10 - APPROVE DOCUMENTS FOR TEXAS COMMUNITY DEVELOPMENT GRANT PROGRAMItem No. 10
memorandum
TO: Mayor & City Council
FROM: John Godwin, City Manager
SUBJECT: REQUIRED CDBG DOCUMENTS
DATE: March 11, 2015
BACKGROUND: As part of applying for the CDBG Disaster Relief storm debris cleanup
reimbursement from the state, we learned that we do not have current, in -place versions of
several state - mandated documents. Without these documents we will be ineligible to receive
storm debris funds, or other federal grant funding.
STATUS OF ISSUE: In order not to have to take new council action every time we request
CDBG funding, we have prepared general procedures and resolutions that will cover the city for
all such grant requests. The five documents required by the state and federal governments
include: Complaint Procedures, Excessive Force Resolution, Section 3 policy and adopting
resolution, and a Grievance Procedure.
BUDGET: NA
RECOMMENDATION: Adopt all attached mandated documents.
Draft
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING A SECTION 3 POLICY FOR THE CITY OF PARIS, TEXAS;
DESIGNATING AN EQUAL RIGHTS OFFICER FOR THE CITY OF PARIS,
TEXAS AS REQUIRED BY TXCDBG REGULATIONS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of the City of Paris is committed to comply with Section 3 of the
Housing and Urban Development Act of 1968, as amended; and,
WHEREAS, In accordance with TXCDBG Regulations, the City of Paris must adopt a
Section 3 Policy and update this Policy annually; and
WHEREAS, the Section 3 Policy strives to attain goals for compliance with Section 3
regulations by increasing opportunities for employment and contracting opportunities
with Section 3 residents and businesses; and
WHEREAS, the City Council hereby designates the Paris City Manager as the Equal
Rights Officer to oversee implementation and enforcement of this plan in the areas of (1)
Hiring, (2) Contracting, (3) Training and (4) Advertising for the City of Paris, Texas as
required by TXCDBG regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the Section 3 Policy attached hereto and incorporated herein as
Exhibit "A" be, and the same is hereby, approved.
Section 3. That City Council hereby designates the Paris City Manager as the
Equal Rights Officer to oversee implementation and enforcement of the Section 3 Policy.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 23rd day of March, 2015.
Matt Frierson, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
Draft
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ADOPTING A SECTION 504 GRIEVANCE PROCEDURE AS REQUIRED BY
THE HOUSING AND URBAN DEVELOPMENT REGULATIONS (24 CFR
8.4(A) IMPLEMENTING SECTION 504 OF REHABILITATION ACT OF 1973
(29 USC 794); DESIGNATING A GRIEVANCE OFFICER FOR THE CITY OF
PARIS, TEXAS AS REQUIRED BY TXCDBG REGULATIONS; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, in order to be eligible to apply for certain State or Federal Community
Development Block Grant Funds, the City must adopt a Section 504 Grievance Procedure
for disabled or handicapped persons; and
WHEREAS, the Section 504 Grievance Procedure states, in part that, "No otherwise
qualified handicapped individual shall, solely by reason of his handicap, be excluded from
the participation in, denied the benefits of or be subjected to discrimination under any
program or activity receiving federal financial assistance... "; and
WHEREAS, the City Council hereby designates John Godwin, Paris City Manager as
the Grievance Officer for the City of Paris, Texas under the Section 504 Grievance Policy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the City of Paris Section 504 Grievance Procedure attached hereto
and incorporated herein as Exhibit "A" is hereby approved.
Section 3. That City Council hereby designates John Godwin, City Manager as
Section 504 Grievance Officer to oversee implementation and enforcement of the 504
Grievance Procedure as required by law.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 23rd day of March, 2015.
Matt Frierson, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
Draft
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING AN EXCESSIVE FORCE POLICY AS REQUIRED BY THE TEXAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Paris has applied for CDBG Disaster Storm clean up funds
related to the December, 2013 ice storm in Paris, Texas; and
WHEREAS, in order to be eligible for State or Federal Community Development
Block Grant Funds, the City of Paris must adopt an Excessive Force Policy as approved by
State and Federal agencies; and
WHEREAS, the excessive force policy establishes rules and regulations regarding
the use of excessive force during nonviolent civil rights demonstrations including
physically barring entrance to a facility or location that is the subject of the demonstration.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the Excessive Force Policy required by the Texas Community
Development Block Grant Program attached hereto as Exhibit "A" be adopted and
incorporated into the Paris Police Department's other policies on Use of Force, and the
same is hereby, approved.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 23rd day of March, 2015.
Matt Frierson, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
CITY OF PARIS, TEXAS
EXCESSIVE FORCE POLICY
(To Be Incorporated into Paris Police Department Use of Force Policies Manual)
ARTICLE I
It is the policy of the City of Paris, Lamar County, Texas, to prohibit the use of excessive force by
the law enforcement agencies within its jurisdiction against any individual engaged in
non - violent civil rights demonstrations. The city also prohibits the physical barring of any
entrance to, or exit from, such a facility within its jurisdiction during normal business hours
except as may be required during an emergency situation.
ARTICLE II
It is the policy of the city to enforce this policy to the full extent allowed by law.
Exhibit "A"
Draft
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING A COMPLAINT PROCEDURE FOR THE CITY OF PARIS, TEXAS
FOR BLOCK GRANT PROJECTS FUNDED BY THE TEXAS DEPARTMENT OF
AGRICULTURE; DESIGNATING JOHN GODWIN, CITY MANAGER TO
HANDLE COMPLAINTS FOR THE CITY OF PARIS, TEXAS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, in order to be eligible to receive block grant funds from the Texas
Department of Agriculture, the City must adopt a Complaint Procedure for handling
complaints filed against Texas Department of Agriculture block grant projects; and
WHEREAS, the City Council hereby designates John Godwin, City Manager as the
person in charge of reviewing and processing complaints filed against block grant projects
as set out in the Complaint Procedure attached hereto as Exhibit "A ".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the City of Paris Complaint Procedure for Texas Department of
Agriculture block grant projects attached hereto as Exhibit "A" is hereby, approved.
Section 3. That City Council hereby designates John Godwin, City Manager as
Complaint Officer to receive and respond to local complaints submitted to the Texas
Department of Agriculture concerning block grant projects in the City of Paris, Texas.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 23rd day of March, 2015.
Matt Frierson, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney