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06 - MINUTES FROM BOARDS/COMMISSIONS/COMMITTEESItem No. 6 Meeting Minutes of the Main Street Advisory Board 107 Kaufinan St Paris Texas City Council Chambers Tuesday, June 9, 2015 Present: Absent: Jill Drake Beatrice Ardila Glee Emmite Missy Starnes Nancy Waldrum Cheri Bedford, Main Street Manager Becky Semple, Chamber Liaison Benny Plata, City Council 1. Call meeting to order Jill Drake 4:26 pm 2. Role taken. Quorum established. 3. Citizens Forum: none noted. 4. Approval of minutes of May 12, 2015 Motion was made Missy Starnes seconded by Nancy Waldrum. Motion carried. 5. Coordinator report: Cheri Bedford: a. Executive Director of Texas Downtown Association, Catherine Sak has been invited to come to help us with on our Work Plan. August will be our Planning Meeting b. Grand Theater -- Environmental Engineer is required to oversee the cleanup of the Theater -- It is estimated it will cost around $223,000. It is a city property. c. Received a Thank You note from Loft at 123 for the Big Grant d. Farmers Market -- great turn out - -all tables full- good variety. e. Texas Treasure Award for 50 year plus Businesses. Jill Drake to take Swaim Hardware & Henry's Printing, Williams Sporting and Collegiate- Glee, HWH has been notified, Insurance Companies: Pierson and Findley, Norment and Landers - Nancy, Spanglers- Missy. These are due by end of the month. Committee Reports: a. Organization - Centennial Meeting Thursday, June 11 at noon. b. Promotions - Movies in the Park -- Starts this Thursday - -Bring Insert Repellent c. ER- no report d.HPC -no report e. Chamber -Paris Power Boat Grand Prix coming - -3 yr contract -- August 22 - -Lake Crook Friday, Sat, & Sun. Tour de Paris Bike Race coming up - -a Slow Roll is planned for Friday nite before. Highway 82 Sale last weekend for the 8th year was a huge success. 6. Future agenda items: none suggested 7. Motion to adjourn made by Missy Starnes, Second by Nancy Waldrum. Motion carried. at 5:00 pm. Approved this 9th day of, June2015. rd Jill Drake, Board Chair MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY JUNE 17.2015 4:00 O'CLOCK P.M. The meeting of the Historic Preservation Commission was called to order at 4:00 p.m. by Chair Douglas Cox. A. The following commissioners were present: Chair Douglas Cox, Vice Chair Michael Glatfelter, Cindy Allcorn, Ruth Ann Alsobrook, Sherrie Holbert, and Beatrice Ardila B. Lauri Redus was absent. C. Staff also present: Joey Sleeper, Historic Preservation Officer 2. Approval of minutes from previous meetings: A. March 11, 2015 B. April 13, 2015 A motion was made by Commissioner Alsobrook to approve the minutes as submitted and seconded by Commissioner Allcorn. The motion passed 6 -0. 3. Consideration of and action on the following Certificates of Appropriateness: A. Exterior Renovations, 946 S. Main St, Douglas Cox Chair Cox recused himselffrom the item as he is the property owner and applicant. Vice Chair Glatfelter introduced the item and called the applicant, Douglas Cox. Mr. Cox explained that he proposed to remove the existing cement shingle siding from his home and replace it with a cement board siding similar to the "Hardie" brand of products. He also explained that he wanted to replace the existing asphalt roofing with new asphalt shingles and would use pre- approved colors. Motion was made by Commissioner Alsobrook and seconded by Commissioner Allcorn to approve the item as submitted. The motion carried 5 -0. Vice Chair Glatfelter then called for a motion to bring Mr. Cox back into the meeting. A motion was made by Commissioner Alsobrook and seconded by Commissioner Allcorn to bring him back in. The Motion carried 5 -0. B. New Youth Ministries Building, First United Methodist Church Chair Cox introduced the item and called the applicant, Paul Denney. Mr. Denney explained the project included renovating the existing building and new construction to add on to the south of the existing building. He continued that the brick veneer would be removed from the existing building, and a new exterior insulation and finish system would be installed to complement the stucco material on the adjacent children's r" building. Mr. Denney also explained that the veneer for the new addition will also be an exterior finish and insulation system designed to complement the adjacent children's building. He also stated that the proposed fence would be a black metal fence to match the existing fence on site. Commissioner Allcorn stated she felt the proposed design was too much of a departure from the existing buildings on site. Mr. Denney replied that the proposal was to complement the existing buildings rather than match them. Commissioner Alsobrook stated that she felt the proposal included some of the features of the existing buildings and looked consistent with the children's building. Commissioner Ardila stated that she felt the design fit well in the historic district and that the contemporary look of the glass wall of the lobby would help accent the look of the historical elements. Motion was made by Commissioner Holbert and seconded by Commissioner Alsobrook to approve the item as submitted. The motion carried 6 -0. 4. Consideration of and action to extend the following items: A. Certificate of Appropriateness 2014 -010, 124 SW 1St, Richard Hunt Chair Cox introduced the item and called the applicant, Richard Hunt. Mr. Hunt explained that he received a certificate of appropriateness to remove the existing slip cover faVade and restore the window openings in the second floor at the subject property. Due to delays caused by utility relocations and weather, he had not begun construction. He requested an additional 12 months to complete the project. Motion was made by Vice Chair Glatfelter and seconded by Commissioner Holbert to approve the item as submitted. The motion carried 6 -0. B. Facade grant application, 124 SW 1St, Richard Hunt Chair Cox introduced and sked Mr. Sleeper if there was adequate to cover the grant if it was extended. Mr. Sleeper answered that there was adequate funds. Motion was made by Vice Chair Glatfelter and seconded by Commissioner Allcorn to approve the item as submitted. The motion carried 6 -0. 5. Adjournment With no other matters to discuss, a motion to adjourn was made by Commissioner Holbert and seconded by Commissioner Allcorn. The motion carried 6 -0. Meeting adjourned at 4:27 p.m. APPROVED THIS 8th DAY OF JULY, 2015. 2 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, JUNE 1. 2015 5:30 O'CLOCK P.M. The meeting of the Planning and Zoning Commission on Monday, June 1, 2015, was called to order at 5:31 p.m. by Holland Harper, Chairman. A. The following members were present: Jerry Akers, John Lee, Holland Harper, James Price, Barney Bray and Billy Trenado B. The following members were absent: Mike Folmar C. Also present were Shawn Napier, Director of Engineering; and Ashley Fendley, Secretary for the Planning and Zoning Commission. 2. Approval of minutes from previous meetings. (May 4, 2015) Motion was made by James Price, seconded by John Lee to approve minutes for the May 4, 2015 meeting. Motion carried 6 -0. 3. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Malone Village CB 325, located in the 2900 Block of Campbell Street. Shawn Napier reviewed the preliminary plat with commissioners. Motion was made by James Price, seconded by Jerry Akers to approve the preliminary plat, subject to the City Engineer's recommendations. Motion carried 6 -0. 4. Consideration of and action on the Final Plat of Lot 1, Block A, Malone Village CB 325, located in the 2900 Block of Campbell Street. Shawn Napier reviewed the final plat with commissioners. Motion was made by Jerry Akers, seconded by Billy Trenado to approve the final plat, subject to the City Engineer's recommendations. Motion carried 6 -0. 5. Public hearing and consideration of and action on a change in zoning from a Commercial District (C) to a General Retail (GR) on the following: a. Lot 2 -F of City Block 313, being located at 3680 Lamar Avenue (CVS) b. Lot 1, Block A of Petro Plaza 313, located at 3920 Lamar Avenue (Petro Plaza shopping center) c. Lot 2, Block A of Petco Plaza 313, located at 3922 Lamar Avenue (Taco Bell) d. Lot part of 1, Block A of the Momingside North Addition, located at 3940 Lamar Avenue (nail salon) e. Lot 2, Block B of the Morningside North #2 Addition, located at 4250 Lamar Avenue (Ben Glick - vacant lot) f. Lot part of 10 -A of City Block 313, being 0.977 acres, located in the 4200 block of Lamar Avenue (Mumand Hashmi - vacant lot) g. Lot 1, Block C of the Morningside North #3 Addition, located in the 4300 block of Lamar Avenue (Clyde Pickens - vacant lot) h. Lot 1 -A, Block C of the Morningside North #3 Addition, located at 4520 Lamar Avenue (My Dentist) i. Lot 2, Block C of the Morningside North #3 Addition, located at 4530 Lamar Avenue (Colonial Lodge) j. Lot 3, Block C of the Morningside North #3 Addition, located at 4550 Lamar Avenue (Jackson Medical Plaza) k. Lot 12 -B of City Block 313, being 1.586 acres, located at 4600 Lamar Avenue (Century 21 Executive Realty) 1. Lot part of 12 of City Block 313, being 1.12 acres, located at 4650 Lamar Avenue (Iftegar & Seema Syed - office) m. Lot l of City Block 313-A, being 2.7289 acres, located at 4720 Lamar Avenue (Reno Paint & Body) n. Lot 1 -A of City Block 313 -A, being 1.5057 acres, located at 4760 Lamar Avenue (Jean B. Stephens — vacant lot) o. Lot 1 -B of City Block 313 -A, being 1.5428 acres, located at 4820 Lamar Avenue (Texas Tumbling & Trampoline) Public hearing was declared open. A. One individual spoke in favor of the petition. Carolyn Patterson, 4025 Alpine Paris, Texas, spoke in favor of the petition. Mrs. Patterson stated that she owns the home at 4225 Primrose, which backups to the Cave Wave and the Glick's property. Mrs. Patterson stated she believes that Lamar Avenue should be a General Retail (GR) area instead of Commercial (C) area. B. Two individuals spoke in opposition. Richard Weemes, 625 S.E. 42 °d Street Paris, Texas, spoke in opposition of the petition. Mr. Weemes stated when he built Reno Paint and Body he had the zoning changed to Commercial (C), which is appropriate to operate his business in. Mr. Weemes concerns are if the city changes his zoning to General Retail (GR) he will become a non - conforming use and will be unable to expand or sale his business. Mr. Weemes further stated he wishes the commission will deny this petition. Brady Fisher, 3870 Lamar Avenue Paris, Texas, spoke in opposition of the petition. Mr. Fisher stated he is the only house left on Lamar Avenue in this location and he wants to keep his zoning of Agricultural (A). Mr. Fisher further stated he hopes the board won't change his zoning. C. One individual spoke neither for nor against. Jason Cooper, representing the CEFCO Food Fast, spoke neither for nor against the petition. Mr. Cooper asked if this zoning change was for their back property also. Shawn Napier stated that this would just affect the property at 3750 Lamar Avenue. Public hearing was declared closed. The Planning and Zoning Commission had several concerns on how this zoning change would affect the businesses. The Planning and Zoning Commission believes that the citizens that own the businesses should be able to request their own zoning change if they would like to. Motion was made by Barney Bray, seconded by John Lee to deny the petition. Motion carried 6 -0. 6. Public hearing and consideration of and action on a change in zoning from a Commercial District (C) to a General Retail (GR) with a Specific Use Permit (49 -Auto fuel sales in GR District) on Lot 1, Block A of the CEFCO #1097 Addition, located at 3750 Lamar Avenue ( CEFCO gas station) Public hearing was declared open. A. No one spoke in favor of the petition. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Billy Trenado, seconded by James Price to deny the petition. Motion carried 6 -0. Motion was made by Jerry Akers, seconded by John Lee to recuse Holland Harper. Motion carried 5 -0. 7. Public hearing and consideration of and action on a change in zoning from a Commercial (C) and Light Industrial (LI) District to a General Retail (GR) District on the following: a. Lot part of 3 in City Block 313, located in the 3700 Block of Lamar Avenue and being 1.404 acres (Lamar Access Road LLC) b. Lot 3, Block A of the R S Enterprises Addition, located at 3820 Lamar Avenue (Chicken Express) Public hearing was declared open. A. No one spoke in favor of the petition. B. One individual spoke in opposition. Holland Harper, 1040 S.E. 41't Street Paris, Texas, spoke in opposition of petition. Mr. Harper stated the Lamar Access Road is a piece of property to 11.97 acres with a 77,000 square foot former manufacturing plant that is now used for a warehouse. It has over 5,000 amps of power, sprinkled, and is currently being used as a warehouse. This property is broken up into two lots, one is the road and the other is the rest of the property. Mr. Harper further stated you can't operate a warehouse in a General Retail (GR) zoning district, this zoning change will hurt the property. Public hearing was declared closed. Motion was made by Barney Bray, seconded by John Lee to deny the petition. Motion carried 5 -0. Motion was made by Billy Trenado, seconded by John Lee for Holland Harper to return to the meeting. Motion carried 5 -0. Holland Harper suggested combining this rest of the agenda. Motion was made by John Lee, seconded by Billy Trenado to combine items 8 through 12. Motion carried 6 -0. 8. Public hearing and consideration of and action on a change in zoning from a Commercial (C) and Light Industrial (LI) District to a General Retail (GR) District with a Specific Use Permit (3 -Auto laundry in OR District) on Lot 1 and 4, Block A of the R S Enterprises Addition, located at 3782 Lamar Avenue (car wash) 9. Public hearing and consideration of and action on a change in zoning from a Commercial (C) and Light Industrial (LI) District to a General Retail (GR) District with a Specific Use Permit (48- Gasoline service station in OR District) on Lot part of 2, Block A of the R S Enterprises Addition, located at 3800 Lamar Avenue (Pennzoil) 10. Public hearing and consideration of and action on a change in zoning from an Agricultural (A) District to a General Retail (GR) on Lot 7, City Block 313 of the Leach Survey Abstract 524, located at 3870 Lamar Avenue (Brady Fisher — single family residence) 11. Public hearing and consideration of and action on a change in zoning from a Commercial District (C) to a General Retail (GR) with two Specific Use Permits (3 -Auto laundry in OR District and 49 -Auto fuel sales in OR District) on Lot 3, Block A of the Morningside North Addition, located at 4120 Lamar Avenue (Family Mart gas station and Family Mart car wash) 12. Public hearing and consideration of and action on a a change in zoning from a Commercial District (C) to a General Retail (GR) with a Specific Use Permit (3 -Auto laundry in GR District) on Lot 1, Block B of the Morningside North #2 Addition, located at 4210 Lamar Avenue (Cave Wave car wash) Public hearing was declared open. C. No one spoke in favor of the petition. D. No one spoke in opposition. Public hearing was declared closed. Motion was made by James Price, seconded by Billy Trenado to deny the petitions. Motion carried 6 -0. 13. Meeting adjourned at 6:15 p.m. APPROVED THIS 6TH DAY OF JULY, (AO7 s�hey en dley Se tary Plning and Zon ng Comm' s' Paris Public Library Advisory Board Meeting Minutes June 17, 2015 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:15 p.m. Present: Board members present were Fran Neely, Connie Dodd, Denise Kornegay, Rebecca Umphrey, and director Priscilla McAnally. Absent were Carol James, Ann Norment, and Mike Pendleton. I. Approval of Minutes: The minutes of the previous meeting were unanimously approved. II. New Business: A. Proposed budget for FY 2016 is increased $3,900 over FY 2015. The new fiscal year begins October 1. B. Board vacancy (Ann Norment's position) will be filled by July 1. The new member of the board will join us at the July meeting. III. Old Business: None IV. Presentations: A. Budget Report — As of May 31, $80,262.83 has been spent on materials for the library. Approximately 68% of the year's budget has been expended at this time which is on track for the year. B. Statistical Report — Both circulation and library visits increased over last year with a circulation increase of 7.16 %, and library visits increased by 4.44 %. V. Friends of the Library: No report VI. Director's Remarks: The John Chisum painting restoration is finished, and it is ready for framing. Also, the library will be closed both Friday, July 3, and Saturday, July 4. VII. Next meeting: July 15, 2015 Adjournment: Meeting was adjourned at 4:30 p.m. Submitted by Denise Kornegay, Secretary PARIS ECONOMIC DEVELOPMENT CORPORATION SPECIAL MEETING Monday, June 29, 2015 MINUTES Board Members Staff Present: Stephen Grubbs, Chair Present: John Brockman, Vice -Chair Don Wilson David Turner Ex- Officio Members Guest(s) Present: Steve Keywood Present: Legal Counsel: None City Council Liaison: Edwin Pickle Call to Order: Angie Corbell Office Manager Sue Lancaster, City Council Anna Spencer Louise Moseley Connie Beard, the Paris News Steve Dawson Jeff Smith Richard Manning Charles Richards Don Taylor Ray Banks Stephen Grubbs, Chairman called the meeting to order at 3:00 p.m. and welcomed those present. Confirmed a quorum was present. Edwin Pickle arrived at 3:03pm. Citizens Input• Ray Banks addressed Mr. Dawson and asked him to present in his proposal the difference between a forensic audit and a forensic investigation. Mr. Dawson agreed to do so. Consultation and discussion with Steve Dawson from Dawson Forensic Analvtics on whether to move forward with a Forensic Investigation: Mr. Steve Dawson addressed the room and presented his proposal for a Forensic Investigation. Mr. Dawson gave definition of Forensic and some history on the development of Forensic Investigation techniques. Mr. Dawson advised there was really no difference in a forensic audit and a forensic investigation. Mr. Dawson advised the board against an investigation at this time. Mr. Dawson referenced an email from the District Attorney of no action taken after reviewing the Defenbaugh report. Mr. Wilson requested clarification and asked if Mr. Dawson would recommend turning the Defenbaugh final report to back to the FBI and request a new review. Mr. Keywood arrived at 4: l Opm. Mr. Dawson advised "To me before you can go another step further, we've got to have an absolute." Mr. Dawson and Mr. Smith exited at 4:16pm Discuss an possibly take action on hiring Dawson Forensic Analvtics PLLC on to perform a Forensic Audit or further investigation for PEDC No action taken. Discuss and possibly take action reimbursement of expenses of the PEDC Office Manaaer Mr. Wilson advised the board that recently he was made aware that the previous PEDC employee: Chassidi Taylor was not being compensated for using her vehicle and cell phone for company use. Mr. Wilson advised the board Angie is also using her personal vehicle and cell phone for company use. Mr. Wilson advised Ms. Corbell should be compensated. Mr. Turner inquired what Angie would require. Ms. Corbell respectfully requested cell phone reimbursement of $67 per month. Ms. Corbell advised the previous car allowance of $400 seemed excessive and requested a lesser amount above $150.00 per month. Mr. Turner made a motion to give Ms. Corbell $250 per month car allowance and to give Ms. Corbell $70 per month cell phone allowance. Motion carried unanimously. Mr. Wilson made a motion for one time reimbursement check for Ms. Chassidi Taylor of $200. Mr. Turner seconded the motion. Motion carried unanimously. Adiourn. Mr. Turner made a motion to adjourn. Mr. Grubbs seconded. The motion carried. Respectfully submitted, Angie Corbell Office Manager Paris EDC r4 lJ` PARIS ECONOMIC DEVELOPMENT CORPORATION MONTHLY MEETING Tuesday, June 9, 2015 MINUTES Board Members Staff Present: Stephen Grubbs, Chair Present: Chassidi Taylor John Brockman, Vice -Chair Admin. Assistant Don Wilson Angie Corbell David Turner Office Manager Ex- Officio Members Guest(s) Present: Steve Keywood, Chamber President Present: Sue Lancaster, City Council Dr. Pam Anglin, PJC President Anna Spencer Louise Moseley Legal Lynda Work, the Paris News Counsel: None Matthew Abalon Deanna Manning Richard Manning City Council Liaison: Edwin Pickle Stephen Grubbs, Chairman called the meeting to order at 3:06 p.m. and welcomed those present. Confirmed a quorum was present. Ray Banks: 3450 Robin Road, Paris, Texas 75460. He stated his concern about the amount of money that may be spent to do another investigation. The PEDC needs to focus on getting industry here. Discuss and possibly take action on continuing Citizens' input item(s), above, for future meeting aaenda. No action was taken on this item. Approval of Minutes from the May 12, 2015 regular meetina and June 2, 2015 called meetin David Turner made a motion to accept the Minutes, as submitted, for May 12, 2015; seconded by John Brockman. Motion Carried 3 -0. Stephen Grubbs recused himself. John Brockman made a motion to accept the Minutes, as submitted, for June 2, 2015 called meeting; seconded by Don Wilson. Motion Carried 4 -0. _Approval of May 2015 financials Stephen Grubbs stated that Financials were not available. The PEDC staff has not received the financials from Gene Anderson, Finance Director. Discuss and possibly take action on engaging a forensic auditor to investigate and resolve questions pertaining to the operation of the PEDC The Board discussed engaging a forensic auditor to investigate and resolve any issues or questions pertaining to the PEDC. David Turner made a motion to table this item till the new Board is appointed and there is a full Board. No one seconded; motion failed. Stephen Grubbs stated that he was on the Board when the decision was made in to hire Mr. Defenbaugh. Don Wilson stated that at the last meeting he stated that he would go out and get bids on what it would cost to engage a forensic auditor. Don Wilson stated that in order to start a forensic investigation someone has to bring forward some charges. Based on what you told me I would perform the forensic audit specifically on the objectives to identify operations that may be either identified as noncompliant or fraudulent or both. Dr. Pam Anglin stated that doing this investigation would clear up the issues and questions that people may have as well as bring some closure. Stephen Grubbs stated that he spoke with Jeff Moore, Attorney for the PEDC and R spoke with Mr. Defenbaugh and his lawyers and they are agreeable to amending their report if the PEDC Board directed them to. There was no mention of any cost. Don Wilson made a motion to bring in Steve Dawson, Dawson Forensic Analytics, PLLC, in the amount of $2,000.00 and at that time make some decisions on hiring Steve Dawson to do a full forensic audit on everything; seconded by John Brockman. Motion Carried 3 -1. Discuss and possibly take action on WorkKevs assessment in response to request from area school districts participation. Stephen Grubbs told those present that Brian Howie, Detroit ISD request the Detroit ISD be considered for taking Workkeys testing as well. In previous Board meetings the Board limited to Lamar County and do we want to open that to schools outside of Lamar County? David Turner made a motion to deny the request stating that he doesn't see how the PEDC could justify spending tax payer money on schools outside of the county; seconded by Don Wilson. Motion Carried 4 -0. Discuss and possibly take action on invoice(s) for legal services from Jeff Moore. Attorney, made a motion to pay Jeff Moore, Attorney, Brown & Hofineister, LLP in the amount of $2,896.50; seconded by Don Wilson. Motion Carried 3 -1. David Turner made a motion to pay A.W. Clem, legal counsel, the Moore Law Firm in the amount of $450.00; seconded by John Brockman. Motion Carried 4-0. Dr. Pam Anglin left at 4:05 p.m. The Board convened into Executive Session at 4:10 p.m. Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate on the following: 1. Pursuant to Section 551.072 of the Texas Government Code to discuss and deliberate to purchase, exchange, lease or value of real property. Executive Session ended at 4:32 p.m. The Board reconvened into open session. As a result of executive session discussion the Board took the following action: David Turner made a motion to put a $1,000.00 in support for Project Spek a possible prospect; seconded by John Brockman. Motion Carried 4 -0. Don Wilson made a motion to adjourn at 4:34 p.m.; seconded by Stephen Grubbs. Motion Carried 4 -0. Respectfully submitted, Chassidi Taylor Administrative Assistant Paris EDC Corrections by A. Corbell PEDC Office Manager 7/15/2015