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06 - MINUTES FROM BOARDS, COMMISSIONS, AND COMMITTEESItem No. 6 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, JANUARY 5, 2015 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission on Monday, January 5, 2015, was called to order at 5:3 O p. m. by Holland Harper, Chairman. A. The following members were present: Holland Harper, Jerry Akers, John Lee, Barney Bray and James Price B. The following members were absent: Mike Folmar and Billy Trenado C. Also present were Shawn Napier, Director of Engineering, Planning and Development; Alan Efrussy, Planning Manager; and Ashley Fendley, Secretary for the Planning and Zoning Commission. 2. Approval of minutes from previous meetings. (December 1, 2014) Motion was made by Jerry Akers, seconded by John Lee to approve minutes for the December 1, 2014 meeting. Motion carried 4 -0. 3. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Paris Church of Christ Addition 296, located at 3175 Lamar Avenue. Shawn Napier reviewed the preliminary plat with commissioners. Motion was made by John Lee, seconded by Jerry Akers to approve the preliminary plat, subject to the City Engineer's recommendations. Motion carried 4 -0. 4. Consideration of and action on the Final Plat of Lot 1, Block A, Paris Church of Christ Addition 296, located at 3175 Lamar Avenue. Shawn Napier reviewed the final plat with commissioners. Motion was made by John Lee, seconded by Barney Bray to approve the final plat, subject to the City Engineer's recommendations. Motion carried 4 -0. 5. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Paris Habitat Hearon Addition 142, located at 343 E. Hearon Street. Shawn Napier reviewed the preliminary plat with commissioners. Motion was made by Jerry Akers, seconded by John Lee to approve the preliminary plat, subject to the City Engineer's recommendations. Motion carried 4 -0. James Price arrived at 5:35 p.m. 6 Consideration of and action on the Final Plat of Lot 1, Block A, Paris Habitat Hearon Addition 142, located at 343 E. Hearon Street. Shawn Napier reviewed the final plat with commissioners. Motion was made by John Lee, seconded by Barney Bray to approve the final plat, subject to the City Engineer's recommendations and installing curb and gutter to 411 E. Hearon Street. Motion carried 5 -0. 7. Consideration of and action on the Master Plat of Lot 1, Block A, Campbell Soup Supply Company LLC, Located at 500 N. W. Loop 286 Shawn Napier reviewed the master plat with commissioners. Motion was made by John Lee, seconded by Barney Bray to approve the master plat, subject to the City Engineer's recommendations. Motion carried 5 -0. 8. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Campbell Soup Supply Company LLC, Located at 500 N. W. Loop 286 Shawn Napier reviewed the preliminary plat with commissioners. Motion was made by Barney Bray, seconded by James Price to approve the preliminary plat, subject to the City Engineer's recommendations. Motion carried 5 -0. 9. Consideration of and action on the Final Plat of Lot 1, Block A, Campbell Soup Supply Company LLC, Located at 500 N. W. Loop 286 Shawn Napier reviewed the final plat with commissioners. Motion was made by John Lee, seconded by Barney Bray to approve the final plat, subject to the City Engineer's recommendations. Motion carried 5 -0. 10. Meeting adjourned at 5:42 p.m. APPROVED THIS 2 °d DAY OF FEBRUARY, 20,15 01 -� f and Harper, Chairman As ley Fendl , S cretary Planning and mg Commission MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, MARCH 2, 2015 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission on Monday, March 2, 2015, was called to order at 5:30 p. m. by Jerry Akers, Vice - Chairman. A. The following members were present: Jerry Akers, John Lee, Barney Bray, Mike Folmar and Billy Trenado B. The following members were absent: Holland Harper and James Price C. Also present were Shawn Napier, Director of Engineering, Planning and Development; Sue Lancaster, City Council; Joey Sleeper, Building Official; and Triniti Frazier, City Staff. 2. Approval of minutes from previous meetings. (February 2, 2015; February 17, 2015) Motion was made by Mike Folmar, seconded by John Lee to approve minutes for the February 2, 2015 and February 17, 2015 meeting, with corrections. Motion carried 5 -0. 3. Public hearing and consideration of and action on the petition of Don Howell for a change in zoning from Neighborhood Service District (NS) to a Commercial District (C) on Lot 4A, City Block 354, located at 4100 S. E. Loop 286 Public hearing was declared open. A. One individual spoke in favor of the petition. Don Howell, 115 Airport Road Reno, Texas, spoke in favor of the petition. Mr. Howell stated this property has been in their family for forty (40) years. The maps show it to be in the flood plain but it has been removed from that area with the help of the City. It has been zoned Neighborhood Service (NS) because his brother had a portable building there and ran a real estate office out of it. He has wanted to build the property up for the past twenty (20) years. With sewer services going to be available for this property it would be a good location for a free standing structure such as a flooring shop, hair studio, sandwich shop, etc. Mr. Howell further stated he wants to have opinions for his property. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Barney Bray, seconded by Billy Trenado to approve the petition. Motion carried 5 -0. 4. Public hearing and consideration of and action on the petition of Paris Lakes Medical Center, LLC for a change in zoning from Agricultural District (A) and a One - Family Dwelling District No. 2 (SF -2) to a Commercial District (C) on 40 acres in the A524 J Leach Survey, being Part of Tract I and 4, located at 2675 SE 41" Street. Public hearing was declared open. A. One individual spoke in favor of the petition. Ron Parker, 691 CR 1242 Detroit, Texas, spoke in favor of the petition. Mr. Parker stated after three and a half (3 ' /z) years they are finally here. This hospital (medical office buildings) will have two hundred and twelve thousand (212,000) square feet of office space and one hundred and eighty thousand (180,000) square feet of hospital (medical office buildings) space. The structure is eighty (80) percent leased already, excluding the retail and hotel area. They have several hotel operators that are willing to commit but are looking for one that will work with the hospital and have decent rates for families. The choices for the hotel are between the Embassy Suites, Marriot, or the Hyatt Place. Their Architect is HKS (Harvard Kay Smith), which is largest and oldest hospital architect in the world. They are using Thompson Engineering out of Atlanta, Georgia. Mr. Parker further stated that they are trying to keep most of the work local with Harrison, Walker & Harper being the general contractors. The management company will be his own company Mr. Parker stated. Barney Bray asked if he has spoken with the Highway Department. Mr. Parker stated he has already talked to them and worked out a plan. They will need to move the entrance to the drive way down a hundred (100) feet. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Mike Folmar, seconded by John Lee to approve the petition. Motion carried 5 -0. 5. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Paris Lakes Medical Center LLC Addition 346, located at 2675 SE 41st Street. Shawn Napier reviewed the preliminary plat with commissioners. Motion was made by Billy Trenado, seconded by John Lee to approve the preliminary plat, subject to the City Engineer's recommendations. Motion carried 5 -0. 6 Consideration of and action on the Final Plat of Lot 1, Block A, Paris Lakes Medical Center LLC Addition 346, located at 2675 SE 41st Street. Shawn Napier reviewed the final plat with commissioners. Motion was made by John Lee, seconded by Barney Bray to approve the final plat, subject to the City Engineer's recommendations. Motion carried 5 -0. 7. Discussion and possible action regarding the creation of a new use for a flea market and considering appropriate zoning district(s). Shawn Napier, City Engineer presented the request from Mr. Allen Hughes for the creation of a new use for a flea market and considering the appropriate zoning district(s). Mr. Napier stated that Mr. Hughes is in the process of purchasing the old Oliver Rubber and Superior Switchboard properties located on N.W. Loop 286. Mr. Hughes would like to clean up the properties and create a flea market similar to Canton, Texas or Traders Village. Mr. Hughes submitted two letters stating that he would like to have a flea market, auction house, private party rental /open building, benefit fund raisers, car shows, light manufacturing, paid parking, restaurant, private club & steakhouse, and storage building/warehouse at this location. Mr. Napier stated that staff has reviewed the possible uses and matched some of them with already listed uses. The first two are not listed. One of the listed uses in the zoning ordinance is "fairground or Exhibition Area" which could encompass the private party rental /open building and car shows. The other items are listed in the zoning ordinance. The common denominator to these items is Light Industrial (LI) and Planned Development (PD). Staff recommends that a new use be created in the zoning ordinance for a Flea Market that would be allowed in a Light Industrial District (LI) with a Specific Use Permit (SUP) or in a Planned Development District (PD). This would give City Staff, Planning and Zoning Commission and City Council more control over what was allowed or not allowed in the zoning district. Staff does not recommend allowing vehicle or large equipment auctions under this proposed use. Dr. Jerry Akers asked it this wouldn't be like the flea market we have now. Mr. Napier stated we have placed a definition for a flea market, it would be defined as an outdoor or covered market at a location at which booths or similar spaces are rented or otherwise made temporarily available to two or more people and at which the persons offer tangible personal property for sale. Outdoor auctions are not permitted under this use. Mr. Hughes stated he is planning on cleaning the Oliver Rubber property up and starting with an open area flea market. The plan is to build a new structure on the Oliver Rubber property and make this flea market have a nice clean atmosphere. The Superior Switchboard property is mainly going to be parking due to the access off the loop. The Planning and Zoning Commission had concerns about the traffic flow on the loop. Mr. Hughes stated that he picked this location for the access point off the loop and the cross over, plus he would have access off of 19th Street if needed. Billy Trenado asked if he is planning on using the existing buildings at these locations. Mr. Hughes stated both structures need a new roof and the switchboard property the office space is the only thing that can be used right now due to equipment that needs to be removed. Mr. Hughes stated he has been looking for a location to do something like this for several years and he believes this would be a wonderful location for a flea market. Motion was made by Barney Bray, seconded by John Lee to create a Flea Market use that will be allowed in Planned Development (PD) zoning and Light Industrial (LI) zoning with a Specific Use Permit (SUP). Motion carried 5 -0. 8. Discussion and possible direction to the city staff regarding the mobile home /manufactured home zoning ordinance. Shawn Napier, City Engineer stated the current zoning ordinance allows mobile homes to be placed in a One - Family Dwelling District (SF -3) with a Specific Use Permit (SUP). It allows a Modular Home to be placed in almost every zoning district except the two industrial zoning, Public Lands & Institutions (PLI) and Expressway Service Station (ESS). It also includes a Mobile Home Subdivision that is allowed in One - Family Dwelling Districts (SF -3) and a Mobile Home Park that is allowed in Light Industrial (LI) zoning. The difference between a Mobile Home Park and a Mobile Home Subdivision is the lot. A Mobile Home Park is a single lot with one owner and a Mobile Home Subdivision consist of multiple lots similar to a single family subdivision. Joey Sleeper, Building Official stated the term we use for a mobile home is an archaic term; mobile homes have not been legal since 1976. The current ordinance does not follow the definitions set out in federal and state law for mobile home and modular home. One option to correcting this problem would be to delete the two listings of Modular Home and Mobile Home. Change the word Mobile in Mobile Home Park and Mobile Home Subdivision to HUD -code manufactured. Also, only allow a HUD -code manufactured Park or Subdivision in Light Industrial (LI) zoning with a SUP. Delete Specific Use Permit #39 (Mobile Home). This would only allow HUD -code manufactured homes in these two uses and not allow a single mobile home to be place in any zoning district. The current Future Land Use Plan (FLUP) has designated three areas for Manufactured Housing. The Planning and Zoning Commission has concerns regarding the appearance, cleanliness and location of the manufactured homes. 9. Meeting adjourned at 6:28 p.m. APPROVED THIS 6TH DAY OF APRIL ' ^' ` Ashley Fe , Secret Planning and Zoning C is ion Paris Public Library Advisory Board Meeting Minutes February 18, 2015 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:05 p.m. Present: Board members present were Fran Neely, Connie Dodd, Denise Kornegay, Mike Pendleton, Rebecca Umphrey, Carol James, and director Priscilla McAnally. Absent was Ann Norment. I. Approval of Minutes: The minutes of the previous meeting were unanimously approved as corrected. II. New Business: A. Louise Webb, Clerk III — Louise has been with the library for 35 years. Her duties include raising the flags, customer service, circulation, shelve materials, coordinate reserves, assists with reference (both general and electronic), and opens and closes the library as needed. The board complemented Louise on her excellent ability to help patrons find just the right book. B. Art restoration and appraisal — The John Chisum painting restoration cost will be $5,500 - $6,000. With $15,000 budgeted for restoration, another painting can be restored this year. The art collection has been appraised at $588,750. The Biggers piece appraised at $200,000. The Bywaters panels and the Cisneros illustrations were the next highest appraised pieces. The art collection is insured at the appropriate value. III. Old Business: None IV. Presentations: A. Budget Report: No unusual expenditures for January. B. Statistical Report: Both circulation and library visits increased over last year with a circulation increase of 4.48 %, and library visits increased by 0.82 %. eBook downloads increased from 38 last January to 262 this January. V. Friends of the Library: No report. VI. Director's Remarks: Priscilla brought a report from a meeting she attended at East Texas Lighthouse for the Blind in Tyler. PPL is on the list for a 32" monitor at no cost that will help visually impaired patrons to access the Internet and for other computer use. ETLB �— will provide technical support and set up. There are a few reasonable stipulations the library will have to meet. Priscilla is planning to attend a Community Engagement workshop in Arlington in May. The workshop is presented by the Harwood Institute's Innovators Lab for Libraries and is sponsored by the Texas State Libraries and Archives Commission. Next meeting: March 25, 2015 Adjournment: Meeting was adjourned at 4:40 p.m. Submitted by Denise Kornegay, Secretary Paris Convention and Visitors Council Lamar County Chamber of Commerce January 29, 2015 4:00 p.m. Present: Derald Bulls, Jeff Martin, Edwin Pickle, Mike Patterson, Carolyn Patterson, Mary Lou Coe, Erik Roddy, Jeff Martin, Stephen Gerrald, Raju Patel, Gail Dority, Suzy Harper, Matt Frierson, Steve Keywood, Greg Wilson and Roy Gwinn. Staff: Becky Semple, Gina Crawford Co- Chairman Derald Bulls called the meeting to order at 4:00 p.m. Bill Loranger, City of Paris, was introduced and spoke about the dead trees and low water crossing issues at the Trail de Paris. He stated that the City would be cleaning and asked that the VCC approve $700 for low water and $8000 for tree cleanup. The motion could not be made, due to not being on the agenda. A special meeting will be held on February 4, 2015, to approve this. A motion to approve special meeting was made by Roy Gwinn, seconded by Mike Patterson. Motion passed. Jeff Martin presented the financials. A motion to accept was made by Erik Roddy, seconded by Mike Patterson. Motion passed. A motion to approve minutes was made by Greg Wilson, seconded by Mike Patterson, and passed. Funding requests were presented for Paris Wine Fest and Chisum Days. Paris Wine Fest was awarded $800, which makes the VCC a Private Label Sponsor. Motion to approve was made by Erik Roddy, seconded by Mike Patterson. Chisum Days was awarded $500. A motion to approve was made by Greg Wilson, seconded by Mary Lou Coe. Motion passed. Election of officers and they will retroactive from October 2014 to September 2015. Chairman elected was Bobby Walters, Co -Chair was Derald Bulls. Motion to approve was made by Jeff Martin, seconded by Mike Patterson. Motion passed. Derald Bulls reported that the Tour de Paris needs to form a committee, in order for the event to become larger. Edwin Pickle agreed to be a part of this committee. Becky spoke about some upcoming events that we are trying to get to come to Paris. Stephen Gerrald spoke about the fireworks and asked the VCC board members to consider being sponsors. With no further business, the meeting was adjourned at 5:07 p.m. Respectfully Submitted, Becky Semple MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS PARIS, TEXAS MONDAY, AUGUST 4, 2014 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by Shawn Napier, Director of Engineering, Planning and Development, at 12:02 p. m. A. The following members were present: Bryan Glass, David Hamilton, Charles Richards and Marilyn Smith B. The following members were absent: Rick Hundley, Jerry Haning and Nathan J. Bell V C. Also present was Shawn Napier, Director of Engineering, Planning and Development and Ashley Fendley, City Staff. Motion was made by Charles Richards, Seconded by David Hamilton to elect Bryan Glass as the Interim Chairman for the August 4, 2014 meeting. Motion carried 4 -0. 2. Approval of minutes from previous meetings. (July 1, 2014) Motion was made by David Hamilton, seconded by Marilyn Smith to approve minutes for the July 1, 2014 meeting, with corrections. Motion carried 4 -0. 3. Public hearing and consideration of and action on the petition of Beverly Mitchell to grant a variance of Zoning Ordinance 1710, Section 9 -301 (2) which provides that the "minimum lot depth in a Commercial District (C) be no less than 100 feet" this petition is to allow a minimum lot depth of 91 feet, which is a 9 foot variance, on Lot 19, City Block 91, being located at 719 N.E. 1st Street. Public hearing was declared open. A. Two individuals spoke in favor of the petition. Beverly Mitchell, 719 1 st Street N.E., spoke in favor of the petition. Mrs. Mitchell stated she was seeking approval for this variance for a resource management home. Jim Mitchell, 920 1 st Street N.E., stated he is in favor of the petition. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Bryan Glass, seconded by David Hamilton to approve the variance request. Motion carried 4 -0. 4. Public hearing and consideration of and action on the petition Brenda McBay on Lot 9, City Block 46, being located at 223 N. W. 9th Street. A. To grant a variance of Zoning Ordinance 1710, Section 9 -201 (1) which provides that the "minimum lot width in a Two - Family Dwelling District (2F) be no less than 60 feet" this petition is to allow a minimum lot width of 45 feet, which is a 15 foot variance. B. To grant a variance of Zoning Ordinance 1710, Section 9 -601 (])which provides that the "minimum lot side yards in a Two - Family Dwelling District (2F) be no less than 5 feet" this petition is to allow a minimum lot side yard of 3 feet and 1 inch, which is a 1 foot and 11 inch variance. This request is for the north side yard. Public hearing was declared open. A. Two individuals spoke in favor of the petition. Brenda McBay, 223 91h Street N.W., spoke in favor of the petition. Mrs. McBay stated she was seeking approval for the variances for a resource management home. Jim Mitchell, 920 1" Street N.E., spoke in favor of the petition. Mr. Mitchell stated he didn't want to lose his neighbor. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Charles Richards, seconded by Bryan Glass to approve the variance request. Motion carried 4 -0. 5. Meeting adjourned at 12:16 p.m. APPROVED THE 31 ST DAY OF MARCH, 2015. Chairman REGULAR MEETING AIRPORT ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, NOVEMBER 20, 2014 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Jack Ashmore, Chairman, at 5:46 p. m. A. The following members were present: Ray Ball, Dennis Ashby, Jack Ashmore and Gary Tolleson. B. The following members were absent: Chris Fitzgerald, Matt Birch and Phillip Payne. C. Also present was: Shawn Napier, Airport Director; Jerry Richey, Airport Manager; and Ashley Fendley, City Staff. 2. Approval of minutes from previous meetings. (August 28, 2014; October 21, 2014) Motion was made by Ray Ball seconded by Gary Tolleson to approve the minutes from both August 28, 2014 and October 21, 2014 meetings. Motion carried 4 -0. 3. Report from Shawn Napier, Airport Director. Shawn Napier stated he has been in contact with TxDOT regarding the 12.5 acres Agpro is requesting to purchase. Agpro is trying to expand their business for their overseas cliental. If the purchase takes place the Airport will receive $90,000 dollars. The plans for some of this money will be to crack seal the runways. 4. Discussion regarding Hangar Lease. Shawn Napier stated he is working with Kent McIlyar, City Attorney on the hangar lease, an aircraft related business lease and an industrial /commercial building lease policy. S. Discussion regarding the 2015 Fly -In at the Cox Field Airport. Jack Ashmore stated he had spoken with Kate Kyer, the event coordinator over the Bonham, Texas air show. The Bonham, Texas air show cost approximately $20,000 dollars. Mr. Ashmore further stated Mrs. Kyer would be interested in helping the City of Paris plan the 2015 Fly -In. The Airport Advisory Board discussed submitting a letter to the City Council for funding. 6 Request for future agenda items. Report from the Sub - Committee, Hangar Leases and 2015 Fly -In. 7. Meeting adjourned at 6:15 p.m. APPROVED THIS 15TH DAY OF JANUARY, 2015. Chai an REGULAR MEETING AIRPORT ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, JANUARY 15, 2015 5:30 O'CLOCK PM The Airport Advisory Board meeting was called to order by Jack Ashmore, Chairman, at 5:32 p. m. A. The following members were present: Ray Ball, Dennis Ashby, Jack Ashmore Matt Birch and Chris Fizgerald. B. The following members were absent: Gary Tolleson and Phillip Payne. C. Also present was: Shawn Napier, Airport Director; Jerry Richey, Airport Manager; Ashley Fendley, City Staff; and Kate Kyer, with Kate Kyer Aerobatics. 2. Approval of minutes from previous meetings. (November 20, 2014) Motion was made by Ray Ball seconded by Dennis Ashby to approve the minutes from November 20, 2014 meetings. Motion carried 4 -0. 3. Discussion regarding the 2015 Fly -In at the Cox Field Airport. Jack Ashmore stated he has put together a letter to submit to the City Council for funding. The Airport Advisory Board reviewed the letter and decided that the best time to try to schedule the fly -in would be May or September. Kate Kyer stated she would love to help coordinator fly -in for the City of Paris. Mrs. Kyer further stated that to do an airshow the paper work would need to be submitted forty -five (45) days prior to the event and advertisement would need to begin about three (3) months prior to the event. The Airport Advisory Board was very pleased with all the information provided by Mrs. Kyer. Matt Birch arrived at 5:42 p.m. 4. Report from Shawn Napier, Airport Director. Shawn Napier stated he has been in contact with TxDOT regarding the 12.5 acres Agpro is requesting to purchase. Agpro is trying to expand their business for their overseas cliental. If the purchase takes place the Airport will receive $90,000. The plans for some of this money will be to crack seal the runways. Mr. Napier further stated that TxDOT Aviation has their first design meeting on Friday, January 23, 2015 at 11:00 a.m. regarding the future development of hangars at Cox Field Airport. 5. Discussion regarding Hangar Lease. Shawn Napier stated he is working with Kent McIlyar, City Attorney on the hangar lease, an aircraft related business lease and an industrial /commercial building lease policy. Mr. Napier further stated he would like to schedule a time with Chris Fitzgerald to review the lease policies. 6 Request for future agenda items. Report from the Sub - Committee, Hangar Leases and 2015 Fly -In. 7. Meeting adjourned at 6:05 p. m. APPROVED THIS 10TH DAY OF MARCH, 2015. , i, �_' - Ch an