstances. Don Howell, 115 Airport Road Paris, Texas, spoke in favor of the petition. Mr. Howell stated he believes that Mr. and Mrs. Hall shouldn't be punished because the mobile home section of the zoning ordinance isn't where the commission would like it to be. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Barney Bray, seconded by John Lee to approve the petition. Motion carried 4 -3, with Billy Trenado, Mike Folmar and James Price in opposition. 5. Public hearing and consideration of and action on the petition of Paris Lakes Medical Center, LLC for a change in zoning from Agricultural District (A) and a One - Family Dwelling District No. 2 (SF -2) to a Planned Development District (PD -h) which is a combination of any of the developments listed in a to g in the Planned Development Zoning District on A524 JLeach Survey, Tract 19, being located at 2675 SE 41" Street. Shawn Napier stated the petition has been withdrawn. 6 Consideration of and action on the Preliminary Plat of Lot 1, Block A, Winn Addition 222B, located at 130 N.E. 25th Street. Shawn Napier reviewed the preliminary plat with commissioners. Motion was made by Billy Trenado, seconded by Jerry Akers to approve the preliminary plat, subject to the City Engineer's recommendations. Motion carried 7 -0. 7. Consideration of and action on the Final Plat of Lot 1, Block A, Winn Addition 222B, located at 130 N.E. 25th Street. Shawn Napier reviewed the final plat with commissioners. Motion was made by Mike Folmar, seconded by John Lee to approve the final plat, subject to the City Engineer's recommendations. Motion carried 7 -0. 8. Discussion regarding a draft ordinance prohibiting storage, mini storage, and /or warehousing of products and /or material in any buildings not related to the function, service, and /or use of any buildings in the Central Area Zoning District (CA). Joey Sleeper, Building Official reviewed the ordinance prohibiting storage in the Central Area Zoning District (CA) with the commissioners. The Planning and Zoning Commission believes that the ordinance needs work and wants it placed back on the next regular schedule meeting. 9. Meeting adjourned at 6:15 p. m. APPROVED THIS 2nd DAY OF MARCH, 2015 r,r- odo k&,, S"VIN-x - Ashley F n y, Secret Planning and Zoning Co ission MINUTES SPECIAL MEETING PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY, FEBRUARY 17, 2015 5.30 O'CLOCK P.M. 1. The special meeting of the Planning and Zoning Commission on Tuesday, February 17, 2015, was called to order at 5:30 p.m. by Holland Harper, Chairman. A. The following members were present: Holland Harper, Jerry Akers, John Lee, Barney Bray, James Price, Mike Folmar and Billy Trenado B. Also present were Shawn Napier, Director of Engineering, Planning and Development; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Bob Hundley, Chief of Police; Randy Tuttle, Assistant Chief of Police; Sue Lancaster, City Council; A.J. Hashmi, City Council; Edwin Pickle, City Council; Ashley Fendley, Secretary for the Planning and Zoning Commission; and concerned citizens. Motion was made by Mike Folmar, seconded by James Price to recuse Barney Bray. Motion Carried 6 -0. Shawn Napier, City Engineer read the Zoning Ordinance Section 8 -109 to explain the purpose of the meeting. 2. Citizen Forum. (Persons desiring to address the Planning and Zoning Commission must limit their presentation to no more than two minutes) AJ Hashmi, 4510 FM 195 Paris, Texas, stated "honorable members of the Planning and Zoning Commission, tonight is a very important night to uphold the law and conform to the ordinance laid down by the City of Paris. A building permit was issued to construct a recycling facility on the set property, this permit was an illegal permit it was issued in error and the city accepted that responsibility. The permit was thus resend by the City Council. The matter was referred to this commission since originally the Planning and Zoning Commission and City Council was bypassed for unknown reasons. The question tonight was not whether we like recycling or not, whether we support new businesses or not, or whether we feel bad for the Glick's since they have spent money on the property. The question proposed is this legally allowable based on our current ordinances to have a recycling facility on this property and the answer to that is a big fat no. Since recycling is not even mentioned in our current ordinances and requires us to revises the zoning ordinance. This was not the question that was being asked today. Let me repeat the only question that was being ask was is this legally allowable in our current rules and regulations to have a recycling facility on the set property. As will be clear to you in the next few presentations, recycling is considered an industrial development and as such it has no place in retail commercial area. We would hope that the Planning and Zoning Commission will do the right thing by following the law and refusing to grant this permit. Thank you for your consideration." Bruce Carr, 845 S.E. 42nd Street Paris, Texas, stated he has concerns about how the recycling center will affect the Morningside area. He asks that the Planning and Zoning Commission deny any permit for construction of this facility. Brad Holbert, 4125 Holbrook Drive Paris, Texas, stated the Glick's have told us what they plan on collecting in the pamphlet created for City Council. These items are hazardous and will create odors primarily during the hot summer times that will affect the surrounding areas. The size of the concrete pad and the leakage from the containers during the inclement weather will create was runoff into Morningside addition. The residents in this area have concerns with the traffic flow coming into this area which might cause an increase in accidents. Mr. Holbrook further stated he encourages the Planning and Zoning Commission to deny this permit. Christi Wendell, 4142 Primrose Lane Paris, Texas, stated she researched recycling depots and then called the first fifteen depots to make sure they were similar operation to the one proposed for our neighborhood. If they were a match she noted the address and contacted the zoning department for their municipality, 100% of those zoning departments said that their recycling depots were zoned as industrial. Mrs. Wendell passed out information to the commission from Chandler, Arizona, that Engineers notes on the bottom right hand corner, and it was zoned I -2 for Heavy Industrial. Mrs. Wendell further stated she would ask that the commission deny this permit. David House, 625 Sherwood Drive Paris, Texas, stated his family owns property across from the location for the recycling center. They are putting a fine jewelry store there and are appalled at the city for issuing a building permit to a recycling depot on one of the main thoroughfare into the City of Paris. Residents are already talking about selling their homes now to not lose any equity or value etc. This permit should be denied. Don Haskel, 741 CR 44850 Blossom, Texas, stated what could have been a great opportunity for Paris has turned into an unfortunate situation for all concerned. This could have all been avoided if those involved acted responsible in the first place and told the truth, instead of circumvent the existing procedures which are emplaced to protect the interest of all citizens. The City of Paris is using section 8 -109 after researching the issue this section is no longer considered standard practice and is not used in municipalities. What is now considered accepted practice and has been used since September 1987 is Texas Local Government Code Title 7 chapter 211, its clear the city needs to update its information. This is an industrial business and any other classification needs to be denied. Marcus Roden, 3930 Holbrook Drive Paris, Texas, stated that everyone agrees property values will be affected. He has evidence of that from two people David House who bought a building across Lamar Avenue where the proposed location for the recycling depot. Mr. House's statement was he wouldn't have purchase this property if he would have known something like this would possible be approved for this neighborhood. The second gentlemen, John Lily purchased a property on the street behind me and spent an abundant about of money refinishing the inside of the house. Mr. Lily's statement was he was glad this recycling center was stop, if he would have known he wouldn't have spent so much money on the property. Mr. Roden further stated two other businesses on both sides of this property My Dentist and Cave Wave had to go before the Planning and Zoning Commission and City Council in order to be built. The recycling center somehow bypassed these processes. The item I had passed out by Ashley Fendley is an email sent between the permit department and the Glick's. This email states " We were assured that these were all measures that could be handled "in house ", and none of these matters, or anything concerning this venture, would need to be approved by the City Council." This permit should be denied. Vic Ressler, 4020 Holbrook Drive Paris, Texas, stated a recycling center shouldn't be allowed to be built in this location. It would cause noise and traffic issues for the residential areas and the businesses surrounding it. Mr. Ressler further stated this is a salvage yard not a recycling center, please deny this permit. James Jaggers, 4015 Jasmine Street Paris, Texas, stated he is very opposed to allowing a recycling center to be located in the area. The property values will drop in this neighborhood. This recycling center has no business in this location, please deny this permit. Larry Schenk, 3765 Dawn Drive Paris, Texas, stated all you have to do is look at the surrounding areas this is not a location for a recycling center. If we are looking at a classification for them it should be in an industrial area not commercial. AJ Hashmi, 4510 FM 195 Paris, Texas, stated "as a City Council member for that district I am very distressed I know what the agenda item is, I am very distressed about what the city has done, and I am very upset about it. What the City Council asked the City Manager to do was not done, another item was placed on the agenda and that was not what we requested. Thank you." A.W. Clem, 100 North Main Street Paris, Texas, stated "I am here on behalf of two young men still in the state of shock. Their father has been in this business for 68 years and both of these guys came back after getting masters in law degrees. They decided they were going to work with their father and see if they could expand this business they have had for 68 years. One of the things they anticipated doing was developing recycling depot throughout the area where they can collect trash and metal to take back to Texarkana, Texas to be processed. They worked fairly hard on developing a plan for this facility that would minimize its visibility as a depot for metal collection. If you look at the pictures that are going around they developed for what this facility would look like. They came to Paris bought the property, please to death, got everything through the City and all the sudden after everything has been completed and began work this all broke loss. I believe they are very disappointed they understand the residential areas but they didn't understand since on the corner to the entrance of the area there is a car wash and across the street is a gas station. They were a little concerned to why there was so much commotion about this facility. Their going through this process tonight because it's required and I regret there has been so much anxiety over this issue." 3. Discussion and possible action regarding the creation of a new use for recycling collection centers and considering appropriate zoning district(s). The Planning and Zoning Commission discussed creating of a new use for recycling collection center and the appropriate zoning district. Motion was made by Mike Folmar, seconded by Billy Trenado to allow recycling centers in Light Industrial and Heavy Industrial. The motion was then removed for more discussion. Shawn Napier, City Engineering explained what a specific use permit is and how it would come back to the commission for approval if one was required. Motion was made by Mike Folmar, seconded by John Lee and Billy Trenado to allow "Recycling Transfer Station" by right in Heavy Industrial Zoning Districts and with a specific use permit in Commercial and Light Industrial Zoning Districts. Motion carried 5 -1, with James Price in opposition. 4. Meeting adjourned at 6:15 p.m. APPROVED THIS 2nd DAY OF MARCH, 2015. e Akers,( Vice - Chairman Ashley F ey, Secretax Planning and Zoning Co n MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, FEBRUARY 16, 2015 3:00 P.M. 1. Johnny Norris called the Building and Standards Commission Meeting to order at 3:07 P.M. Roll was called. A. The following members were present: Johnny Norris Chad Lindsey Sally McEwin Ben Vaughan B. Staff present: Robert Talley Nicki Brown Dale Maberry Stephanie Harris Larry Wright C. Others present: Pamlea Babbitt — Property owner Pamlea Babbitt's son — Property owner 2. Approval of minutes from previous meetings. (January 20, 2015) Motion was made by Ben Vaughan and seconded by Sally McEwin to approve the minutes for January 20, 2015 meeting. Motion carried unanimously. 4 -0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and /or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures ": Request made by Robert Talley to skip to 3. F. — 564 NW 7th 3. F. 564 NW 7th, Hayes Addition, Block 1, Lot 23 Owner: Pamlea Babbitt 758 W. Austin Paris, TX 75460 Back Taxes Owed: $3785.20 Pamlea Babbitt and son were present. Robert Talley stated the structure has roof damage, limbs on top of the house, hole in the roof, damage to eaves, there's junk, rubbish, brush and limbs on the entire property, the under pinning is separating, there's foundation damage, broken windows and the shed in the back is dilapidated also. No one is living in the house. Robert talked to the daughter who lives next door and she verified that no one is living in the house and that water from rain is leaking into the house. Pamlea Babbitt asked to fix the property so her son could live in it. She stated that the property has been vacant for about one year. Johnny Norris asked her what time frame she could get the property up to code and she stated 60 -90 days. She stated that she was going to focus on the underpinning and roof. Ben Vaughan explained to Mrs. Babbitt that she should get contractor estimates. Mrs. Babbitt explained that her and her husband both worked in construction and she has a friend to help with the roof. Mr. Vaughan asked if the plumbing, heat and electricity have any problems and Mrs. Babbitt said no. Robert Talley explained that since the property has no utilities that the property will have to pass city inspection before utilities can be restored. Sally McEwin asked if the Commission gave Mrs. Babbitt 30 days to start on repairs if Robert could bring the property back to Building and Standards Commission and Robert answered yes. Ben Vaughan explained to Mrs. Babbitt that this structure needs extensive repairs and he concern for Mrs. Babbitt is that she needs to get accurate bids because if she spends money and doesn't bring the structure up to code that is money she will lose. Johnny Norris stated the if given the 90 days to repair the commission needs to see significant improvements. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Ben Vaughan, seconded by Sally McEwin to allow Pamlea Babbitt 90 days to repair the property structure. Motion carried unanimously. 4 -0 B. 845 Graham, City of Paris, Block 45, Lot 1 Owner: Lois L Bolin C/O Kelly Stern 1337 Burnett Dr. Lantana, TX 76226 -6552 Back Taxes Owed: $5383.84 Lois L Bolin is deceased. Robert Talley spoke to Kelly Stern and Mrs. Stern who is the daughter of Mrs. Bolin. Mrs. Stern stated the will has not been probated and that they have no intentions to get it probated. Robert Talley stated that the structure has roof damage and deterioration, electricity is pulled loose from the house, the roof around the chimney is deteriorated, shingles are bowing, unsecure, doors open, the inside of the house shows a hole through the ceiling to the second floor, missing windows, floor has dropped and pulled away from the wall, and there is water damage. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. There was discussion on the Historic Preservation Commission's release of the property, the daughter and son's responsibilities, and if the structure needs to be secured. Motion was made by Sally McEwin, seconded by Ben Vaughan to accept Robert Talley's recommendation. Motion carried unanimously. 4 -0 B. 1550 W Campbell, Maxey Addition, Block 4, Lot Pt of 3 Owner: Norma Johnson 425 Town East Dr. Paris, TX 75462 No Back Taxes Owed Robert Talley showed the commission pictures of a shop which has sheet metal on the ground, holes in the roof, metal in bad shape, wood deteriorating, and building unsecure. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Discussion about notification of owners, what the building is used for, if there was has been any history of this building, and the process of notification of owners. If a person responds and asks for extension or to repair the property the structure can always be brought back to the commission. Motion was made by Chad Lindsey, seconded by Ben Vaughan to accept Robert Talley's recommendation. Motion carried unanimously. 4 -0 C. 1500 & 1510 W Campbell, Maxey Addition, Block 4, Lot All of 4 & E 50' of 3 Owner: Sally Mitchell % Debra the 5102 South Port Rowlett, TX 75088 Back Taxes Owed: $2897.20 No Contact with owner Robert Talley stated that the main structure on this property was tore down several years ago. There are holes in the roof, deterioration of wood, sheet metal missing, and junk and rubbish on property. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Chad Lindsey, seconded by Ben Vaughan to accept Robert Talley's recommendation. Motion carried unanimously. 4 -0 D. 1308 W Campbell, City of Paris, Block 232, Lot E/PT of 2 Owner: Marvin Dee & Vida Virginia Fagan 301 Beaver Creek Dr. Azle, TX 76020 Back Taxes Owed: $16198.51 No Contact with Owner Robert Talley stated this property has been brought before the Building and Standard Commission twice before and the property owner does just enough to get off the list but never finishes the repairs. The property was bought in a Sheriff's sale. The property has deterioration of the eaves and roof, it is boarded up still, water damage, mold, elements are getting into the house, holes in the roof on the shed, barn in the back is collapsing, the add on to the house has a tree that has fallen on it, holes in the roof, unsecure and the City has had several complaints on the property. The brother in law lives next door and Robert tried to make contract but he went in the house and there were dogs on the property. If we have the structure demolished the dogs will be removed for safety purposes and then returned. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Sally McEwin, seconded by Chad Lindsey to accept Robert Talley's recommendation. Motion carried unanimously. 4 -0 E. 704 W Garrett, City of Paris, Block 100 -B, Lot 6 Owner: Jim E Ray 704 W Garrett Paris, TX 75460 Back Taxes Owed: $349.28 last paid 2010. No contact with owner. Robert Talley stated that the roof and foundation is deteriorating, broken boards, rotting, rails bowing, unsecure, windows broke, foundation bowing, one portion of house leaning outwards. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Chad Lindsey, seconded by Ben Vaughan to accept Robert Talley's recommendation. Motion carried unanimously. 4 -0 G. 1635 W Walker, Colonial Addition, Block 6, Lot 5 -6 Owner: Janice Marie Neal & Marie Ransom 1635 W Walker St. Paris, TX 75460 Back Taxes Owed: $8014.57 No contact with owner. Robert Talley stated that he has talked to Janice Neal in the past and she asked for an extension and never finished the work or called him. The structure has damaged eaves, power line hanging, missing siding, foundation damage, limbs have fallen on the roof, brush in the yard and deterioration of wood. Johnny Norris asked how we found this structure and Robert Talley stated a neighbor turned it in. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Ben Vaughan, seconded by Sally McEwin to accept Robert Talley's recommendation. Motion carried unanimously. 4 -0 H. 267 NE 28t', Springlake Addition, Block 8, Lot Pt 1 Owner: Kil Cha Choe 3240 Allen Paris, TX 75460 No contact with owner. No Back Taxes Owed Robert Talley stated that the roof line and foundation have deterioration and rotting, unsecure, missing windows, sinking into ground, inside the bricks are separating, holes in the ceiling, hole in roof, shed deteriorating and rotting about to fall over. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Ben Vaughan, seconded by Chad Lindsey to accept Robert Talley's recommendation. Motion carried unanimously. 4 -0 I. 374 NE 28`b, Springlake Addition, Block 4, Lot PT of 8 and all of 9 Owner: Jordan Cunningham 5073 SE Loop 286 Paris, TX 75460 Back taxes owed: $3249.29 Robert Talley spoke to Jordan and his father Stacy. They want 90 days to repair the structure. Robert Talley stated that there are holes in the roof, broken windows; porch is missing flooring, roof covering peeling, and foundation damage. The property wasn't turned in by neighbors but was a drive by. Discussion of minimum standard required repairing and Robert Talley explained that it's case by case and that each property has to pass inspection by the City to have utilities restored but there is not written criteria. Robert Talley's recommendation: 90 days to repair if not the property will be brought back to the Building and Standard Commission. Motion was made by Chad Lindsey, seconded by Ben Vaughan to allow Jordan Cunningham 90 days to repair the property structure with 10 days to secure the property. Motion carried unanimously. 4 -0 J. 2840 E Cherry, Springlake Addition, Block 4, Lot Pt of 1 Owner: Ethel Cooper C/O Carolyn Barrioss 915 Dsco Lane Apt. 3211 Grand Prairie, TX 75051 Back taxes owed: $5074.21 No contact with owner. Robert Talley stated the underpinning is falling off, there's rotting and deterioration of the eaves, the front portion of the roof is falling forward, sinking into the ground, rotting and deterioration of the siding, holes in the eaves, junk and rubbish, unsecure, and foundation damage. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a $1000 per day civil penalty. Motion was made by Ben Vaughan, seconded by Sally McEwin to accept Robert Talley recommendation. Motion carried unanimously. 4 -0 K. 635 NW 7th, Martin Block Addition, Block A, Lot 1 Thru 20 Owner: Property Partners I LLC A Nevada Limited Liab Comp 4400 Westgrove Dr. Suite #110 Addison, TX 75001 Back taxes owed: $ 34439.80 Robert Talley stated he talked to lawyer and he stated that the owner died and the wife has fled the country due to tax evasion charges. The SCC is investigating. Chad Lindsey asked for a little history on the structure and Robert Talley stated that the property has had 3 -4 owners in the last 5 years. Three banks and at least two LLC's have owned the property. The last owner had finished the first phase of the project then the Federal Government shut it done for tax evasion. The Building and Standard Commission's past orders on the property were to secure the property. There is no structural damage at this time. The City will end up securing the property. The Commission discussed the cost of demolition of the property in the future. Robert Talley's recommendation: 10 days to secure the property. Motion was made by Ben Vaughan, seconded by Chad Lindsey to accept Robert Talley recommendation. Motion carried unanimously. 4 -0 4. Code Enforcement Update Six structures were demolished in January 2015. Seven structures were condemned in January 2015. The full report of Demolition is attached. The commission discussed priority of properties. 5. Future agenda items. No discussion. 6. Adjournment Motion was made by Ben Vaughan, seconded by Chad Lindsey to adjourn the meeting at 4:08pm. Motion carried unanimously. 4 -0 APPROVED THIS 16th DAY OF MARCH 2015. 'airman Meeting Minutes of the Main Street Advisory Board 107 Kaufman St Paris Texas City Council Chambers Present: Beatrice Ardila Jerry Coyle Jill Drake Glee Emmite Karie Raulston Missy Starnes Nancy Waldrum Cheri Bedford, Main Street Manager Becky Semple, Chamber Liaison "Tuesday, February 17, 2015 Absent: Benny Plata, City Council 1. Call meeting to order Jill Drake 4:18 pm 2. Role taken. Quorum established. 3. Citizens Forum: none noted. 4. Approval of minutes of January 13, 2015. Motion was made Nancy Waldrum seconded by Missy Starnes motion carried. 5. Coordinator report: Cheri Bedford: Returned from a Main Street Meeting in Nacogdoches, Texas. Main Street Paris received a National Recognition Award for 2014 one of 60 Towns to receive this award. a. Organization - No Report b. Promotions Wine Fest to meet tonight after this meeting, Date has been set for April 11, 2015. c. ER: No report. d. HPC: Spangler's has been approved for proposed upgrading. Loft approved for new window at 123 Clarksville. Code improvements approved. Grant of $500.00 given ?? e. Chamber -There are interviews going on for new Chamber President. There are 3 Square Dance Groups coming to Paris now -- one this next weekend. Solo Film Crew last month was very impressed with the friendly, welcoming people in Paris. 6. Future agenda items: Strategic Planning Workshop 7. Motion to adjourn made by Glee Emmite, Second by Missy Starnes, Motion carried. at 4:30 pm Approved this i Oday of, A V 12015. J�v - �/ s J' Drake, Board Chair MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY FEBRUARY 11, 2015 4:00 O'CLOCK P.M. 1. The meeting of the Historic Preservation Commission was called to order at 4:00 p.m. by Chair Douglas Cox. A. The following commissioners were present: Chair Douglas Cox, Vice Chair Michael Glatfelter, Ruth Ann Alsobrook, and Sherrie Holbert B. Lauri Redus, Beatrice Ardila, and Cindy Allcorn were absent. C. Staff also present: Joey Sleeper, Historic Preservation Officer; Robert Talley, Code Enforcement Supervisor 2. Approval of minutes from previous meeting. (January 14, 2015) Motion was made by Commissioner Alsobrook and seconded by Vice Chair Glatfelter to approve the minutes as written. The motion carried 4 -0. 3. Consideration of and action on the following Certificates of Appropriateness: A. Spangler's , 20 N Plaza, Alex Pickering Chair Cox introduced the item and called the applicant Alex Pickering. Ms. Pickering explained that she represented the owner, and was seeking approval to install a sign on the south face of the building. She further explained that the sign would be sixty eight (68) square feet in sign area. Mr. Sleeper explained that the sign ordinance limits signs in the historic district to fifty (50) square feet unless the commission determines that the fagade's proportions would support additional signage. Motion was made by Commissioner Holbert and seconded by Commissioner Alsobrook to approve the item as submitted. The motion carried 4 -0. B. The Loft at 123, 123 Clarksville St, Lalonna West Chair Cox introduced the item and called the applicant Lalonna West. Ms. West explained that she was renovating the building for a venue for meetings and celebrations. Mr. Sleeper explained that city staff had previously issued a certificate of appropriateness for removing the second floor blanker panels and repairing and reinstalling the existing windows. He further explained that this item was to remove the blanker panels from the first floor transom windows and install new windows. Commissioner Holbert asked the applicant if there were any changes planned for the storefront below the canopy. Ms. West answered that any design changes for the storefront would be in the future. Mr. Sleeper further explained that the front door would have to be modified to swing outward for fire egress purposes, but no design change would be needed. Motion was made by Vice Chair Glatfelter and seconded by Commissioner Alsobrook to approve the item as submitted. The motion carried 4 -0. 4. Consideration of and action on the following facade grant application: The Loft at 123, 123 Clarksville St, Lalonna West A motion was made by Vice Chair Glatfelter and seconded by Commissioner Alsobrook to approve the item as proposed. The motion carried 4 -0 5. Consideration of and action on the following Historic Preservation Tax Abatement application: The Loft at 123, 123 Clarksville St, Lalonna West A motion was made by Commissioner Holbert and seconded by Vice Chair Glatfelter to approve the item as proposed. The motion carried 4 -0 — CONSENT AGENDA-- - [Items appearing on this consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said agenda. If any Commission member desires to discuss and consider separately any item appearing on the consent agenda, that Commission member may do so by requesting that the item be removed from the consent agenda and considered as a separate item.] 6. Discussion of and possible action regarding the following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures," to determine whether such buildings or structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris. Code Enforcement recommends demolition of the following structures: A. 845 Graham St. B. 1500 & 1510, 1550 W Campbell C. 1308 W. Campbell D. 704 W Garrett E. 267 NE 28' F. 2840 E Cherry G. 374 NE 28th Chair Cox introduced the item and explained that item 6A had been tabled at a previous meeting. Commissioner Alsobrook asked why the property owner hasn't done anything with the property. Mr. Talley answered that the owner is deceased and that he and Chair Cox had spoken with one of heirs, Kelly Stern. Mr. Talley further explained that Ms. Stern said that she wasn't financially able to do anything with the property. Commissioner Alsobrook stated that item 6A is the only one she objected to demolishing. A motion was made by Commissioner Holbert and seconded by Vice 2 Chair Glatfelter to recommend all items for demolition. The motion carried 3 -1. 7. Discussion of commission attendance policy Chair Cox introduced the item and asked if there was an attendance policy. Mr. Sleeper explained that the City Council had set an attendance policy for all boards and commissions of at least seventy five per cent (7501o) of regular meetings, and that removal of a member could either be voluntary or by majority vote on City Council. No action was taken. 8. Future Agenda Items Mr. Sleeper extended an invitation to the commission to attend the East Texas Preservation Weekend in Tyler, Texas on March 26 -28, 2015. No action was taken. 9. Adjournment With no other matters to discuss, a motion to adjourn was made by Vice Chair Glatfelter and seconded by Commissioner Alsobrook. The motion carried 4 -0. Meeting adjourned at 4:37 p.m. APPROVED THIS 11 th DAY OF MARCH, 2015. � '�' "✓' - ��z Chair ouglas Cox 3 PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Tuesday, February 10, 2015 MINUTES Board Members Staff Present: Stephen Grubbs, Chair Present: Shannon Barrentine John Brockman, Vice Chair Interim Executive Director Rebecca Clifford, Secretary /Treasurer Chassidi Taylor Don Wilson Admin. Assistant Ex- Officio Members Guest(s) Present: John Godwin, City Manager Present: Anna Spencer Dr. Pam Anglin, PJC President James Wallace Steve Keywood, Chamber Chair John Wallace Louise Moseley Christy Wendell Don McCaskill Georgia McEwin Kenny Kammer Ray Banks Don Taylor Sue Lancaster Paris City Council Connie Beard The Paris News Sims Norment Legal Counsel: None City Council Liaison: Edwin Pickle Stephen Grubbs, Chairman called the meeting to order at 3:30 p.m. and welcomed those present. Confirmed a quorum was present. PEDC Board Meeting Minutes February 10, 2015 Page 2 of 5 Approval of minutes from the January 13, 2015 regular meeting and January 16, 2015 called meeting John Brockman made a motion to accept the Minutes as submitted for January 13, 2015; seconded by Don Wilson. Motion Carried 4 -0. John Brockman made motion to accept the Minutes as submitted for January 16, 2015; seconded by Don Wilson. Motion Carried 4 -0. Approval of [December 2014 and January 20151 fmancials Stephen Grubbs stated that the PEDC's cash flow increased to $1,192,000 from $1,448,000 in November due to the delinquent Sales Tax payment from a local retailer. Don Wilson made a motion to approve the December 2014 financials as submitted; seconded by John Brockman. Motion Carried 4 -0. Interim Executive Director's Report: • Status of the Texas Workforce Commission High Demand Job Training Program through the Workforce Solutions of Northeast Texas grant application. The EDC's (Mt. Pleasant, Sulphur Springs, and Paris) were awarded the matching grant in the amount of $75,000. • Update on Lamar County days in Austin, April 7, 8& 9, 2015. The block rooms, tent, and food vendors have been taken care of. The reception will be April 7, 2015 at 6:30 p.m. Distribution of the 200+ V.I.P Boxes at the Capitol will be April 8, 2015. Stephen Grubbs and Don Wilson will be attending. • Sulphur River Regional Mobility Authority (SuRRMA) annual audit for FY 2013 -2014 is available for review. The PEDC was a part of the Hwy. 19/24 widening project. • Status of 2014 Tax Abatement and Incentive Agreement Compliance. Letters were sent out to the various industries in January and response documents are due February 15, 2015. Some response documents have been submitted for compliance review. Rebecca Clifford told those present that there are still some Tax Abatement letters that need to be sent out. Discuss and possibly take action on a presentation and proposal for redesigning the PEDC website by James Wallace of Jazzy Frog Interactive Presentation by James Wallace, owner, Jazzy Frog Interactive, making various recommendations to revamp the current PEDC website: Make the website user friendly such as change to the layout of the website and change the way the menus are set up. Stephen Grubbs asked if website tracking would be available too? PEDC Board Meeting Minutes February 10, 2015 Page 3 of 5 James Wallace stated that it would along with a monthly report of who visited the site and what information was researched Steve Keywood arrived at 3:45 p.m. John Brockman asked what the rate would be if services went over the 5 hours, as quoted? James Wallace stated that it would be $30.00 an hour. Don Wilson asked if the website maintenance could be done on a quarterly basis rather than monthly? James Wallace stated yes you can at $500.00 a quarter that would save you more money. (See attached Scope of Work and Contract.) Don Wilson made a motion to accept James Wallace's "Jazzy Frog" proposal for $5,000 and to include quarterly updates /maintenance instead of monthly to the PEDC's website with recommendations as presented; seconded by John Brockman. Motion Carried 4 -0. James Wallace and John Wallace left at 3:54 p.m. Discuss and possibly take action on quotes for Commercial General Liability Insurance for the Northwest Industrial Park and Rail Spur. Shannon Barrentine told those present that the PEDC contacted 5 local independent insurance agencies. We asked them to provide insurance coverage for what had been covered in the past. The PEDC received two quotes: Peeples Insurance, Texas Specialty Underwriter $1,758.30 and Pierson & Fendley $7,212.57. Shannon Barrentine recommended looking over the quotes. Don Wilson made a motion to table this item; seconded by John Brockman. Motion Carried 4 -0. Discuss and possibly take action on proposed amendment(s) to the Paris EDC Bylaws pertaining to authorization process of entering into a contract agreement Stephen Grubbs told those present that the PEDC has received information from their lawyer A. W. Clem and his wording. Stephen Grubbs was supposed to get the proposed amendment wording to Shannon Barrentine but he did not. Don Wilson made a motion to table this item until the next meeting; seconded by John Brockman. Motion Carried 4 -0. Discuss and possibly take action on invoice(s) for legal services from Jeff Moore, Attorney, Brown & Hofineister, LLP and/or A.W. Clem, Legal Counsel, The Moore Law Firm. Shannon Barrentine stated that the PEDC only received an invoice from Attorney Jeff Moore. The PEDC did not receive an invoice from The Moore Law Firm. Stephen Grubbs stated that the invoice from Brown & Hofrneister was for $1,372.68. Shannon Barrentine stated that some of the fees are from the Open Records Requests the PEDC received in October. John Brockman made a motion to pay the invoice for Jeff Moore, Attorney of Brown & Hofineister LLP, services in the amount of $1,372.68; seconded by Stephen Grubbs. Motion Carried 4 -0. PEDC Board Meeting Minutes February 10, 2015 Page 4 of 5 Open Discussion regarding public comments pertaining to the viability of the Paris Economic Development Corporation Board Chair, Stephen Grubbs, read a statement (see attached) prior to the presentation and discussion. Don Wilson gave a presentation comparing the Paris EDC with other EDC's in the region (see attached presentation). Dialog and discussion took place amongst those present. No action was taken on this item. Discuss and possibly take action to set a date and time for a special Board meeting pertaining to items to be included in the annual report to the Paris City Council on February 23, 2015. Stephen Grubbs stated that the PEDC does a report annually to the Paris City Council. Shannon Barrentine suggested the meeting be that next Wednesday, February 18, 2015 at 9:00 a.m. and the Board can discuss items for Executive Session, today, as well. Stephen Grubbs made a motion that Board meet on Wednesday, February 18, 2015 at 9:00 a.m.; seconded by John Brockman. Motion Carried 4 -0. Discuss and possibly take action on a request for land at the Northwest Industrial Park for Tri -State Iron and Metal Company Stephen Grubbs stated that the Planning & Zoning Commission would be handling the Tri-State Iron and Metal Company issue. John Godwin stated that the Planning and Zoning Commission will decide and say whether the zoning should be industrial, commercial or retail. Don Wilson stated that the owner of the business needed to come to the PEDC Board not Dr. Hashmi and to take no action. Stephen Grubbs stated that the PEDC didn't offer the company anything. The PEDC has not had any contact with Tri-State Iron and Metal Company. No action was taken on this item. The Board convened into Executive Session at 5:39 p.m. Pursuant to Section 551.072 and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: 1. Pursuant to Section 551.072 — Real Property 2. Pursuant to Section 551.087 — Economic Development Negotiations Executive Session ended at 5:51 p.m. The Board reconvened into open session. As a result of executive session discussion the Board took no action. PEDC Board Meeting Minutes February 10, 2015 Page 5 of 5 John Brockman made a motion to adjourn at 5:52 p.m.; seconded by Stephen Grubbs. Motion Carried 4 -0. Respectfully submitted, Chassidi Taylor Administrative Assistant Paris EDC PARIS ECONOMIC DEVELOPMENT CORPORATION SPECIAL CALLED MEETING Wednesday, February 18, 2015 MINUTES Board Members Staff Present: Stephen Grubbs, Chair Present: John Brockman, Vice Chair Rebecca Clifford (joined at 9:04 a.m.) Don Wilson (joined at 9:07 a.m.) Ex- Officio Members Guest(s) Present: None Present: Legal Counsel: None City Council Liaison: Edwin Pickle Shannon Barrentine Interim Executive Director Chassidi Taylor Admin. Assistant Kelli Mallicote Stephen Grubbs, Chairman called the meeting to order at 9:02 a.m. and welcomed those present. Confirmed a quorum was present. Citizens' Input: Kelli Mallicote of BodyGuard Truck Accessories addressed the Board and expressed concern about the information needed for incentive compliance that was requested by the PEDC. She did not want private information such as social security numbers, salaries, and job titles to be available to the public due to it becoming public information once the PEDC had received it. Kelli Mallicote had submitted some compliance documentation and told those present that the other required documents could be viewed on site at their business location. The Board also discussed whether the Board would be able respond or have a dialog with whoever makes a comment about the PEDC on this item. The Board will discuss at the next meeting. Discuss and possibly take action on quotes for Commercial General Liability Insurance for the Northwest Industrial Park and Rail Spur Shannon Barrentine told those present that Mid - Continent Group quoted a cost of $781.00 per year. Don Wilson made a motion to accept the quote from Mid - Continent Group for Commercial General Liability Insurance in the amount of $781.00; seconded by John Brockman. Motion Carried 4 -0. PEDC Board Meeting Minutes February 18, 2015 Page 2 of 2 Discuss and Possibly take action on the PEDC Annual Report to be presented to the Paris City Council on February 23, 2015 The PEDC Board made suggestions and corrections to the Annual Report: Include the number of attendees at the 3 Industrial Managers Meetings; Reference the joint Planning and Zoning Commission and Airport Sub - Committee meeting; and Note that Rebecca Clifford and Stephen Grubbs currently are serving on the Airport Sub - Committee as representatives of the Paris EDC Board. Kelli Mallicote left at 9:59 a.m. The Board convened into Executive Session at 9:59 a.m. Pursuant to Section 551.072 and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: 1. Pursuant to Section 551.072 — Real Property 2. Pursuant to Section 551.087 — Economic Development Negotiations Executive Session ended at 11:26 a.m. The Board reconvened into open session. As a result of executive session discussion the Board took the following action: Rebecca Clifford made a motion to execute the agreement with Potters Industries with amendments as discussed; seconded by John Brockman. Motion Carried 4 -0. Rebecca Clifford made a motion to negotiate and execute the agreement with T &K Machine with amendments and modifications; seconded by Don Wilson. Motion Carried 4 -0. Rebecca Clifford made a motion to discuss the compliance covenant issue with Jeff Moore regarding one incentive agreement; seconded by John Brockman. Motion Carried 4 -0. Rebecca Clifford made a motion to adjourn at 11:27 a.m.; seconded by Stephen Grubbs. Motion Carried 4 -0. Respectfully submitted, Chassidi Taylor Administrative Assistant Paris EDC