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2015-030 - Authorizing the application for Justice Assistance Grant Program #2015-H4184-TX-DJRESOLUTION NO. 2015 -030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE APPLICATION FOR THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM, GMS APPLICATION NUMBER 2015- H4184- TX -DJ; AUTHORIZING AN INTERLOCAL AGREEMENT WITH LAMAR COUNTY; AUTHORIZING THE EXPENDITURE OF FUNDS; ACCEPTING SAID GRANT AWARD UPON NOTICE THEREOF; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the United States Department of Justice, Bureau of Justice Assistance, Edward Byrne Memorial Justice Assistance Grant (JAG) Program, provides funding for local law enforcement grants; and, WHEREAS, the City of Paris and Lamar County have been notified of the availability of $12,237.00 in funding under said Grant Program, and it is deemed appropriate that the entities, having been certified as disparate jurisdictions, agree to make a joint application for the funds available in order to effectively comply with the intent of said program as set out in an Interlocal Agreement between the entities; and, WHEREAS, the City Council of the City of Paris is desirous of processing a grant application in the amount of $12,237.00 of which the City will retain 50% ($6,118.50) of the JAG Grant funds to purchase a search and rescue drone. This device will be used for photography of crime scenes, searching for missing people or eluding suspects; and, WHEREAS, fifty percent 50% ($6,118.50) of the JAG Grant funds received will be paid over to Lamar County to be used for law enforcement purposes; and, WHEREAS, it is deemed to be in the best interest of the citizens of Paris that the City of Paris apply for said Grant for new equipment for the Police Department; and; WHEREAS, the City Council desires to authorize the Mayor, City Manager, and appropriate City staff to accept and implement said grant without further action of City Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That an application be made to the United States Department of Justice, Bureau of Justice Assistance, for an Edward Byrne Memorial Justice Assistance Grant (JAG) Program, GMS Application Number 2015- H4184 -TX -DJ in the amount of $12,237.00 of which $6,118.50 of the funds will be retained by the City and $6,118.50 will be distributed to Lamar County. Section 3. That the City shall act as fiscal agent for this 2015 JAG Grant and shall disburse 50% of the grant funds received to Lamar County in accordance with the Interlocal Agreement attached hereto and incorporated herein by reference as Exhibit "A ". Section 4. That the City Manager be, and he is hereby, appointed as the Authorized Official of said project and is authorized and directed to execute, on behalf of the City of Paris, an application for said grant. Section S. That the Chief of the Paris Police Department be, and he is hereby, appointed as Project Director and is hereby authorized and directed to execute and deliver, on behalf of the City of Paris, all reports, communications, assurances, and documents necessary for the completion of said project. Section 6. That the Director of Finance be, and he is hereby, authorized and directed to serve as the Financial Officer for said project and to receive and distribute funds for the new Search and Rescue Drone. Section 7. That the Mayor, City Manager, the Chief of the Paris Police Department, and the Finance Director be authorized and directed to execute, on behalf of the City of Paris, any and all documents necessary for acceptance and implementation of said grant upon notice of award thereof by the U. S. Department of Justice, and to execute and enter into an Interlocal Agreement with Lamar County for the division of the grant funds under the terms and conditions and in the forms approved by the City Attorney, and to proceed with use of said funds upon receipt thereof for the purposes stated herein and in accordance with the grant conditions. Section 8. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 13th day o1 ATTEST: nice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, Attorney GMS APPLICATION NUMBER 2015- H4184 -TX -DJ THE STATE OF TEXAS KNOW ALL BY THESE PRESENT COUNTY OF LAMAR INTERLOCAL AGREEMENT BETWEEN THE CITY OF PARIS, TEXAS, AND COUNTY OF LAMAR, TEXAS 2015 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD This Agreement is made and entered into this 13th day of July, 2015, by and between the COUNTY OF LAMAR, acting by and through its governing body, the Commissioners Court, hereinafter referred to as COUNTY, and the CITY OF PARIS, acting by and through its governing body, the City Council, hereinafter referred to as CITY, both of Lamar County, State of Texas, witnesseth: WHEREAS, this Agreement is made under the authority of Chapter 791, Texas Government Code; and, WHEREAS, each governing body, in performing governmental functions or in payingforthe performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and, WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this agreement; and, WHEREAS, the CITY will make application for a 2015 Byrne Justice Assistance Grant on behalf of the City of Paris and Lamar County; and, WHEREAS, the CITY agrees to act as fiscal agent and to provide the COUNTY with 50% of the grant funds received from the 2015 Justice Assistance Grant Program; and, NOW THEREFORE, the COUNTY and CITY agree as follows: Section 1. CITY agrees to pay COUNTY a total of Fifty Percent (50 %) of the proceeds received from the 2015 Edward Byrne Memorial Justice Assistance Grant. Section 2. COUNTY agrees to use its half of the Edward Byrne Memorial Justice Assistance Grant funds for law enforcement purposes. Section 3. Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other than claims for which liability may be imposed by the Texas Tort Claims Act. Section 4. Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than claims for which liability may be imposed by the Texas Tort Claims Act. Section S. Each party to this agreement will be responsible for its own actions in providing services under this agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by the other party. Section 6. The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement. Neither party waives its Sovereign or Governmental Immunity by executing this Agreement. Section 7. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto. CITY OF PARIS, TEXAS A.J. Hashmi, M.D., Mayor 2 COUNTY OF LAMAR, TEXAS Chuck Superville, County Judge ATTEST: Janice Ellis, City Clerk Russ Towers, County Clerk APPROVED AS TO FORM (Contract Authorization): W. Kent Mcllyar, City Attorney Gary Young, District Attorney *By law, the District Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contracts or legal document on behalf of other parties. Our view of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solelyfor the benefit of our client. Other parties should not rely on this approval and should seek review and approval by their own respective attorney(s). 3 Page 1 of 2 APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE June 24, 2015 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier STATE Application Non - Construction 4. DATE RECEIVED BY Federal Identifier FEDERAL AGENCY 5.APPLICANT INFORMATION Legal Name Organizational Unit City of Paris Police Department Address Name and telephone number of the person to be contacted on 135 lst Street S.E. matters involving this P. 0. Box 9037 application Paris, Texas 75461 -9037 Hundley, Bob (903) 737 -4100 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT 75- 6000635 Municipal 8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY New Bureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT NUMBER: 16.738 PD /SO 2015 Equipment Grant CFDA EDWARD BYRNE MEMORIAL JUSTICE TITLE: ASSISTANCE GRANT PROGRAM 12. AREAS AFFECTED BY PROJECT Paris and Lamar County Texas 13. PROPOSED PROJECT 14. CONGRESSIONAL Start Date: September 01, 2015 DISTRICTS OF End Date: September 30, 2016 a. Applicant b. Project TX04 15. ESTIMATED FUNDING 16. IS APPLICATION Federal $12,237 SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? Applicant $0 State $0 https: // grants. ojp. usdoj. gov/ gmsextemal /applicationReview.do ?print =yes 06/24/2015 Page 2 of 2 Local Iso jProgram. is not covered by E.O. Other $0 12372 Program Income $0 17. IS THE APPLICANT TOTAL $12,237 DELINQUENT ON ANY FEDERAL DEBT? 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DANA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. Close Window https: // grants. ojp. usdoj. gov /gmsextemal/applicationReview.do ?print =yes 06/24/2015 PUBLISH ONCE: NOTICE OF PUBLIC HEARING CITY OF PARIS A public hearing will be held on Monday, July 13th, 2015, at 5:30 p.m., at the City of Paris, City Hall, City Council Chambers, 107 E. Kaufman Street, Paris, Texas, to receive input from the citizens of Paris regarding local participation in the expenditure of funds under the Edward Byrne Memorial Justice Assistance Grant (JAG) for which the City of Paris is making application in the amount of $12,237.00. The hearing will be an item on the agenda of the Regular City Council Meeting held on July 13th, 2015, at 5:30 p.m. Janice Ellis, City Clerk CITY OF PARIS, TEXAS, POLICE DEPARTMENT AND LAMAR COUNTY, TEXAS, SHERIFF'S OFFICE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT Amount Requested. $12,237.00 ($6118.50 for the City of Paris and $6118.50 for Lamar County) CITY OF PARIS, TEXAS, POLICE DEPARTMENT BUDGET NARRATIVE Amount Requested. The City of Paris, Texas, Police Department is respectfully requesting $6,048.00 of the total funds allocated to the disparate jurisdictions. Budget: Year 1: 1. 1 Search and Rescue Drone $6000.00 TOTAL REQUEST $6,000.00 Narrative: The proposed expenditure will allow the City of Paris Police Department to acquire a search and rescue drone. This device will be used for photography of crime scenes, searching for missing people or eluding suspects. LAMAR COUNTY, TEXAS, SHERIFF'S OFFICE BUDGET NARRATIVE Amount Requested. The Lamar County, Texas, Sheriff s Office is respectfully requesting $6,441.50 of the total funds allocated to the disparate jurisdictions. Budget: Year 1 1. 4RE Digital in car video car system $4920.00 2. Dyna Med Hand Held Pulse Oximeter $774.00 3. Suicide Prevention Smocks $716.00 Total $6410.95 TOTAL REQUEST $6,118.50 Narrative: The proposed expenditure will allow the Lamar County Sheriff s office to provide equipment for sheriff's deputies. The digital in car system will be mounted in a patrol unit for day and night patrols. This system will be used to record events happening during traffic stops, crime scenes, interviewing of witnesses and suspects. This system will also aid the department in complying with the requirements of the state's racial profiling reporting requirements. The oximeter and suicide prevention smocks will be used in the county jail. The smocks will be used to prevent inmates from harming themselves or others. The oximeter will be used by the jail nurse for medical care of the inmates.