2015-016 - Adopting a Section 3 Policy (TXCDBG)RESOLUTION NO. 2015 -016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING A SECTION 3 POLICY FOR THE CITY OF PARIS, TEXAS;
DESIGNATING AN EQUAL RIGHTS OFFICER FOR THE CITY OF PARIS,
TEXAS AS REQUIRED BY TXCDBG REGULATIONS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of the City of Paris is committed to comply with Section 3 of the
Housing and Urban Development Act of 1968, as amended; and,
WHEREAS, In accordance with TxCDBG Regulations, the City of Paris must adopt a
Section 3 Policy and update this Policy annually; and
WHEREAS, the Section 3 Policy strives to attain goals for compliance with Section 3
regulations by increasing opportunities for employment and contracting opportunities
with Section 3 residents and businesses; and
WHEREAS, the City Council hereby designates the Paris City Manager, as the Equal
Rights Officer to oversee implementation and enforcement of this plan in the areas of (1)
Hiring, (2) Contracting, (3) Training and (4) Advertising for the City of Paris, Texas as
required by TXCDBG regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the Section 3 Policy attached hereto and incorporated herein as
Exhibit "A" be, and the same is hereby, approved.
Section 3. That City Council hereby designates the Paris City Manager as the
Equal Rights Officer to oversee implementation and enforcement of the Section 3 Policy.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 23rd day of March, 2015.
Matt Frierson, Mayor
ATTEST:
gJ_
aUnice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
City of Paris Section 3 Policy
In accordance with 12 U.S.C. 1701 u the City of Paris agrees to implement the following steps,
which, to the greatest extent feasible, will provide iob training, employment and contracting
opportunities for Section 3 residents and Section 3 businesses of the areas in which the
program /project is being carried out.
A. Introduce and pass a resolution adopting this plan as a policy to strive to attain goals for
compliance to Section 3 regulations by increasing opportunities for employment and
contracting for Section 3 residents and businesses.
B. Assign duties related to implementation of this plan to the designated Equal Rights
Officer.
C. Notify Section 3 residents and business concerns of potential new employment and
contracting opportunities as they are triggered by TxCDBG grant awards through the use
of: Public Hearings and related advertisements; public notices; bidding advertisements
and bid documents; notification to local business organizations such as the Chamber(s)
of Commerce or the Urban League; local advertising media including public signage;
project area committees and citizen advisory boards; local HUD offices; regional
planning agencies; and all other appropriate referral sources. Include Section 3 clauses
in all covered solicitations and contracts.
D. Maintain a list of those businesses that have identified themselves as Section 3
businesses for utilization in TxCDBG funded procurements, notify those businesses of
pending contractual opportunities, and make this list available for general Grant
Recipient procurement needs.
E. Maintain a list of those persons who have identified themselves as Section 3 residents
and contact those persons when hiring /training opportunities are available through either
the Grant Recipient or contractors.
F. Require that all Prime contractors and subcontractors with contracts over $100,000
commit to this plan as part of their contract work. Monitor the contractors' performance
with respect to meeting Section 3 requirements and require that they submit reports as
may be required by HUD or TDA to the Grant Recipient.
G. Submit reports as required by HUD or TDA regarding contracting with Section 3
businesses and /or employment as they occur; and submit reports within 20 days of
calendar year end which identify and quantify Section 3 businesses and employees.
H. Maintain records, including copies of correspondence, memoranda, etc., which
document all actions taken to comply with Section 3 regulations.
As officers and representatives of the City of Paris, we the undersigned have read and fully
agree to this plan, and become a party to the full implementation of this program.
Signature Title Date
EXHIBIT "A"