Loading...
03/20111268 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS March 14, 2011 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, March 14, 2011, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: Will Biard Council Members: Joe McCarthy; Jason Rogers; John Wright; Stephen Brown; Edwin Pickle; and Rhonda Rogers City Staff: Gene Anderson, Interim City Manager/Finance Director; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Bob Hundley, Police Chief; Ronnie, Grooms Fire Chief; Shawn Napier, City Engineer; Priscilla McAnally, Library Director; and Steve McFadden, Interim Public Works Director Opening Agenda 1. Call meeting to order. Mayor Biard called the meeting to order at 5:34 p.m. 2. Invocation. Pastor Charlotte Coyle gave the invocation. 3. Pledge of Allegiance. Council Member Rhonda Rogers led the pledge. 4. Citizens' forum. Barbara Doyal, 2010 -17th S.E. — asked for the status of the drainage ditch on S.E. 17th that runs from Lamar Avenue to Clarksville Street. Kenneth Rogers, Pastor of St. Paul Baptist Church, 3115 Stacy Lane — asked that the Council update the personnel policy with regard to racial discrimination. James Price, NAACP President, 1230 Shiloh — encouraged the Council to review the racial discrimination policy and make changes. Regular Council Meeting March 14, 2011 Paget 1269 Charlotte Coyle, 3090 Oak Creek — reiterated Kenneth Rogers and James Price. Edwin Pickle — he invited everyone to attend and help with the trash off sponsored by Keep Paris Beautiful. He said that it was scheduled for Saturday, March 25th at 7:30 a.m. in the Home Depot parking lot. Consent Agenda Mayor Biard inquired of Council Members if they wished to pull any items ff6m the Consent Agenda for discussion. There were none. A Motion to approve the Consent Agenda was made by Council Member McCarthy and seconded by Council Member Rhonda Rogers. The Council voted seven (7) for and none (0) opposed to approve and adopt Consent Agenda Items 5, 6, 7 & 8. 5. Deliberate and act on the approval of minutes from the meeting on February 28, 2011. 6. Receive and deliberate on reports and/or minutes from the following boards, commissions, and committees: a. Paris Board of Adjustment minutes (11/2/2010 and 11/9/2010) b. Airport Advisory Board minutes (1/20/2011) c. Paris Historic Preservation Commission minutes (2/14/2011) 7. Deliberate and act on Resolutions accepting bids and awarding contracts for the purchase of roadway materials required by the Public Works Department of the City of Paris during the twelve month period beginning April 1, 2011, and authorizing the City Manager to negotiate and execute all necessary documents. RESOLUTION NO. 2011 -017: A RESOLUTION OF THE CITY COUNCIL OF THE _ CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF HOT MIX COLD LAID ASPHALT, TYPE "A" (COARSE BASE) MATERIALS TO R.K. HALL IN THE AMOUNT OF $53.84 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS. RESOLUTION NO. 2011 -018: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF AGGREGATE COVER STONE (TYPE B, GRADE 4, UNCOATED) TO SMITH BUSTER CRUSHED STONE IN THE AMOUNT OF $19.85 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS. RESOLUTION NO. 2011 -019: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE Regular Council Meeting t. March 14, 2011 a Page 3 1270 CONTRACT FOR THE PURCHASE OF AGGREGATE COVER STONE (TYPE B, GRADE 5, UNCOATED) TO RICHARD DRAKE CONSTRUCTION IN THE AMOUNT OF $31.50 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS. RESOLUTION NO. 2011 -020: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF AGGREGATE COVER STONE (TYPE B, GRADE 5, COATED) TO R.K. HALL IN THE AMOUNT OF $37.50 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS. RESOLUTION NO. 2011 -021: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF HOT MIX COLD LAID ASPHALT, TYPE "B" (FINE BASE) MATERIALS TO R.K. HALL IN THE AMOUNT OF $46.34 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS. RESOLUTION NO. 2011 -022: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF CRS -2 EMULSION ASPHALT FROM ERGON ASPHALT & EMULSIONS IN THE AMOUNT OF $2.1261 PER GALLON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS. RESOLUTION NO. 2011 -023: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF HOT MIX COLD LAID ASPHALT, TYPE "D" (FINE MIX) MATERIALS TO R.K. HALL IN THE AMOUNT OF $48.47 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS. RESOLUTION NO. 2011 -024: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE - CONTRACT FOR THE PURCHASE OF FLEXIBLE BASE MATERIAL (RED ROCK) TO SMITH BUSTER CRUSHED STONE IN THE AMOUNT OF $9.85 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS. RESOLUTION NO. 2011 -025: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF FLEXIBLE BASE MATERIAL (WHITE ROCK) TO RICHARD DRAKE CONSTRUCTION IN THE AMOUNT OF $11.60 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS. RESOLUTION NO. 2011 -026: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF SS -1 EMULSION ASPHALT (TACK OIL) Regular Council Meeting March 14, 2011 1 Page 4 - 1 FROM ERGON ASPHALT & EMULSIONS IN THE AMOUNT OF $2.1261 PER GALLON, FOR USE IN THE PUBLIC WORKS DEPARTMENT. RESOLUTION NO. 2011 -027: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF PORTLAND CEMENT CONCRETE IN THE AMOUNT OF $79.00 PER CUBIC YARD FOR CLASS "A" (5 SACK), $84.00 PER CUBIC YARD FOR CLASS "C" (6 SACK), $81.00 PER CUBIC YARD FOR PORTLAND CEMENT GROUT (5 SACK), AND $86.00 PER CUBIC YARD FOR PORTLAND CEMENT GROUT (6 SACK), FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS. RESOLUTION NO. 2011 -028: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF SAND TO R.K. HALL IN THE AMOUNT OF $9.00 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS, TEXAS. 8. Deliberate and act on RESOLUTION NO. 2011 -029: A RESOLUTION OF THE CITY OF PARIS, TEXAS, APPROVING THE BID AND AWARDING THE CONTRACT FOR THE REPLACEMENT OF CONCRETE CURB & GUTTERS, DRIVEWAY APPROACHES AND REINFORCED CONCRETE SIDEWALKS IN THE CITY OF PARIS TO RICHARD DRAKE CONSTRUCTION, LP, THE LOWEST RESPONSIBLE BIDDER. Regular Asenda 9. Deliberate and act on the Final Plat of Lot 1, Block A, C.P.S. 340 Addition, located at 2902 South Church Street. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Rhonda Rogers. Motion carried, 7 ayes — 0 nays. 10. Deliberate and act on the Preliminary Plat and Final Plat of Lot 1, Block A, McCoin. Addition CB 170A, located at 2190 South Church Street. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Wright. Motion carried, 7 ayes — 0 nays. 11. Deliberate and act on the Master Plat, Preliminary Plat, and Final Plat of Lot 1, Block A, Loop 286 GBB Addition, located at 2015 Loop 286 N.E. City Engineer Shawn Napier said he was pulling the final plat, because Planning and Zoning did not approve it. City Attorney Kent McIlyar informed City Council that they needed M Regular Council Meeting March 14, 2011 Page 5 to take formal action on the final plat pursuant to State Law, or the final plat would be automatically approved within 30 days of the file date. A Motion to deny the final plat was made by Council Member McCarthy and seconded by Council Member Wright. Motion carried, 7 ayes — 0 nays. A Motion to approve the Master Plat and Preliminary Plat was made by Council Member McCarthy and seconded by Council Member Rhonda Rogers. 12. Second reading, deliberate and possibly act on ORDINANCE NO. 2011 -004: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, TO REZONE LOTS 5 & 6, BLOCK 1, SMITH'S 2ND ADDITION OT THE CITY OF PARIS, LAMAR COUNTY, TEXAS, ALSO KNOWN AS 165 WEST CENTER STREET, FROM LIGHT INDUSTRIAL DISTRICT (LI) TO A PUBLIC LANDS AND INSTITUTION DISTRICT (PLI) DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Rhonda Rogers and seconded by Council Member Pickle. Motion carried, 7 ayes — 0 nays. 13. Second reading, deliberate and possibly act on ORDINANCE NO. 2011 -005: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING SECTION 21 -7, LIMITATION ON BURIALS, OF ARTICLE I, CHAPTER 21, OF THE CITY OF PARIS CODE OF ORDINANCES BY REVISING SECTION 21 -7 OF SAID CODE BY REVISING THE REQUIREMENT FOR BURIAL DEPTH TO COMPLY WITH STATE LAW; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Wright and seconded by Council Member Pickle. Motion carried, 7 ayes — 0 nays. 14. Deliberate and possibly act on RESOLUTION NO. 2011 -030: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH A REDISTRICTING CONSULTANT TO ANALYZE THE 2010 CENSUS DATE AND TO ASSIST THE CITY WITH REDISTRICTING IF NECESSARY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. A Motion to bring this item from the table was made by Council Member Rhonda Rogers and seconded by Council Member Brown. Motion carried, 7 ayes — 0 nays. Regular Council Meeting March 14 ge 6 12 73 Council Member Rhonda Rogers said that PJC had entered into an agreement with Guinn & Morrison, and that the firm had already begun work. She also said that PJC and the City had the same boundaries. Council Member Rhonda Rogers said that PISD indicated that they wanted to use the same firm as the City. Council. Member Wright said he had spoken with Paul Trull and it was his understanding that PISD was going to use Allison Bass and that they were less expensive. A Motion to accept the proposal in the amount of $12,500 from Allison Bass was made by Council Member Brown and seconded by Council Member Wright. Motion carried, 7 ayes — 0 nays. 15. Deliberate and possibly act on RESOLUTION NO. 2011 -032: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING A CHANGE ORDER NO. ONE TO THE CONTRACT FOR THE CONSTRUCTION OF THE TRAIL DE PARIS EXTENSION PROJECT FROM S.E. 8TH STREET TO S.E. 12TH STREET; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 7 ayes — 0 nays. 16. Deliberate on the hiring of a professional consultant to advise and coordinate the City's efforts in hiring a new City Manager. Gene Anderson asked City Council is they wanted to continue advertising the job or if they wanted to consider using an outside consultant. Council Member Brown asked Mr. Anderson if he had received any applications. Mr. Anderson answered in the affirmative and said that he would be providing copies to the Council. Mr. Anderson also told Council he welcomed their input on any changes to the job description. Council Member Wright said he would like the job description to include pursuit of economic development. Council Member Jason Rogers said he would like to it to include EOC experience. He also wanted to know if the minimum qualifications could be changed to substitute education for a lesser number of years experience. Council Member Rhonda Rogers asked that the requirement of a masters in public administration be preferred. Mayor Biard agreed with Council Member Jason Rogers, in that the job description be changed to include related work experience. Mayor Biard inquired Council if they wanted to continue to advertise or hire a consultant. It was a consensus of City Council to first review the applications being provided by Mr. Anderson. Mr. Anderson said that he would make changes to the job description and e-mail it to Council for review and return to him with any changes. Mayor Biard asked for a Motion to move items 17 and 18 to the end of the Agenda. A Motion to move items 17 and 18 to the end of the Agenda was made by Council Member Rhonda Rogers and seconded by Council Member Jason Rogers. Motion carried, 7 ayes — 0 nays. 1 40 r7 A 11 Regular Council Meeting March 14, 2011 Page 7 19. Deliberate and provide direction to the City Manager on amending the City of Paris Personnel Policies_ and Procedure Manual to include a new policy regarding discrimination and/or racial harassment in the work place. Council Member Jason Rogers said he had reviewed Gene Anderson's proposed policy change. Council Member Jason Rogers said he would like the policy to include definitive punishment. Council Members discussed suspension, punishment and the process for dealing with complaints involving racial harassment and sexual harassment. It was a consensus of the City Council that an employee who is investigated and is found to have committed harassment in the work place, will receive three days off from work without pay for the first occurrence. If an employee is investigated and found to have committed harassment in the work place, he or she may be suspended or terminated for the second occurrence. It was also a consensus of the City Council that an employee who is being investigated may be suspended with pay during the investigation. They also agreed the employee who feels that he or she has been harassed must file a written complaint within his or her supervisor. Once a written complaint is received by the supervisor, the supervisor has three days to forward the complaint to the city manager and that an investigation must be completed within thirty days of the city manager receiving the written complaint. Mayor Biard asked Gene Anderson to make the changes discussed and bring the amendment back to the next Council meeting. 20. First reading, deliberate and possibly act on ORDINANCE NO. 2011 -006: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING CHAPTER 21 BY ADDING A NEW ARTICLE VII, ILLEGAL SMOKING PRODUCTS, TO PROHIBIT THE USE, PURCHASE, POSSESSION, AND SALE OF THE SYNTHETIC CANNABINOID KNOWN OR SOLD UNDER SUCH NAMES AS "K -2," "K -2 SUMMET," "K -2 SEX," "GENIE," "DASCENTS," "ZOHAI," "SAGE," "KO KNOCK -OUT 2," "SPICE GOLD," "SPICE DIAMOND," "YUCTAN FIRE," "SOLAR FLARE," "PEP SPICE," "FIRE N' ICE," AND "SALVIA DIVINORUM" FOR PUBLIC HEATLH AND SAFETY PURPOSES; PROVIDING A REPEALER CLAUSE, A SAVINGS CLAUSE; A SEVERABILITY CLAUSE; A PENALTY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Chief Hundley said that the police department had been watching for any problems associated with K2 since discovering that it was being sold in the community. He also said they had been in contact with the health care community and in the last two to three months, there had been eight to ten. adverse reactions. Chief Hundley stated that narcotics officers were seeing a sudden and tremendous increase in the use of synthetic cannabinoids on the streets in Paris. A Motion to invoke the super majority rule was made by Council Member Jason Rogers and seconded by Council Member Rhonda Rogers. Motion carried, 7 ayes — 0 nays. A Motion to approve this item was made by Council Member Rhonda Rogers and seconded by Council Member McCarthy. Motion carried, 7 ayes — 0 nays. Regular Council Meeting r.� March 14, 2011 I Page 8 21. Deliberate and confirm the appointment of a Public Works Director. Gene Anderson explained that the City Manager appoints all city employees, but that the City Council confirms department head appointments. He asked that City Council confirm his selection of Ron Sullivan as Director of Public Works. Mr. Anderson said Mr. Sullivan was a graduate of Texas A &M and a professional engineer. He also stated that Mr. Sullivan had a total _ of 34 years experience, which included 3 Texas cities and the Texas Department of Transportation. Council Member Wright asked who interviewed the candidates and Mr. Anderson told him that he and Shawn Napier conducted the interviews. Council Member Jason Rogers said he had a problem with the hiring process, but not the candidate. A Motion to confirm the appointment was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 6 ayes — I nay, with Council Member Jason Rogers casting the dissenting vote. 17. Convene into Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about pending or contemplated litigation and/or on matters in which the duty of an attorney to his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter. Mayor Biard recessed City Council at 6:54 p.m. and at 7:02 p.m. convened City Council into Executive Session. 18. Reconvene into open session. Mayor Biard reconvened City Council into open session at 7:26 p.m. 22. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004 -081. Council Member Rhonda Rogers reminded everyone about Lamar County Days in Austin on April 5th and 6th. Council Member Rhonda Rogers inquired which Council Members would be attending Lamar County Days and whether or not the City was going to sponsor Council attending Lamar County Days. Gene Anderson said that the City does normally sponsor this event. Mayor Biard and Council Member Pickle said they would be attending, but indicated they would be making their own arrangements. Council Member Rhonda Rogers and Council Member McCarthy asked that city staff make arrangements for their attendance. Council Member Jason Rogers asked Council Members making the trip, to please support the teachers. 1276 23. Adjournment. Regular Council Meeting March 14, 2011 Page 9 There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member Jason Rogers. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 7:28 p.m. 4ILLBIARD-, JNICE ELLIS, CITY CLERK 12 � ►.., MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS March 28, 2011 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, March 28, 2011, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: Will Biard Council Members: Joe McCarthy; Jason Rogers; John Wright; Stephen Brown; Edwin Pickle; and Rhonda Rogers City Staff: Gene Anderson, Interim City Manager/Finance Director; Kent Mcllyar, City Attorney; Janice Ellis, City Clerk; Bob Hundley, Police Chief; Ronnie, Grooms Fire Chief, Shawn Napier, City Engineer; and Steve McFadden, Interim Public Works Director Opening Agenda 1. Call meeting to order. Mayor Biard called the meeting to order at 5:33 p.m. 2. Invocation. Shawn Napier gave the invocation. 3. Pledge of Allegiance. Council Member Jason Rogers led the pledge. 4. Citizens' forum. Gary Hensley, 329 S.W. 25th — he complimented the new Lake Crook dock and asked about the possibility of getting lights on the dock. Consent Agenda Mayor Biard inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. There were none. 1427 3 Regular Council Meeting March 28, 2011 Page 2 A Motion to approve the Consent Agenda was made by Council Member McCarthy and seconded by Council Member Rhonda Rogers. The Council voted seven (7) for and none (0) opposed to approve and adopt Consent Agenda Items 5, 6, 7, 8, and 9. 5. Deliberate and act on the approval of minutes from the meeting on March 14, 2011. 6. Receive and deliberate on reports and/or minutes from the following boards, commissions, and committees: a. Planning and Zoning Commission minutes (2 -7 -2011) b. Paris Historic Preservation Commission minutes (2 -28 -2011) 7. Deliberate on February monthly financial report. 8. Deliberate on drainage ditch maintenance report. 9. Deliberate and act on RESOLUTION NO. 2011 -032: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING A PROCLAMATION DECLARING THE MONTH OF APRIL AS FAIR HOUSING MONTH; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Regular Agenda 10. Deliberate and possibly act on RESOLUTION NO. 2011 -033: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; DESIGNATING THE AUTHORIZED CITY SIGNATORIES TO APPROVE DRAWDOWN REQUESTS FROM THE OFFICE OF RURAL COMMUNITY AFFAIRS FOR ALL OF THE CITY OF PARIS TEXAS' COMMUNITY DEVELOPMENT PROGRAM PROJECTS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Rhonda Rogers and seconded by Council Member Pickle. Motion carried, 7 ayes — 0 nays. 11. Public hearing and deliberate on findings of the City's Texas Community Development Block Grant Program Contract No. 728056 STEP Water Improvements Project. Mayor Biard opened the public hearing and asked for anyone wishing to speak in support of this item, to please come forward. No one spoke. Mayor Biard asked for anyone wishing to speak in opposition of this item, to please come forward. With no one speaking, Mayor Biard closed the public hearing. There was no discussion on this item. Regular Council Meeting March 28, 2011 Page 3 12. Hear and deliberate on independent audit of the city's financial records. 1279 , Tom Hensel with McClanahan and Holmes, gave an overview of the comprehensive annual audit. 13. Deliberate and act on A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ADOPTING AND APPROVING A NEW SECTION 2 — EQUAL OPPORTUNITY & HARASSMENT POLICY TO THE CITY OF PARIS' PERSONNEL POLICIES AND PROCEDURES MANUAL TO ADDRESS ALL FORMS OF UNLAWFUL HARASSMENT IN THE WORKPLACE AND TO ADOPT PROCEDURES TO IMPLEMENT THIS POLICY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Council Member Jason Rogers said that the EEOC gives a victim 180 days to file a complaint and he thought they should allow more than 30 days for an employee to file a complaint. Council Member Pickle suggested that the word "must" be deleted and replaced with the word "should" with regard to the filing of a complaint by an employee under Section 2.025. It was a consensus of City Council to make Council Member's Pickle suggested change. Council Member Jason Rogers said that he was concerned with the last sentence of Section 2.025, specifically referring to the word "goal". He said it implied that management could take longer than 30 days to complete an investigation and he thought there should be a specific deadline. Mr. Anderson suggested that they leave the language as written and add a sentence that if the goal is not met, city management shall inform the City Council. It was a consensus of City Council to leave the existing language and add the additional sentence. Council Member Jason Rogers also said that he thought supervisors, managers, and department heads should be held to a higher standard than other employees and that he would prefer the zero tolerance policy with regard to supervisors, managers, and department heads. Council Member Pickle said he did not think that was a good idea and that everyone should be treated the same. Gene Anderson said a zero tolerance policy makes a statement that you must be perfect. Council Member Rhonda Rogers said she wanted to leave the policy as written. She provided a possible scenario of an employee getting mad at a supervisor, and being able to get another employee to side with him or her on a fabricated complaint against the supervisor just to get the supervisor fired. Council Member Rhonda Rogers said that would be an automatic termination for a supervisor, manager or department head. Council Member Jason Rogers said if someone makes a racial remark, chances are they have done so in the past. Mayor Biard sated they were not just addressing racism, but were also addressing gender and religion. It was a consensus of City Council to leave the policy as written with regard to this issue. Council Member Rhonda Rogers said employees needed to be trained with regard to the new policy. Council Member McCarthy agreed and said that the training needed to be performed by a professional and that employees should sign a receipt acknowledging the policy. Mr. Anderson said that he would make arrangements. Council Member McCarthy said that he wanted training for employees prior to the policy taking effect. It was a consensus of City Council that 1280 Regular Council Meeting March 28, 2011 Page 4 employees receive training on the new policy prior to the effective date. City Council agreed the effective date to be June 1, 2011. This item will be brought back at the next Council meeting. 14. Deliberate and act on RESOLUTION NO. 2011 -034: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING CHANGE ORDER NO. TWO TO THE CONTRACT WITH RICHARD DRAKE CONSTRUCTION FOR THE TRAIL DE PARIS EXTENSION PROJECT — S.E. 8TH STREET TO S.E. 12' STREET; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Rhonda Rogers and seconded by Council Member Jason Rogers. Motion carried, 7 ayes — 0 nays. 15. Deliberate and act on renovations to City Hall. As explained in Mr. Anderson's briefing sheet, the public areas on the first and second floor have had no maintenance since the mid- 1970's. There is peeling wallpaper, water stained ceiling tiles, worn carpet and electrical lighting that is no longer functioning. There are two offices on the second floor that need to be painted and re- carpeted. It will cost less than $25,000 to renovate the areas. A Motion to approve the renovations was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 7 ayes — 0 nays. 16. Convene into Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive legal advice from the City Attorney about pending or contemplated litigation and/or on matters in which the duty of an attorney to his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter. Mayor Biard convened City Council into executive session at 6:18 p.m. 17. Reconvene into open session and possibly take action on those matters discussed in Executive Session. Mayor Biard reconvened City Council into open session at 6:33 p.m. and said there was no action to be taken. 18. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004 -081. Council Member Pickle reminded everyone of the upcoming Lamar County Days in Austin scheduled for April 5th and 6th. Council Member Rhonda Rogers said that she and Council Member McCarthy would be attending the Texas COG meeting on Thursday. Regular Council Meeting March 28, 2011 Page 5 1281 19. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Wright and was seconded by Council Member Pickle. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 6:35 p.m. JLBIARD,MAYOR NICE ELLIS, CITY CLERK