Loading...
06 - MINUTES FOR VARIOUS BOARDS, COMMISSIONS, AND COMMITTEESItem No. 6 SPECIAL MEETING AIRPORT ADVISORY BOARD COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, MAY 28, 2015 4:00 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Jack Ashmore, Chairman, at 4:02 p.m. A. The following members were present: Jack Ashmore, Ray Ball, Dennis Ashby and Gary Tolleson B. The following members were absent: Matt Birch, Chris Fitzgerald and Phillip Payne C. Also present was: Shawn Napier, Airport Director; and Ashley Fendley, City Staff. 2. Approval of minutes from previous meetings. (April 16, 201 S) Motion was made by Ray Ball seconded by Gary Tolleson to approve the minutes from April 16, 2015 meetings. Motion carried 4 -0. 3. Discussion and possible action regarding the reassignment of a Lease Agreement from Lynne Svoboda to Erik Zarones. Shawn Napier stated today's action is a reassignment of a lease agreement from Lynne Svoboda to Erik Zarones. Ms. Svoboda wants to sell her husband's hangar to Mr. Zarones. The lease agreement itself will not change Mr. Zarones will continue with the same lease agreement that Mr. Svoboda originally signed. Jack Ashmore stated that eventually Mr. Zarones will request a 5 year extension to the lease agreement. Motion was made by Ray Ball, seconded by Dennis Ashby to approve the reassignment of a Lease Agreement from Lynne Svoboda to Erik Zarones. Motion carried 4 -0. 4. Request for future agenda items. Private Hangar Lease Policy and 2015 Fly-In/Air Show. S. Meeting adjourned at 4:16 p. m. APPROVED THIS 18' DAY OF JUNE, 2015. C an MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY MARCH 11, 2015 4.00 O'CLOCK P.M. 1. The meeting of the Historic Preservation Commission was called to order at 4:02 p.m. by Chair Douglas Cox. A. The following commissioners were present: Chair Douglas Cox, Vice Chair Michael Glatfelter, Ruth Ann Alsobrook, Cindy Allcorn (arrived during item 3) and Sherrie Holbert B. Lauri Redus and Beatrice Ardila were absent. C. Staff also present: Joey Sleeper, Historic Preservation Officer, Robert Talley, Code Enforcement Supervisor 2. Approval of minutes from previous meeting. (February 11, 2015) Motion was made by Vice Chair Glatfelter and seconded by Commissioner Alsobrook to approve the minutes as written. The motion carried 4 -0. — CONSENT AGENDA— [Items appearing on this consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said agenda. If any Commission member desires to discuss and consider separately any item appearing on the consent agenda, that Commission member may do so by requesting that the item be removed from the consent agenda and considered as a separate item.] 3. Discussion of and possible action regarding the following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures," to determine whether such buildings or structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris. Code Enforcement recommends demolition of the following structures: A. 816 NE 10th B. 1167 Grove St C. 1201 E Grove St D. 1390 NE 16th E. 613 Clement Rd Chair Cox introduced the item and called Mr. Talley. Mr. Talley explained that all structures were recommended for demolition. A motion was made by Vice Chair Glatfelter and seconded by Commissioner Alsobrook to recommend all items for if demolition. The motion carried 5-0. 4. Discussion of proposed changes to the Paris Historic Preservation Ordinance Chair Cox introduced the item and asked Mr. Sleeper to explain the proposed changes. Mr. Sleeper explained that a group of downtown business owners had requested changes to the ordinance to allow a faster approval process. He further explained that the proposed ordinance changes would allow more approvals by city staff, reduce the size of the commission, and reduce the number of required meetings of the commission. Mr. Sleeper also stated that the city is a Certified Local Government (CLG) under the National Parks Services program, and that a minimum of S members and 6 meetings per year of the commission were required to maintain that certification. He then explained that the purpose of this item was to seek comments from the commission about the proposed changes, and that the comments would be relayed to the City Manager. Chair Cox then asked if anyone in the audience wanted to comment on the proposed ordinance changes. Dr. Robert Mosely stated that he owned property at 3rd (SW) and Kaufman M and that he felt the commission size should remain at 7 members. Sybil Colson of 819 Lamar Avenue felt that if the board was reduced to S members then a quorum should be more than 2 members, and that more frequent meetings would be better. She stated that she felt the proposed qualifications of commissioners were too elitist and should include average citizens. She also felt that the proposed section called demolition by neglect was too vague and should be more specific. Lastly, she felt that the powers given to the Historic Preservation Officer were too vague and too broad, and that the commission should be consulted before any action is taken. Barbara Wilson stated that she was a previous member of the commission and had helped put the current ordinance in place. She felt that the current ordinance was good and had stood up in federal court. She stated that the CLG program also had requirements for member qualifications which should be included in the ordinance. She also felt that if the duties of the Historic Preservation Officer are expanded, that additional training was necessary so that the officer's decisions would hold up in court. Lastly, she felt that the duties of the Historic Preservation Officer should be better defined to allow the officer to make more of the day to day decisions without going to the commission. With no one else in the audience wanting to spear Chair Cox stated that he wanted to keep 7 members on the commission because it would be easier to make a quorum, and that the commission should meet at least monthly. He also felt that the member qualifications should include more average citizens. He then stated that the duties of the historic preservation officer should be to interact with the public and to review minor work allowed by the current ordinance, including alternative materials previously approved by the commission. Other issues, including signs, he felt should come before the commission. 2 Commissioner Allcorn felt that the number of commissioners should remain at seven, and that the member qualifications should include any person involved or interested in the historic districts. She disagreed with expanding the number of items that can be approved at the staff level just to expedite approvals because the purpose of the commission is to approve certificates of appropriateness. She also wanted to confirm that all demolition work was to come before the commission, which Chair Cox confirmed that the proposed ordinance changes would still require demolition to come before the commission. She further stated that the commission had the ability to have called meetings in addition to the regular meetings to help expedite applications. Commissioner Alsobrook noted that one of the stated reasons for the proposed ordinance change was that `our needs have changed' and asked what that meant and what needs had changed. Mr. Sleeper stated that he wasn't sure, but thought it meant that a lot of improvement had been made since the original ordinance was passed. She also felt that it was not necessary to change the qualifications of the members of the commission and that the number of members should remain at 7 members. Chair Cox asked why the city manager was not present and why the commission was not the first to be notified about the proposed changes. Mr. Sleeper answered that he didn't know why the city manager was not present, and that the changes were sent to city council first because all boards and commissions are under the city council so changes to any board should be heard by the city council first. Vice Chair Glatfelter stated that he first read about the proposed changes in the February 22nd Paris News and that he had spoken at the February 25`h city council meeting about the proposed changes. He then read a portion of the minutes from that council meeting stating that the city manager had spoken to the Main Street Advisory Board about the proposed changes prior to presenting them to city council and prior to notifying the commission. He also stated that he had called the Texas Historic Commission and spoken with Brad Patterson about the changes, and that Mr. Patterson told him that the proposed changes were illegal. He further stated that he would speak at the next city council meeting and recommend that John Godwin, City Manager, Cheri Bedford, Main Street Coordinator, and Mr. Sleeper be considered as insubordinate to the city council. Commissioner Holbert stated that she felt the number of board members should stay at seven, and that the ordinance may need some tweaking but overall it was a good ordinance and should not be changed. She continued that, prior to her appointment to the commission, she had appeared before the commission for approval for a building she had bought and wanted to renovate. She felt that, although she didn't get everything she wanted, the commission worked well with her for a solution that was appropriate for her building. Chair Cox stated that he had been on the commission for six years and that only a few certificates of appropriateness had been disapproved and felt that many of the concerns about the commission were misconceptions and misunderstandings. 3 r Chair Cox asked if anyone else in the audience wanted to speak. Ray Trotter, who owns a house on South Church Street, stated he had requested a certificate of appropriateness to install a metal roof on the house and that his experience with the commission had not been good. He said he felt that the guidelines allowed the commission to approve metal roofing for his house. Mr. Trotter also stated that when he appeared before the commission another member of the audience, his neighbor, informed him that the commission was going to approve the metal roofing on the garage but not approve it on the house. He said that experiences like his are why people do not like to appear before the commission. Chair Cox commented that he remembered the case and that the commission had allowed metal roofing on the detached garage which had already been completed, but disapproved metal roofing on the house because the guidelines did not allow it. He felt that if property owners understood the guidelines, that there would be less dissatisfaction with the commission. Dr. Mosely spoke and stated that the commission should have an attendance policy to remove members that missed too many meetings. Chair Cox stated that he agreed. Council Member Sue Lancaster spoke and stated that she supported the commission and felt that the proposed changes should have been presented to the commission first, and that she did not agree with the proposed changes. She commented that she had restored a house on South Church Street and did not have problems with the commission. With no others wanting to spear Chair Cox summarized the item by stating that the commission was not in favor of the proposed changes. He also requested that the city council consider a new attendance policy that allowed removal of a member that is absent more than 3 meetings in a row. No action was taken. 5. Future Agenda Items Chair Cox requested a future agenda item to discuss attendance. No action was taken. 6. Adj ournment With no other matters to discuss, a motion to adjourn was made by Vice Chair Glatfelter and seconded by Commissioner Holbert. The motion carried 5-0. Meeting adjourned at 5:07 p.m. APPROVED THIS DAY OF JUNE, 2015. Chair Do- uglas Cox 4 MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY APRIL 13, 2015 12:30 O'CLOCK P.M. 1. The meeting of the Historic Preservation Commission was called to order at 12:30 p.m. by Commissioner Cindy Allcorn. A. The following commissioners were present: Cindy Allcorn, Ruth Ann Alsobrook, Sherrie Holbert, and Beatrice Ardila B. Chair Douglas Cox, Vice Chair Michael Glatfelter, and Lauri Redus were absent. C. Staff also present: Joey Sleeper, Historic Preservation Officer; Triniti Frazier, Permit Technician 2. Approval of minutes from previous meeting. (March 11, 2015) Commissioner Allcorn requested the minutes be amended and resubmitted to reflect her comments regarding the proposed ordinance changes. Motion was made by Commissioner Alsobrook and seconded by Commissioner Ardila to amend the minutes for consideration at a future meeting. The motion carried 4 -0. 3. Consideration of and action on the following Certificates of Appropriateness: A. Fagade Renovation, 16 1 " SE, Gary Brown Commissioner Allcorn introduced the item and called the applicant, Gary Brown. Mr. Brown introduced the business owner, James Wyatt, to explain the nature of the business. Mr. Wyatt explained that the business, 1 S` Street Media, LLC, would be a video and audio recording studio and have live broadcasting capability. He further explained that the studio would have advanced capabilities for streaming videos, corporate webinars, and television commercials and that several customers had already reserved the studio for production purposes. Mr. Brown explained that the existing glass and aluminum storefront would be removed and replaced with glass and wood similar to other buildings in the downtown historic district. He further explained that the door would be inset to match an existing door, and that the new door would have decorative etched glass. Commissioner Allcorn asked if transom windows would be installed above the storefront windows. Mr. Brown answered that due to the interior ceiling height, transoms would not be installed. Commissioner Holbert asked if the brick would be painted, which Mr. Brown answered that it was previously painted and that they proposed to repaint the brick with approved colors. He further explained that the existing red sign bands would remain on the building. Commissioner Holbert asked if the brick infill at the upstairs windows would be removed, which Mr. Brown answered that they would not be removed at this time. Mr. Sleeper asked if the applicant was seeking approval for a sign shown on the submittal, and Mr. Brown answered no. Motion was made by Commissioner Holbert and seconded by Commissioner Alsobrook to approve the item as submitted. The motion carried 4 -0. B. Fagade Renovation, 123 Clarksville St, Richard Hunt Commissioner Allcorn introduced the item and called the applicant, Ricard Hunt. Mr. Hunt explained that the commission had previously approved the renovation of the windows above the existing canopy, and now he was seeking approval to renovate the storefront below the canopy. He further explained that the proposal included removing the existing storefront and constructing a new storefront which will be set back about 4 feet. Mr. Hunt stated that even though historic photos were not available, the existing construction indicated that the storefront was originally inset approximately 4 feet. Commissioner Allcorn asked about the materials along the sides which were identified as "Nardi or plaster look ". Mr. Hunt explained that plywood currently covered both sides but that he believed there was plaster behind it, similar to the plaster at the second floor. Commissioner Ardila asked what materials were proposed along the bottom of the store front. Mr. Hunt answered the proposed storefront would be five wood framed glass doors with wood kicker panels at the bottom. Motion was made by Commissioner Holbert and seconded by Commissioner Ardila to approve the item as submitted. The motion carried 4 -0. 4. Adjournment With no other matters to discuss, a motion to adjourn was made by Commissioner Alsobrook and seconded by Commissioner Holbert. The motion carried 4 -0. Meeting adjourned at 12:54 p.m. APPROVED THIS !Zh DAY OF JUNE, 2015. I �4 tp � Chair ffouglas Cox 2 R t - r Paris —Lamar County Health District 400 West Sherman Street, Paris, Texas 75460 -5646 Health District: (903) 785 -4561 Women, Infant and Children (WIC): (903) 7841411 Fax: (903) 737 -0978 www:parislamarhealth.com Minutes of Regular Meeting Paris - Lamar County Board of Health The Paris - Lamar County Board of Health held a Regular meeting at 5:30 p.m. on Monday, April 201h, 2015. In attendance were Mr. Bill Collins, Dr. Lance Wyche, Dr. William George, Dr. Keith House, and Mrs. Kristi Graham. Others in attendance were Mrs. Gina Prestridge and Ms. Cheryl Johnson. Mr. Collins called the meeting to order in open session at 5:32 p.m. Dr. Wyche made the motion and was seconded by Dr. `George to approve the minutes from the prior meeting. All approved. Mrs. Prestridge advised that Elda Francis, FNP, had submitted her resignation letter with only a one - week notice and that Donna Callicoat will take over the hours beginning April 27th. Mrs. Callicoat used the Electronic Medical Records (EMR) completely and does not want any paper charts. Mrs. Prestridge also informed the members that WIC is going to hire another peer counselor and the health district will get a Community Health Worker intern for the next 6 weeks. Also, the health district recently hired Mrs. Kristi Carter to be the clinical LVN. Dr. Mark Gibbons arrived at 5:38 p.m. Mrs. Prestridge stated that we will have two board member positions that will expire on June 30th and we have advertised in the Paris News, Facebook and also on the Paris -Lamar County Health District website. Applications are available at the Paris -Lamar County Health District and website. Dr. Gibbons is eligible to reapply for another three -year term. Dr. Rick Erickson arrived at 5:42 p.m. Mrs. Prestridge advised that we received notice of RLSS /LPHS funding for the next two years. Mrs. Prestridge completed a 102 page renewal application for Primary Health Care and submitted to Health and Human Services for review. In the past, all renewals were submitted to Department of State Health Services (DSHS). Mrs. Prestridge advised that at a recent training seminar several counties are starting to add an additional fee onto their customer's water bill to cover some of the cost to spray for and control mosquitoes. Mrs. Prestridge stated that beginning in May, the Paris -Lamar County Health District will send a couple of employees to the Downtown Food Pantry and screen for eligibility for the low- income program offered at the Health District. OlTiV, INAL Mrs. Prestridge has been advertising on the local radio stations that the Paris-Lamar County Hearth' District has started a walk-in clinic, no appointment needed, on Thursday afternoons from 100 to 4.00 pm. Mrs. Prestridge presented a printout showing that 1,153 patients had been seen at the he 6lth,d,'&r66,t during the first quarter of 2015 compared to 1,416 for the first quarter of 2014. Down 263 patient's for the same time period. The next meeting will be May 18th, 2015 at 5:30 p.m. at the Paris - Lamar County Health District. Dr. Gibbons made the motion and was seconded by Mr. Collins for the meeting to be adjourned at 6:04 p.m. Respectfully submitted by: Ickety(O. qo6nson Approval motion made by Dr. Erickson and seconded by Dr. George at the May 18th, 2015 meeting, r Paris —Lamar County Health District 400 West Sherman Street, Paris, Texas 75460 -5646 Health District: (903) 785 -4561 Women, Infant and Children (WIC): (903) 7841411 Fax: (903) 737 -0978 www.parislamarhealth.com Minutes of Regular Meeting Paris - Lamar County Board of Health The Paris - Lamar County Board of Health held a Regular meeting at 5:31 p.m. on Monday, May 181h, 2015. In attendance were Dr. Mark Gibbons, Mr. Bill Collins, Dr. William George, Dr. Keith House, Dr. Rick Erickson, and Mrs. Kristi Graham. Others in attendance were Mrs. Gina Prestridge and Ms. Cheryl Johnson. Dr. Lance Wyche was not in attendance. Mr. Collins called the meeting to order in open session at 5:31 p.m. Dr. Erickson made the motion and was seconded by Dr. George to approve the minutes from the prior meeting. All approved. Mrs. Gina Prestridge advised the board that she met with the City of Paris Fire Chief and City Manager and Mr. John Godwin has agreed to pay for the chemicals to spray for mosquitoes since we only spray inside the city limits. The Paris -Lamar County Health District will be responsible for paying the labor to spray. Chemicals have been given to several City of Paris departments to help distribute in standing water. Mrs. Prestridge advised that in May, the Paris -Lamar County Health District sent an eligibility clerk, a translator, and the community health coordinator to the Downtown Food Pantry to visit and begin screening for eligibility for the low- income program offered at the Health District. At the June visit, we will screen and attempt to schedule appointments. Mrs. Prestridge presented March printout showing that 1,480 patients had been seen at the WIC office, 444 patients had been seen at the health district, 6 septic complaints, and 53 restaurants inspections. Also, Mrs. Prestridge presented April printouts showing that 1,463 patients had been seen at the WIC office, 507 patients had been seen at the health district, 0 septic complaints, and 41 restaurants inspections. Mrs. Prestridge advised that we will need to see 1,000 patients, (not including immunization, flu, or tb patients) within the next 5 months to reach our quota and to be eligible to receive the next DSRIP payment. Mr. Collins nominated Dr. Mark Gibbons to serve another three -year term and was seconded by Dr. Keith House. All approved. Dr. Keith House nominated Ms. Nancy Stallings to replace Dr. George and was seconded by Ms. Kristi Graham. All approved. Kristi Graham turned in her resignation letter to resign effective May 19th, 2015, due to moving out of town. The board accepted her resignation letter. All approved. Dr. Rick Erickson nominated Mrs. Sharmila Franklin to complete the unexpired term of Ms. Kristi Graham and was seconded by Dr. Gibbons. All approved. 0/ 4aV i INA I The next "SPECIAL" meeting will be July 6th, 2015 at 5:30 p.m. at the Paris - Lamar County Health District. Mr. Collins made the motion and was seconded by Dr. House for the meeting to be adjourned at 5:55 p.m. Respectfully submitted by: 046ty(v 904nsan Approval motion made by Dr. House and seconded by Dr. Gibbons at the July 6th, 2015. meeting. x . j OflIGINAL Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday May 05, 2015 at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Susan Hamby 2. Stephen Engelhardt 3. Ken Kohls 4. Bill Sanders 5. David Ballard 6. Jimmy Hodges (arrived at 5:20) 7. Barry Shiver (arrived at 5:20) The city staff was represented by Asst. Chief Randy Tuttle. Councilman Aaron Jenkins was present as council liaison. In the absence of Chairman Shiver at beginning of meeting Vice - Chairman Ken Kohls called the meeting to order at 5:16pm. A quorum was established with five members present and two arriving at 5:20pm. Mr. Kohls then moved to item #2 regarding the approval of minutes from the April 07, 2015 meeting. Ms. Hamby made a motion to approve minutes. A second was made by Mr. Sanders and motion carried 5 -0. Mr. Kohls moved to item #3 regarding the discussion and possible action concerning traffic changes at FM 1497 & Loop 286.Mr. Tuttle reminded members they had previously requested the closing of the crossover due to safety concerns. Mr. Tuttle then informed members that TXDOT had developed preliminary plans for closing the crossover at FM 1497 & Loop 286. TXDOT's preliminary proposal was. 1. Construct a road for two way traffic south of the Loop from FM 1497 west to Church St. intersecting at the access road. 2. Extend the four lanes of traffic on Loop 286 east approximately 1000' and install two turnaround lanes, one for east and one for west bound traffic. This would also close the intersection of 6t" SE & Loop 286 3. Consider doing both options as presented in #1 and #2. Mr. Tuttle displayed the preliminary diagram by TXDOT to members. After discussion Mr.' Sanders made the motion to request that city council moves forward with #2 - extending four lanes of traffic on loop approximately 1000' and install the turnaround lanes as proposed by TXDOT. Ms. Hamby made a second to the motion and it carried 7 -0. Mr. Kohls moved to item #4 regarding old business. Mr. Sanders and Mr. Kohls asked about the missing street sign at Park Place and Loop 286. Mr. Tuttle informed them the Traffic Division would be forwarded this information so it can be corrected. Mr. Tuttle also informed members that he had spoken to TXDOT concerning the previous request for them to consider placing a turn lane at NE Loop & Park Place. Mr. Tuttle informed members that TXDOT Area Engineer Richard Harper had reviewed this intersection and determined the current shoulder was sufficient for right turns. Mr. Harper stated TXDOT would continue to review and study this area in the future for changes that may be needed. Mr. Kohls then moved to item #5 regarding any future agenda items. There were none. Mr. Kohls then moved to adjourn the meeting at 5:31 pm. A motion was made by Mr. Shiver and second by Mr. Engelhardt with motion carrying 7 -0. Chairperson. Date. 0 -1 6"7 JzC, tS